Stantec Agreement - Amendment #2
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT # 2
This Amendment #2 to the Professional Services Agreement (“Agreement”) is made effective July 12, 2022, by the City of Commerce, a municipal corporation (“City”), and Stantec Architecture Incorporated (“Consultant”).
RECITALS:
A. City and Consultant previously entered into an Agreement dated August 17, 2021, for services related to a providing architecture and engineering services for the Commerce Transportation Maintenance Facility, and amendments to that Agreement (if any), and
B. By this Amendment #2, the City and Consultant desire to amend the terms and conditions of the Agreement.
AGREEMENT:
NOW, THEREFORE, City and Consultant agree as follows:
1. The scope and fee set forth in the Agreement are updated and expanded as set forth in Exhibit A to this Amendment #2, which is attached and incorporated by reference.
2. The amount of $2,133,543 as previously authorized in the Agreement (which is inclusive of any increases by prior Amendments, if any) is increased by an additional $43,476 for a total amount not to exceed $2,177,019 for the performance of the services of this Agreement including this Amendment #2.
No Further Modification: except as set forth in this Amendment #2, all of the terms and provisions of the Agreement, including prior Amendments (if any), shall remain in full force and effect.
IN WITNESS WHEREOF, for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both City and Consultant, City and Consultant have executed this Amendment #1 to the Agreement as of the date first above written.
Stantec Agreement - Amendment #2
City: City of Commerce
Signature: _________________________
Name: Oralia Rebello
Title: Mayor
Date: _________________________
Attest:
Signature: __________________________
Name: Lena Shumway
Title: City Clerk
Date: __________________________
Approved as to Form:
Signature: __________________________
Name: Noel Tapia
Title: City Attorney
Date: __________________________
Consultant: Stantec Architecture Incorporated
Signature: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
EXHIBIT - A
Stantec Architecture Inc.
801 South Figueroa Street Suite 300, Los Angeles CA 90017-3007 Doing business as:
Stantec Architecture and Engineering (NY)
Stantec Architecture P.C. (DC, MS, MO, NE)
For a list of our registered architects, please visit www.stantec.com/registeredarchitects June 10, 2022
File: 2014267500.a.00.01
Attention: Claude McFerguson, Director of Transportation City of Commerce
5555 Jillson Street
Commerce, CA 90040
Dear Mr. McFerguson,
Reference: Commerce Transportation and Public Works Facility Project, Add Service Request No. 2 – Additional Utility Investigations
Please accept our proposal for additional professional design services for professional services for the additional utility investigations required to complete the design of the on-site utilities for the project.
Following initial utility investigations and record reviews, the Stantec team in collaboration with City staff are not able to complete the recording of all on-site utilities that serve the project property. In order to confirm utility locations, depths, sizes, and routing the Stantec team requires additional professional services that were not originally included in the scope of services. Also included in this proposal is the additional survey effort to provide detailed survey information to profile the existing driveway. The original assumption was that the driveway was going to remain as-is but due to the need to add an accessible path of travel from the building to Shelia St., additional survey information is required.
These additional services include:
• Utility Surveys and Potholing (8 locations)
o Locate the water alignments and miscellaneous utilities by GPR methods o Pothole utilities (8 locations)
o Survey water alignments and potholed locations.
• Pothole Coordination and Location Exhibits
o Analyze locations and prepare pothole location exhibit for coordination efforts • Utility Research, Coordination & Base Mapping
o Research missing utility records, prepare and maintain coordination and contacts log o Update the utility base map with the water alignment and pothole information with pipe depth, material, size
o Update utility base map with information obtained by utility owners • Additional Field Surveys
o Survey driveway sections (TC, EP, edges, FL’s) at 50-foot intervals o Survey intersection of driveway at Sheila Street for design of ADA ramps, driveway apron, and curb return
The potholing work noted above will be performed by T2 Utility Engineers as a subcontractor to Stantec Consulting Inc. T2 is a prequalified subcontractor to Stantec but if the City requires additional information on their qualifications we will be happy to provide.
June 10, 2022
Claude McFerguson, Director of Transportation
Reference: Commerce Transportation and Public Works Facility Project, Add Service Request No. 2 – Additional Utility Investigations This additional scope of services will adhere to the original contract requirements.
PROPOSED FEES
Total proposed fees for this Add Service are $43,476.00. See attached Fee Proposal spreadsheet for breakdown of hours and rates. Should you have any questions regarding the above, please feel to call our main number 213-955-9775 or contact us directly per our contacts below. We look forward to your response.
Regards,
Stantec Architecture Inc.
Will Todd AIA, LEED AP BD+C
Senior Associate
Mobile: 323-387-8919
[email protected]
Pat McKelvey AIA, PQP
Senior Principal
Phone: 213-952-5199
[email protected]
Attachments: Commerce TPWF ASR-2 Fee Spreadsheets (overall and Civil), Proposal from T2 Utility Engineers
cc. Annija Gaskell, Amy Chang, Sherry Weinmeier
Stantec Architecture Inc Principal in
Charge
Project
Manager Project Architect Project Coordinator Revit/Tech QA/QC Patrick
McKelvey Will Todd Mark Palomera Annija Gaskell TBD TBD Billing Rate Billing Rate Billing Rate Billing Rate Billing Rate Billing Rate Prime Mark-up
Prime
Mark-up
$255 $195 $175 $153 $135 $175 0.00% 5.00%
GPR, Potholes, Utility Surveys 1 2 2 2 0 0 7 $1,301 $7,122 $0 $7,122 $15,860 $793 $16,653 $23,775 $25,076 Survey Driveway TC, EP's, Edges, Sheila Intersection 0 1 0 1 0 0 2 $348 $6,881 $0 $6,881 $0 $0 $0 $6,881 $7,229 Subtotals 1 3 2 3 0 0 9 $1,649 $14,003 $0 $14,003 $15,860 $793 $16,653 $30,656 $32,305 Coordination and Review of Geotechnical Report 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0
0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtotals 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Master Plan Charrette 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Conceptual Design 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Concept Design Report 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Subtotals 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Pothole Coord. and Location Exhibit 0 1 1 2 0 0 4 $676 $1,682 $0 $1,682 $0 $0 $0 $1,682 $2,358 Utility Research & Coord., Base Mapping 0 1 0 4 0 0 5 $807 $6,164 $0 $6,164 $0 $0 $0 $6,164 $6,971 Ramp and Intersection Design Concept at Sheila 0 1 4 2 0 0 7 $1,201 $641 $0 $641 $0 $0 $0 $641 $1,842 Subtotals 0 3 5 8 0 0 16 $2,684 $8,487 $0 $8,487 $0 $0 $0 $8,487 $11,171 GRAND TOTALS 1 6 7 11 0 0 25 $4,333 $22,490 $0 $22,490 $15,860 $793 $16,653 $39,143 $43,476 Sub-cons.
Fee
Total
Sub
Consultant
Staff
Fee
_______________________________________
Total
Prime
Consultant
Staff
Hours
Total
Prime
Consultant
Staff
Fee
Additional Service Request No. 2
FEE TABLE
ARCHITECTURAL AND ENGINEERING SERVICES
FOR COMMERCE TRANSPORTATION AND PUBLIC WORKS FACILITY (CTPWF)
CITY OF COMMERCE
Consultant Name: T2 Utility Engineers
GRAND
TOTAL
FEE
1. Program
Development Phase
Services
Total Fee
Stantec - Civil Engineering,
Landscape Architecture
C. Geotechnical Report. B. Site Surveying E. Schematic Design D. Conceptual Design _______________________________________
Sub-cons.
Fee Total Fee
Staff
Classification
Staff
Classification
Staff
Classification
Staff
Classification
Staff
Classification
Staff
Classification
Principal
Engineer
Engineering
Task Lead
Design
Engineer
Design
Technician
CADD
Technician
2-Person
Survey Crew
Billing Rate Billing Rate Billing Rate Billing Rate Billing Rate Billing Rate $241 $200 $181 $172 $153 $290
List Task: GPR, Potholes, Utility Surveys 2 10 0 0 0 16 28 $7,122 $0 $7,122 List Task:_Survey Driveway TC, EP's, Edges, Sheila Intersection 1 10 0 0 0 16 27 $6,881 $0 $6,881 Subtotals 3 20 0 0 0 32 55 $14,003 $0 $14,003
List Task:__ 0 0 0 0 0 0 0 $0 $0 $0
List Task:_______________ 0 0 0 0 0 0 0 $0 $0 $0
List Task:_______________ 0 0 0 0 0 0 0 $0 $0 $0
Subtotals 0 0 0 0 0 0 0 $0 $0 $0
List Task:_______________ 0 0 0 0 0 0 0 $0 $0 $0
List Task:_______________ 0 0 0 0 0 0 0 $0 $0 $0
List Task:_______________ 0 0 0 0 0 0 0 $0 $0 $0
Subtotals 0 0 0 0 0 0 0 $0 $0 $0
List Task: Pothole Coord. and Location Exhibit 2 6 0 0 0 8 $1,682 $0 $1,682 List Task: Utility Research & Coord., Base Mapping 4 26 0 0 0 0 30 $6,164 $0 $6,164 List Task: Ramp and Intersection Design Concept at Sheila 1 2 0 0 0 0 3 $641 $0 $641 Subtotals 7 34 0 0 0 0 41 $8,487 $0 $8,487
GRAND TOTALS 0 0 0 0 0 0 0 $22,490 $0 $22,490
Total
Sub
Consultant
Staff
Fee
GRAND
TOTAL
FEE
1. Program
Development Phase
Services
C. Geotechnical Report. B. Site Surveying E. Schematic Design D. Conceptual Design Program Development Total
Prime
Consultant
Staff
Hours
Total
Prime
Consultant
Staff
Fee
Additional Service Request No. 2
FEE TABLE
CIVIL ENGINEERING SERVICES
FOR COMMERCE TRANSPORTATION AND PUBLIC WORKS FACILITY (CTPWF)
CITY OF COMMERCE
Consultant Name:
T2 Utility Engineers
5622 Research Dr.
Suite A
Huntington Beach, CA 92649
USA
Phone 714.487.5783
Fax 714.893.1369
www.T2ue.com
May 25, 2022
Greg Sebourn PLS, M. ASCE
Project Manager
Stantec
38 Technology Drive
Irvine CA 92618-5312 US
Via e-mail: [email protected]
Subject: Commerce Refuse to Energy Facility
Waterline Locating
Utility Investigation – Designating
T2 Proposal No.: 22CA157 – R1
Dear Greg,
Thank you for requesting that T2 Utility Engineers (T2) prepare a cost proposal for subsurface utility investigation services for the Project
Project Scope
Project scope consists of one (2) tasks: Utility Designating (including dips) and Eight (8) Testholes.
Task: Utility Designating: T2 will investigate the fire and domestic waterline services within the project limits using appropriate geophysical equipment, including “sweeping” for unknown or undocumented utilities (designating). Approximate project limits are presented in the attached Exhibit. Records are often incomplete and inaccurate. A thorough field investigation, in compliance with ASCE Standard 38- 02, will result in a more complete and accurate Utility Map.
T2 will field mark the designated waterline alignments with pink paint or flags within the project limits.
Locations on the alignments that need to be surveyed will be marked and assigned a unique identifier.
Stantec will be responsible for surveying the designating marks and updating the utility base map with utility locations.
T2 will dip select wet utilities shown on the attached exhibit to establish the vertical location, material size, and alignments of client-selected utilities at three (3) manholes and / or catch basins.
Task: Testholes
Scope will include establishing the vertical location, material, and size of client-selected utilities using airvacuum excavation at up to eight (8) locations. Following excavation, the testholes will be backfilled with drum-mixed slurry and surface restored with select materials, as required. T2 will prepare and submit Testhole Data Reports, including Photo Logs. Specific testhole locations are currently unknown, but will be identified by the Client during the design phase of the project.
General Assumptions
• Project is subject to prevailing wage requirements.
• No special entry or permits with Commerce Refuse to Energy Facility are required. • T2 shall attempt to complete work during normal business hours, Monday thru Friday. • Traffic Control Plans and devices are NOT required.
• T2 will coordinate private property access with Client assistance as needed.
Designating Assumptions
• The designating process involves:
o Designate conductive utilities with direct connection or passive induction locating equipment.
o Sweep the area for unknown utilities using:
Tandem passive induction
Radio and power signature scanning
Ground Penetrating Radar (GPR)
• Unknown utilities will be traced to source, if possible and within reason. • Irrigation lines less than 4-inches in diameter are NOT included in this proposal. • Designated utilities will be marked in the field with pink paint or flags. • Designating estimate is based on five (5) days of work. • Stantec will survey completed utility designating.
• Designating paint removal will NOT be required.
• Records research and reconciliation will be performed by Stantec.
Testhole Assumptions
• Testholes are less than 7-ft in depth.
• Native materials are free from contamination.
• If contamination is encountered during testholing, T2 will handle the testing and disposal of soils. • Surface restoration will be cold patch asphalt, concrete patch, or native material, based on testhole locations.
• USA paint removals will NOT be required.
• T2 will be responsible for pre-marking testhole locations. • Client will be responsible for surveying completed testhole locations. • Testholes will be marked with a nail/disk by T2 for surveying by the Client.
Limits
The limits of the proposed utility investigation are presented in the attached exhibit.
Deliverables
Designating: T2 will prepare a Field Sketch of the designating results, including electronic depths, comments and notes. The field sketch will be used to support the survey of utility alignments.
Testholes / Dips: T2 will provide a “Testhole Data Sheet” or “Dip Sheet” for each testhole or utility dip completed. The testhole form will include swing ties from existing visible features to the testhole location, depth to top of utility from existing grade, material of and size of utility, if found. The horizontal position of the utility will be marked with a nail/disk or stake for accurate identification during field survey.
Schedule
Schedule will be coordinated following notice to proceed.
Fee
The unit rates and effort are described in the Project Estimate. The total project price will vary due to the unknown specifics for the project; however only the actual units and hours worked will be invoiced.
Task Fee Task Fee
Designating $ 14,600 Testholes $ 7,040
Professional Services $ 1,260 Professional Services $ 630 Permit Compliance $ 0 Permit Compliance $ 0
Total $ 15,860 Total $ 7,940
If Certified Payroll Reports are required after project completion, a flat fee of $1,200 will be invoiced.
Limitations
All field work for this proposal will be performed on a “best effort” basis. T2 does not guarantee that all documented or undocumented existing utilities will geophysically designated or located with testholes.
Terms & Conditions
Terms & Conditions will be in compliance with the active Master Service Agreement between T2 and Stantec.
Acceptance
We will honor this proposal for 90 days. If accepted, please sign below and return this letter to my attention.
T2 looks forward to the opportunity to work on this project. We are confident these services will benefit the continued design and construction efforts on the proposed project.
Please contact me with any questions.
Sincerely,
T2 Utility Engineers
Glen Robison, PE
Project Manager
Attachments: Estimate Sheets
Date Accepted: _________________
Company: _____________________
Signature: _____________________
Print Name: ____________________
Title: __________________________
Stantec
Commerce Refuse to Energy Facility
Waterline Locating Project
Utility Investigation - Designating
T2 Proposal No.: 22CA157 - R1
BASE SCOPE ESTIMATE - PREVAILING WAGE
Utility Designating
Utility Designating 2 Man Crew and Equipment 40 hours @ $365.00 per hour $14,600.00 Subtotal $14,600.00
Senior Project Manager 1 hours @ $210.00 per hour $210.00 Project Manager 2 hours @ $150.00 per hour $300.00
SUE Manager 4 hours @ $145.00 per hour $580.00
CAD Supervisor 0 hours @ $125.00 per hour $0.00
Administrative Support - Prevailing Wage Compliance 2 hours @ $85.00 per hour $170.00 Subtotal $1,260.00
City Permit (Assumed No Fee) 1 each @ $0.00 per each $0.00 Maintenance of Traffic Set-ups 0 days @ $1,400.00 per day $0.00 Subtotal $0.00
TOTAL $15,860.00
May 25, 2022
Professional Services/Deliverable Production
Permitting and Permit Compliance
Stantec
Commerce Refuse to Energy Facility
Waterline Locating Project
Utility Investigation - Testholes
T2 Proposal No.: 22CA157 - R1
BASE SCOPE ESTIMATE - PREVAILING WAGE
Testholes
Pothole Under Paving / Concrete 8 each @ $880.00 per hour $7,040.00 Subtotal $7,040.00
Senior Project Manager 1 hours @ $210.00 per hour $210.00 Project Manager 1 hours @ $150.00 per hour $150.00
SUE Manager 2 hours @ $145.00 per hour $290.00
CAD Supervisor 2 hours @ $125.00 per hour $250.00
Administrative Support - Prevailing Wage Compliance 0 hours @ $85.00 per hour $0.00 Subtotal $900.00
City Permit (Assumed No Fee) 1 each @ $0.00 per each $0.00 Maintenance of Traffic Set-ups 0 days @ $1,400.00 per day $0.00 Hotpatch Aspalt Restoration 0 each @ $6,000.00 plus 10% $0.00 Slurry Backfill, includes soil disposal 0 each @ $300.00 per each $0.00 USA Removals 0 days @ $2,200.00 per each $0.00
Subtotal $0.00
TOTAL $7,940.00
May 25, 2022
Professional Services/Deliverable Production
Permitting and Permit Compliance
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FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW FW The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden. Copyright Reserved 1 Client/Project ORIGINAL SHEET - ARCH E1 Drawing No. Consultant PRELIMINARY NOT FOR CONSTRUCTION Not for permits, pricing or other official purposes. This document has not been completed or checked and is for general information or comment only. 2014267500_CTPWF-Arch_R2021.rvt Revision Project No. Scale Title 2 3 4 5 6 7 ABCD Permit/Seal Revision By Appd YYYY.MM.DD Issued By Appd Dwn. Dsgn. Chkd. YYYY.MM.DD Client/Project Logo YYYY.MM.DD 4/21/2022 5:41:40 PM As indicated COMMERCE TRANSPORTATION FACILITY City of Commerce Author DesignerChecker 03/04/22 Stantec Architecture Inc. 801 South Figueroa Street Suite 300 Los Angeles, CA 90017-3007 Tel: (213) 955-9775• www.stantec.com 2014267500 GRAPHIC SCALE POTHOLE EXHIBIT 1 OF 1 N LEGEND: