CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution Awarding a Professional Services Agreement with Hartzog & Crabill, Inc. for the Design Services of Class II Bike Lanes on Commerce Way, Eastern Avenue, and Harbor Street MEETING DATE: July 26, 2022
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a professional services agreement to Hartzog & Crabill, Inc. (HCI) for the design services of Class II Bike Lanes on Commerce Way, Eastern Avenue and Harbor Street, allocating Measure AA Funds to cover the City’s required resource contribution of CARB Grant for the design phase and authorizing Project Management Services by Transtech Engineers.
BACKGROUND:
On December 1, 2020, City Council received and accepted $3.2 million in Sustainable Transportation Equity Project (STEP) grant from California Air Resources Board (CARB). On May 11, 2021, City Council authorized execution of the STEP grant Agreement with CARB. The grant provides for the following:
The City’s first set of Class II bike lanes to connect residents to several key destinations; 400 plantings of shade trees near pedestrian, bike, and transit corridors (facilitated by Tree People); Two zero-emission fixed route buses and two zero-emission Dial-A-Ride shuttles to kick-start the City's commitment to a zero-emission fleet; and, The Transit-Oriented Development (TOD) and Displacement Avoidance Plan to prepare for the build out of LA Metro's future Citadel rail station.
The STEP grant includes $274,032.00 for the design and construction of Class II Bicycle Lanes with a required resource contribution (local match) of $43,312.50. For the design phase, the grant will contribute up to $22,836.00 and requires a resource contribution of $8,437.50. The proposed bicycle lanes will be located along Commerce Way, Eastern Avenue, and Harbor Street.
ANALYSIS:
On March 1, 2022, staff requested proposals from the City’s approved on-call traffic engineering consultants with a due date of March 24, 2022, and received proposals from Hartzog & Crabill, Inc., and Elie Farah, Inc.
The proposals were evaluated based on an established criteria including compliance with Request for Proposal (RFP) requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, and experience of assigned staff including prior experience of working relationship of key team members in past similar projects. After evaluation of the proposals, Hartzog & Crabill, Inc. was determined to be the most responsive bidder with regards to the scope of work and budget.
Consultant Name
Proposal Amount
Hartzog & Crabill, Inc.
$22,620.00
Elie Farah, Inc.
$26,637.00
As such, staff recommends adoption of the attached Resolution which in summary does the following:
Approves a professional service agreement with Hartzog & Crabill, Inc., in the amount of $22,620.00 and authorizes City Manager to execute any amendments to the agreement with Hartzog & Crabill, Inc. should it become necessary and Allocates $8,437.50 in Measure AA funds to cover CARB Grant required Resource Contribution and Authorizes Transtech Engineers, Inc. to proceed with Project Management pursuant to their existing on-call agreement for consultant services.
The following is a summary of the project cost:
Proposal Amount – Engineering Services
$22,620.00
CARB Grant Required Resource Contribution
$8,437.50
Total
$31,057.50
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The total cost of the design services and CARB grant required resource contribution including project management is $31,057.50 of which $22,620 will come from the CARB Grant. Additional Measure AA funds in the amount of $8,437.50 is needed to cover the City’s required contribution.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Community Quality of Life Guiding Principle 4:
Support and evaluate community services, programs and events that promote healthy and quality lifestyles for our residents. Enhance public safety and social services through innovative programs that meet the needs of the residential and business communities.
Approved and Recommended by: Gina Nila, Acting Director of Public Works Fiscal Impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Edgar P. Cisneros, City Manager ATTACHMENTS:
Resolution
Professional Services Agreement (Exhibit A)