RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, APPROVING CONSTRUCTION CONTRACT WITH CEM CONSTRUCTION FOR DESIGN AND INSTALLATION OF CHARGING STATIONS FOR THE CITY’S ELECTRIC BUSES WHEREAS, on October 21, 2021, City Council approved the purchase of two (2) electric transit buses and two (2) electric Dial-A-Ride buses. The purchase included two (2) DC 50 kilowatt fast Electric Vehicle (EV) charging stations and two (2) DC overnight 11 kilowatt charging stations; and WHEREAS, the electric charging stations and buses were paid 100% utilizing Sustainable Transportation Equity Project (STEP) grant funds, sponsored by the State of California, California Air Resources Board (CARB). The STEP grant award amount allocated for the purchase of the electric charging stations and four buses is $2,134,647. However, the STEP grant does not cover the installation cost for the EV charging stations; and WHEREAS, on May 19, 2022, the City posted an open Request for Proposal (RFP) process for professional services to 1) Evaluate electrical power requirements and perform load calculations; 2) Design the necessary infrastructure for the installation and electrical distribution to support the operation of two Terra 54V-50KW DCFC charging station (self-contained units); 3) Design the necessary infrastructure for the installation and electrical distribution to support the operation of two CS-60 Level 2 charging stations (wall mounted, non- networked); 4) Obtain permit from the City of Commerce building and safety department; 5) Develop the design including details for the electrical equipment mounting, and provide details for the protective barrier post fabrication and installation; and WHEREAS, the RFP was posted and advertised for thirty-five (35) days on the City’s website via PlanetBids.com. A total of thirty-nine (39) firms downloaded the RFP for review; however, the City did not receive any responses to the RFP. Therefore, staff contacted three of the firms that had indicated intent to submit a proposal; and learned of the reason(s) in their decision to not submit. The main factor is a capacity issue; firms indicated there are numerous construction projects underway in California and companies that focus on this EV charging related type work are already committed to existing or upcoming contracts; and do not have available personnel at this time; and WHEREAS, on July 17, 2022, CEM Construction contacted the City and indicated they will be able to assist with the EV charging station installation project. Reference checks were performed on CEM Construction and previous clients rated their service as good in terms of on-time performance, on-budget completion, and quality of work. Staff negotiated a professional service agreement with CEM Construction for an amount not to exceed $81,000 for the completion of the EV charging station installation project; and WHEREAS, Prior to agreeing to the negotiated amount, staff conducted an independent cost estimate, and the cost of the proposal is consistent and within range of industry standards based on price comparisons for similar projects.
City Council Meeting – August 9, 2022
Reso/Ordinance # _______________
WHEREAS, the cost of the project, including contingencies and project management shall be covered 100% with a Federal Grant using (5307 Funds) and have no impact to the City’s operational budget. This project has been approved by Southern California Association of Governments (SCAG), Los Angeles County Metropolitan Authority (Metro) and the Federal Transportation Administration (FTA); and included as part of the regional Federal Transportation Improvement Plan (FTIP - Project ID: LA9919030 – Bus Service Maintenance Equipment).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The Mayor is authorized to execute the Contract with CEM Construction for an amount not to exceed $81,000 for the completion of the EV charging station installation project for and on behalf of the City.
Section 3. Authorize the Mayor to execute the Resolution for and on behalf of the City of Commerce.
Section 4. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED and ADOPTED this 9th day of August, 2022. ________________________________
Oralia Y. Rebollo, Mayor
ATTEST:
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Lena Shumway, City Clerk