CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award of Professional Services Agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program (PMP) Update MEETING DATE: August 23, 2022
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a professional services agreement to Bucknam Infrastructure Group, Inc. for the preparation of the Pavement Management Program (PMP) Update, authorizing Project Management Services by Transtech Engineers, and allocating Measure AA funds in the amount of $31,183.20 to cover the total cost of the project.
BACKGROUND:
Pavement Management Program (PMP) is widely used by local agencies. The program is used to assess the conditions of the agency’s roadways and establish a structure that would assist in prioritizing funding allocations based on different funding scenarios. Also, in order to keep the program updated and to ensure that it is reflective of the actual conditions of the roadways, it is recommended that the field survey inspection which is an integral part of the PMP be conducted every three years. Furthermore, the Los Angeles County Metropolitan Transportation Authority (Metro) requires local agencies to update their PMP every three (3) years and provide associated certification to Metro in order to receive Proposition C local funds for future transportation related projects.
The City’s 2019 PMP will be valid through November 2022 and needs to be updated through professional services of an engineering consultant.
ANALYSIS:
On July 26, 2022, the City Council authorized Staff to release the RFP to solicit proposals Professional Services for the PMP Update. On July 27, 2022, the City issued a Request for Proposals (RFP) for professional services for the preparation of the PMP Update with a due date of August 15, 2022. Two (2) firms submitted proposals, Bucknam Infrastructure Group, Inc. and NCE. The proposals were evaluated based on compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, and schedule efficiency. After evaluation of the proposals, Bucknam Infrastructure Group, Inc. ranked highest.
Consultant Name
Proposal Amount
Bucknam Infrastructure Group, Inc.
$25,986.00
NCE
$38,000.00
Staff recommends adoption of the attached Resolution which in summary does the following:
Approves a professional services agreement with Bucknam Infrastructure Group, Inc., in the amount of $25,986.
Approve 15% for Contingencies and Project Management, in the amount of $5,197.20.
Authorize Transtech Engineers, Inc. to proceed with Project Management services pursuant to their existing on-call agreement for consultant services.
Allocate $31,183.20 in Measure AA Funds to cover the total project cost.
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The total estimated cost (delineated below) for the preparation of the Pavement Management Program (PMP) Update including project management and contingencies is $31,183.20. Measure AA Funds in the amount of $31,183.20 are required to cover the total project cost.
Following is a summary of the project cost:
Proposal Amount – Professional Services
$25,986.00
Contingencies and Project Management (20%)
$5,197.20
Total Project Cost
$31,183.20
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Community Quality of Life Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals.
Guiding Principle 4:
Support and evaluate community services, programs and events that promote healthy and quality lifestyles for our residents. Enhance public safety and social services through innovative programs that meet the needs of the residential and business communities.
Approved and Recommended by: Gina Nila, Acting Director of Public Works Fiscal Impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Edgar P. Cisneros, City Manager ATTACHMENTS:
Resolution
Professional Services Agreement