CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award of Construction Contract to SDC Engineering, Inc. for the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project Meeting Date: August 23, 2022
RECOMMENDATION
The City Council will consider adopting a Resolution awarding a construction contract to SDC Engineering, Inc. for the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project, authorizing construction management and inspection services by Transtech Engineers, Inc. pursuant to their on-call Professional consulting services agreements and allocating additional Measure AA funds to support the cost of the project.
BACKGROUND
On June 28, 2022, the City Council approved the plans and specifications for the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project, and authorized staff to advertise the project for bids.
The retaining wall at Camp Commerce needs to be replaced as it is currently damaged and serves the function of retaining a sloped hillside along the entrance roadway. The project will include the removal, replacement, and construction of a new retaining wall and foundation that will abide by current standards and building codes of San Bernardino County.
ANALYSIS
On July 13, 2022, staff advertised the project bid package . The following five (5) bids were received by the City at the Bid Opening held on August 8, 2022. A copy of the bid tabulation is attached:
BASE BID SCHEDULE
BID RANKING
Low Bidder
Second Low Bid
Third Low Bid
Fourth Low Bid
Fifth Low Bid
SDC Engineering, Inc.
Rasmussen Brothers Construction, Inc.
Loghmani & Associates Design Group, Inc. dba L.A. Design Group – WLA Leonida Builders, Inc
Metro Builders & Engineering Group, Ltd.
“Construction of approximately 130-linear feet of variable height up to 6-foot max retaining wall per attached approved plans and San Bernardino County Permit (exact limits will be marked on the field by the City). Work includes demolition of existing retaining wall and proper disposal of materials per local and state regulations, removal of any interfering tree and vegetation, removal and replacement of soil and irrigation system behind existing wall in order to expose area for construction of the wall and footing, replacement of soil and irrigation system shall be set to match existing levels, apply adequate erosion and sediment control (stockpile material on site for backfill purposes is allowed), and hydromulch with native seed mix free of weeds at the end to stabilize the slope. City will assist the Contractor to complete the approved Conditional Permit with San Bernardino County.” $148,103.98
$185,000.00
$189,890.00
$190,000.00
$376,835.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid tabulation, SDC Engineering, Inc. submitted the lowest base bid.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for SDC Engineering, Inc. Based on the bid analysis, SDC Engineering, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
Staff recommends adoption of the attached Resolution, which in summary does the following:
Approve a construction contract with SDC Engineering, Inc., the lowest responsible bidder, for the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project, in the amount of $148,103.98.
Authorize 20% for construction contingency for unforeseen conditions.
Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services, pursuant to their existing on-call agreement for consultant services.
Allocate $26,383.98 in Measure AA Funds to Account No. 41-5180-57010.14133 to cover the total project cost shortfall.
Following is a summary of the project cost:
Bid Amount to be Awarded
$148,103.98
Project Construction Contingencies (20%)
$29,621.00
Subtotal
$177,724.98
Construction Management and Inspection (15%)
$26,659.00
Total Project Cost
$204,383.98
FISCAL IMPACT
The total estimated cost of this project including construction contract, contingencies, construction management, and contingencies is $204,383.98 of which $178,000 will be covered through available Los Angeles County Prop 68 grant (based on reimbursement). Reimbursable Measure AA Funds in the amount of $178,000 is available for this project.in Account No. 41-5180-57010.14133. However, additional Measure AA Funds in the amount of $26,383.98 are required to cover the total project cost shortfall.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan - Goal #6: “Enhance Quality of Life Goal”; this project helps the City provide better, reliable, and more effective transportation services to the community, which improves the quality of life in Commerce.
Approved and Recommended by: Gina Nila, Acting Director of Public Works Approved and Recommended by Greg Alaniz, Director of Parks and Recreation Fiscal impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Edgar P. Cisneros, City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- SDC Engineering, Inc.