CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award of Construction Contract to Marina Landscape, Inc. for the Eastern Avenue Median Improvements Project Meeting Date: September 27, 2022
RECOMMENDATION
The City Council will consider adopting a Resolution approving the plans and specifications and awarding a construction contract to Marina Landscape, Inc. for the Eastern Avenue Median Improvements Project from Steven Place to Randolph Street, authorizing construction management and inspection services by Transtech Engineers, Inc., and authorizing Geo-Advantec, Inc. to proceed with geotechnical and material testing services, pursuant to their on-call professional consulting services agreements.
BACKGROUND
On January 11, 2022, the City Council awarded a professional services agreement to Lost West to prepare Plans, Specifications and Engineer’s Estimate for the Median Improvements along Eastern Avenue and Garfield Avenue Projects. The limit of these projects are as follows: Eastern Avenue, from the I-5 freeway/Stevens Place to Randolph Street (2.1 miles) and Garfield Avenue, from Ferguson Drive to Gage Avenue (2.6 miles). The 100% Plans, Specifications and Engineer’s Estimate for both projects have since been completed.
The contemplated projects not only minimize excessive maintenance and irrigation run off and improve and beautify two major roadways but also implement MS4 best management practices for storm water runoff in compliance with Reginal Water Quality Control Board regulation. The project along both roadways includes but is not limited to removal of existing trees, shrub and ground cover, irrigation system, concrete pavers and planting drought tolerant trees and ground cover, new irrigation system, infiltration system for compliance with storm water discharge regulation and adjustment of utilities.
These projects are intended to be implemented in two phase with the first phase focusing on improving the medians on Eastern Avenue from the I-5 freeway/Stevens Place to Randolph Street in the current fiscal year. The implementation of the second phase on Garfield from Ferguson Drive to Gage Avenue is planned for Fiscal Year 2023/2024 upon appropriation of adequate funding and City Council approval.
ANALYSIS
On July 29, 2022, staff advertised the Eastern Avenue Median Improvements from Steven Place to Randolph Street Project bid package. The following three (3) bids were received by the City at the Bid Opening held on August 24, 2022. A copy of the bid tabulation is attached:
BASE BID SCHEDULE
BID RANKING
Low Bidder
Second Low Bid
Third Low Bid
Marina Landscape, Inc.
C.S. Legacy Construction, Inc.
Environmental Construction, Inc.
TOTAL BASE BID AMOUNT
$1,226,284.60
$1,396,518.00
$1,520,555.20
As required by the California Public Contract Code, staff specified in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid tabulation, Marina Landscape, Inc. submitted the lowest base bid.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for Marina Landscape, Inc. Based on the bid analysis, Marina Landscape, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
Staff recommends adoption of the attached Resolution, which in summary does the following:
Approve the plans and specifications for the Eastern Avenue Median Improvements Project.
Approve a construction contract with Marina Landscape, Inc., the lowest responsible bidder, for the Eastern Avenue Median Improvements Project, in the amount of $1,226,284.60.
Authorize up to 15% of the construction contract for construction contingency for unforeseen conditions.
Authorize up to 13% of the total construction contract and contingencies for Construction Management, Inspection Services, Material Testing, Federal Labor Compliance, and Fund Management.
Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Service, pursuant to their existing on-call agreement for consultant services.
Authorize Geo-Advantec, Inc. to proceed with geotechnical and material testing services, pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Bid Amount to be Awarded
$1,226,284.60
Project Construction Contingencies (15%)
$183,942.69
Subtotal
$1,410,227.29
Construction Management, Inspection, and Material Testing (13%) $183,329.55
Total Project Cost
$1,593,556.84
FISCAL IMPACT
The total estimated cost of this project including construction contract, contingencies, construction management, and contingencies is $1,593,556.84 of which $200,000.00 will be covered through the Los Angeles County Safe Clean Water Program (restricted municipal funds returned to the City for Stormwater Program compliance) and the remainder from Measure AA Funds as approved by the City Council as part of the FY 2022/23 CIP Program on September 13, 2022.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan - Goal #6: “Enhance Quality of Life Goal”; this project helps the City provide better, reliable, and more effective transportation services to the community, which improves the quality of life in Commerce.
Recommended by: Gina Nila, Acting Director of Public Works Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Edgar P. Cisneros, City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- Marina Landscape, Inc.