CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Construction Contract to J&S Striping Company, Inc. for the Mixmaster Striping and Pavement Marking Improvements Project MEETING DATE: January 24, 2022
RECOMMENDATION:
The City Council will consider adopting a Resolution:
Awarding a construction contract to J&S Striping Company, Inc. for the Mixmaster Striping and Pavement Marking Improvements Project, Authorizing construction management and inspection services by Transtech Engineers, Inc., pursuant to their on-call Professional consulting services agreements, and Approving an additional $500,000 from Measure AA to cover the cost of Phase I and II improvements.
Make a finding and determination that the Mixmaster Striping and Pavement Marking Improvements Project is exempt from further CEQA review pursuant to Administrative Code, Title 14, Chapter 3, Section 15301, Class 1, because the Project consists of modifications to existing pavement marking and striping within existing streets where there will be negligible or no expansion of the existing use; and pursuant to said findings, direct staff to prepare and file corresponding Notice of Exemption BACKGROUND:
On December 13, 2022, City Council among other actions approved the plans and specifications for Mixmaster Striping and Pavement Marking Improvements Project (Phase I), and authorized staff to proceed with the bid solicitation. Phase I project includes the following:
Convert the existing curb lane to right-turn lane from Northbound Atlantic Boulevard to Eastbound Telegraph Road within the existing City right of way and install new sign and associated traffic signal modification.
Convert No. 1 through lane to combination through/left-turn lane on Westbound Ferguson Drive at Atlantic Boulevard.
Add 2nd left-turn lane from Westbound Telegraph Road to Southbound Atlantic Boulevard. The recent traffic study by Hartzog & Crabill confirms the need for and recommends the additional left turn lane.
Modify existing traffic signal at Atlantic/Telegraph intersection.to provide northbound right-turn overlap.
Restripe faded lane lines and markings and implement contrast striping using black edge lines to enhance visibility.
Paint street names and Freeway Logo in travel lanes including the section within LA County’s Jurisdiction upon LA County’s approval.
Install new advance traffic signal detector loops on Atlantic and Telegraph Coordinate traffic signal timing with LA County to improve circulation.
ANALYSIS:
On December 14, 2022, staff advertised the bid package for the Mixmaster Striping and Pavement Marking Improvements Project (Phase I). The following four (4) bids were received by the City at the Bid Opening held on January 12, 2023. A copy of the bid tabulation is attached:
BASE BID SCHEDULE
BID RANKING
Low Bidder
Second Low Bid
Third Low Bid
Fourth Low Bid
J&S Striping Company, Inc.
WGJ Enterprises, Inc., dba PCI
Sterndahl Enterprises, LLC.
Superior Pavement Markings, Inc.
BASE BID SCHEDULE AMOUNT
$99,365.20
$134,083.20
$221,512.50
$320,860.90
ADDITIVE BID SCHEDULE A AMOUNT
(PORTION ON ATLANTIC BLVD IN LA COUNTY)
$11,193.76
$13,974.95
$14,017.50
$22,399.70
ADDITIVE BID SCHEDULE B AMOUNT
(FREEWAY SHIELDS AND WORD PAVEMENT MARKINGS)
$75,197.00
$64,130.00
$49,250.00
$84,790.00
ADDITIVE BID SCHEDULE C AMOUNT
(FREEWAY SHIELDS AND WORD PAVEMENT MARKINGS IN LA COUNTY) $6,851.10
$9,042.00
$5,550.00
$9,354.00
TOTAL BASE BID PLUS ADDITIVE BID SCHEDULE AMOUNTS
$192,607.06
$221,230.15
$290,330.00
$437,404.60
As required by the California Public Contract Code, staff specified in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid tabulation, J&S Striping Company, Inc. submitted the lowest base bid, as well as for all Additive Work.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for J&S Striping Company, Inc. Based on the bid analysis, J&S Striping Company, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
The project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. This exemption applies to projects involving existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Here, the project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA due to modification to existing pavement marking and striping within existing streets.
Staff recommends adoption of the attached Resolution, which in summary does the following:
Approve a construction contract with J&S Striping Company, Inc., the lowest responsible bidder, for the Mixmaster Striping and Pavement Marking Improvements Project in the amount of $192,607.06.
Authorize construction contingency in the amount of $28,891.06 (15%) and Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services, in the amount of 10% of total Construction Cost including Contingencies ($22,149.81), pursuant to their existing on-call agreement for consultant services.
Approve an additional $500,000 appropriation from Measure AA to cover the cost of Phase I and II improvements as recommended by the Measure AA Advisory Committee on January 17, 2023.
Following is a summary of the project cost:
Bid Amount to be Awarded
$192,607.06
Project Construction Contingencies (15%)
$28,891.06
Subtotal
$221,498.12
Construction Management and Inspection (10%)
$22,149.81
Total Project Cost
$243,647.93
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The total estimated cost of this project is $243,647.93. The City Council previously approved $330,000 from Measure AA as part of the FY 21/22 Capital Improvement Program. The Measure AA Advisory Committee recommended on January 17, 2023 City Council approve an additional $500,000 in Measure AA funds to cover the total cost of Phase I and II improvements and allocate the funds in Account No. 41-5170-57010.50001.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities: Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals; and Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Approved and Recommended by: Gina Nila, Department of Public Works Fiscal impact reviewed by: Josh Brooks, Director of Finance Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Edgar P. Cisneros, City Manager ATTACHMENT:
Resolution
Bid Analysis
Construction Contract - J&S Striping Company, Inc.