CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Professional Services Agreement for the Preparation of Plans, Specifications, and Engineer’s Estimate for the Sidewalk Improvements on Ferguson Drive MEETING DATE: February 21, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a Professional Services Agreement (PSA) to Elie Farah, Inc. for the preparation of Plans, Specifications, and Engineer’s Estimate for the Sidewalk Improvements on Ferguson Drive and Various Cul-de-sacs from Gerhart Avenue to Concourse Avenue Project and authorizing Project Management Services by Transtech Engineers, Inc. pursuant to their on-call Professional Services Agreement.
BACKGROUND:
On September 13, 2022, City Council approved $2 million of Measure AA funds as part of its 2022/23 Fiscal Year Capital Improvement Program for the installation of sidewalks and ADA compliant curb ramps on Ferguson Drive (south side only) from Gerhart Avenue to Concourse Avenue. There are existing sidewalks along the north side of Ferguson Drive, therefore, this area will be excluded. Additionally, new sidewalk will be installed at various Cul-de-sacs from Gerhart Avenue to Concourse Avenue upon consensus of a majority of residents within each cul-de-sac. The installation of new sidewalks and ADA ramps will improve pedestrian safety.
ANALYSIS:
On November 23, 2022, the City issued a Request for Proposal (RFP) for engineering services for the preparation of plans, specifications and engineer’s estimate for the Sidewalk Improvements on Ferguson Drive and Various Cul-de-sacs from Gerhart Avenue to Concourse Avenue Project with a due date of January 5, 2023. The work includes outreach to all affected residents within the project area. Two (2) firms submitted proposals, Elie Farah, Inc. and CWE. The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience, and schedule. Both firms submitted great proposals. However, Elie Farah, Inc. received the highest ranking.
Staff recommends adoption of the attached Resolution which in summary does the following:
Approves a professional service agreement with Elie Farah, Inc., in the amount of $64,830 and authorizes City Manager to execute any amendments to the agreement with Elie Farah, Inc. should it become necessary.
Authorize Transtech Engineers, Inc. to proceed with Project Management pursuant to their existing on-call agreement for consultant services.
ALTERNATIVES:
1. Approve staff recommendation
2. Disapprove staff recommendation
3. Provide further direction to staff
FISCAL IMPACT:
The total cost of the design phase is $71,313 of which $64,830 is for Elie Farah, Inc.’s professional services contract and the remainder for Transtech Engineers, Inc. project management services. Funds in the amount of $2 Million were budgeted in the 2022/ 2023 Capital Improvement Program Measure AA Funds (Account 41-5170-57010.50006) to cover the Ferguson sidewalk project cost for design and construction.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities:
Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals.
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Respectfully submitted by: Edgar P. Cisneros, City Manager Approved and Recommended by: Gina Nila, Department of Public Works Fiscal impact reviewed by: Vilko Domic, Assistant City Manager Reviewed as to form by: Noel Tapia, City Attorney
ATTACHMENT:
Resolution
Professional Services Agreement