CITY OF COMMERCE
AGENDA REPORT
Item No.: ____
TO: Honorable City Council
FROM: City Manager
SUBJECT: Amendments to On-Call Professional Services Consultant Agreements Meeting Date: February 21, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution Amending the On-Call Professional Services Agreements for Building and Tenant Improvement (TI) Plan Check, Landscape Architecture, Park Planning and Design, Planning Services, Environmental Science, Planning, Analysis & Assessment, and Regulatory Compliance, General Civil Engineering, Traffic Engineering, Real Estate and Right Of Way, Civil Plan Check, Construction Management & Inspection, Surveying, Staff Augmentation, and Building and Safety.
BACKGROUND:
Over the past several years, the City has developed a list of on-call consultants. The on-call consultants provide staff with the ability to draw on a list of pre-qualified consultants, with pre-negotiated base rates, and pre-approved agreements to perform studies, provide professional services such as General Civil Engineering, Traffic Engineering, Building, and Planning Services, staff augmentation, and environmental reviews to name a few. The current agreements have varying expiration dates. Attachment 2 lists each service, the respective On-Call company, and their corresponding expiration dates.
The purpose of the on-call professional services consultants is to provide the City with flexibility and enhance the City’s capacity to deliver projects and programs expeditiously, while also reducing costs by curtailing the time and effort to solicit various proposals for different projects. Under this system, staff provides a scope of work to the on-call consultants and requests a proposal. The consultants are selected based on consistent and objective criteria and recommended to the City Council for approval. The City has utilized the on-call consultant services on a periodic and recurring basis and has found that by securing these services on an as-needed basis for various City projects, the City has been able to obtain these services expeditiously and economically.
Over the years the City Council approved, renewed and/or amended on-call professional services consultants’ agreements in 13 disciplines as listed below.
Building and TI Plan Check,
Landscape Architecture,
Park Planning and Design,
Planning Services,
Environmental Science, Planning, Analysis & Assessment, and Regulatory Compliance, General Civil Engineering,
Traffic Engineering,
Real Estate and Right of Way,
Civil Plan Check,
Construction Management & Inspection,
Surveying,
Staff Augmentation
Building and Safety.
ANALYSIS:
Adoption of the attached Resolution will amend the Agreement with the below listed On-Call Consultants for various professional services disciplines by extending their term of agreement through February 1, 2024 with an automatic month-to-month basis relationship after this date. The monthly extension will provide staff an opportunity to proceed with a new Request for Proposal (RFP) for various professional services disciplines and award of a new On-Call list.
BkF Engineers
Kimley-Horn and Associates, Inc.
Bureau Veritas North America, Inc.
KOA Corporation
CBRE, Inc.
LIN Consulting, Inc.
Civil Source, Inc.
Lost West Landscape Architecture & Construction
CSG Consultants, Inc.
LSA Associates
CWE
MARRS Services, Inc.
David Evans and Associates, Inc.
Moore Iacofano Goltsman, Inc.
David Volz Design Landscape Architects, Inc.
Mott MacDonald, LLC
Deodate Strategies
Onward Engineering
Dudek
Overland, Pacific & Cutler, LLC
ejma Planning + Development
Psomas
Elie Farah, Inc.
SA Associates
Engineering Solutions Services, Inc.
Security Land & Right of Way Services, Inc.
Environmental Science Associates, Inc.
Southstar Engineering & Consulting, Inc.
Ghirardelli Associates, Inc.
Stantec Consulting Services, Inc.
Gibson Transportation
Swinerton Management & Consulting
Guida Surveying, Inc.
TAIT & Associates, Inc.
Hartzog & Crabill, Inc.
Tierra West Advisors
Hirsch & Associates
Towill, Inc.
JM Diaz, Inc.
Transpo Group
Transtech Engineers, Inc.
Staff recommends adoption of the attached Resolution.
ALTERNATIVES:
Approve staff recommendation.
Disapprove staff recommendation.
Provide further direction to staff.
FISCAL IMPACT:
No impact to General Fund
RELATIONSHIP TO STRATEGIC GOALS:
This item relates to the City Council’s specific 2016 Strategic Action Plan:
Fiscal Sustainability
Guiding Principle #2:
Implement city business processes and operational efficiencies to streamline the cost of government including the examination and identification of cost of services.
Respectfully submitted: Edgar P. Cisneros, City Manager Prepared by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form: Noel Tapia, City Attorney
ATTACHMENTS:
Resolution
List of On-Call Consultants for various Disciplines
Exhibit A - Amendments to Agreements