CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Construction Contract to Trueline Construction & Surfacing, Inc. for the Basketball/Volleyball Courts Resurfacing at Various City Parks Project MEETING DATE: February 21, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution:
Awarding a construction contract to Trueline Construction & Surfacing, Inc. for the Basketball/Volleyball Courts Resurfacing at Various City Parks Project; Authorizing construction management and inspection services by Transtech Engineers, Inc., pursuant to their on-call Professional consulting services agreements; and Approving a supplemental appropriation of $104,608 from Measure AA to cover the total cost of the project.
Make a finding and determination that the Basketball/Volleyball Courts Resurfacing at Various City Parks Project is exempt from further CEQA review pursuant to Administrative Code, Title 14, Chapter 3, Section 15301, Class 1, because the Project consists of the repair of existing public facilities where there will be negligible or no expansion of the existing use; and pursuant to said findings, direct staff to prepare and file corresponding Notice of Exemption.
BACKGROUND:
On August 23, 2022, City Council approved the Capital Improvement Program (CIP) for Fiscal Year 2022/2023 which included the Basketball/Volleyball Courts Resurfacing at Various City Parks Project and appropriated $200,000 from Measure AA for this project. The project entails the resurfacing and restriping of the basketball/volleyball courts at the Rosewood Park, Bristow Park, and Bandini Park and concrete overlay at the southern basketball court at Bristow Park.
ANALYSIS:
On November 29, 2022, staff advertised the bid package for the Basketball/Volleyball Courts Resurfacing at Various City Parks Project. The City received only one (1) bid at the Bid Opening held on December 21, 2022. A copy of the bid tabulation is attached:
BASE BID SCHEDULE
BID RANKING
Low Bidder
Trueline Construction & Surfacing, Inc.
BASE BID SCHEDULE AMOUNT
$219,246.40
ADDITIVE BID SCHEDULE A AMOUNT
(BANDINI PARK)
$24,440.00
TOTAL BASE BID PLUS ADDITIVE BID SCHEDULE AMOUNTS
$243,686.40
As required by the California Public Contract Code, staff specified in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid tabulation, Trueline Construction & Surfacing, Inc. submitted the lowest and only bid.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for Trueline Construction & Surfacing, Inc. Based on the bid analysis, Trueline Construction & Surfacing, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
The project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA because the Project consists of the repair of existing public facilities, basketball and volleyball courts, where there will be negligible or no expansion of the existing use. .
Staff recommends adoption of the attached Resolution, which in summary does the following:
Approves a construction contract with Trueline Construction & Surfacing, Inc., the lowest responsible bidder, for the Basketball/Volleyball Courts Resurfacing at Various City Parks Project, in the amount of $243,686.40.
Authorizes construction contingency in the amount of $36,552.96 (15%).
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services, in the amount of 10% of total Construction Cost ($24,368.64), pursuant to their existing on-call agreement for consultant services.
Approves a supplemental appropriation of $104,608 from Measure AA to cover the total cost of the project as recommended by the Measure AA Advisory Committee on January 17, 2023.
Make a finding and determination that the Basketball/Volleyball Courts Resurfacing at Various City Parks Project is exempt from further CEQA review pursuant to Administrative Code, Title 14, Chapter 3, Section 15301, Class 1, because the Project consists of the repair of existing public facilities where there will be negligible or no expansion of the existing use; and pursuant to said findings, direct staff to prepare and file corresponding Notice of Exemption.
Following is a summary of the project cost:
Bid Amount to be Awarded
$243,686.40
Project Construction Contingencies (15%)
$36,552.96
Construction Management and Inspection (10%)
$24,368.64
Total Project Cost
$304,608.00
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The total estimated cost of this project is $304,608.00, which would be funded by Measure AA in Account No. 41-5180-57010.50008 ($200,000 previously approved and $104,608 in additional Measure AA funds to be approved with the Resolution accompanying this report).
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities: Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals; and Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Approved and Recommended by: Gina Nila, Department of Public Works Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Edgar P. Cisneros, City Manager ATTACHMENT:
Resolution
Bid Analysis
Construction Contract - Trueline Construction & Surfacing, Inc.