RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, APPROVING THE REPLACEMENT OF THE CARPET AND HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) UNIT IN THE TRANSPORTATION FACILITY WHEREAS, on March 14, 2023, as part of the mid-year budget review meeting, City Council approved the allocation of $58,403 to replace the Carpet and Heating, Ventilation, and Air Conditioning (HVAC) Unit in the Transportation Facility; and WHEREAS, the existing HVAC unit that serves the administrative offices and dispatch is 22 years old, has reached its useful life, and replacement parts from the manufacturer are no longer available. As such, the HVAC unit leaks and has caused severe carpet damage throughout the transportation facility; and WHEREAS, Facility Maintenance has obtained quotes to perform the work, and the lowest replacement cost is as follows; and HVAC Replacement $33,003 (Honeywell)
Carpet Replacement $20,400 (M&J Carpets)
Contingency (9%) $ 5,000
$58,403
WHEREAS, the staff is also budgeted for a 9% contingency to address unanticipated conditions that may arise during the project. As part of the replacement, City staff will have the contractor ensure that all areas served by the rooftop HVAC units receive adequate airflow and ventilation; and WHEREAS, the project cost shall be covered 100% with Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Grant Funds and have no impact on the City's operating budget; and CRRSAA Fund Allocation $ 600,302
Project Cost $ 58,403
CRRSAA Fund Balance $ 541,899
WHEREAS, this agenda item relates to the 2016 strategic goal of Improving and maintaining infrastructure and beautifying the community. As such, replacing the HVAC unit and carpet will help restore the City's infrastructure and improve the quality of life in Commerce.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The City of Commerce approves replacing the Carpet and HVAC Unit in the Transportation Facility for a price not exceeding $58,403.
Section 3. The Mayor is hereby authorized to execute this Resolution for and on behalf of the City of Commerce.
Section 4. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED, and ADOPTED this 28th day of March 2023.
Oralia Y. Rebello, Mayor
Attest:
Lena Shumway, City Clerk