EXHIBIT “A”
CITY COUNCIL AMENDED VEHICLE USE POLICY
Up to four passenger vehicles will be placed in a pool for the City Council for City business use only. ”City business” shall include attendance at local and regional meetings, appointments or events involving business affecting, or of interest to, the City; meetings, appointments or events of various boards and/or agencies of which the City is a member; City community events and meetings, appointments or events to which members of the City Council have been invited to participate in or attend in their official capacity as Councilmembers.
A sign-in and out log, along with the keys for the pool vehicles, will be maintained by Administration Department staff. Councilmembers will provide the date, time and purpose for the use of a City vehicle when it is signed out and the date and time the keys are returned at the end of the trip. At the end of each trip, vehicles are to be returned to the assigned parking area at City Hall for night parking.
The City Council has had to address unprecedented budget deficit and employee negotiation issues over the last few years and is now addressing complicated issues related to the termination of redevelopment throughout the State by the passage of AB 1X 26. Such issues have required the Council to schedule and participate in unusually long regular City Council meetings, a great number of special City Council meetings, additional meetings with legislators, and meetings with stakeholders throughout the City. The City Council has had to attend City Council meetings that do not end until very late at night, sometimes past midnight, and early morning meetings that are scheduled for the very next day. Such a schedule has made it extremely difficult or impossible for the City Council to check City vehicles back into the City or to make proper arrangements to assure that they can be in attendance at such early morning meetings. Thus, although the City Council members will make every effort to comply with the return policy as stated above, they may also keep vehicles at home if attending an evening, early morning or weekend meeting, appointment or event. The vehicle must be checked in immediately following the meeting, appointment or event, but no later than the morning of the next business day, during normal business hours.
The vehicles are not to be used for personal business.
This policy shall take effect May 16, 2012
RESO (COUNCIL VEHICLE USE POLICY – EXHIBIT A) – 05-15-2012.DOC