CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award of Professional Services Agreement with RJM Design Group, Inc. for the Design Services for the Pathways for Hope Commerce Connectivity Improvement Project MEETING DATE: March 28, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a professional services agreement to RJM Design Group, Inc. for the Design Services for the Pathways for Hope Commerce Connectivity Improvement Project and authorizing Project Management Services by Transtech Engineers.
BACKGROUND:
The California Department of Transportation (Caltrans) developed the Clean California Local Grant Program (CCLGP) as part of a two-year program through which approximately $296 million in funds will be distributed to local communities to beautify and improve local streets and roads, tribal lands, parks, pathways, and transit centers to clean and enhance public spaces. Through the combination of adding beautification measures and art in public spaces along with the removal of litter and debris, this effort will enhance communities and improve spaces for walking and recreation.
On March 8, 2022, staff notified City Council that the City had been awarded $4,955,257 to fund the Pathways for Hope Commerce Connectivity Improvements Project. The project will improve different locations within the City and will include soft landscape replacement such as drought-tolerant plants, upgrading Right-of-Way fencing from chain link fence to black wrought iron fencing, installing murals on State assets such as columns and abutment walls on overpasses, upgrading the Bandini tunnel to include improved lighting, a walkway with artwork, and concrete slope paving.
The following are the project locations with the proposed improvements:
Bandini Park
Install up lighting at Park entrance
Improvements to Walking Path to include bollard lighting Continuation of the Walking Path
Bandini Pedestrian Tunnel
Replace chain link fence with architectural fencing
Replace guard rail with decorative bollards; ensure ADA access “Bandini" header on tunnel
Use decorative paving on cul-de-sac bulb and sidewalk
Add signage
Bandini Neighborhood Improvements
Rehabilitate landscaping
Remove litter
Add epoxy paint/sealant to curbs to freshen up
Add Bandini neighborhood signage to fence
Bandini Elementary Parkway
Improve parkway with drought tolerant and low maintenance landscaping Bristow Park
Install up lighting at Park entrance
Improvements to Walking Path to include bollard lighting Creation of exterior walking path
Rosewood Park
Improvements to Walking Path to include bollard lighting Replace existing concrete with porous concrete or Decomposed Granite (DG) and install a meandering path Murals/Artwork and Clean Up
Sidewalk Rehabilitation
Provide concepts for mural paintings at the Bandini Pedestrian Tunnel located on Leonis St at I-710, Telegraph Rd at I-710 underpass, and Triggs St at I-710 underpass ANALYSIS:
On January 11, 2023, staff requested proposals for the Design Services for the Pathways for Hope Commerce Connectivity Improvement Project with a due date of February 2, 2023, and received responses from two consultants IDS Group and RJM Design Group, Inc.
The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, and experience of assigned staff including prior experience of working relationship of key team members in past similar projects. After evaluation of the proposals, RJM Design Group, Inc. appears to be the best fit with regard to the scope of work and budget required for the task.
As such, staff recommends adoption of the attached Resolution which in summary:
Approves a Professional Services Agreement with RJM Design Group, Inc. in the amount of $399,980 and authorizes the City Manager to execute amendments to the agreement with RJM Design Group, Inc. as necessary; and Authorizes Transtech Engineers, Inc. to provide Project Management Services pursuant to their existing On-call Services Agreement for consultant services.
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The total cost of professional services is as follows:
RJM Proposal Fee
$399,980.00
Project Management (Transtech) (10%)
$39,998.00
Total
$439,978.00
These costs will be covered from the CCLGP State Grant which awarded the City of Commerce $4,955,257.00 for total project costs based on reimbursement. Approved Measure AA funds in the amount of $1,372,866 are available in account number 41-5180-57010.50009 to cover the design phase of the project costs. The remainder of the project costs needed to complete construction of the improvements will be requested from Measure AA in next fiscal year’s Capital Improvement Program.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Community Quality of Life Guiding Principle 4:
Support and evaluate community services, programs and events that promote healthy and quality lifestyles for our residents. Enhance public safety and social services through innovative programs that meet the needs of the residential and business communities.
Respectfully submitted: Edgar P. Cisneros, City Manager Approved and Recommended by: Gina Nila, Department of Public Works Fiscal Impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
ATTACHMENTS:
Resolution
Agreement