TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution of the City Council of the City of Commerce, California, Approving the Replacement of the Carpet and Heating, Ventilation, and Air Conditioning (HVAC) Unit in the Transportation Facility MEETING DATE: March 28, 2023
RECOMMENDATION
Approve replacing the Carpet and Heating, Ventilation, and Air Conditioning (HVAC) Unit in the Transportation Facility.
BACKGROUND
On March 14, 2023, as part of the mid-year budget review meeting, the City Council approved the allocation of $58,403 to replace the Carpet and Heating, Ventilation, and Air Conditioning (HVAC) Unit in the Transportation Facility.
The existing HVAC unit that serves the administrative offices and dispatch is 22 years old, has reached its useful life, and replacement parts from the manufacturer are no longer available. As such, the HVAC unit leaks and has caused severe carpet damage throughout the transportation facility.
ANALYSIS
Facility Maintenance has obtained quotes to perform the work, and the lowest replacement cost is as follows:
HVAC Replacement $33,003 (Honeywell)
Carpet Replacement $20,400 (M&J Carpets)
Contingency (9%) $ 5,000
$58,403
Staff is also budgeted for a 9% contingency to address unanticipated conditions that may arise during the project. As part of the replacement, City staff will have the contractor ensure that all areas served by the rooftop HVAC units receive adequate airflow and ventilation.
FISCAL IMPACT
Project Budget – HVAC and Carpet Replacement $ 53,403 Contingency (9%) $ 5,000
Project Total: $ 58,403
The project cost shall be covered 100% with Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Grant Funds and have no impact on the City's operating budget.
CRRSAA Fund Allocation $ 600,302
Project Cost $ 58,403
CRRSAA Fund Balance $ 541,899
RELATIONSHIP TO STRATEGIC GOALS
This agenda item relates to the 2016 strategic goal of Improving and maintaining infrastructure and beautifying the community. As such, replacing the HVAC unit and carpet will help restore the City's infrastructure and improve the quality of life in Commerce.
ALTERNATIVES:
Approve staff's recommendation.
Reject staff's recommendation.
Provide staff with alternate or further direction.
Respectfully submitted: Edgar P. Cisneros, City Manager Prepared and recommended by: Claude McFerguson, Director of Transportation Fiscal impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form: Noel Tapia, City Attorney
Attachments:
Resolution
Exhibit A - Price Quote
CITY OF COMMERCE
AGENDA REPORT
Item No.