CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution Approving a Professional Services Agreement for the Preparation of Plans, Specifications, and Engineer’s Estimates for the Mixmaster Street Widening Project (Phase II) MEETING DATE: May 30, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution approving a Professional Services Agreement (PSA) with Kimley-Horn and Associates, Inc. to provide professional services to prepare Plans, Specifications and Engineer’s Estimate for the Mixmaster Street Widening Project (Phase II) and Authorizing Project Management Services by Transtech Engineers.
BACKGROUND:
On Dec 13, 2022, the City Council approved plans and specifications for Phase I Mixmaster improvements, authorized advertising the project for construction bids and authorized staff to proceed with release of a Request for Proposal (RFP) for Phase II improvements. On January 24, 2023, the City Council awarded a construction contract to J&S for Phase I improvements.
Phase I improvements were recently completed and included traffic safety improvements by converting the existing curb lane to right-turn lane from Northbound Atlantic Boulevard to Eastbound Telegraph Road within the existing city right of way and installation of new signs and associated traffic signal modification, converting No. 1 through lane to combination through/left-turn lane on Westbound Ferguson Drive at Atlantic Boulevard, adding 2nd left-turn lane from Westbound Telegraph Road to Southbound Atlantic Boulevard, modifying existing traffic signal at Atlantic Boulevard and Telegraph Road intersection to provide northbound right-turn overlap, restriping faded lane lines and markings and implement contrast striping using black edge lines to enhance visibility, painting street names and freeway logo in travel lanes including the section within LA County’s jurisdiction, installation of new advance traffic signal detector loops on Atlantic Boulevard and Telegraph Road, and coordination of traffic signal timing with LA County to improve circulation.
Phase II Improvements propose to include additional traffic safety improvements by widening the east side of Atlantic Boulevard and south side of Telegraph Road at the southeast corner of the Mixmaster intersection to provide for a dedicated right turn lane from northbound Atlantic Blvd to eastbound Telegraph Road to the I-5 Freeway Northbound on-ramp. The southeast corner property is owned by the City Successor Agency currently occupied by an auto dealership. The area on the east side of Atlantic Blvd between Atlantic Blvd and the auto dealership is owned by the City or Successor Agency.
ANALYSIS:
On February 22, 2023, the City issued an RFP for Engineering services for the preparation of plans, specifications and engineer’s estimate for the Mixmaster Street Widening Project (Phase 2) with a due date of March 23, 2023. Two (2) firms submitted proposals, Kimley-Horn and Associates, Inc. and Stantec Consulting Services Inc. The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience of assigned staff including prior experience of working relationship of key team members in past similar projects, and schedule efficiency. Said criteria was included in the RFP. Both firms submitted great proposals. However, Kimley-Horn and Associates, Inc. received the highest ranking.
Staff recommends adoption of the attached Resolution which in summary does the following:
Approves a professional service agreement with Kimley-Horn and Associates, Inc. in the amount of $264,986.00 and authorizes City Manager to execute any amendments to the agreement with Kimley-Horn and Associates, Inc. should it become necessary.
Authorizes Transtech Engineers, Inc. to proceed with Project Management in the amount of $26,498.60 pursuant to their existing on-call agreement for consultant services.
ALTERNATIVES:
1. Approve staff recommendation
2. Disapprove staff recommendation
3. Provide further direction to staff
FISCAL IMPACT:
The total estimated cost of Kimley-Horn and Associates, Inc. contract including 10% for Transtech Engineer’s project management services is $291,484.60 which will be covered by approved Measure AA funding for this project in the FY 22/23 Capital Improvement Program Account No. 41-5170-57010.50001.
Kimley-Horn and Associates, Inc. Fee
$264,986.00
Project Management (10%)
$26,498.60
Total
$291,484.60
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities:
Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals.
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Respectfully submitted: Edgar P. Cisneros, City Manager Recommended by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
ATTACHMENT:
Resolution
Professional Services Agreement