RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA AWARDING A CONSTRUCTION CONTRACT TO SQUARE SIGNS LLC DBA FRONT SIGNS FOR THE CITYWIDE WAYFINDING VEHICULAR DIRECTIONAL SIGNS PROJECT, AUTHORIZING CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES BY TRANSTECH ENGINEERS, INC. PURSUANT TO THEIR ON-CALL PROFESSIONAL CONSULTING SERVICES AGREEMENTS AND ALLOCATING $184,377.94 IN MEASURE AA FUNDS WHEREAS, on April 16, 2019, the City Council approved the contract documents for the Citywide Wayfinding Vehicular Directional Signs Project (“Project”) and authorized staff to advertise for bids for construction; and WHEREAS, on July 23, 2019, staff advertised the construction bid package for the Project and only one (1) bid was received in the amount of $255,100; and WHEREAS, on October 15, 2019, City Council rejected the construction bid for the Project due to the bid exceeding the project’s intended construction budget; and WHEREAS, on April 18, 2023, staff re-advertised the construction bid package for the Project; and WHEREAS, in response to the solicitation for bids, seven (7) bids were submitted to the City, and the City conducted the Bid Opening on May 23, 2023; and WHEREAS, based on the bid analysis and due diligence conducted by the City, the lowest responsive and responsible bidder is Square Signs LLC DBA Front Signs with a total base bid of $139,680.26; and WHEREAS, staff is recommending award of a construction contract to Square Signs LLC DBA Front Signs in the amount of $139,680.26; and WHEREAS, staff recommends approval of up to 20% of construction contract for Contingencies and up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services; and WHEREAS, staff recommends that Transtech Engineers, Inc. be authorized to provide construction management and inspection services pursuant to their existing on-call agreements for consultant services; and WHEREAS, the total estimated cost of this project including construction contract, contingencies, construction management, and inspection services is $184,377.94 of which $184,377.94 needs to be allocated from Measure AA funds to cover total project cost.
WHEREAS, the project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the project is Categorically Exempt pursuant to section 15301 Class 1 of CEQA because the project consists of the installation of new signs within existing public right of ways where there will be negligible or no expansion of the existing use.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. A construction contract to Square Signs LLC DBA Front Signs, as the lowest responsive and responsible bidder, for the Citywide Wayfinding Vehicular Directional Signs Project in the amount of $139,680.26 is hereby awarded and the Mayor is authorized to execute the contract in a form approved by City Attorney.
Section 3. Construction contingencies of up to $27,936.05 (20% of construction contract) for unforeseen conditions is hereby authorized.
Section 4. Authorize Construction Management and Inspection Services for up to $16,761.63 (10% of the total Construction Contract and Contingencies).
Section 5. Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection pursuant to their existing on-call agreement for consultant services.
Section 6. Allocate $184,377.94 in Measure AA funds to cover the total project cost.
Section 7. All procedures of the California Environmental Quality Act (“CEQA”), California Public Resources Code §21000 et seq., and the CEQA guidelines, title 14 of the California Code of Regulations, chapter 3, §15000 et seq. have been satisfied and the City Council has found that the proposed project is Categorically Exempt from California Environmental Quality Act (CEQA) requirements under provisions of CEQA Guidelines Section 15301 – Existing Facilities. This exemption applies to projects characterized as alterations to existing facilities meeting the conditions described in Section 15301.
Pursuant to CEQA, the City Council finds and determines there is no substantial evidence that the project could have a significant effect on the environment. The City Council in its independent judgment finds that there is no possible significant effect directly related to the project because the Project consists of 1 because the Project consists of the installation of new signs within existing public right of ways where there will be negligible or no expansion of the existing use. The City Council finds that the project will not cause any physical change in the environment, that the project is categorically exempt from CEQA under Administrative Code, Title 14, Chapter 3, § 15301, Class 1, Existing Facilities, and therefore no further action is required under CEQA. Pursuant to said findings, the City Council directs staff to prepare and file corresponding Notice of Exemption.
Section 8. Authorize the Mayor to execute this Resolution for and on behalf of the City of Commerce.
Section 9. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED and ADOPTED this 27th day of June 2023.
Hugo A. Argumedo, Mayor
ATTEST:
Lena Shumway, City Clerk