CITY OF COMMERCE AGENDAREPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Bristow Park Basketball Courts Resurfacing Change Order MEETING DATE: June 27, 2023
RECOMMENDATION:
The City Council will consider adopting a Resolution allocating $87,811 in Measure AA funds for additional improvements at Bristow Park basketball courts and authorizing staff to issue a Change Order for the additional work to the City’s Contract with Trueline Construction & Surfacing, Inc, the Project Contractor.
BACKGROUND:
On August 23, 2022, City Council approved the Capital Improvement Program (CIP) for Fiscal Year 2022/2023 which included the Basketball/Volleyball Courts Resurfacing at Various City Parks Project and appropriated $200,000 from Measure AA funds for this project. The project entails the resurfacing and restriping of the basketball/volleyball courts at Rosewood Park, Bristow Park, and Bandini Park and concrete overlay at the southern basketball court at Bristow Park. On November 29, 2022, staff advertised the bid package for the project and received only one bid from Trueline Construction & Surfacing, Inc. (“Trueline”) on December 21, 2022. On February 21, 2023, a Construction contract was awarded to Trueline for $243,686.40 and City Council allocated $104,608 in Measure AA funds to cover the total project cost of $304,608 including contingencies, construction management and inspection.
ANALYSIS:
Based on recent observation and assessment of existing project site condition, additional improvements which were not in the original project scope are deemed essential at Bristow Park basketball courts. These improvements include modification of an existing basketball court access ramp and railings for ADA compliance, reduction of the 20 foot high fence originally for tennis to a standard 10 feet and replacement of the remaining 10 feet fence fabric around and between the courts, removal and replacement of two existing basketball posts, backboard including construction of two new related concrete foundation. The cost of the proposed additional improvements is $113,180. The ADA ramp reconstruction is estimated at $21,020 which will be covered by previously budgeted Measure AA funds for ADA compliance improvements. However, considering available project contingencies of $32,644 allocation of additional Measure AA funds will be required to cover the project cost shortfall. With the recommended additional improvements, the total project cost including additional improvements, contingencies, construction management and inspection is estimated at $446,083.
Proposed additional Improvements
$113,180
Contingencies (15%)
$16,977
Construction Management and Inspection (10%)
$11, 318
Total Cost
$141,475
Budgeted Funds for ADA Improvement
($21,020)
Available budgeted Funds for Contingencies
($32,644)
Required Measure AA Funds
$87,811
Staff recommends adoption of the attached Resolution allocating $87,811 in Measure AA funds for additional improvements at Bristow Park basketball courts and authorize staff to issue a Change Order for the additional work to the City’s Contract with Trueline Construction & Surfacing, Inc, the Project Contractor.
ALTERNATIVES:
Approve staff recommendation.
Disapprove staff recommendation.
Provide further direction to staff
FISCAL IMPACT:
The total estimated cost of the proposed additional improvements including contingencies, construction management, and inspection is $141,475 of which $21,020 will be covered by ADA Improvements Funds Account No. 41-5170-57010.10441 and $32,644 from available Project contingencies Account No. 41-5180-57010.50008. Additional Funds in the amount of $87,811 are required to cover the total project cost shortfall.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities: Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals; and Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Recommended by: Greg Alaniz, Director of Parks and Recreation Reviewed by Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney Respectfully submitted by: Edgar P. Cisneros, City Manager ATTACHMENT:
Resolution