CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Construction Contract to Danny Letner, Inc. dba Letner Roofing Company for the Senior Citizens Center and Bandini Park Reroofing Project Meeting Date: August 22, 2023
RECOMMENDATION
The City Council will consider adopting a resolution awarding a construction contract to Danny Letner, Inc. dba Letner Roofing Company for the Senior Citizens Center and Bandini Park Reroofing Project, and authorizing Construction Management and Inspection Services by Transtech Engineers, inc. pursuant to their On-Call Professional Consulting Services Agreements.
BACKGROUND
The existing roofing systems at the Senior Center and Bandini Park have reached the end of their service life and have developed multiple leaks, leading to water damage inside those facilities. This poses a significant risk to the structural integrity of the building and the valuable assets within. Restoring the roofing system at these facilities is necessary due to the deterioration and wear of the current roof over time. The roofing system replacement will improve energy efficiency, reducing long-term operational costs and environmental impacts.
ANALYSIS
On July 27, 2023, staff advertised the bid package for the Senior Citizens Center and Bandini Park Reroofing Project. The following five (5) bids were received by the City at the Bid Opening held on August 14, 2023. A copy of the bid tabulation is below:
BID RANKING
BIDDER
BASE BID SCHEDULE
ADDITIVE BID SCHEDULE
TOTAL BASE BID + ADDITIVE BID
Low Bidder
Danny Letner, Inc. dba Letner Roofing Company
$472,100.00
$187,600.00
$659,700.00
Second Low Bid
Universal Coatings, Inc.
$648,000.00
$477,000.00
$1,125,000.00
Third Low Bid
Commercial Roofing Systems, Inc.
$671,096.00
$292,479.00
$963,575.00
Fourth Low Bid
F C and Sons Roofing, Inc.
$693,000.00
$420,000.00
$1,113,000.00
Fifth Low Bid
Pacific Builders & Roofing, Inc. dba: WSP Roofing
$945,000.00
$250,000.00
$1,195,000.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the award of contract will be to the lowest responsive and responsible bidder as determined solely by the City. As shown in the above bid tabulation, Letner Roofing Company submitted the lowest base bid. Staff conducted a bid analysis for Letner Roofing Company, and verified their California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, Letner Roofing Company was found to be the lowest responsive and responsible bidder. The bid analysis completed by staff is attached for reference.
The project includes asbestos abatement of a portion of the Senior Center building and restoration of the roofing system at the Senior Center and Bandini Park with a cool energy efficient roofing system with a 20-year warranty. It also includes the replacement of the existing metal roof panels and standing seam at Bandini Park as an additive bid item. Staff anticipates that the work commence by mid-September and completed by end of October before the start of the typical rainy season.
Staff recommends that City Council adopt the attached Resolution which in summary does the following:
Approves a construction contract with Letner Roofing Company, as the lowest responsive and responsible bidder, for the Senior Citizens Center and Bandini Park Reroofing Project in the amount of $659,700.00 for the total Base Bid Schedule Amount plus the Additive Bid Schedule Amount.
Authorizes up to 15% of the construction contract for construction contingency for unforeseen conditions.
Authorizes up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services.
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection Service, pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Bid Amount to be Awarded
$659,700.00
Construction Contingencies (15%)
$98,955.00
Subtotal
$758,655.00
Construction Management, Inspection (10%)
$75,865.50
Total Project Cost
$834,520.50
FISCAL IMPACT
The total estimated cost of this project including construction contract, contingencies, construction management, and inspection services is $834,520.50 of which will be covered by $1,000,000 allocated in Measure AA Funds Account #41-5180-57010.14132.
ALTERNATIVES
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities:
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth Recommended by: Gina Nila, Department of Public Works Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Edgar P. Cisneros, City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract - Danny Letner, Inc. dba Letner Roofing Company