CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: Assistant City Manager
SUBJECT: Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project Acceptance MEETING DATE: February 13, 2024
RECOMMENDATION:
The City Council will consider adoption of a Resolution accepting the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project as complete, authorizing staff to file the Notice of Completion with the County Recorder’s Office, and authorizing release of 5% retention per contract.
BACKGROUND:
On June 28, 2022, the City Council approved the plans and specifications for the Lake Arrowhead Camp Commerce Replacement of Damaged Retaining Wall Project and authorized staff to proceed with the bid solicitation.
On July 13, 2022, staff advertised the bid package for the Project. On August 23, 2022, City Council awarded the construction contract to SDC Engineering, Inc.
ANALYSIS
The work under the contract commenced on August 28, 2023, and was completed on November 27, 2023 and the project is ready for acceptance.
The project work included the removal of approximately 130-feet of damaged retaining wall, foundation, existing improvements behind the wall and 6 interfering concrete driveway panels behind the wall on the upper level for adequate construction shoring and construction of new foundation and retaining wall per design plans approved and inspected by San Bernardino County (SBC) through their permit process. The project also included the reconstruction of the driveway which included the removal and replacement of six 6-inch concrete panels. The total construction cost including one Change Order for removal and replacement of interfering concrete driveway on the upper level above the wall is $186,721.30.
Staff recommends that the City Council adopt the attached resolution accepting the Project as complete, authorizing staff to file the “Notice of Completion” with the County Recorder’s Office for the project and authorize release of Contractor’s 5% retention per contract provisions.
FISCAL IMPACT:
The total cost of the project including design, SBC permit, plan checking and inspection fees, Geotechnical services and material testing, construction contract, and construction management and inspection services is $222,591.24 of which $178,000 was covered from reimbursable Los Angeles County Prop 68 grant funds and the remaining was budgeted from Measure AA funds in account #41-5180-57010.14133.
The funding breakdown for the Project is shown in the table below:
Design, SBC Permit, Geotechnical Services, Material Testing, Construction Management and Inspection Costs $35,869.94
Construction Cost including Change Orders
$186,721.30
Total Project Cost
$222,591.24
Total Budgeted Project Funding
$254,752.98
Remaining Funds
$32,161.74
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities Guiding Principle 4:
Develop and invest in infrastructure and beautification projects that support economic growth.
Approved and Recommended by: Gina Nila, Department of Public Works Approved and Recommended by: Greg Alaniz, Director of Parks and Recreation Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Vilko Domic, Assistant City Manager ATTACHMENTS:
Resolution