CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: Acting City Manager
SUBJECT: Basketball/Volleyball Courts Resurfacing at Various City Parks Project Acceptance MEETING DATE: February 27, 2024
RECOMMENDATION:
The City Council will consider adopting a Resolution accepting the Basketball/Volleyball Courts Resurfacing at Various City Parks Project as complete, authorizing staff to file the Notice of Completion with the County Recorder’s Office and authorizing release of 5% retention per contract provisions.
BACKGROUND:
On August 23, 2022, City Council approved the Capital Improvement Program (CIP) for Fiscal Year 2022/2023 which included the Basketball/Volleyball Courts Resurfacing at Various City Parks Project.
On November 29, 2022, staff advertised the bid package for the Project and on February 21, 2023, City Council awarded a construction contract to Trueline Construction & Surfacing, Inc. for $243,686.40 and authorized a 15% contingency in the amount of $36,552.96 for a total construction budget of $280,239.36. On June 27, 2023, City Council further allocated $87,811.00 for additional improvements resulting in a revised total construction budget of $368,050.36.
ANALYSIS
Work under the contract started on July 5, 2023 and was completed satisfactorily on December 12, 2023 and the project is ready for acceptance. The work included the resurfacing and restriping of the basketball/volleyball courts at Rosewood, Bristow, and Bandini Parks and concrete overlay at the southern basketball court at Bristow Park. The project also included modification of an existing basketball court access ramp and railings for ADA compliance, reduction of the 20-foot-high fence originally for tennis courts to a standard 10 feet high fence and replacement of the remaining fence fabric around and between the courts, removal and replacement of two existing basketball posts, backboards with new concrete foundations. The total construction work including change order for $113,180.00 is $356,866.40.
Staff recommends that the City Council adopt the attached resolution accepting the Project as complete, authorizing staff to file the “Notice of Completion” with the County Recorder’s Office for the project and authorizing release of Contractor’s 5% retention per contract provisions.
FISCAL IMPACT:
The final budget breakdown for the Project funded from a Measure AA appropriation is shown in the table below:
Total Project Cost including Change Orders
$356,866.40
Total Project Funding
$368,050.36
Remaining Funds
$11,183.96
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities Guiding Principle 4:
Develop and invest in infrastructure and beautification projects that support economic growth.
Approved by: Gina Nila, Department of Public Works
Recommended by: Greg Alaniz, Department of Parks and Recreation Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Vilko Domic, Acting City Manager ATTACHMENTS:
Resolution