CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: Acting City Manager
SUBJECT: Award Construction Contract to Armstrong Cal Builders, Inc. for the Bandini Library and Learning Center Project Meeting Date: April 9, 2024
RECOMMENDATION
The City Council will consider adopting a Resolution awarding a construction contract to Armstrong Cal Builders, Inc. for the Bandini Library and Learning Center Project and authorizing Construction Management and Inspection Services by Transtech Engineers, Inc. pursuant to their On-Call Professional Consulting Services Agreements.
BACKGROUND
In 2017, AB Engineering completed a Facility Condition Assessment Report for Bandini Library which provided a summary of the facility information known at the time of the study, an equipment inventory, evaluation of the visually apparent condition of the property with a forecast of capital expenditures anticipated over the next 10 years. In 2022, IDS Architectural Group completed a Concept Design for the Bandini Library as a homework facility for the community. The City is looking to renovate the existing Bandini Library and create a children’s homework facility as part of the library. The homework facility will be a much-needed additional resource in the community that will provide educational support, resources, and equipment. This project will ensure that students have a safe and productive space to learn.
In 2023, Property Health, Inc. completed a Haz-Mat Survey Report which provided a summary of hazardous material and mold concerns including quantities, locations, removal, and disposal requirements for the planned pre-structure renovation.
On June 13, 2023, City Council approved a Professional Services Agreement with John G. Cataldo Architects to provide professional services to prepare Plans, Specifications and Engineer’s Estimate for the Renovation of Bandini Library.
ANALYSIS
On February 12, 2024, staff advertised the project bid package which included the results of the Haz-Mat survey and required remediation work. The following seven (7) bids were received by the City at the Bid Opening held on March 19, 2024. A copy of the bid tabulation is attached:
BID RANKING
BIDDER
BASE BID SCHEDULE
Apparent Low Bidder
Armstrong Cal Builders, Inc.
$1,938,472.00
Apparent Second Lowest Bidder
KG Axis, Inc.
$2,279,000.00
Apparent Third Lowest Bidder
RJ Daum Construction, Co.
$2,469,021.00
Apparent Fourth Lowest Bidder
CALTEC Corp.
$2,537,387.00
Apparent Fifth Lowest Bidder
Loghmani & Associates Design Group, Inc.
$2,719,840.97
Apparent Sixth Lowest Bidder
MBC Enterprises, Inc.
$2,816,914.00
Apparent Seventh Lowest Bidder
MLC Constructors, Inc.
$3,200,197.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the award of contract will be to the lowest responsive and responsible bidder as determined solely by the City. As shown in the above bid tabulation, Armstrong Cal Builders, Inc. submitted the apparent lowest base bid. Staff conducted a bid analysis for Armstrong Cal Builders, Inc., and verified their California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Staff also verified all of their subcontractors California contractor’s licensing, DIR registrations, state and federal debarment files, and the required licensing and certifications for their environmental compliance services. Based on the bid analysis, Armstrong Cal Builders, Inc. was found to be the lowest responsive and responsible bidder. The bid analysis completed by staff is attached for reference.
The improvements consist of remodeling of the existing public library and learning center including but not limited to Haz-Mat mitigation/abatement, demolishing of existing interior facilities, adding new non-bearing interior walls, reroofing, ADA accessibility upgrades, landscape improvements, on-site parking improvements, building exterior and interior painting, exterior signage, installation of new wall siding, canopy, window openings, new plumbing fixtures, energy efficient lighting fixtures, fire sprinkler systems, fire life safety and burglar alarm system, heating, ventilating and air conditioning system, furniture fixtures, electrical system, and other amenities.
Staff recommends that City Council adopt the attached Resolution which in summary does the following:
Awards a construction contract to Armstrong Cal Builders, Inc. as the lowest responsive and responsible bidder, for the Bandini Library and Learning Center Project in the amount of $1,938,472.00 for the total Base Bid Schedule Amount.
Authorizes up to 15% of the construction contract for construction contingency for unforeseen conditions.
Authorizes up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services.
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Bid Amount to be Awarded
$1,938,472.00
Construction Contingencies (15%)
$290,770.80
Subtotal
$2,229,242.80
Construction Management, Inspection (10%)
$222,924.28
Total Project Cost
$2,452,167.08
FISCAL IMPACT
The total estimated cost of this project including construction contract, contingencies, construction management, and inspection services is $2,452,167.08. Funds in the amount of $2,496,972.40 is available in the approved Measure AA Funds Capital Improvement Program Account #41-5180-57010.14134 for this project.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities:
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth Recommended by: Gina Nila, Department of Public Works
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Vilko Domic, Acting City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- Armstrong Cal Builders, Inc.