CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: Acting City Manager
SUBJECT: Award Construction Contract to All American Asphalt for the FY 2023-24 Pavement Rehabilitation Project Meeting Date: April 23, 2024
RECOMMENDATION
The City Council will consider adopting a Resolution which will do the following:
Approve Plans and Specifications for the FY 2023-24 Pavement Rehabilitation Project.
Award a construction contract to All American Asphalt as the lowest responsive and responsible bidder, for the FY 2023-24 Pavement Rehabilitation Project in the amount of $8,105,229.25 for the total Base Bid Schedules A and B and Additive Bid Schedules A and B.
Authorize up to 10% of the construction contract for construction contingency for unforeseen conditions.
Authorize up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services.
Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Service, pursuant to their existing on-call agreement for consultant services.
BACKGROUND
The FY 2023-24 Pavement Rehabilitation Project (Project) includes the rehabilitation of various streets citywide including but not limited to pavement grind and overlay, pavement reconstruction and slurry sealing, alley intersections to include ADA ramps, sidewalks, curb and gutters, cross-gutters, driveways, pavement markings and striping, and alley and parking lot pavement removal and reconstruction behind 2269 S Atlantic Boulevard (Bandini Library and Learning Center). This is a combined two fiscal year Project to include some additional requests and align the timing of the pavement improvements with other projects such as Eastern Avenue Bike Lanes modifications and Bandini Library and Learning Center Projects. The streets were selected based on the recommendations identified within the City’s Pavement Management System (PMS) which include:
Everington Street (Between Astor Avenue & Atlantic Blvd.) Ash Street (Between Washington Blvd & Pacific Way)
Cobb Street (Between Washington Blvd & Pacific Way)
Commerce Way (Between Washington Blvd & End)
Harbor Street (Between Eastern Ave & Commerce Way)
Eastern Avenue (Between Harbor St & Commerce Way)
Yates Avenue (Washington Blvd & Flotilla St)
Bedessen Avenue (Between Leonis Ave & Washington Blvd)
Agra Street (Between Agra St & Nye St)
Ayers Avenue (Between Washington Blvd & End of Street)
Bedessen Avenue (Between Washington Blvd & End of Street) Bewley Avenue (Between Nobel St & Washington Blvd)
Jardine Street (Between South End & Astor Ave)
Ransom Street (Between Washington Blvd & Astor Ave)
Carrier Avenue (Between Telegraph Rd & NE Cul De Sac)
Church Road (Between Telegraph Rd & North End)
Couts Avenue (Between Jillson St & Jardine St)
Entrada Street (Between Mission Way & Harbor St)
Fairground Street (Between Mission Way & E Village Dr)
Fitzgerald Street (Between Washington Blvd & Sheila St) Jillson Street (Between Wilma Ave & Commerce Way)
Rickenbacker Rd (Between RR Crossing (W/Alexander & End AC (E/Eastern Ave)) Smithway Street (Between Flotilla St & Tubeway Ave)
Leo Avenue (Between Bartmus St & North End)
Commerce Way (Between Eastern Ave & Sheila St)
Flotilla Street (Between Garfield Ave & Yates Ave)
Canning Street (Between Malt Ave & Garfield Ave)
Yates Avenue (Between Garfield Ave & Yates Ave)
Rickenbacker Road (Between Zambrano St & RR Crossing)
Saybrook Avenue (Between Gayhart St & Flortilla St)
Rosewood Park Parking Lot
6280 Chalet Drive
Parking Lot behind 2269 S. Atlantic Blvd (Bandini Library and Learning Center) Ransom Street
Rickenbacker Road (Between RR Crossings)
Saybrook Avenue (Between Washington Blvd & Gayhart St)
7701 E Slauson Avenue (east of Gage Avenue westbound lanes) Additionally, consistent with the City Council’s direction on January 16, 2023 and approval, the Project includes removal of existing striping on Eastern Avenue from Harbor Street to Washington Blvd, slurry sealing the new pavement followed by new striping and pavement markings to restore the two traffic lanes in each direction and moving the existing bike lanes to the curb lane in both directions. Furthermore, consistent with City Council action on February 21, 2023, the Project will also include STEP 2 funded Class II Bike Facilities Improvement Project with the installation of bicycle lanes along Eastern Avenue between Commerce Way and Washington Boulevard, Commerce Way between Eastern Avenue and cul-de-sac, and Habor Street between Commerce Way and Eastern Avenue. By way of background, on February 21, 2023, City Council rejected all bids for the Class II Bicycle Facility Improvements Project and authorized staff to re-advertise the project as part of the FY 2023-24 Pavement Rehabilitation Project.
The Project also will include grind and overlay of Rosewood Park parking lot off of Harbor Street including pavement markings and striping, and speed hump removal and installation. The Project will also include installation of additional traffic safety improvements at Greenwood Avenue and Bandini Boulevard intersection, and installation of speed humps at Ferguson Drive between Garfield Avenue and Concourse Avenue and at Triggs Street between McDonnell Avenue and the I-5 south on/off ramps.
ANALYSIS
On March 12, 2024, staff advertised the project bid package, with a bid due date of April 9, 2024. The following four (4) bids were received by the City at the Bid Opening held on April 9, 2024. A copy of the bid tabulation is attached:
BID SCHEDULE
BID RANKING
Apparent Low Bidder
Apparent Second Lowest Bidder
Apparent Third Lowest Bidder
Apparent Fourth Lowest Bidder
All American Asphalt
Palp Inc. DBA Excel Paving Company
Toro Enterprises
Hardy & Harper, Inc.
BASE BID SCHEDULE A
$5,733,715.00
$7,292,060.00
$7,593,729.00
$7,827,331.00
BASE BID SCHEDULE B
$1,735,655.25
$895,598.00
$1,158,688.65
$976,315.00
TOTAL BASE BID SCHEDULE
$7,469,370.25
$8,187,658.00
$8,752,417.65
$8,803,646.00
ADDITIVE BID SCHEDULE A
$429,339.00
$540,600.00
$471,820.00
$409,680.00
ADDITIVE BID SCHEDULE B
$206,520.00
$237,320.00
$192,302.00
$218,580.00
TOTAL BASE + ADDITIVE BID SCHEDULES
$8,105,229.25
$8,965,578.00
$9,416,539.65
$9,431,906.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the award of contract will be to the lowest responsive and responsible bidder as determined solely by the City. As shown in the above bid tabulation, All American Asphalt submitted the apparent lowest base bid. Staff conducted a bid analysis for All American Asphalt, and verified their California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Staff also verified all of their subcontractors California contractor’s licensing, DIR registrations, and state and federal debarment files. Based on the bid analysis, All American Asphalt was found to be the lowest responsive and responsible bidder. The bid analysis completed by staff is attached for reference.
The Project is categorically exempt pursuant to Section 15301, Class 1 of the CEQA Guidelines consisting of repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of existing or former use, including existing highways and streets, sidewalks, gutters, bicycle trails, and similar facilities.
Staff recommends that City Council adopt the attached Resolution which in summary does the following:
Approve Plans and Specifications for the FY 2023-24 Pavement Rehabilitation Project.
Awards a construction contract to All American Asphalt as the lowest responsive and responsible bidder, for the FY 2023-24 Pavement Rehabilitation Project in the amount of $8,105,229.25 for the total Base Bid Schedules A and B and Additive Bid Schedules A and B.
Authorizes up to 10% of the construction contract for construction contingency for unforeseen conditions.
Authorizes up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services.
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection Service, pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Bid Amount to be Awarded
$8,105,229.25
Construction Contingencies (10%)
$810,522.93
Subtotal
$8,915,752.18
Construction Management, Inspection (10%)
$891,575.22
Total Project Cost
$9,807,327.40
FISCAL IMPACT
The total estimated cost of this Project including construction contract, contingencies, construction management, and inspection services is $9,807,327.40. The following funding amount is available to cover the project construction costs.
Funding Source
Budget Amount
Pavement Rehab Account
41-5180-57010.12001 (AA)
41-5170-57010.14614 (AA)
$4,300,000
$4,700,000
Eastern Ave Restriping
$291,000
STEP Grant Class II Bike Lanes (including resource contribution account 41-5170-57010.50011) $294,509
RMRA SB1
$305,987
TOTAL PROJECT BUDGET
$9,891,496
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities:
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth Approved and Recommended by: Gina Nila, Department of Public Works Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Vilko Domic, Acting City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- All American Asphalt
Proposed Bike Loop Map