RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, APPROVING A PURCHASE OF A FORKLIFT FOR CENTRAL RECEIVING WAREHOUSE AND FOOD DISTRIBUTION FROM ATLAS TOYOTA MATERIAL HANDLING WHEREAS, the Central Receiving Division uses a 1974 Toyota stand-up forklift to load and unload their receivable and deliverable items. However, the forklift is over 50 years old and has surpassed its useful life, making it unsuitable for the department's needs. Furthermore, the Library Department uses the same forklift for their food distribution services as required; and WHEREAS, on September 12th, 2023, the City Council approved capital outlay items, including purchasing a new forklift for Central Receiving Services and Food Distribution. The transportation staff, in consultation with Central Receiving and Library staff, identified and specified the necessary forklift to meet the needs of their divisional operations. Also, the forklift acquisition can be carried out using the cooperative agreement through GSA Contract # GS-07F-115AA for Warehouse Equipment Supplies Category 333922; and WHEREAS, the purchase of the Toyota forklift is crucial for the continued operation of Central Receiving and Library, and the GSA contract documents comply with all State and City procurement requirements; and WHEREAS, a cooperative purchase contract (GS-07F-115AA) will be used to purchase forklifts, lift trucks, accessories, and related handling equipment. The contract was initiated by the United States General Services Administration (GSA). Toyota Material Handling was one of the successful vendors contracted to provide these products and services. The contract started on January 15, 2013, and it will remain valid until January 14, 2028; and WHEREAS, GSA is the biggest purchasing cooperative in the United States, which enables thousands of public agencies and educational institutions to combine their purchasing power. In accordance with their public purchasing rules and regulations, a leading public agency has competitively solicited GSA contracts. Each solicitation contains language that advises all suppliers of the subsequent contract (see attached contract terms and conditions) that other government agencies throughout the United States may use it. GSA contracts are established to meet both competitive solicitation and consent requirements; and WHEREAS, The City Council will declare the forklift referenced above surplus under Section 3.16.130 of the City of Commerce Code and authorize its sale at a public auction on the City’s website. The City Manager is authorized to determine whether any item of city-owned personal property is surplus to the present or future needs of the city. The City Manager shall offer such items so declared to be surplus for sale on a competitive bid basis. Bids may be solicited by him or by the purchasing agent by written request, telephone, public notice posted on city property, public auction, advertisements in any newspaper or magazine, or any combination of such methods. When, after a reasonable effort has been made to obtain bids, no bids have been obtained for any item of city-owned personal property so declared to be surplus, the City Manager is authorized to dispose of such item for the highest scrap value that can be obtained therefor, and if a reasonable effort to do so produces no opportunity to sell the same for scrap, he may cause its destruction or any other disposition thereof.
WHEREAS, The cost for the proposed purchase of the Toyota Forklift is approximately $48,000 for FY24.
Forklift Subtotal $ 39,684
Taxes $ 4,166
10% Contingency $ 4,150
Total $ 48,000
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The purchase of a Toyota Forklift (Model: 50-8FGU25) for Central Receiving Warehouse and Food Distribution from Atlas Toyota Material Handling is hereby approved.
Section 3. Declare existing forklift equipment Unit# 713 as surplus.
Section 4. The Mayor is authorized to execute this Resolution for and on behalf of the City of Commerce.
Section 5. The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED, and ADOPTED this 14th day of May 2024.
Hugo A. Argumedo, Mayor
Attest:
Lena Shumway, City Clerk