CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Civic Center Landscape Renovation and Demonstration Garden Project Acceptance MEETING DATE: May 14, 2024
RECOMMENDATION:
The City Council will consider adoption of a Resolution accepting the Civic Center Landscape Renovation and Demonstration Garden Project as complete, authorizing staff to file the Notice of Completion with the County Recorder’s Office and authorizing release of 5% retention per contract provisions.
BACKGROUND:
On September 13, 2022, the City Council approved a Turf Replacement at Parks Program as part of the Fiscal Year 22/23 Capital Improvement Program (CIP) to further reduce the City’s water usage and maintenance at its parks. City Council approved $400,000 in Measure AA funds for this program. On February 21, 2023, the City Council approved the City’s participation in the Central Basin Municipal Water District’s Member Agency Disadvantage Communities Project for a water-conserving demonstration garden and allocated $50,000 in Measure AA funds based on reimbursement to cover the cost of the award amount.
On April 6, 2023, staff advertised the bid package for the Project. On June 27, 2023, the City Council awarded a construction contract to Green Giant Landscape, Inc. for $428,381.95 and authorized a 15% contingency in the amount of $64,257.29 for a total construction budget of $492,639.24.
ANALYSIS
As part of the Turf Replacement at Parks Program and Central Basin Municipal Water District’s Member Agency Disadvantage Communities Project, the City worked with Lost West to design the grassy areas around the Civic Center including the areas surrounding the Senior Center and the areas on both sides of the Central Library entrance for a demonstration drought tolerant educational garden with walking pathways and signage. The project also included the installation of permeable pavers, concrete paving including removal of a driveway, furnishing of benches, waste receptacles, a dog waste station, and a drinking fountain. The total construction work is $488,213.56 including change orders in the amount of $59,831.61.
The work under the contract commenced on July 19, 2023, and was completed satisfactorily on April 30, 2024. The Project is ready for acceptance. Staff recommends that the City Council adopt the attached Resolution accepting the Project as complete, authorizing staff to file the “Notice of Completion” with the County Recorder’s Office for the project and authorizing release of Contractor’s 5% retention per contract provisions.
FISCAL IMPACT:
The total cost of the construction work including contract change orders completed by Green Giant Landscape, Inc. is $488,213.56 which was appropriated from approved Measure AA funds.
The final budget breakdown for the construction of the Project is shown in the table below:
Incurred Construction Cost
$488,213.56
Budgetted Construction Contract and Contingencies
$492,639.24
Remaining Construction Funds
$4,425.68
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities Guiding Principle 4:
Develop and invest in infrastructure and beautification projects that support economic growth.
Recommended by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Ernie Hernandez, City Manager ATTACHMENTS:
Resolution