TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution of the City Council of Commerce, California, Authorizing the Purchase of a 2024 23’ Diamond Shuttle Van from AZ Bus Sales for the Senior Center MEETING DATE: May 14, 2024
RECOMMENDATIONS:
Approve the purchase of a Diamond 23' Shuttle Van from AZ Bus Sales for the Senior Center for $163,246.
BACKGROUND:
Parks and Recreation staff operate a 2013 CNG Glaval Commercial Van (Unit 281) to transport seniors to/from the senior center. Unit 281 has exceeded its useful life and needs to be replaced.
Unit #
YEAR
MAKE
MODEL
VIN
281
2013
Ford
Paratransit
1FDFE4FSXDDA62835
On September 12, 2023, the City Council approved Capital Expenditure items, including a new shuttle van for the senior center for $128,000. However, with input from the Senior Center staff and the Parks and Recreation Management team, the Transportation staff identified that the new shuttle bus needed to be bigger than originally proposed to meet the Senior Center transportation needs.
The new commercial shuttle van accommodates passengers with better seating, headroom, space, and overall better rider experience. The bus purchase can be executed by utilizing the cooperative agreement through MBTA CalACT Cooperative RFP # 20-01 for Accessible Transit/Paratransit vehicles. The MBTA contract documents meet all State and City requirements for competitive procurement.
FISCAL IMPACT
The proposed Diamond 23' Van purchase costs approximately $163,246 for FY24.
Quantity
Description
Cost
1 Cut-Away Chassis 12 Pax 2 Wheelchairs
$106197
1 Lift Pad Cover
$365
1 Sportworks Bike Rack
$3294
1 Braun 1000 Lbs Wheelchair Lift
$3498
1 Delivery Zone 2
$243
1 Documentation Charges
$80
1 DMV/State Fees (Tire Cycling)
$12.25
1 Apollo Camera System
$13700
12 Upgrade to Black Leather
$1800
10 Bonded Windows
$5940
1 Front Sumo Suspension Upgrade
$590
1 Rear Sumo Suspension Upgrade
$1440
12 Upgrade Seats to Palermo Eleganza
$1875
Taxes
$24,212
Total Cost
$163,246
Cost of New Proposed Shuttle Van $163,246
FY 23-24 Capital Outlay Budget Approval Amount $128,000 Shortfall $ 35,246
If the City Council decides to move forward with the purchase of the Shuttle Van, an additional appropriation of $35,246 from General Fund reserves would need to be approved.
RELATIONSHIP TO STRATEGIC GOALS
This agenda item pertains to the 2016 Strategic Planning Goal of remaining fiscally responsible while providing quality services to the area's residents. The purchase of the commercial shuttle van will meet the senior center's transportation needs.
ALTERNATIVES:
Approve staff's recommendation.
Reject staff's recommendation.
Provide staff with alternate or further direction.
Prepared and recommended by: Claude McFerguson, Director of Transportation Fiscally reviewed: Vilko Domic, Assistant City Manager
Approved as to form: Noel Tapia, City Attorney
Respectfully submitted by: Ernie Hernandez, City Manager Attachments:
Resolution
AZ Bus Quote
MBTA CalACT Cooperative RFP # 20-01
CITY OF COMMERCE
AGENDA REPORT
Item No.