CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Bristow Park Community Center and Library Renovation - Approval of Professional Services Agreement with John G. Cataldo MEETING DATE: June 11, 2024
RECOMMENDATION:
The City Council will consider adopting a Resolution to:
Approve a professional service agreement with John G. Cataldo Architect, A.I.A. C.S.I. Architect, Inc. in the amount of $299,000.00 to provide professional services to prepare Plans, Specifications and Engineer’s Estimate for the Renovation of Bristow Park Community Center and Library and authorize City Manager to execute any amendments to the agreement with John G. Cataldo Architect should it become necessary.
Approve $29,900.00 (10%) for Contingencies for additional design services should it be necessary.
Authorize Transtech Engineers, Inc. to proceed with Project Management in the amount of $29,900.00 (10%) pursuant to their existing on-call agreement for consultant services, and Appropriate $267,851.50 in Measure AA funding to account 41-5180-52001.10400 to cover the total project cost.
BACKGROUND:
On July 25, 2023, the City Council approved the City of Commerce Parks and Open Space Master Plan. This Master Plan included the community’s assessment of existing park facilities and programming and its preferences and serves as a guide and implementation tool for the management and development of parks and recreation facilities throughout the City. The Master Plan summarizes the community outreach, research, and professional site analysis. The culminating result is a community inspired plan for the future of parks and recreation in Commerce with the following key strategies:
Provide a High Quality, State of the Art Parks & Recreation System by Renovating Existing Facilities and Developing New Facilities.
Focus on Supporting & Encouraging Healthy Lifestyles for All.
Expand Existing Sports Programs, Explore New Sports, and Plan for Maintenance of Sports Fields and Courts.
Explore Opportunities to Increase Park Land and Green Spaces.
Encourage Multimodal Transportation Opportunities by Providing Safe Access and Routes to Parks, Facilities, and Schools.
Provide Diverse Recreation Programs for All Ages and Abilities.
On July 27, 2023, the City Council approved, as part of the Fiscal Year 2023/2024 Capital Improvement Program, the development of a Concept Plan for Bristow Park. In August 2023 John G. Cataldo A.I.A. C.S.I. Architect, Inc. (John G. Cataldo Architect) was retained to prepare a concept plan for Bristow Park Improvements.
On February 13, 2024, the City Council received and filed a presentation on the Concept Plan by John G. Cataldo Architect and approved the Concept Plan and authorized staff to release a Request for Proposals (RFP) for design services based on the approved Concept Plan.
ANALYSIS:
On March 22, 2024, the City issued an RFP to retain a qualified consulting firm for the preparation of plans, specifications and engineer’s estimate for the complete renovation and upgrade of the Bristow Park Community Center and Library with a due date of May 2, 2024. The scope of services includes, but not limited to, architectural, structural, seismic, mechanical, electrical, IT communications, plumbing, HVAC, solar, new roofing system, fire sprinklers, utilities, interior spaces, and all necessary code compliance improvements resulting in an energy efficient operational facility. The scope also includes façade improvements including new signs and modern address, outdoor drought tolerant landscaping around the perimeter of the building, splash pad improvements, outdoor sculpture art piece design and exterior wall mural design, assessment and improvements to the existing parking lot pavement, parking stalls, and lighting.
Six (6) firms submitted proposals including:
(1) ELS Architecture and Urban Design
(2) John G. Cataldo A.I.A. C.S.I. Architect
(3) LOC Architects
(4) NCA Studio
(5) Rengel+Company, Architects
(6) IDS Group
The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience of assigned staff including prior experience of working relationship of key team members in past similar projects, and schedule efficiency. Said criteria was included in the RFP. All firms submitted great proposals. However, John G. Cataldo Architect received the highest ranking for their proposal.
ALTERNATIVES:
1. Approve staff recommendation
2. Disapprove staff recommendation
3. Provide further direction to staff
FISCAL IMPACT:
The total estimated cost of John G. Cataldo Architect contract including 10% for Contingencies and 10% for Transtech Engineer’s project management services is $358,800.00. $100,000.00 was previously allocated for design services, of which $90,948.50 remains in fund balance in Account 41-5180-52001.10400. An additional $267,851.50 in Measure AA funding is requested to be appropriated to cover the delta that exists.
John G. Cataldo, Inc. Fee $299,000.00
Contingencies (10%) $ 29,900.00
Project Management (10%) $ 29,900.00
Total Project Cost $358,800.00
Previous Allocation Fund Balance -$ 90,948.50 Additional Appropriation Needed $267,851.50
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan
Infrastructure and Facilities:
Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals.
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Recommended by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Ernie Hernandez, City Manager ATTACHMENT:
Resolution
Agreement