CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Construction Contract to Superb Engineering, Inc. for the Garfield Avenue Median Improvements Project Meeting Date: June 25, 2024
RECOMMENDATION
The City Council will consider adopting a Resolution to:
Approve Plans and Specifications for the Garfield Avenue Median Improvements Project.
Award a construction contract to Superb Engineering, Inc. as the lowest responsive and responsible bidder for the Garfield Avenue Median Improvements Project in the amount of $1,604,230.09 for the total Base Bid Amount.
Authorize up to 15% of the construction contract for construction contingency for unforeseen conditions.
Authorize up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services; and Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services pursuant to their existing on-call agreement for consultant services.
Approve an appropriation in the amount of $2,029,351.06 from Measure AA, which is 100% reimbursable from the $2,358,000 Clean California Local Grant Program Cycle 2 Funds awarded to the City.
BACKGROUND
On January 11, 2022, the City Council awarded a professional services agreement to Lost West to prepare Plans, Specifications and Engineer’s Estimate for the Median Improvements along Eastern Avenue and Garfield Avenue Projects. The limit of these projects are as follows: Eastern Avenue, from the I-5 freeway/Stevens Place to Randolph Street (2.1 miles) and Garfield Avenue, from Ferguson Drive to Gage Avenue (2.6 miles). The Plans, Specifications and Engineer’s Estimate for both projects have since been completed.
The projects not only minimize excessive maintenance and irrigation run off and improve and beautify two major roadways but also implement MS4 best management practices for storm water runoff in compliance with Reginal Water Quality Control Board regulations. The project along both roadways includes but is not limited to removal of existing trees, shrub and ground cover, irrigation system, concrete pavers and planting drought tolerant trees and ground cover, new irrigation system, infiltration system for compliance with storm water discharge regulation and adjustment of utilities.
These projects were intended to be implemented in two phases with the first phase focusing on improving the medians on Eastern Avenue from the I-5 freeway/Stevens Place to Randolph Street and the second phase focusing on improving Garfield Avenue Median from Ferguson Drive to Gage Avenue. The Phase I construction contract was awarded to Marina Landscape Inc. on September 27, 2022 for Eastern Avenue and that project was recently completed.
On May 31, 2023, City staff submitted an application for the Clean California Local Grant Program Cycle 2 for the second phase of the project for Garfield Avenue Median Beautification and Citywide Cleanup Project. On October 9, 2023, staff was notified that the City had been awarded $2,358,000.00 to fund the Project. Subsequently, the funding agreement with the State was executed on January 23, 2024.
ANALYSIS
On April 30, 2024, staff advertised the project bid package for construction bids with a due date of May 23, 2024. The following three (3) bids were received by the City at the Bid Opening held on May 23, 2024. A copy of the bid tabulation is attached:
BID SCHEDULE
BID RANKING
Apparent Low Bidder
Apparent Second Lowest Bidder
Apparent Third Lowest Bidder
Superb Engineering, Inc.
Marina Landscape, Inc.
Vido Samarzich, Inc.
BASE BID AMOUNT
$1,604,230.09
$1,934,981.00
$3,381,386.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the award of contract will be to the lowest responsive and responsible bidder as determined solely by the City. As shown in the above bid tabulation, Superb Engineering, Inc. submitted the apparent lowest base bid. Staff conducted a bid analysis for Superb Engineering, Inc. and verified their California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Staff also verified all of their subcontractors California contractor’s licensing, DIR registrations, and state and federal debarment files. Based on the bid analysis, Superb Engineering, Inc. was found to be the lowest responsive and responsible bidder. The bid analysis completed by staff is attached for reference.
The Project is categorically exempt pursuant to Section 15301, Class 1 and Class 4 of the CEQA Guidelines consisting of repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of existing or former use. The project is not anticipated to have any significant impacts with regard to traffic, noise, air quality or water quality. The project also includes new gardening and landscaping which includes the replacement of existing conventional landscaping with water efficient landscaping.
Staff recommends that City Council approve staff’s recommendation and adopt the attached Resolution.
FISCAL IMPACT
The total estimated cost of this project is as follows:
Bid Amount to be Awarded
$1,604,230.09
Construction Contingencies (15%)
$240,634.51
Subtotal
$1,844,864.60
Construction Management, Inspection (10%)
$184,486.46
Total Project Cost
$2,029,351.06
The total project cost of $2,029,351.06 will be covered with the $2,358,000 Clean California Local Grant Program Cycle 2 Funds based on reimbursement. An appropriation is required from Measure AA to cover the project costs until which time the City is reimbursed.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities:
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth Recommended by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Ernie Hernandez, City Manager ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- Superb Engineering, Inc.