RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, APPROVING THE AGREEMENT WITH ASSETWORKS, INC. TO UTILIZE THEIR FLEET MAINTENANCE SOFTWARE PROGRAM, ASSET, AND MATERIALS MANAGEMENT SYSTEM, INCLUDING MIGRATION, SOFTWARE LICENSE, SUPPORT, AND HOSTING SERVICES WHEREAS, the Transportation Department has been utilizing AssetWorks as the maintenance, asset, and materials management system to track work on the City’s fleet for over a decade. However, during the City’s cyber-attack, all the pertinent maintenance records were deleted from the server and unrecoverable; and WHEREAS, migrating to the new web-based module system will enhance the ability to collect and backup data, monitor vehicle health, print repair work orders and vehicle history, notify customers electronically of scheduled repairs, and provide detailed reports; and WHEREAS, the Transportation Department is responsible for maintaining, repairing, and replacing approximately 227 vehicles and equipment in the City’s fleet, including cars, trucks, vans, buses, mowers, tractors, golf carts, and other implements. The AssetWorks system streamlines service data collection and allows users to access records, warranties, and manufacturer handbooks to complete service and preventative maintenance efficiently and effectively. In addition, the system allows users to gather and report on City assets for inclusion in long-term planning; and WHEREAS, the proposed Agreement will provide an updated Master Agreement between the City and AssetWorks for hosting, maintaining, and migrating the current graphical user interface (GUI) to a web module version. The conversion to the web module version is anticipated to take approximately 14-18 weeks, and the company will then provide both in-person and virtual staff training; and WHEREAS, the AssetWorks Fleet Maintenance Software is being purchased through the United States General Services Administration (GSA) Contract # GS-35F-317GA, which the GSA initiated. AssetWorks was one of the successful vendors contracted to provide these products and services. The contract started on March 24, 2023, and will remain valid until March 23, 2027. The AssetWorks fleet maintenance software program, asset, and materials management system, including migration, software license, support, and hosting services, cost $193,174.10; and WHEREAS, the Measure AA review committee approved this project on June 25, 2024, and it will be paid out of the Measure AA Account: 41-8331-80220.10346 Computer Software—Fleet Maintenance Software.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. The Agreement for the maintenance software program, asset, and materials management system, including migration, software license, support, and hosting services between the City of Commerce and AssetWorks, LLC. is hereby approved in a form approved by the City Attorney.
Section 3. The Mayor is hereby authorized to execute the Agreement and this Resolution for and on behalf of the City of Commerce.
Section 4. The City Clerk shall certify the adoption of this Resolution.
Section 5. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED, AND ADOPTED this 23rd day of July 2024.
Hugo Argumedo, Mayor
ATTEST:
Lena Shumway
City Clerk