CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Eastern Avenue Median Improvements Project Acceptance MEETING DATE: August 13, 2024
RECOMMENDATION:
The City Council will consider adoption of a Resolution accepting the Eastern Avenue Median Improvements Project as complete, authorizing staff to file the Notice of Completion with the County Recorder’s Office, and authorizing release of 5% retention per contract provisions.
BACKGROUND:
On January 11, 2022, the City Council awarded a Professional Services Agreement to Lost West to prepare Plans, Specifications and Engineer’s Estimate for the Median Improvements along Eastern Avenue and Garfield Avenue Projects. The limit of these projects are as follows: Eastern Avenue, from the I-5 freeway/Stevens Place to Randolph Street (2.1 miles) and Garfield Avenue, from Ferguson Drive to Gage Avenue (2.6 miles). Plans, Specifications and Engineer’s Estimate for both projects were completed on May 10, 2022. Construction phase of Eastern and Garfield median improvements were budgeted under two separate projects.
On July 29, 2022, staff advertised the bid package for the Eastern Avenue Median Improvement Project. On September 27, 2022, City Council awarded the construction contract to Marina Landscape, Inc. for $1,226,284.60 and authorized a 15% contingency in the amount of $183,942.69 for a total construction budget of $1,410,227.29.
ANALYSIS
The work under the contract commenced on January 17, 2023, and was completed satisfactorily on May 1, 2024, and the project is ready for acceptance.
The Eastern Avenue Median Improvements Project not only minimized excessive maintenance and irrigation run off and improved and beautified a major roadway but also implemented MS4 best management practices for storm water runoff in compliance with Reginal Water Quality Control Board regulations. The project along the roadway included, but not limited to, removal of existing trees, shrub and ground cover, irrigation system, concrete pavers and planting drought tolerant trees and ground cover, new irrigation system, infiltration system for compliance with storm water discharge regulation and adjustment of utilities. During the construction phase, the project included change orders associated with additional work and unforeseen conditions including but not limited to procurement and installation of the project signs, BNSF railroad permit, installation of new irrigation system between median islands including related pavement restoration and striping, modification of exiting irrigation system, manhole adjustments, rock blanket replacement, installation of mow curb strip, and bid quantities adjustments. The total cost of construction work is $1,362,293.44 including change orders in the amount of $149,821.09.
Staff recommends that the City Council adopt the attached resolution accepting the Project as complete, authorizing staff to file the “Notice of Completion” with the County Recorder’s Office for the project and authorize release of Contractor’s 5% retention per contract provisions.
FISCAL IMPACT:
The total cost of the construction work including contract change orders completed by Marina Landscape, Inc. is $1,362,293.44 which was covered with budgeted Measure AA project funds.
The final budget breakdown for the construction of the Project is shown in the table below:
Total Construction Contract Cost
$1,362,293.44
Budgeted Construction Contract and Contingencies
$1,410,227.29
Remaining Construction Funds
$47,933.85
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities Guiding Principle 4:
Develop and invest in infrastructure and beautification projects that support economic growth.
Recommended by: Gina Nila, Department of Public Works
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted by: Ernie Hernandez, City Manager ATTACHMENTS:
Resolution