TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution of the City Council of the City of Commerce, California, Approving the Third Amendment to TransTrack Systems, Inc. Updated Maintenance and Support Agreement MEETING DATE: August 13, 2024
RECOMMENDATION:
The City Council will consider approving the Third Amendment to TransTrack Systems, Inc.'s updated maintenance and support Agreement.
BACKGROUND:
On December 6, 2011, City Council approved issuing a Request for Proposal (RFP) to purchase transit data management software. The software is designed to assist the Transportation Department in submitting operating and financial data to the Department of Transportation’s National Transit Database (NTD) program.
On April 3, 2012, City Council approved purchasing a business intelligence software system from TransTrack Systems, Inc. TransTrack’s transit performance management software is used by many transit agencies to consolidate operating and financial data for NTD purposes. Additionally, it produces reports that allow transit staff to manage the City’s public transportation system more effectively.
On July 6, 2021, City Council approved the updated maintenance, software specifications, and support Agreement with TransTrack Systems, Inc.
The First Amendment was approved on June 28, 2022, and extended the Agreement to June 2023.
The Second Amendment was approved on June 27, 2023, and extended the Agreement to June 2024.
ANALYSIS:
The Third Amendment to the updated maintenance and support agreement will extend to June 2025, allowing TransTrack to continue providing the City maintenance and support services related to the transit business intelligent software system.
ALTERNATIVES:
Approve staff recommendation
Reject staff recommendation
Provide staff with further direction
FISCAL IMPACT:
The annual maintenance and support renewal Agreement with TransTrack costs $28,678.
PRICING:
Item
Number
Cost
Annual License Fee, Maintenance & Support Costs
1 $ 28,678
TOTAL
$ 28,678
PROJECT FUNDING:
Proposition “C” MOSIP Account
$ 28,678
TOTAL
$ 28,678
The proposed activity can be paid out of Proposition “C” MOSIP - Local Return Account (57-8331-62090.30010). Proposition “C” is funded with ½ cent sales tax revenues that the Los Angeles County voters approved in 1990, specifically designed to cover public transit capital and operating expenses.
Based on the Los Angeles County Metropolitan Transit Authority (Metro) transit fund allocation estimates, the City will receive approximately $109,921 in Proposition “C” MOSIP Funds for the Fiscal Year 2024.
MOSIP Beginning Fund Balance $109,921
Proposition “C” MOSIP Funded Projects
TransTrack Systems, Inc. $28,678
MOSIP Ending Fund Balance $81,243
The remaining fund allocation will go towards labor costs for transit operations. As such, this project will not impact on the City’s operating budget.
RELATIONSHIP TO 2016 STRATEGIC GOALS:
This agenda item relates to the 2016 strategic planning goal of “reviewing and updating services and activities to increase efficiency,” as the proposed recommendation outlined in this report assists in mitigating the City’s transportation operating costs.
Recommended by: Claude McFerguson, Director of Transportation Fiscal impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
Respectfully submitted: Ernie Hernandez, City Manager
Attachment:
Transtrack Third Amendment – Maintenance and Support Service Agreement PAGE 1
Page PAGE 3 of NUMPAGES 3
CITY OF COMMERCE
AGENDA REPORT
Item No.