RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENTS PROJECT, HSIP CYCLE 11, 07-LA-0-CMRC; HSIPL-5362(030); AWARDING A CONSTRUCTION CONTRACT TO COMET ELECTRIC, INC; AND AUTHORIZING TRANSTECH ENGINEERS, INC. TO PROCEED WITH CONSTRUCTION MANAGEMENT AND INSPECTION SERVICE, PURSUANT TO THEIR EXISTING ON-CALL AGREEMENT FOR CONSULTANT SERVICES WHEREAS, On September 12, 2022 a Grant Application was submitted to Caltrans for the Highway Safety Improvement Cycle 11 Program (HSIP) and on March 9, 2023, staff received approval for $903,420 in grant funds, with 10% required matching contribution of $100,380 for a total project cost of $1,003,800; and WHEREAS, On July 25, 2023, City Council through and Request for Proposals process approved a Professional Services Agreement with Kimley-Horn and Associates, Inc. for the preparation of Plans, Specifications, and Engineer's Estimate for the Project; and WHEREAS, Kimley-Horn completed Plans and Specifications for the Project in July 2024; and WHEREAS, The project improvements include but not limited to; back-plates with retroreflective borders, lenses, implement and enhance pedestrian crossing signs known as Leading Pedestrian Intervals at several locations, replacement of existing controllers with new 2070LX controllers, installation of high visibility ladder crosswalk and installation of an Alpha battery backup system; and WHEREAS, On August 1, 2024, staff advertised the project bid package with a bid due date of September 5, 2024; and WHEREAS, In response to the solicitation for bids, nine (9) bids were submitted to the City during the Bid Opening held on September 5, 2024; and WHEREAS, Based on the bid analysis and due diligence conducted by the City, the lowest responsive and responsible bidder is determined to be Comet Electric, Inc.; and WHEREAS, Upon receipt of high bids staff reached out to Caltrans and requested additional funding to cover the project cost shortfall. On October 18, 2024, Caltrans after detailed review agreed to supplement the grant with an additional $320,000 in HSIP State funds with a $35,555.56 local match contribution requirement; and WHEREAS, With the additional HSIP State Funds received the City has enough funds to cover the cost of the Additive Bid Items A3 and A4 for the installation of a yellow thermoplastic high-visibility ladder crosswalk and to furnish and install an Alpha Battery Backup System; and WHEREAS, Staff is recommending award of a construction contract to Comet Electric, Inc. in the amount of $895,310.00 for the total Base Bid Schedule Amount and the Additive Bid Schedule item A3 and A4; and WHEREAS, Staff recommends approval of up to 15% of construction contract for contingencies; and WHEREAS, Staff recommends approval of up to 10% of the total construction contract and contingencies for Construction Management and Inspection Services; and WHEREAS, Staff recommends that Transtech Engineers, Inc. be authorized to provide construction management and inspection services pursuant to their existing on-call agreements for consultant services; and WHEREAS, The total estimated cost of this project including construction contract, contingencies, construction management, and inspection services is $1,132,567.15 of which $1,019,310.44 will be covered by HSIP Cycle 11 State funds based on reimbursement and $113,256.71 are the City’s required matching funds. Measure AA Funds in the amount of $824,500.00 of which $742,050 are reimbursable by the State has been budgeted in Account #41-5180-57010.12005. Additional $355,555.56 in Measure AA funds of which $320,000 will be reimbursable (State granted to the City on October 18, 2024) and $35,555.56 will be the required for the City’s matching fund contribution need to be allocated in Account #41-5180-57010.12005 to cover the construction cost shortfall; and WHEREAS, the Project is categorically exempt pursuant to Section 15301, Class 1 of the CEQA Guidelines consisting of repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of existing facilities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct and incorporates them herein as findings and as a substantive part of this Resolution.
Approves Plans and Specifications for the Traffic Signal Improvements Project, HSIP Cycle 11, 07-LA-0-CMRC; HSIPL-5362(030).
Awards a construction contract to Comet Electric, Inc. as the lowest responsive and responsible bidder for the Traffic Signal Improvements Project, HSIP Cycle 11, 07-LA-0-CMRC; HSIPL-5362(030) in the amount of $895,310.00 and authorizes the Mayor to execute the contract in a form approved by City Attorney.
Authorizes construction contingencies of up to $134,296.50 (15% of construction contract) for unforeseen conditions.
Authorizes Construction Management and Inspection Services for up to $102,960.65 (10% of the total Construction Contract and Contingencies).
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection pursuant to their existing on-call agreement for consultant services.
Authorizes an appropriation from Measure AA funds in the amount of $355,555.56 to Account #41-5180-57010.12005 of which $320,000 are reimbursable HSIP State funds and $35,555.56 are local matching funds.
Authorize the Mayor to execute this Resolution for and on behalf of the City of Commerce.
This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED, and ADOPTED this 12th day of November 2024.
ATTEST:
_ Hugo A. Argumedo, Mayor
Lena Shumway, City Clerk