RESOLUTION NO. 25-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, AWARDING A CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT FOR THE FY 2024-25 PAVEMENT REHABILITATION PROJECT, AND AUTHORIZING CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES BY TRANSTECH ENGINEERS, INC. PURSUANT TO THEIR ON-CALL PROFESSIONAL CONSULTING SERVICES AGREEMENTS WHEREAS, The FY 2024-25 Pavement Rehabilitation Project (Project) includes the rehabilitation of various alleys citywide including but not limited to gutter replacement, AC cold-mill, AC overlay, and AC pavement removal & construction; and WHEREAS, The alleys were selected based on the recommendations identified within the City’s Pavement Management System (PMS) which include:
Alley E/Gerhart Av from Ferguson Dr to Alley S/Olympic Bl Alley E/Gerhart Av from Alley N/Olympic Bl to Alley S/Whittier Bl Alley N/Washington Bl from Bedessen Av to Connor Av
Alley N/Washington Bl from 198’ W/O Ransom St to Ransom St Alley N/Washington Bl from Ransom St to Couts Av
Alley N/Washington Bl from Couts Av to Bewley Av
Alley N/Washington Bl from Bewley Av to Cowlin Av
Alley N/Washington Bl from Wilma Av to Strong Av
Alley N/Washington Bl from Strong Av to O’neill Av
Alley N/Washington Bl from O’neill Av to Fitzgerald Av
Alley N/Washington Bl from Eastern Av to 275’ E/O Daniel Av Alley S/Washington Bl from Ralph Lieberman Av to Strong Av Alley S/Washington Bl from Strong Av to O’neill Av
Alley S/Washington Bl from O’neill Av to Fitzgerald Av
Alley S/Washington Bl from Fitzgerald Av to Eastern Av
Alley S/Washington Bl from Eastern Av to Daniel Av
Alley S/Washington Bl from Daniel Av to 300’ E/O Daniel Av Alley S/Washington Bl from 300’ E/O Daniel Av to Commerce Way Alley E/Atlantic Bl from Jillson St to Jardine St
Alley E/Atlantic Bl from Jardine St to Harbor St
Alley E/Atlantic Bl from Everington St to Fitzgerald St Alley W/Eastern Av from Habor St to Everington St
Alley W/Eastern Av from Everington St to Alley N/Everington St WHEREAS, On March 24, 2025, staff advertised the bid package for the Project; and WHEREAS, In response to the solicitation for bids, eight (8) bids were submitted to the City during the Bid Opening held on April 14, 2025; and WHEREAS, The bid documents required the submission of five references as part of the Bidder Qualification Form. All American Asphalt submitted only three references and indicated that the remaining two were included in an attached list of recently completed construction projects. However, the referenced attachment was not included in their bid submittal; and WHEREAS, The City Attorney reviewed the bid and determined that the missing attachment constituted a non-material error that could be waived. Because the omission did not affect All American Asphalt’s obligation to fulfill the bid requirements nor give them an unfair competitive advantage, the City exercised its discretion to request the missing Bidder Qualification Form prior to the Council award of which All American Asphalt has since submitted; and WHEREAS, Based on the bid analysis and due diligence conducted by the City, the lowest responsive and responsible bidder is determined to be All American Asphalt; and WHEREAS, Staff is recommending award of a construction contract to All American Asphalt in the amount of $2,599,124.00 for the total Base Bid Schedule amount; and WHEREAS, Staff recommends approval of up to 15% of construction contract for Contingencies; and WHEREAS, Staff recommends that Transtech Engineers, Inc. be authorized to provide construction management and inspection services pursuant to their existing on-call agreements for consultant services; and WHEREAS, The total estimated cost of this project including construction contract, contingencies, construction management, and inspection services is $3,287,891.86 of which $4.4 million is available in the approved Measure AA Funds Account #41-5180-57010.12002.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. Approves the Plans and Specifications for the FY 2024-25 Pavement Rehabilitation Project.
Section 3. Irregularities in All American Asphalt’s bid is hereby waived as insubstantial and not affecting the fair bidding process. A construction contract to All American Asphalt, as the lowest responsive and responsible bidder, for the FY 2024-25 Pavement Rehabilitation Project in the amount of $2,599,124.00 is hereby awarded and the Mayor is authorized to execute the contract in a form approved by City Attorney.
Section 4. Authorize Construction contingencies of up to $389,868.60 (15% of construction contract) for unforeseen conditions.
Section 5. Authorize Construction Management and Inspection Services for up to $298,899.26 (10% of the total Construction Contract and Contingencies).
Section 6. Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection pursuant to their existing on-call agreement for consultant services.
Section 7. Make a finding and determination that the Project is exempt from further CEQA review pursuant to Administrative Code, Title 14, Chapter 3, Section 15301, Class 1, because the Project consists of Restoration or rehabilitation of deteriorated or damaged structures or facilities to meet current standards of public health and safety.
Section 8. Authorize the Mayor to execute this Resolution for and on behalf of the City of Commerce.
Section 9. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED and ADOPTED this 22nd day of April 2025.
Ivan Altamirano, Mayor
ATTEST:
Lena Shumway, City Clerk