RESOLUTION NO. 2026-_________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH I COPY, INC. DBA IBE DIGITAL, INC. FOR INFORMATION TECHNOLOGY STAFF AUGMENTATION SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the City of Commerce relies on its Information Technology Division to maintain and support the technology infrastructure, cybersecurity, enterprise systems, and end-user services necessary for the efficient delivery of municipal services; and WHEREAS, the City has undertaken significant technology modernization initiatives, resulting in an increased need for specialized technical support and staff augmentation services; and WHEREAS, pursuant to the City's Purchasing Policy, staff obtained three written quotes for Information Technology staff augmentation services and determined that IBE Digital, Inc. submitted the proposal that best meets the City's operational needs based on qualifications, experience, responsiveness, pricing, and overall value; and WHEREAS, IBE Digital, Inc. has successfully supported the City's Information Technology Division through a prior administrative engagement and possesses extensive familiarity with the City's technology environment, allowing for continuity of operations and minimal onboarding; and WHEREAS, the proposed Professional Services Agreement provides Information Technology staff augmentation services at an estimated annual cost not to exceed $193,700, inclusive of a ten percent (10%) contingency, with biennial appropriations subject to City Council approval through the budget process; and WHEREAS, the City Council finds that approval of the Agreement is in the best interest of the City and will provide the flexibility and specialized technical expertise necessary to maintain reliable Information Technology operations and support ongoing technology initiatives.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City Council hereby approves the Professional Services Agreement with I Copy, Inc. dba IBE Digital, Inc. in a form approved by the City Attorney. The Mayor is hereby authorized to execute the Professional Services Agreement and this Resolution for and on behalf of the City of Commerce.
SECTION 3. The City Manager is authorized to approve the use of the contingency amount, annual rate adjustments as provided in the agreement, and the automatic renewal of the agreement in accordance with its terms, provided sufficient funds are appropriated through the City’s biennial budget process.
SECTION 4. The City Manager, Finance Director, City Clerk, and all other appropriate City officials are hereby authorized and directed to take all actions necessary to carry out the intent of this Resolution.
SECTION 5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED, AND ADOPTED this 11th day of August, 2026. _______________________________
Kevin Lainez, Mayor
ATTEST:
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Eduardo Sarmiento, City Clerk