CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
Item No. Item No.
Item No.
Item No.
TO: Honorable City Council
FROM: City Manager
SUBJECT: A Resolution of the City Council of Commerce, California, Authorizing the Purchase of Sixteen (16) Digital Video Recorders and Accessories Meeting Date: September 22, 2026
RECOMMENDATIONS:
It is recommended that the City Council adopt a resolution:
Authorizing the purchase of sixteen (16) Digital Video Recorders, retrofit assemblies, and accessories for transit operations in the amount of $140,180 through “The Interlocal Purchasing System” (TIPS) Procurement 260202–Security Systems, Products, and Services cooperative purchase contract.
Declare surplus and approve trade-in credit of the existing General Electric (GE) DVR equipment. The credit shall be applied to the project installation costs.
BACKGROUND:
The transportation department manages 34 buses with onboard digital recording devices that capture passenger security footage for the City of Commerce Transit, Dial-A-Ride, and Excursion services. These devices are crucial for providing evidence in risk management, accident investigations, and staff training. Currently, 16 of these devices, made by GE Mobile, are outdated and unsupported because the manufacturer has gone out of business. As replacement parts become harder to find, keeping the recording system operational has become difficult and costly.
ANALYSIS:
The new digital recorders enhance safety with high-definition (4K) recording and advanced features. These include 360-degree cameras for comprehensive surveillance, emergency live view for real-time incident monitoring, automatic downloading to ensure data integrity, and AI integration for smarter security responses. Since 2021, the Transportation Department has been transitioning to the IDIS platform, and this retrofit project will establish a unified system that simplifies operation and training, ultimately strengthening safety protocols.
IDIS America has quoted $135,180 for the retrofit, covering 16 retrofit systems and AI equipment. They will credit the existing GE DVR equipment against the installation costs.
PROPOSED NEW DIGITAL VIDEO RECORDER SYSTEM
Buses to be retrofitted:
BUS #
MAKE
MODEL
YEAR
335
NABI
35LFW
2009
336
NABI
35LFW
2009
337
NABI
31LFW
2010
338
GLAVAL
ENTEROAGE
2015
340
NEW FLYER
EXCELSIOR
2012
341
NEW FLYER
EXCELSIOR
2012
342
NEW FLYER
EXCELSIOR
2018
343
NEW FLYER
EXCELSIOR
2018
344
NEW FLYER
EXCELSIOR
2018
345
NEW FLYER
EXCELSIOR
2018
379
GLAVAL
UNIVERSAL
2013
380
ARBOC
MOBILITY
2016
309
MCI
D4000
2017
310
MCI
D4000
2017
311
MCI
J4500
2025
312
MCI
J4500
2025
PRICING:
The table below provides detailed pricing for the project:
Item
Number
Cost
Digital Recorders
16 $65,958
Misc. Hardware
16 $ 7,928
Cameras & Cables
28 $14,810
Routers & Antennas
5 $13,515
AI Analytics System
17 $20,402
Taxes
1 $12,567
Contingency 4%
1 $ 5,000
Total
$140,180
fiscal impact:
The purchase will be made through the “The Interlocal Purchasing System” (TIPS) Purchase Contract. IDIS America was one of the successful vendors selected through the competitive process (260202), which began on February 5, 2026, and remains valid through April 30, 2029. The contract complies with all state and city procurement requirements, including competitive bidding standards.
The proposed digital video recorder replacement project will cost approximately $140,180 in FY 2026-27 and will be funded from account 57-8331-80300 as part of the approved FY 2026-28 budget.
RELATIONSHIP TO STRATEGIC GOALS
This agenda item pertains to the 2016 Strategic Planning Goal: “Remain fiscally responsible and continue providing quality services to residents," emphasizing that purchasing digital video recorders will enhance safety by improving surveillance capabilities and emergency response, thereby reducing liability exposure for the City of Commerce.
ALTERNATIVES:
Approve the staff's recommendations.
Reject the staff's recommendations.
Provide staff with alternate or further direction.
Recommended by: Claude McFerguson, Director of Transportation Fiscal impact reviewed by: Alvaro Castellon, Director of Finance Approved as to form: Noel Tapia, City Attorney
Respectfully submitted: Ernie Hernandez, City Manager
Attachments:
Resolution
260202 TIPS IDS America Contract Agreement
260202 TIPS Request for Proposal (RFP)