Members of the public may address the City Council on any item shown on the agenda or matter of the Council’s authority after completion of “Request to Address the Council Form” available in the lobby of the Council Chambers. This form must be completed 15 minutes prior to the scheduled meeting time.
Pursuant to Section 54957.5 of the California Government Code, Any writings (Except for those writings which are exempt from disclosure) which are distributed to all or a majority of the members of the City Council are available for public inspection in the lobby of the City Council Chambers and in the office of the City Clerk during regular business hours.
COMPTON CITY COUNCIL
AGENDA
01/24/2023
Public Meeting 5:30 P.M.
CITY COUNCIL CHAMBERS
205 SOUTH WILLOWBROOK AVENUE
COMPTON, CALIFORNIA 90220
OPENING
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS
CONSENT AGENDA
Consent items are routine and expected to be non-controversial. They will be acted upon by the Council at one time without discussion unless a Council Member requests an item be removed or discussed..
-2- City Council Agenda
1/24/2023 5:30PM
APPROVAL OF MINUTES
1. DECEMBER 14, 2022
REGULAR AGENDA
CITY MANAGER'S REPORT
2. POWER POINT PRESENTATION - SCREAMING EAGLES
NEW BUSINESS
3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A THIRTY-SIX (36)
MONTH AGREEMENT WITH ARAMARK UNIFORM SERVICES FOR THE LEASE OF UNIFORMS AND SUPPLEMENTAL ITEMS ($45,000)
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE (3) DAY
COMPTON DUMP DAY PROGRAM WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION (CALTRANS) FOR THE COLLECTION OF HOUSEHOLD
BULKY ITEM IN THE CITY OF COMPTON
5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO APPROVE AN AMENDENT TO THE
POSITION CLASSIFICATION FOR THE POSITIONS OF BUDGET OFFICER
6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS DEPARTMENT 2022-23 FISCAL YEAR
BUDGET AND AUTHORIZING THE CITY MANAGER TO ENTER INTO
PROFESSIONAL SERVICES AGREEMENT WITH DUDEK TO PREPARE A
SEWER MASTER PLAN UPDATE FOR THE CITY OF COMPTON AND THE ESTABLISHMENT OF A PURCHASE ORDER IN THE AMOUNT OF $399,270 IN
CONNECTION WITH PREPARATION OF THE SEWER MASTER PLAN UPDATE
7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING 2022-2023 FISCAL YEAR BUDGET TO ESTABLISH A PURCHASE
ORDER TO AUTHORIZE THE CITY MANAGER TO PAY INVOICES FOR CAPPO
MANAGEMENT XXXIV, INC DBA FREEWAY TOYOTA OF HANFORD IN THE
AMOUNT OF FIFTY FIVE THOUSAND SIX HUNDRED THIRTY NINE DOLLARS AND SIXTY FOUR CENT ($55,639.64)
8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING PAYMENT OF ANNUAL FEES TO THE STATE OF CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS FOR CONTINUED
ADMINISTRATION OF THE CITY'S WORKERS' COMPENSATION SELFINSURANCE PROGRAM ($37,114.41) -3- City Council Agenda
1/24/2023 5:30PM
9. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE ESTABLISHMENT OF A PURCHASE ORDER TO FIRE ETC.
FOR THE PURCHASE OF THIRTY-EIGHT (38) SELF-CONTAINED BREATHING
APPARATUSES (SCBA) AND RELATED COMPONENTS FOR THE CITY OF COMPTON FIRE DEPARTMENT ($446,996.00)
COUNCIL COMMENTS
ADJOURNMENT
NEXT REGULAR MEETING: 2/7/2023 5:30 P.M.
Visit our website at http://www.comptoncity.org
DECEMBER 14, 2022
On motion by Darden, seconded by Spicer, the regular Compton City Council closed session meeting for December 13, 2022, was reconvened at 5:06 p.m. by the following vote on roll call:
AYES: Council Members – D. Duhart, A. Spicer, J. Bowers, L. Darden, Mayor E. Sharif NOES: Council Members – None
ABSENT: Council Members – None
CLOSED SESSION AGENDA ITEMS
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Two (2) Potential Cases Pursuant to Government Code Section 54956.9(b)
REPORT OUT OF CLOSED SESSION
City Clerk Alita Godwin reported that there was no action taken by the City Council during the closed session meeting.
ADJOURNMENT
On motion by Duhart, seconded by Darden, the meeting was adjourned at 7:13 p.m. by the following vote on roll call:
AYES: Council Members – Duhart, Spicer, Bowers, Darden, Sharif NOES: Council Members – None
ABSENT: Council Members – None
_____________________________________ _________________________________
CITY CLERK OF THE CITY OF COMPTON MAYOR OF THE CITY OF COMPTON
1. January 24, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: THOMAS THOMAS
CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ENTER INTO A THIRTY-SIX (36) MONTH AGREEMENT WITH ARAMARK UNIFORM SERVICES FOR
THE LEASE OF UNIFORMS AND SUPPLEMENTAL ITEMS ($45,000)
SUMMARY
The City Council will consider a request by the General Services Department to authorize the City Manager to enter into a thirty-six (36) month (i.e. December 1, 2022, through November 30, 2025), agreement for the lease of uniforms and supplemental items.
BACKGROUND
The General Services Department (“Department”) has utilized Aramark Uniform Services (“Aramark”) as its uniform provider since November 2019. The Department currently pays Aramark an average of $150 per week to provide uniforms for 10 employees through its current agreement. The Department has improved staffing for this fiscal year and we anticipate an increase in the number of uniforms to be serviced.
The current contract will expire on November 30, 2022. Staff has obtained quotes from other uniform providers to evaluate if Aramark’s current prices, services, and products align with the industry standards. Aramark Uniform Services (“Aramark”), Cintas Corporation (“Cintas”), Prudential Overall Supply (“Prudential”), and Kleen Kraft Services (“Kleen Kraft”), provided proposals for consideration. In comparison, Cintas proposes to offer a similar package to Aramark, however, their rate was higher.
When entering a new uniform agreement there are additional costs that factor into the overall cost for the service. For instance, “one-time” set-up fees are charged to add the city’s seal and name emblems to the uniforms. These fees have already been paid to Aramark at the onset of the current agreement and are not applicable. Cintas would charge $4.54 per garment, Prudential would waive this cost the for the initial 30 days, then charge $2 per garment, Kleen Kraft would charge $4.20 per garment, and Aramark’s cost for the same process is $2.00 for new uniform orders. Another component that is factored into selecting a uniform provider is the service or delivery fee. This fee accounts for the delivery and pick up service for uniforms. The Kleen Kraft cost for delivery and wastewater is $12.00 per week. Under the Cintas and Prudential proposal that cost is
3. Staff Report – Resolution Authorizing 36-Month
Uniform Service Agreement/Aramark Uniform Services
November 15, 2022, Page 2 of 3
waived and Aramark will assess a nine percent service charge plus a four-dollar temporary energy fee to cover fuel costs.
In addition to uniforms, staff inquired about the cost to supply a first aid cabinet service for general first aid needs. Prudential and Kleen Kraft do not offer this service, while, Cintas provides an initial cost of $341 for the cabinet plus a restocking fee for items that are used. Aramark will provide a cabinet for $14.99 per week.
ESTIMATED COST FOR 16 EMPLOYEES
Aramark Cintas Prudential Kleen Kraft
Weekly Garment Cost $155.68 $153.60 $193.92 $344.80
Service Charge (9%) $14.01 NA NA NA
Uniform Insurance $46.70 $128.64 NA NA
Delivery/Temp Energy /Waste Water Fee $14.00 NA $12.00 $12.00 (Estimated) Weekly Rental & Laundry Services $230.39 $282.24 205.92 356.80
ADDITIONAL CHARGES
Preparation Charge (Name and City Emblem) * $1,120.00 $ 2,542.40 $1,120.00 $2,352.00 First Aid Cabinet * $14.99 $341.00 NA NA
*Preparation Charge:
Aramark cost applies to new uniform orders only.
*First Aid:
Aramark charges a flat rate per month.
Cintas has an initial charge with unidentified refill cost each month.
Prudential and Kleen Kraft do not offer this service.
The chart above is an estimated cost for laundry and rental charges for uniforms for the Department based on the proposals received by each company. Prudential provided a lower weekly cost; however, they do not offer uniform insurance or first aid cabinets.
Aramark provides a minimal charge for uniform insurance. This service is crucial as it avoids costly replacement fees or loss charges.
STATEMENT OF ISSUE
Staff estimates that the annual expenditure to the Department in contracting with Aramark will be approximately $14,000 per year, but Aramark requires a three (3) year commitment in order to honor their proposal.
The Department seeks authorization to allocate Forty-Five Thousand Dollars ($45,000) over the 36-month term of the proposed contract as the estimated costs detailed above do not account for such things as annual cost increases, new employees, etc. The remaining balance would be allotted to cover such expenses as needed. Staff will only be billed for services rendered, so the balance would remain unencumbered until needed.
Staff Report – Resolution Authorizing 36-Month
Uniform Service Agreement/Aramark Uniform Services
November 15, 2022, Page 3 of 3
FINANCIAL IMPACT
There is $9,450 unencumbered in Account No. 1004-600-000-4246 to cover estimated expenditures for the first seven (7) months of the first (1) contractual year (i.e. December 1, 2022, through June 30, 2023). The remaining months (i.e. July 1, 2023, through November 30, 2025) for the remaining years of the contract will be allocated in future City budgets.
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution.
APPROVED FOR FORWARDING:
THOMAS THOMAS
CITY MANAGER
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A THIRTY-SIX (36)
MONTH AGREEMENT WITH ARAMARK UNIFORM SERVICES FOR THE
LEASE OF UNIFORMS AND SUPPLEMENTAL ITEMS ($45,000)
WHEREAS, some employee classifications require employees to be in uniform while working and the City provides uniforms for those classifications; and WHEREAS, the General Services Department (“Department”) has utilized Aramark Uniform Services (“Aramark”) as its uniform provider since November 2019; and WHEREAS, the Department solicited quotes from a number of uniform providers for 36 months of service:
CONTRACTOR QUOTE
Aramark Uniform Services $35,940.84 for 36 months
Cintas Corporation $44,029.44 for 36 months
Prudential Overall Supply Company $32,123.52 for 36 months Kleen Kraft Services $55,660.80 for 36 months
WHEREAS, after staff reviewed the proposals received, it was determined that it would be in the best interest of the City to reestablish a contract with Aramark Uniform Services; and
WHEREAS, the Department seeks authorization to allocate Forty-Five Thousand Dollars ($45,000) over the 36-month term of the proposed contract as the estimated costs detailed above do not account for such things as annual cost increases, new employees, etc., and the remaining balance would be allotted to cover such expenses as needed; and
WHEREAS, there is $9,450 unencumbered in Account No. 1004-600-000-4246 to allocate for Fiscal Year 2022/2023 contract year; and WHEREAS, the first seven (7) months of the first (1st) contract year’s (i.e.
December 1, 2022 through June 30, 2023) estimated expenditures are allocated in the 2022/2023 Fiscal Year. Funding for the remaining years (i.e. July 1, 2023 through November 31, 2025) of the contract will be allocated in future City budgets.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager, on the advice and approval of the City Attorney is hereby authorized to enter into a thirty-six (36) month service agreement (i.e.
December 1, 2022 through November 30, 2025) with Aramark Uniform Services to provide uniforms and supplemental supplies to the General Services Department.
SECTION 2. That there is $9,450 unencumbered in Account No. 1004-600-000- 4246 to meet the first seven (7) months of the first (1st) contract year’s (i.e. December 1, 2022 through June 30, 2023) estimated expenditures in the 2022/2023 Fiscal Year.
Funding for the remaining years (i.e. July 1, 2023 through November 31, 2025) of the contract will be allocated in future City budgets.
SECTION 3. That a purchase order in the amount not to exceed $15,000 is authorized to be established for Aramark Uniform Services for services rendered during the first (1st) year of the contract.
SECTION 4. That a copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Clerk, City Attorney and General Services.
Resolution No. ___________
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of _____________, 2023.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on this ______day of _______________, 2023.
That said Resolution was adopted by the following vote to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSENT: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERS- _____________________________________
CITY CLERK OF THE CITY OF COMPTON
January 24, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE (3)
DAY COMPTON DUMP DAY PROGRAM WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE
COLLECTION OF HOUSEHOLD BULKY ITEM IN THE CITY OF
COMPTON
SUMMARY
The City Council will consider adopting a resolution authorizing the City Manager to enter into a three (3) day Compton Dump Day Program with the California Department of Transportation, Inc. for the collection of household bulky items in the City of Compton at no cost to the City or its residents.
BACKGROUND
California Department of Transportation (“Caltrans”) manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.
In addition to managing highways and roads, Caltrans also offers local agencies dump day services to customers that do not have the resources to directly disposal household bulky items. Furthermore, Caltrans is an employer of individuals whose passion is to keep California clean by utilizing the “Dump Day” initiative, which is to provide State, County and Local agencies with resources to provide safe disposal alternatives and improve the quality of life for their residents.
STATEMENT OF THE ISSUE
The Clean California initiative is a multiyear clean-up effort led by Caltrans to keep roads and waterways free of litter, create thousands of jobs, and transform state and local public spaces through beautification efforts. As part of the litter collection component, Caltrans is proposing free dump day events where the public can dispose of household waste safely and properly for free (Dump Day events).
4. Staff Report – Resolution Authorizing Compton Dump Day 3-Day Agreement with California Department of Transportation
January 24, 2023, page 2 of 2
Caltrans is offering to render its dump services free of charge to the City and residents of the City of Compton. At the request of the Mayor, residents will have three opportunities to dispose bulky items that they no longer need or want. The following dates has been proposed: February 4, 2023, March 25, 2023 and April 15, 2023. On all three dates Compton residents can drop off their bulky items at 700 N Bullis Road, however, on March 25 and April 15 Compton residents can register with Public Works Street Maintenance to have their bulky items picked up from home.
FISCAL IMPACT
Caltrans agrees to reimburse the City one hundred percent (100%) of cost for, including but not limited to, labor, equipment and/or dumping fees expended for Dump Day events (Dump Day Costs) up to the maximum contract sum stated in the agreement between Caltrans and the City. Caltrans has agreed to reimburse the City in an amount not to exceed Twenty-Six Thousand Dollars ($26,000) to fulfill its obligations under the agreement.
Accordingly, the City Manager’s Office Fiscal Year 2022 – 2023 budget shall be amended as follows;
Increase Revenues appropriations in the following accounts:
1518-000-000-3569 Other State Grants $26,000
Increase Expenditure appropriations in the following accounts:
1518 -710-DDO-4101 Salaries $18,200
1518-710-DDO-4171 Overtime $7,800
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution.
THOMAS THOMAS
CITY MANAGER
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE (3) DAY
COMPTON DUMP DAY PROGRAM WITH THE CALIFORNIA DEPARTMENT
OF TRANSPORTATION (CALTRANS) FOR THE COLLECTION OF
HOUSEHOLD BULKY ITEM IN THE CITY OF COMPTON
WHEREAS, California Department of Transportation (“Caltrans”) manages more than 50,000 miles of California’s highway and freeway lanes, provides inter-city rail services, permits more than 400 public-use airports and special-use hospital heliports, and works with local agencies. Caltrans carries out its mission with six primary programs:
Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center; and
WHEREAS, in addition to managing highways and roads, Caltrans also offers local agencies dump day services to customers that do not have the resources to directly disposal household bulky items. Furthermore, Caltrans is an employer of individuals whose passion is to keep California clean by utilizing the “Dump Day” initiative, which is to provide State, County and Local agencies with resources to provide safe disposal alternatives and improve the quality of life for their residents; and WHEREAS, the Clean California initiative is a multiyear clean-up effort led by Caltrans to keep roads and waterways free of litter, create thousands of jobs, and transform state and local public spaces through beautification efforts. As part of the litter collection component, Caltrans is proposing free dump day events where the public can dispose of household waste safely and properly for free (Dump Day events); and WHEREAS, Caltrans is offering to render its dump services free of charge to the City and residents of the City of Compton. At the request of the Mayor resident, will have three opportunities to dispose bulky items that they no longer need or want. The following dates has been proposed: February 4, 2023, March 25, 2023 and April 15, 2023; and WHEREAS, Caltrans agrees to reimburse the City one hundred percent (100%) of cost for, including but not limited to, labor, equipment and/or dumping fees expended for Dump Day events (Dump Day Costs) up to the maximum contract sum stated in the agreement between Caltrans and the City. Caltrans has agreed to reimburse the City in an amount not to exceed Twenty-Six Thousand Dollars ($26,000) to fulfill its obligations under the agreement; and
WHEREAS, staff is recommending that the Council authorize a 3-day program agreement to Caltrans for the collection of household bulky items within the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager, on the advice and approval of the City Attorney is hereby authorized to enter into a two (3) day Dump Removal Program agreement, and other necessary documents, with California Department of Transportation for the collection of household bulky items in the City of Compton at no cost to the City or its residents.
SECTION 2. That the services to be rendered by California Department of Transportation shall be for a period of three (3) days, commencing on Notification to Proceed from the City.
SECTION 3. That the City Manager’s Office Fiscal Year 2022 – 2023 budget shall be amended as follow:
Resolution No. __________
Increase Revenue appropriations in the following accounts:
1518-000-000-3569 Other State Grants $26,000
Increase Expenditure appropriations in the following accounts:
1518 -710-DDO-4101 Salaries $18,200
1518-710-DDO-4171 Overtime $7,800
SECTION 4. That a copy of this Resolution shall be filed in the offices of the City Manager, City Attorney, City Controller, and the City Clerk.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of ___________________, 2023. ________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
___________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the _________ day of ____________________, 2023.
That said Resolution was adopted by the following vote to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSENT: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERS- ____________________________________
CITY CLERK OF THE CITY OF COMPTON
DUMP DAY EVENT AGREEMENT
THIS AGREEMENT is made this _17_day of __January____, _2023__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as CALTRANS; and the City of Compton, hereinafter referred to as “LOCAL AGENCY”; and collectively referred to as “PARTIES.”
The Clean California initiative is a multiyear clean-up effort led by CALTRANS to keep roads and waterways free of litter, create thousands of jobs, and transform state and local public spaces through beautification efforts. As part of the litter collection component, CALTRANS is proposing free dump day events where the public can dispose of household waste safely and properly for free (Dump Day events).
CALTRANS and LOCAL AGENCY, agree to provide free Dump Day events for LOCAL AGENCY’s residents as part of the Clean California initiative.
PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.
PARTIES MUTALLY AGREE TO DO THE FOLLOWING:
1. PARTIES shall publicize Dump Day events by informing the public that they may dispose of certain household waste items safely and properly for free, at the following locations and dates:
February 4, 2023 between (8am-1pm) at the 700 N. Bullis Compton, CA 90221 March 25, 2023 between (8am-1pm) at the 700 N. Bullis Compton, CA 90221 April 15, 2023 between (8am-1pm) at the 700 N. Bullis Compton, CA 90221
2. CALTRANS agrees to reimburse the LOCAL AGENCY 100___% (_100_ percent) of cost for, including but not limited to labor, equipment and/or dumping fees expended for Dump Day events (Dump Day Costs) up to the maximum Contract Sum stated in this Agreement.
3. CALTRANS has agreed to reimburse LOCAL AGENCY, an amount not to exceed ([$ 26,000]) to fulfill its obligations under this AGREEMENT.
4. CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature and the State Budget Act authority.
5. Based on the amount of trash collected during the Dump Day events, LOCAL AGENCY shall send its invoices to CALTRANS within 45 days of the Dump Day event for the latter’s share of the Dump Day Costs.
6. LOCAL AGENCY shall send invoices to the Caltrans District Clean CA District (07) Coordinator. The itemized invoice shall contain the following:
(a) STATE’s Clean California Program Code: CLEANCADMP;
(b) AGREEMENT number;
(c) Date(s) of services;
(d) Location of services;
(e) Number of hours and hourly rates;
(f) Receipts for trash disposal;
(g) Receipts for equipment, materials, and supplies; and (h) LOCAL AGENCY’s Performance Report that includes tonnage and/or cubic yard measurement of litter/debris disposed.
CALTRANS
John Zaki, Contract Manager
100. South Main Street
Los Angeles, CA 90012
Office Phone: (213) 269-1275
Mobile Phone: (213) 269-1275
Fax Number: N/A
Email: [email protected]
LOCAL AGENCY contact is the following:
Thomas Thomas, City Manager
205 S. Willowbrook Ave.
Compton, CA 90221
Office Phone: 310-605-5585
Mobile Phone: 310-612-4045
Fax Number: 310-761-1429
Email: [email protected]
7. Upon review and approval of invoice by the District Clean California Coordinator, CALTRANS shall pay LOCAL AGENCY within forty-five (45) calendar days of receipt of invoices. Payment will be made in accordance with the CA Prompt Payment Act, and within the time specified in Chapter 4.5, sections 927-927.13 of the Government Code.
8. When publicizing the Dump Day events, PARTIES shall inform the public that no hazardous materials will be accepted at the Transfer Stations/Landfills. However, if LOCAL AGENCY accepts hazardous materials, it shall do so at its own risk and responsibility and CALTRANS shall not pay disposal fees for such hazardous material.
9. Participating members of the public will be responsible for legally transporting waste to the Dump Day event.
10. LOCAL AGENCY shall provide the necessary equipment, tools, personal protective equipment, materials, supplies and products necessary to perform the services under this AGREEMENT including refuse intake inspection by staff qualified to identify hazardous materials, transportation, loading and unloading, and handling of Dump Day refuse.
11. CALTRANS does not accept nor take any responsibility for generation of any waste streams, including hazardous materials, associated with the Dump Day event(s).
12. All services performed by LOCAL AGENCY pursuant to this AGREEMENT are intended to be performed in accordance with all applicable Federal, State and LOCAL AGENCY laws, ordinances, and regulations. In case of a conflict between Federal, State and LOCAL AGENCY laws, ordinances, or regulations, the order of precedence applicability of these laws shall be Federal, State and then LOCAL AGENCY laws and regulations, respectively.
13. The total amount CALTRANS will reimburse to LOCAL AGENCY pursuant to this AGREEMENT shall not exceed [$ 26,000] (“Contract Sum”). Costs incurred by LOCAL AGENCY for PROJECT work under this AGREEMENT in excess of the Contract Sum will be borne by LOCAL AGENCY. It is understood and agreed that this AGREEMENT fund limit is an estimate, and that CALTRANS will only reimburse the actual cost of services rendered as authorized by the CALTRANS Contract Manager or designee at or below the fund limitation amount set forth in this AGREEMENT.
14. This AGREEMENT may only be amended or modified by mutual written agreement of the PARTIES.
15. This AGREEMENT will end on June 30, 2024. This AGREEMENT may be terminated by the PARTIES upon mutual written agreement. In the event of a termination CALTRANS will reimburse LOCAL AGENCY all allowable, authorized, and noncancellable obligations and costs incurred by LOCAL AGENCY prior to the termination.
16. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, general public, and/or its agents under or in connection with any work (including hazardous materials), authority, or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. It is understood and agreed that LOCAL AGENCY, to the extent permitted by law will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, general public, and/or its agents under this AGREEMENT. PARTIES will continue to work together to plan future events.
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenant to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.
____________________ __________ ____________________ __________ Godson Okereke Date XXXXXX Date
Deputy District Director Maintenance (Local Agency name) Caltrans District (07)
CITY OF COMPTON
_____________________________________
THOMAS THOMAS
CITY MANAGER
Approved as to Form:
By:_______________________________
ERIC PERRODIN
CITY ATTORNEY
ATTEST:
By:___________________________
VERNELL MCDANIEL
CHIEF DEPUTY CITY CLERK
January 24, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: CITY MANAGER’S OFFICE
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO APPROVE AN AMENDENT
TO THE POSITION CLASSIFICATION FOR THE POSITIONS OF
BUDGET OFFICER
SUMMARY
The City Council will consider a resolution amending the job specifications for the position of Budget Officer.
BACKGROUND
The City Manager authorized a review of the City’s current job specification for the position of Budget Officer. On July 27, 2022, the City and representatives of the applicable employee bargaining union, American Federation of State, County and Municipal Employees Union (“AFSCME”) Local 2325, met, conferred and agreed to amend the job specification to include the new proposed duties and responsibilities.
STATEMENT OF ISSUE
The primary purpose for amending the job specification for the position of Budget Officer is to provide a higher level of support with direct supervision from the City Manager. The incumbent, or his designee, would coordinate the City-wide annual budget planning process and work with department managers to identify requirements for personnel. These revisions will update the existing job specifications.
FISCAL IMPACT
There is no fiscal impact to the City Manager’s Office Fiscal Year 2022-2023 Budget as it already includes the position of Budget Officer
RECOMMENDATION
It is staff’s recommendation that the City Council adopt the attached Resolution.
APPROVED FOR FORWARDING:
THOMAS THOMAS
CITY MANAGER
5. RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO APPROVE AN AMENDENT TO
THE POSITION CLASSIFICATION FOR THE POSITIONS OF BUDGET
OFFICER
WHEREAS, the City Council will consider a resolution updating the job specifications for the position of Budget Officer; and
WHEREAS, the City Manager authorized a review of the City’s current job specifications plan and salaries of Budget Officer; and WHEREAS, on July 27, 2022, the City and representatives of the applicable employee bargaining union, American Federation of State, County and Municipal Employees Union (“AFSCME”) Local 2325, met, conferred and agreed to amend the job specification to include the new proposed duties and responsibilities; and WHEREAS, the primary purpose for amending the job specification for the position of Budget Officer is to provide a higher level of support with direct supervision from the City Manager. The incumbent, or his designee, would coordinate the City-wide annual budget planning process and work with department managers to identify requirements for personnel. These revisions will update the existing job specifications; and WHEREAS, there is no fiscal impact to the City Manager’s Office Fiscal Year 2022- 2023 Budget as it already includes the position of Budget Officer
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the proposed job specification for Budget Officer is hereby accepted.
SECTION 2. That the new updated job specifications of Budget Officer are hereby approved and added to the Position Classification Plan of the City of Compton.
SECTION 3. There is no fiscal impact to the City Manager’s Office Fiscal Year 2022-2023 Budget as it already includes the position of Budget Officer.
SECTION 4. That a certified copy of this Resolution shall be filed in the offices of the City Manager, City Attorney, City Clerk and City Controller.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
SECTION 6. That a certified copy of this resolution shall be filed in the offices of the City Manager, Code Enforcement, and City Clerk.
ADOPTED this _______ day of __________________, 2023
____________________________________
MAYOR OF THE CITY OF COMPTON
RESOLUTION NO. ____________
ATTEST:
___________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON
I, Vernell McDaniel, City Clerk of the City of Compton hereby certify that the foregoing resolution was adopted by the City Council of said City, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the _______ day of ____________, 2023.
That said resolution was adopted by the following vote, to wit:
AYES: Council MembersNOES: Council MembersABSENT: Council MembersABSTAIN: Council Members- ____________________________________
CITY CLERK OF THE CITY OF COMPTON
DRAFT
Budget Officer January 19, 2023
GENERAL PURPOSE: Under the general supervision of the City Manager or his designee coordinates the City-wide annual budget planning process, works with department managers to identify requirements for personnel, supplies, services, and capital expenditures; develops annual budget, plans and schedules; coordinates the preparation of preliminary and adopted budget documents; evaluates the effectiveness and efficiency of program operations; and performs related work as assigned.
SUPERVISON RECEIVED/EXCERCISED: Works under the general supervision the City Manager ; and exercises supervision over subordinate budget support personnel.
PRIMARY DUTIES AND RESPONSIBILITIES:
The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job.
Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Coordinates the budget planning process with Department managers to identify requirements for personnel, supplies, services, and capital expenditures; develops annual budget, plans and schedules; coordinates the preparation of preliminary and adopted budget documents. Reviews various source documents for budgetary impact, accuracy, completeness, and compliance with Federal, state, and City policies and practices; tracks expenditures and monitors compliance to budget plan; reviews and approves program change requests.
Coordinates assembly of the preliminary budget document including departmental budgets, capital improvements and estimated revenues and expenditures for consideration by the City Manager, and presentation to the Mayor and City Council for approval. Identifies and researches budget issues, and recommends solutions and funding levels; analyzes fiscal performance and develops revenue and expenditure forecasts. Analyzes financial data and prepares various special and recurring reports to management, including analysis of monthly expenditure and revenue, quarterly financial analysis of all City funds, and analysis of other individual city programs.
Prepares budget-related policy and procedures.
Prepares draft and final written narrative reports; coordinates preparation of the adopted annual budget document which plainly describes City programs, activities and expenditures that will be undertaken during the fiscal year.
Assists with the supervision, selection, training, motivation and evaluation of budget personnel, provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
Oversees procurement activities in the City Manager’s office; prepares and reviews executive contracts. Performs other duties as assigned or required.
City of Compton
BUDGET OFFICER
Department: City Manager’s Office Class Code: 1205
Revised Date: December, 2022 FLSA Status: Exempt
Personnel Board Approved:
Council Approved:
Bargaining Unit:
AFSCME 2325 LUMNSE
Executive
JOB DESCRIPTION DRAFT
Budget Officer
Budget Officer Page 2 of 2 January 19, 2023
MINIMUM QUALIFICATIONS:
Education and Experience:
Possession of a Bachelor’s Degree in Finance, Business Administration from an accredited college or university or related field; AND five (5) years governmental financial management experience including budget development and administration in a large public organization, AND two (2) years supervisory experience; .
Required Licenses or Certifications:
Must possess a valid California Class C Driver’s License.
Required Knowledge of:
Public administration, organization and systems theory, budgeting concepts and practices. Theory, principles and practices of financial analyses in government organizations. Principles of fund accounting, capital budgeting and financial planning. Financial management software relative to local government operations including Microsoft Office. General research and analytical techniques.
Project management and team facilitation principles and techniques. Principles and techniques for performance measurement and process improvement. Report writing and presentation techniques.
Required Skill in:
Establishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, community groups, local businesses, and the general public. Performing and coordinating a variety of professional budget and financial management functions. Reading, interpreting, understanding and applying budgeting standards and procedures, applicable Federal rules and regulations, and City policies and procedures. Analyzing and interpreting complex data using spreadsheet software, quantitative analysis procedures and statistical modeling.
Analyzing operational issues, evaluating alternatives, and preparing complex and comprehensive recommendations and reports.
Performing analytical work requiring the use of independent judgment and personal initiative. Conducting necessary research, using a variety of research and analytical techniques. Reviewing and verifying mathematical calculations, and identifying errors. Ability to communicate effectively.
Writing summaries in report format or for budget presentations, and preparing detailed and complex draft and final reports.
Physical Demands / Work Environment:
Work is primarily performed indoors in a standard office environment. Work requires frequent light lifting, sorting, filing and typing. Moderate finger dexterity and near vision is required. May be exposed to minor amounts of dust and occasional sounds of office equipment running.
G:\Compton Data\Sewer MasterPlan\Dudek\Sewer Master Plan Compton Staff Report Rev 12-22.doc 1 January 24, 2023
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS DEPARTMENT 2022-23 FISCAL
YEAR BUDGET AND AUTHORIZING THE CITY MANAGER TO ENTER
INTO PROFESSIONAL SERVICES AGREEMENT WITH DUDEK TO
PREPARE A SEWER MASTER PLAN UPDATE FOR THE CITY OF
COMPTON AND THE ESTABLISHMENT OF A PURCHASE ORDER IN
THE AMOUNT OF $399,270 IN CONNECTION WITH PREPARATION
OF THE SEWER MASTER PLAN UPDATE
SUMMARY
Adoption of this resolution will amend the Public Works Department 2022-2023 Fiscal Year budget and authorize the City Manager to enter into an agreement with Dudek to prepare a Sewer Master Plan Update and establish a purchase order in the amount of $399,270 for Dudek to prepare the Sewer Master Plan Update for the City of Compton.
BACKGROUND
Over the past several years, the City of Compton’s sewer system has experienced prolonged structural damage and capacity deficiencies. The City’s deteriorating infrastructure system can present health and safety risks to the public and the environment. A combination of multiple factors including the lack of an updated master plan to prioritize and rehabilitate/replace aging pipes has caused continued deterioration of the pipes. In 2008, the City retained Quantum Quality Consulting, Inc., to develop a Master Sewer Study for the City’ deteriorating sewer system.
However, since adoption of the 2008 Master Sewer Study, the City has undergone substantial changes both in development and condition of its sanitary sewer infrastructure. Additionally, in September 2016, the Superior Court of the State of California, County of Los Angeles entered a Consent Judgment against the City of Compton for the City’s failure to comply with the State Water Resources Control Board Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR).
The 2016 Consent Judgment sets forth specific requirements for the City to comply with in order to achieve compliance with the WDR. These requirements included monitoring, reporting, and infrastructure upgrades for the City’s sanitary sewer system. Since the original Master Sewer Study predates the Consent Judgment, the Capital Improvement Projects recommended in the original study was rendered out of date, as the City’s focus is required on projects identified in the Consent Judgment.
6. G:\Compton Data\Sewer MasterPlan\Dudek\Sewer Master Plan Compton Staff Report Rev 12-22.doc 2 Further adding to the need for an update to the City’s sanitary sewer master plan is the October 2022 State of California Auditor report that cited, among other findings, Compton has not updated its 2008 master sewer study - a document intended to comprehensively assess the existing condition and future needs of its sewer system.
The audit stated the fact that Compton has experienced over 40 incidents of sewer overflows (SSO) over the years, and that such sewer overflows pose grave risks to public health and the environment.
Therefore, in an effort to renew focus on compliance with the WDR, to address the recently-released State Audit, and to plan a long-term capital improvement program for the City’s sanitary sewer system, Public Works Engineering developed a Request for Proposals for a Sewer Master Plan Update for the City of Compton.
STATEMENT OF THE ISSUE
In order to comply with an existing State mandate, address a recent State audit, and mitigate continuous sewer leakages and blockages that present health and safety risks to the public and the environment, the City must procure the services of a reputable engineering consulting firm to develop a Sewer Master Plan for the City. An updated Sewer Master Plan would enable the City to assess the structural damage and deficiencies in the sewer collection system; address the mitigation measures contained in the Consent Judgement; develop an integrated 10-year Capital Improvement Plan (CIP) that will be used to prioritize rehabilitation of deteriorating sewer pipes, and avoid a potential State Legislature external oversight of Compton finances and operations.
In September 2022, the City solicited proposals from qualified consulting firms to prepare and develop a sanitary sewer master plan. Staff received proposals from two firms: Dudek and Willdan. A panel of Public Works staff reviewed the submitted proposals and provided an opportunity for each consultant to make a presentation to the panel. The panel rated and ranked each consultant based upon their qualification and experience, a demonstrable understanding of the scope of services, quality of similar work previously performed, cost to perform services, project management, resources required to perform the required services, and the proposed schedule for project implementation.
COMPARATIVE ANALYSIS
Dudek and Willdan each presented a very competitive proposal for preparation of the master plan. Dudek submitted a bid in the amount of $399,270, and Willdan submitted a bid in the amount of $310,327. However, a thorough analysis of the proposals and presentations, the panel unanimously concluded that Dudek is the most uniquely qualified candidate to prepare an updated sewer master plan that will provide the City with an executable roadmap to rehabilitate/replace the aging infrastructure system and also meet the demands of the Consent Judgement. Although Dudek presented a higher bid price than Willdan, staff determined that Dudek’s proposal was more responsive G:\Compton Data\Sewer MasterPlan\Dudek\Sewer Master Plan Compton Staff Report Rev 12-22.doc 3 than Willdan because it contextualized the unique challenging issues confronting Compton’s sewer infrastructure system and action plan to address such challenges as follows:
Dudek will develop a sanitary sewer Geographic Information System-based computer hydraulic model to reflect current and new developments including zoning changes to assess capacities within the City’s sewer collection system.
However, Willdan’s proposal did not include the development of hydraulic model to assess the flow of the sewer collection system.
Dudeck will subcontract with National Plant Services (CCTV Inspection) without additional cost to the City. Willdan will require the city to separately contract with NPS for CCTV inspection and pipeline cleaning services as additional cost to the City.
Dudek will provide training services to staff in the use of GIS/hydraulic model as a tool to update conditions of the sewer pipelines. Willdan proposal did not include training services for staff
Dudek will perform a condition assessment and provide rehabilitation recommendations for the Grade 4 and 5 pipelines throughout the system. Willdan did not recommend the use of Grade 4 and 5 assessment of City’s pipelines Dudek will re-assess, refine, and develop a 10-year CIP to rehabilitate or replace the existing sewer collection system and instill operational integrity and capacity to support existing and future City growth. Willdan presented a limited CIP to improve City sewer system.
FISCAL IMPACT
The implementation of the Master Plan Update would necessitate amendment of the Public Works 2022-2023 Fiscal Year budget to appropriate funds within accounts as follows:
Increase revenue appropriation:
Account No. Description Amount
5117-000-000-3963 Other Financing Sources (2009 Bond Proceeds) $399,270
Increase expenditure appropriation:
Account No. Description Amount
5117-710-000-4626 Other Professional Services $399,270
RECOMMENDATION
Staff recommends the City Council adopt the attached resolution.
G:\Compton Data\Sewer MasterPlan\Dudek\Sewer Master Plan Compton Staff Report Rev 12-22.doc 4 ALVIN BAUTISTA, P.E.,
PUBLIC WORKS ENGINEERING DIRECTOR
APPROVED FOR FORWARDING:
THOMAS THOMAS
CITY MANAGER
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS DEPARTMENT 2022-23 FISCAL YEAR
BUDGET AND AUTHORIZING THE CITY MANAGER TO ENTER INTO
PROFESSIONAL SERVICES AGREEMENT WITH DUDEK TO PREPARE A
SEWER MASTER PLAN UPDATE FOR THE CITY OF COMPTON AND THE ESTABLISHMENT OF A PURCHASE ORDER IN THE AMOUNT OF $399,270
IN CONNECTION WITH THE PREPARATION OF THE MASTER PLAN
UPDATE
WHEREAS, over the years, portions of the City of Compton’s aging sanitary sewer system have sustained structural damage and capacity deficiencies; and WHEREAS, in April 2008, the City of Compton developed a Master Sewer Study to provide for a long‐term plan to improve the City’s sewer collection facilities; and WHEREAS, over a decade has passed since the original Master Sewer Study, and various assumptions and assessments made in that report require an update; and WHEREAS, in September 2016, the Los Angeles Superior Court entered a Consent Judgment against the City of Compton for the City’s failure to comply with the State Water Resources Control Board Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR); and WHEREAS, the Consent Judgment sets forth specific requirements for the City to comply with in order to achieve compliance with the WDR; and WHEREAS, in October 2022, the California State Auditor issued Report 2021- 802, which, among other findings, stated Compton has not updated its 2008 master sewer study - a document intended to comprehensively assess the existing condition and future needs of its sewer system; and
WHEREAS, in an effort to renew focus on compliance with the WDR, address the recently-released State Audit, and plan a long-term capital improvement program for the City’s sanitary sewer system, Public Works Engineering developed a Request For Proposals for a Sewer Master Plan Update for the City of Compton; and WHEREAS, staff solicited and received proposals from two firms: Dudek which submitted a bid amount of $399,270 and Willdan, which submitted a bid amount of $310,327, respectively, to prepare a sewer master plan update for the City; and WHEREAS, upon review of all submitted bids, staff determined that Dudek is the most uniquely qualified candidate to prepare an updated sewer master plan that will provide the City with an executable roadmap to rehabilitate/replace the aging infrastructure system and also meet the demands of the Consent Judgement; and WHEREAS, Dudek presented a higher bid price than Willdan, staff determined that Dudek’s proposal was more responsive than Willdan because it contextualized the unique challenging issues confronting Compton’s sewer infrastructure system and action plan to address such challenges as follows:
Dudek will develop a sanitary sewer Geographic Information System-based computer hydraulic model to reflect current and new developments including zoning changes to assess capacities within the City’s sewer collection system.
However, Willdan’s proposal did not include the development of hydraulic model to assess the flow of the sewer collection system.
Dudek will subcontract with National Plant Services (CCTV Inspection) without additional cost to the City. Willdan will require the city to separately contract with RESOLUTION NO__________
NPS for CCTV inspection and pipeline cleaning services as additional cost to the City.
Dudek will provide training services to staff in the use of GIS/hydraulic model as a tool to update conditions of the sewer pipelines. Willdan proposal did not include training services for staff
Dudek will perform a condition assessment and provide rehabilitation recommendations for the Grade 4 and 5 pipelines throughout the system. Willdan did not recommend the use of Grade 4 and 5 assessment of City’s pipelines Dudek will re-assess, refine, and develop a 10-year CIP to rehabilitate or replace the existing sewer collection system and instill operational integrity and capacity to support existing and future City growth. Willdan presented a limited CIP to improve City sewer system.
WHEREAS it is necessary to authorize an amendment of the Public Works Department 2022-2023 fiscal year budget and transfer funds within accounts for the preparation of the Sewer Master Plan Update.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager, on the advice and approval of the City Attorney is hereby authorized to amend the Public Works Department 2022-2023 fiscal year budget and increase appropriation of funds within accounts for preparation of Sewer Master Plan Update and related Capital Improvement Projects.
Section 2. The Public Works 2022-2023 Fiscal Year budget will be amended to appropriate funds within accounts as follows:
Increase in Revenue Appropriations:
Account No. Description Amount
5117-000-000-3963 Other Financing Sources (2009 Bond Proceeds) $399,270
Increase in expenditure appropriations:
Account No. Description Amount
5117-710-000-4626 Other Professional Services $399,270
Section 3. That a copy of this Resolution shall be filed in the offices of the City Clerk, City Manager, City Controller and Public Works Department.
Section 4. That the Mayor shall sign, and the City Clerk shall attest to the adoption of this Resolution
ADOPTED this ________ day of ____________ 2023.
____________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
___________________________________
CITY CLERK OF THE CITY OF COMPTON
RESOLUTION NO__________
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council of the City of Compton, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on this ________ day of __________________, 2023.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERSNOES COUNCILMEMBERSABSTAIN COUNCILMEMBERSABSENT COUNCILMEMBERS- ___________________________________
CITY CLERK OF THE CITY OF COMPTON
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF COMPTON
AND
DUDEK
This AGREEMENT is entered by and between the CITY OF COMPTON, a municipal corporation of the State of California (hereinafter referred to as “CITY”) located at 205 South Willowbrook Avenue, Compton, California 90220, and Dudek (hereinafter referred to as “CONSULTANT”), located at 605 Third Street, Encinitas, California 92024, (each a “Party” and collectively, the “Parties”).
RECITALS:
WHEREAS, in April 2008, the CITY developed a Master Sewer Study to provide for a long‐term plan to improve the City’s sewer collection facilities; and WHEREAS, subsequent to the development of the 2008 Master Sewer Study, the Los Angeles Superior Court entered a Consent Judgment against the CITY for failure to comply with the State Water Resources Control Board Order pertaining to Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR); and WHEREAS, the Consent Judgment sets forth specific requirements for the CITY to comply with in order to achieve compliance with the WDR; and WHEREAS, the California State Auditor has issued Report 2021-802, which, among other findings, stated the CITY has not updated its 2008 master sewer study to comprehensively assess the existing condition and future needs of its sewer system; and WHEREAS, the CITY requires the services of a qualified consulting engineering firm to develop and deliver an update to the aforementioned Master Sewer Study that would comprehensively assess the existing condition and future needs of the CITY’S sewer system and guide the CITY with its Consent Judgment compliance efforts; and WHEREAS, all work produced by CONSULTANT for the CITY under this AGREEMENT shall be compliant with the current WDR; and
WHEREAS, by Resolution No. __________, adopted on the ___ day of _______________ 2023, the Compton City Council authorized the City Manager to enter into a professional services agreement with CONSULTANT, to perform the required scope of service herein under the CITY’S Sewer Master Plan and WHEREAS, CONSULTANT warrants that it is specifically trained, experienced, competent, and has the resources to provide such services which will be required by this project; and
2 WHEREAS, CONSULTANT is willing to render such professional services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, CONSULTANT and CITY, for the consideration, terms and conditions herein described, mutually agree as follows:
AGREEMENT:
1. SCOPE OF SERVICES TO BE RENDERED BY CONSULTANT
It is the mutual understanding of the parties that the CONSULTANT shall perform engineering and related services to prepare the CITY’S Sewer Master Plan pursuant to the CONSULTANT’S Sewer Master Plan Update Proposal and per the Fee Proposal schedule transmitted to City, dated December 12, 2022. The proposal, including deliverables and fee schedule, are incorporated as part of this agreement.
Generally, and as further described in the CONSULTANT’S proposal, the scope of work includes the following tasks:
Literature Review and Assessment
Sanitary Sewer System Condition Assessment
Update Sewer Hydraulic Model and Capacity Analysis
Capital Improvement Plan and Master Plan Report
Operation and Maintenance Plan Development
GIS Sanitary System Assessment
Project Management
An optional task for as-needed CCTV Inspection may be performed for the condition assessment component of the master plan, utilizing the fee estimate assumptions provided by CONSULTANT.
At the completion of the project, CONSULTANT shall provide the CITY ten (10) hard copy sets of reports, and manuals developed as part of the operation and maintenance plan; three (3) electronic versions of the hydraulic model with three (3) hard copies of the model documentation and user’s manual; and three (3) board-mounted 36-inch by 48-inch schematic map of the CITY’s sanitary sewer system shall also be provided by CONSULTANT.
All work produced shall be provided by CONSULTANT in an electronic format acceptable to the CITY.
It is understood and agreed that CONSULTANT has the professional skills, experience and knowledge necessary to perform the services agreed to be performed under this Agreement and that CITY relies upon the qualifications of CONSULTANT to perform the scope of work in a skillful and professional manner.
3 CONSULTANT agrees to perform all the said work within the Agreement budget and furnish all the necessary materials at to complete said services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances and to the reasonable satisfaction of the CITY.
CONSULTANT services hereunder shall be performed in good, workmanlike and professional manner. CONSULTANT shall be responsible for correcting and completing all errors and omissions related to the services provided by CONSULTANT for this Agreement at no additional cost to the CITY, conditioned however, upon the CITY promptly advising CONSULTANT in writing, within one (1) year following completion of CONSULTANT services under this Agreement, of any error and omissions. “Errors” and “Omissions” for purposes of this paragraph are defined to mean a failure by CONSULTANT to meet the standards of its profession as set forth in the preceding paragraph.
Acceptance by CITY of the work performed under this Agreement does not operate as a release of CONSULTANT from such professional responsibility for the services performed.
2. ASSIGNMENT OF PERSONNEL
CONSULTANT has, or will secure, all personnel required to perform the services under this Agreement. CONSULTANT shall make available other qualified personnel of the firm as may be required to complete services. The CITY has the right to approve or disapprove any proposed changes in CONSULTANT’S staff providing service to the CITY. The CITY and CONSULTANT agree such personnel are employees only of CONSULTANT and shall not be considered to be employees of the CITY in any way whatsoever. _____, President of CONSULTANT shall be primarily responsible for representing CONSULTANT in performance of this Agreement.
3. PROJECT MANAGEMENT & ADMINISTRATION
Elizabeth Caliva will serve as the Project Manager, overseeing the development and execution of the project, tracking the budget and schedule, and serving as the main point of contact for the CITY's project manager. Mr. Russ Bergholz, PE, PMP will support Ms. Caliva as Principal in Charge and with Quality Assurance/Quality Control. CONSULTANT proposes to conduct a Scoping Kickoff Workshop with the CITY to confirm the project objectives and future need, review the status of existing/historical data and validate our approach for success.
The intention of the meeting is for the CONSULTANT team to understand better the CITY's project goals and objectives, the available data and align the level of effort to achieve the project’s overall goal most efficiently and effectively.
3. DURATION OF CONTRACT
CONSULTANT agrees to commence the services provided for herein upon written Notification to Proceed from the CITY and in a diligent and professional manner, until the project is complete or within 12 months from receipt of the Notice to Proceed. 4 4. COMPENSATION.
The method of payment for this Contract will be based on lump sum. The total lump sum price paid the CONSULTANT will include compensation for all work, including travel and equipment. No additional compensation will be paid to the CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be negotiated between the CONSULTANT and the CITY. Adjustment in the total lump sum compensation will not be effective until authorized and approved by the CITY.
Progress payments may be made monthly in arrears based on the percentage of work completed by the CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to schedule, the CITY shall have the right to delay payment and/or terminate this Agreement in accordance with the provisions noted herein. CONSULTANT shall furnish to the CITY an invoice(s) for work performed, itemizing cost of tasks and work completed. CITY agrees to pay CONSULTANT within 30 days of receipt of invoice(s).
The CONSULTANT is required to comply with all federal, state and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.
For services performed CITY agrees to pay and CONSULTANT agrees to accept in full payment for this work, the maximum not-to-exceed sum of up to Three Hundred Ninety Nine Thousand Two Hundred and Seventy Dollars ($399,270).
In the event of termination, the CONSULTANT shall be entitled to compensation for the reasonable value of services performed to the effective date of termination; provided, however, that the CITY may condition payment of such compensation upon CONSULTANT delivery to the CITY of any and all CITY property, documents, reports, records, materials and work product associated with the performance of this Agreement. 5 5. OWNERSHIP OF MATERIALS
All electronic and hardcopy Computer Aided Drafting (CAD) drawings, reports, documents, floppy discs, diskettes or other material prepared, developed or discovered by CONSULTANT during the course of providing services pursuant to this Agreement shall be solely the property of the CITY and may be used, reused or otherwise disposed of by the CITY without the permission of the CONSULTANT. Upon completion, expiration or termination of this Agreement, CONSULTANT shall turn over to the CITY all drawings, reports, documents, floppy discs, diskettes or other materials prepared, developed or discovered by CONSULTANT during the course of providing services pursuant to this Agreement.
CITY acknowledges that any and all information produced by under this Agreement, including plans, specifications, data, reports, construction documents or electronic files (“documents”), are instruments of professional service. Nevertheless, such documents shall become the property of the CITY upon completion of work and payment of monies due to the CONSULTANT. In the event the CITY consents to, allows, authorizes or approves of changes the CITY recognizes that such changes and the results thereof are not the responsibility of the.
CITY agrees, to the extent permitted by law, to indemnify and hold harmless the, its officers, directors, employees and sub consultants (collectively “Consultant”) against any claims, damages, liability of costs, including reasonable attorneys’ fees and defense costs, arising from or connected with the unauthorized modification of the documents by the CITY or any person or entity that obtains the documents from or through the CITY. This provision shall also apply to documents delivered to City after termination if applicable. 6 6. INDEPENDENT CONTRACTOR STATUS
CONSULTANT, its officers, employees, sub consultants, subcontractors, agents and volunteers (collectively hereinafter the “Consultant”), is a wholly independent Consultant and not an officer, employee, subcontractor or agent of the CITY. Neither the CITY nor any of its officers, employees, agents or volunteers shall have any control over the conduct of the CONSULTANT, except as expressly set forth in this Agreement. CONSULTANT expressly warrants that while engaged in carrying out and complying with any terms and conditions of this Agreement that CONSULTANT shall not at any time or in any manner, represent that CONSULTANT is in any manner officers, employees, agents or volunteers of the CITY. shall obtain no rights to retirement, health care or any other benefit that accrue to CITY officials, officers, or employees expressly waives any claim to such rights.
7. SUCCESSORS, ASSIGNMENT AND DELEGATION
CITY and the CONSULTANT each binds himself, his partners, successors, assigns and legal representatives to the other hereto and to partners, successors, assigns and legal representatives of such other party in respect to all covenants, agreements and obligations contained in this Agreement.
The expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement or the performance of any of CONSULTANT’S obligations under this Agreement without the prior written consent of the CITY. Any attempted assignment or transfer of any of CONSULTANT’S rights, duties or obligations arising under this Agreement shall be null and void.
8. NONDISCRIMINATORY EMPLOYMENT PRACTICES
During the performance of this Agreement, CONSULTANT agrees not to discriminate against any employee or applicant for employment because of race, sex, creed, Color, religion, age, sexual orientation, marital status, national origin, political affiliation, handicap or belief in accordance with requirements of CITY, State or Federal laws and regulations will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color, religion, age, sexual orientation, marital status, national origin, political affiliation, handicap or belief in accordance with requirements of CITY City, State or Federal laws and regulations. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees, notices setting forth the provisions of this non-discrimination clause.
In the event of CONSULTANT’S non-compliance with the non-discrimination clause of this Agreement, this Agreement may be immediately canceled, terminated or suspended in whole or in part.
7 9. SUBCONTRACTING
CONSULTANT’S services are unique and personal. Except as may be specified in CONSULTANT’S Proposal and agreed to by the CITY, CONSULTANT will not subcontract any portion of the services without prior written approval of City Manager or his/her designee.
If CONSULTANT subcontracts any of the services, CONSULTANT will be fully responsible to CITY for the acts, errors and omissions of CONSULTANT’S subcontractor and of the persons either directly or indirectly employed by the subcontractor, as CONSULTANT is for the acts and omissions of persons directly employed by CONSULTANT. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of CONSULTANT and CITY. CONSULTANT will be responsible for payment of subcontractors.
CONSULTANT will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to CONSULTANT’S work unless specifically noted to the contrary in the subcontract and approved in writing by CITY.
10. OTHER CONSULTANTS The City reserves the right to employ other consultants in connection with the services.
11. INDEMNIFICATION
CONSULTANT shall indemnify and save harmless the CITY, its officials, officers, employees, agents and volunteers (collectively hereinafter the “City”), against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of the CITY and shall defend, indemnify and save the CITY from any and all liability and expense including reasonable defense costs and legal fees, and claims, demands, suits, actions or proceedings of any kind or nature, including Workers’ Compensation claims, of or by anyone whomsoever in any way resulting from or arising out of the negligent or intentional acts or omissions for CONSULTANT, its officers, employees, sub consultants, subcontractors or agents in the performance of the duties undertaken by CONSULTANT pursuant to this Agreement.
This indemnification and hold harmless obligation does not extend to claims arising out of the sole negligence or willful misconduct of the CITY.
12. INSURANCE
A. Without limiting the CONSULTANT’S indemnification of the CITY, CONSULTANT shall obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by CONSULTANT or CONSULTANT’S agents, representatives, employees or subcontractors.
The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. Such evidence shall specifically identify this Agreement and shall contain express conditions that the CITY is to be given written notice at least thirty (30) days in advance of any termination or implementation of a reduction of limits or material change of insurance coverage as specified herein. Failure on the part of the Consultant to 8 procure or maintain insurance shall constitute a material breach upon which the CITY may immediately terminate this Agreement. All insurance required hereunder shall be primary with respect to any insurance maintained by the CITY Coverages and Limits. CONSULTAN will maintain the types of coverages and minimum limits indicated below, unless the Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on CONSULTANT’S indemnification obligations under this Agreement. CITY, its officers2, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by CONSULTANT pursuant to this Agreement are adequate to protect CONSULTANT. The coverage will contain no special limitations on the scope of its protection to the below-designated insured’s except for Workers Compensation and errors and omissions insurance. CONSULTANT will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If CONSULTANT believes that any required insurance coverage is inadequate, CONSULTANT will obtain such additional insurance coverage, as CONSULTANT deems adequate, at CONSULTANT’S sole expense.
12.1 Commercial General Liability Insurance. $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.
12.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
12.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if CONSULTANT has no employees and provides, to CITY’ S satisfaction, a declaration stating this.
12.4 Professional Liability. Errors and omissions liability appropriate to CONSULTANT’S profession with limits of not less than $1,000,000 per claim. The coverage shall also provide an extended two (2) year reporting period commencing upon termination or cancellation of this Agreement.
Endorsements. For Commercial General Liability Insurance and Automobile Liability Insurance, CONSULTANT will ensure that the policies are endorsed to name the City of Compton and its respective elected and appointed officers, officials, employees, agents and volunteers as “additional insureds” with respect to liability arising out of the activities of the CONSULTANT. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY. Prior to CITY’Sexecution of this Agreement, CONSULTANT shall furnish certificates of insurance and endorsements to CITY.
Waiver of Subrogation. The policies shall contain a waiver of subrogation for the benefit of CITY.
13. PERMITS AND LICENSES
CONSULTANT, at its own expense, during the term of this Agreement, shall obtain and maintain all appropriate business and professional permits, licenses and certificates that may be required in connection with the performance of services by the CONSULTANT. Upon Commented [KS1]:
9 execution of this Agreement, the CONSULTANT shall show evidence of a business license permit in conformance with Section 9-1.2 of the Compton Municipal Code.
14. MAINTENANCE AND RECORDS
CONSULTANT will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. CONSULTANT will allow a representative of CITY during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement.
CONSULTANT will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years, or longer if required by law, from the date of final payment under this Agreement.
15. WARRANTIES
CONSULTANT represents and warrants (i) that CONSULTANT has no obligations, legal or otherwise, inconsistent with the terms of this Agreement or with CONSULTANT’S undertaking this relationship with CITY, (ii) that the performance of the services called for by this Agreement do not and will not violate any applicable law, rule or regulation or any proprietary or other right of any third party, (iii) that CONSULTANT will not use in the performance of his responsibilities under this Agreement any confidential information or trade secrets of any other person or entity and (iv) that CONSULTANT has not knowingly entered into or will enter into any agreement (whether oral or written) in conflict with this Agreement.
16. GENERAL COMPLIANCE WITH LAWS
CONSULTANT will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by CONSULTANT, or in any way affect the performance of the services by CONSULTANT. CONSULTANT will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the services with all applicable laws, ordinances and regulations. In the event the CONSULTANT encounters any conflict between such laws and ordinances, CONSULTANT shall notify the CITY in writing and the parties agree to work cooperatively to resolve the conflict.
17. TERMINATION
In the event of the CONSULTANT’S failure to prosecute, deliver, or perform the services, after giving written notice of default and two (2) days to correct the same, then, in addition to any other remedies, CITY may terminate this Agreement for nonperformance by notifying CONSULTANT in writing. CONSULTANT has five (5) business days to deliver any documents owned by CITY and all work in progress to CITY address contained in this Agreement. CITY will make a determination of fact based upon the work product delivered to CITY and of the percentage of work that CONSULTANT has performed which is usable and of worth to CITY in having the Agreement completed. Based upon that finding CITY will determine the final payment of the Agreement. In the event CITY elects to terminate, CITY will have the right to immediate possession of all Work Product and work in progress prepared by CONSULTANT, whether located at CONSULTANT’S place of business, or at the offices of a sub consultant. 10 The CITY ‘S obligation is payable only from funds appropriated for the purpose of this Agreement. All funds for payments after the end of the current fiscal year are subject to the CITY’S legislative appropriation for this purpose. In the event this Agreement extends into succeeding fiscal year periods and the City Council does not allocate sufficient funds for the next succeeding fiscal year payments, this Agreement shall terminate immediately upon written notice from the CITY.
Either Party, upon tendering fifteen (15) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of CITY , CONSULTANT will assemble the Work Product without charge and put it in order for proper filing and closing and deliver it to CITY . CONSULTANT will be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under this Agreement. CITY will make the final determination as to the portions of tasks completed and the compensation to be made.
18. COVENANTS AGAINST CONTINGENT FEES
CONSULTANT warrants that CONSULTANT has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, and that CONSULTANTt has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
19. CLAIMS AND LAWSUITS
By signing this Agreement, CONSULTANT agrees that any Agreement claim submitted to CITY must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. CONSULTANT acknowledges that if a false claim is submitted to CITY by CONSULTANT, it may be considered fraud and CONSULTANT may be subject to criminal prosecution. CONSULTANT acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CITY seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. CONSULTANT acknowledges that the filing of a false claim may subject CONSULTANT to an administrative debarment proceeding as the result of which CONSULTANT may be prevented to act as a CONSULTANT on any public work or improvement for a period of up to five (5) years. CONSULTANT acknowledges debarment by another jurisdiction is grounds for CITY to terminate this Agreement. 11 20. CERTIFICATIONS
The CONSULTANT, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal, State or local agency; has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal, State or local agency within the past 3 years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against he/she/it by a court of competent jurisdiction in any matter involving fraud or official misconduct in connection with obtaining, attempting to obtain, or performing a public (Federal, state or local) transaction or contract under a public transaction; violation of Federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property within the past 3 years; and are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the preceding paragraph; and have not had one or more public transactions (Federal, State or local) terminated for cause or default within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space. [Supply exceptions on separate page]
For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
[Attach separate page]
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction. The above certifications are part of this contract.
Signing this agreement on the signature portion thereof shall also constitute signature of the above Certifications.
______________________________________ ___________________ Program Manager (Date)
21. JURISDICTION, VENUE and GOVERNING LAW
Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Los Angeles, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This Agreement will be governed by the laws of the State of California.
12 22. TESTIMONY
CONSULTANT will testify at CITY’S request if litigation is brought against CITY in connection with CONSULTANT’S services under this agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT’S actual or alleged negligence or other wrongdoing, CITY , upon prior written agreement with CONSULTANTwill compensate CONSULTANT for time spent in preparation for testimony, testimony, and travel at CONSULTANT’S standard hourly rates at the time of actual testimony.
23. WAIVERS
The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
24. AUTHORITY.
The individuals executing this Agreement and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Agreement.
25. SEVERABILITY
If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.
26. AMENDMENTS
This Agreement may be modified or amended only be written document executed by both CONSULTANT and CITY’S City Manager and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement.
27. CONFIDENTIALITY
All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release. 13 28. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to non-material amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
29. NOTICES
Any notices required or permitted under this Agreement shall be effective when delivered in person; and effective one (1) business day after delivery by facsimile transmission; and effective five (5) days after mailing by U.S. Mail, postage prepaid and properly addressed as follows:
To Dudek: Bob Ohlund, P.E.
Vice President, Engineering 605 Third Street
Encinitas, CA 92024
To City: City of Compton
205 South Willowbrook Avenue
Compton, California 90220
Attn: Director, Public Works Department
(310) 605-5505
(310) 605-6326 – fax
Copy to: City of Compton
205 South Willowbrook Avenue
Compton, California 90220
Attn: City Manager
(310) 605-5585
30. MISCELLANEOUS
No provision of this Agreement is to be interpreted for or against either party because that party or that party’s legal representative drafted such provision.
Should either party hereto, or any representative, successor or assign of either party hereto, resort to litigation to enforce the provisions of this Agreement, the party or parties prevailing in such litigation shall be entitled, in addition to such other relief as may be granted, to recover its or their reasonable attorney’s fees and costs in such litigation from the party or parties against whom enforcement is sought.
14 IN WITNESS WHEREOF, CONSULTANT has executed this Agreement, and the CITY, by its City Manager, who is authorized to do so, has executed this Agreement.
DUDEK
Dated: _______________
By___________________________________
Bob Ohlund, P.E.
Vice President, Engineering
CITY OF COMPTON
By __________________________________ Dated:
______________
Alvin Bautista, P.E., Director
Public Works Department
Approved by:
Dated: _______________ By
_________________________________
Thomas Thomas, City Manager
Approved as to form:
By _________________________________ Dated: ______________ Eric Perrodin, City Attorney
ATTEST:
15 Dated: _______________ By __________________________________ Vernell McDaniel, City Clerk
PROPOSAL
SEWER MASTER PLAN UPDATE
CITY OF COMPTON
NOVEMBER 15 , 2022
38 North Marengo Avenue / Pasadena, CA 91101 / 626.204.9800
ORIGINAL
Proposal for Sewer Master Plan Update i
A. Cover Letter
November 15, 2022
Kofi Sefa-Boakye, Ph.D.
City of Compton, Public Works Department
205 South Willowbrook Avenue
Compton, California 90220
Subject: Proposal for Sewer Master Plan Update
Dear Dr. Sefa-Boakye,
Dudek appreciates the opportunity to provide
the following proposal to the City of Compton
(City) for the above-referenced project.
Dudek is a California-based environmental and
engineering consulting firm helping our clients
address challenges related to infrastructure,
planning, and the environment to drive project
progress and create lasting results.
With analyses based on science and ethics,
Dudek offers solutions that encompass the
project lifecycle and anticipate future needs.
Our professionals find practical, cost-effective
approaches to help you achieve your projectspecific and overall goals. In addition, we work to build your trust, which allows us to offer
constructive and durable project solutions.
Our project manager and her team are experts
in master planning and have assisted many
Southern California municipalities with the
same services requested in your RFP. We have
carefully and thoroughly reviewed the RFP and
believe our team will provide valuable
assistance to the City in your master planning
efforts.
City Requested Information
Proposer who will have contractual
responsibility with the City of
Compton
Dudek | Main Office
605 Third Street | Encinitas, CA 92024
760.942.4157 | 800.450.1818 | www.dudek.com
DUDEK AT A GLANCE
A multidisciplinary engineering
and environmental services
Founded in 1980
12 CA offices including Pasadena
700+ employees
100% employee-owned
2020 Small Project (under $10M)
Award of Merit on the U.S. Best of
the Best List (Engineering NewsRecord, 2020)
Silver medal in sustainability
achievement (EcoVadis, 2021)
Top California Design Firm, No.
52 (Engineering News-Record,
2021)
Top 40 Trenchless Design Firms
(Trenchless Technology, 2021)
Top 120 U.S. Environmental
Firms (Engineering News-Record,
2021)
Proposal for Sewer Master Plan Update ii
City Requested Information
Name, telephone number and email
of Project Manager
Elizabeth Caliva, P.E., Project Manager
760.479.4114 | [email protected]
Identification of sub-contractor ADS Environmental Services (Flow Monitoring) 213.393.8705 | [email protected]
National Plant Services (CCTV Inspection)
562.436.7600 | Jeff Garcia
Current City of Compton Bus. License No. 576744, exp. 9/30/2023 Acknowledgment of deadline
extension
Dudek acknowledges receipt of the formal memo
dated October 27, 2022.
Statement of Truth Dudek states that all information submitted with this Proposal is true and correct.
Firm Financial Condition Dudek is an employee-owned corporation that has been profitable each year since its founding in 1980.
The firm is in sound financial condition and has no
financial issues that would impede our ability to
provide the services sought for this contract. Dudek
has a strong, experienced, and fiscally responsible
management team. Dudek has no financial or legal
issues that would impede our ability to provide
services to the City.
Insurance Provisions Dudek is willing and able to provide the City with insurance documentation upon Award of Contract.
Thank you for your time and attention to our proposal; we look forward to discussing our proposal soon. Should you require further information, please reach out to Project Manager Elizabeth Caliva at 760.479.4114 | [email protected].
Sincerely,
__________________________________ __________________________________ Bob Ohlund, P.E. Elizabeth Caliva, P.E.
Vice President, Engineering Project Manager
Bob Ohlund is authorized to sign on behalf of Dudek.
Proposal for Sewer Master Plan Update iii
Table of Contents
SECTIONS
A. Cover Letter.............................................................................................................................................. i B. Project Understanding and Approach................................................................................................. 1 C. Qualifications and Related Experience............................................................................................... 5 D. Project Work Plan and Schedule .....................................................................................................14 TABLES
Table 1. Level of Effort............................................................................................................................... 4 Table 2. Additional Team Member Qualifications and Experience...................................................... 6 Table 3. Staff Commitment and Resources ........................................................................................... 7
FIGURES
Figure 1. Project Organization Chart........................................................................................................ 3 Figure 2. Condition Assessment Flow...................................................................................................15 Figure 3. Proposed Work Plan ...............................................................................................................19 Figure 4. Project Schedule .....................................................................................................................20
APPENDIX
Appendix E .....................................................................................................................................Resumes Proposal for Sewer Master Plan Update 1
B. Project Understanding and Approach
B.1 General Approach, Organization, and Staffing
The City of Compton's sewer collection system comprises approximately 147 miles of pipe, ranging in diameter from 4 to 24 inches. The system is entirely gravity (no lift stations) and discharges to the LA County Sanitation District trunk sewer via 101 outfalls for conveyance and treatment. Most of the City's system was constructed in the 1940s and 50s. Due to its age, pipeline condition is the primary concern for the City and has resulted in the majority of challenges faced by the operations staff maintaining the system.
In September 2016, the City received a Notice of Entry Judgement (Consent Judgement) from the State of California and the Los Angeles Regional Water Quality Control Board for failure to comply with the State Water Resources Control Board and Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Consent Judgement laid out a list of items the City must comply with or risk further penalty. The goal of this Sewer Master Plan is to enable the City to re-assess, refine, and define a 10-year capital improvement plan (CIP) to rehabilitate or replace the existing sewer collection system and instill operational integrity and capacity to support existing and future City growth. Critical aspects of the Consent Judgement that will be supported by this project include the following:
Development of a Flow and Capacity Study (Item 11);
Development of an updated Sanitary System Management Plan (SSMP) (Items 12, 13, 14, 15, 18;)
Assessment of Grades 4 and 5 Condition Pipelines (Items 6.2, 6.3, 7.2, 7.3); and Potentially additional CCTV Inspection (Item 7).
GENERAL APPROACH
To achieve this goal, our proposed scope of work consists of the following key objectives:
1. Survey and collect accurate invert elevations of approximately 200 strategicallylocated manholes (within the largest drainage basis) to support the construction of a skeletonized sewer hydraulic model for collection system capacity analysis.
2. Perform extended period sewer flow monitoring at the outfall locations at eight (8) of the largest existing sewer basins to support the accurate representation of flows within the newly created hydraulic model in order to complete both existing and future system capacity analysis and needs assessment.
3. Perform condition assessment on Grade 4 and 5 Condition pipeline segments (assumed at 20% of the system, or 600 segments) and recommend condition-related improvements.
4. Optional CCTV inspection for key areas.
5. Develop 10-year, prioritized capital improvement program project recommendations.
Proposal for Sewer Master Plan Update 2
6. Develop a complete Sanitary Sewer Master Plan Report.
7. Update the City's Sanitary Sewer Management Plan (SSMP), including FOG Program, Root Control Program, Staff Training and other relevant documents.
Our proposed approach is based on our current understanding of the project and the currently available data. Following the initial review of major data sources, Dudek proposes to conduct a Scoping Kickoff Workshop with the City to confirm the project objectives and future need, review the status of existing/historical data and validate our approach for success. The intention of the meeting is for the Dudek team to understand better the City's project goals and objectives, the available data and align the level of effort to most efficiently and effectively achieve the project's overall goal.
We are basing our proposed scope of work on the following overall project assumptions:
1. The City has CCTV inspected the entire collection system and has all CCTV inspection reports readily available and include locational information to an indexed atlas map.
2. The City has a sewer atlas map book that shows pipeline diameters and other key system information
3. The goal of this master plan is to support the City’s overall obligation to comply with the Consent Judgement.
4. This master plan update will be a “fresh start” assessment of the sewer capacity. As we are proposing a skeletonized hydraulic model, we may not be able to directly confirm all 2009 CIP recommended projects but will focus on the larger and most critical basins.
5. The schedule is based on the City's timely delivery of necessary data.
PROJECT ORGANIZATION AND STAFFING
Our proposed team has worked on similar
master planning projects for over fifteen years.
Elizabeth Caliva, PE, will serve as the Project
Manager, overseeing the development and
execution of the project, tracking the budget
and schedule, and serving as the main point of
contact for the City's project manager. For over
18 years, Ms. Caliva has managed the planning
of water, wastewater, and recycled water
infrastructure projects. She understands the
importance of good communication, being
solution-oriented, and efficient multi-tasking.
Russ Bergholz, PE, PMP will support Ms. Caliva as Principal in Charge and Quality Assurance/Quality Control. Mr. Bergholz leads Dudek's waster infrastructure group and has over 26 years of experience in planning and engineering design. Elizabeth and Russ have worked together for 15+ years on over 45 modeling projects and master planning reports.
DUDEK BENEFITS TO THE CITY
Proven partnerships and ability
to perform
Knowledge and understanding of
the surrounding areas
Strong master planning
experience
Unique ability to find practical,
cost-effective solutions to
planning challenges
Proposal for Sewer Master Plan Update 3
The Dudek team includes a concise array of professionals who built their careers designing, permitting, managing, maintaining and constructing water, wastewater, and recycled water facilities. The key team members
provide the necessary expertise in
master planning and GIS analysis
essential to deliver effective and
efficient service to the City. Figure 1
illustrates our project organization
and provides the roles and
responsibilities of each person
assigned to your project.
Following the organization chart are
brief biographies of Dudek project
management, and Table 2 presents
team personnel and our subcontractor. Resumes for key
personnel are in E. Appendix.
B.2 Identification of Sub-contractors and Role
ADS information: National Plant Services information:
ADS Environmental Services (Flow Monitoring)
Paul Mitchell, PE, Project Manager
15201 Springdale St | Huntington Beach, CA
92640
213.393.8705 | [email protected]
National Plant Services (CCTV Inspection)
Jeff Garcia, 562.436.7600
1461 Harbor Ave | Long Beach, CA
90813
We are partnering with ADS Environmental Services (flow monitoring) and National Plant Services (CCTV Inspection) for this project. ADS has served the water/wastewater industry for 46 years and is a trusted firm with whom Dudek has partnered for 20 years. NPS is currently serving the City as their on-call CCTV inspection and pipeline cleaning contractor.
Figure 1. Project Organization Chart
Proposal for Sewer Master Plan Update 4
B.3 Level of Effort
Table 1 identifies key personnel and project staff responsible for accomplishing all aspects of the work.
Table 1. Level of Effort
Proposal for Sewer Master Plan Update 5
C. Qualifications and Related Experience
C.1 Project Team Qualifications and Experience
PROJECT MANAGEMENT
Elizabeth Caliva, PE
Project Manager
Education
MS Water Resources Engineering
BS Environmental Engineering
Certifications
Civil Engineer, CA No. 64331
Years with Dudek - 15
Qualifications
Over 18 years of modeling and master
planning experience
Expert in computational hydraulics and
environmental fluid mechanics, design,
and modeling of wastewater infrastructure
Expertise in InfoSewer and InfoSWMM for
open channel flow modeling
Related Experience
City of Chino Sewer Master Plan Update,
Condition Assessment, and Manhole
Survey
City of Pasadena Sewer Master Plan and
Condition Assessment
Citywide Wastewater System Master Plan,
City of Redlands
2020 Riverside Facilities Master Plan,
Western Municipal Water District
City of San Marino Sewer Master Plan and
Condition Assessment
City of Placentia Sewer Master Plan
City of South Pasadena Sewer
Rehabilitation Program, Phases 1 & 2
RusszBergholz, PE, PMP
Principal in Charge / QA/QC
Education
BS Civil Engineering
Certifications
Civil Engineer, CA No. 59396
PMP No 14722209
Years with Dudek - 21
Qualifications
26 years' experience working on public
infrastructure planning projects
Experience includes the development of
numerous sewer master plans, pipeline
design (including trenchless
technology), and infrastructure
rehabilitation projects
Expert in all elements of planning,
modeling, and design of sewer
infrastructure
Related Experience
City of Chino Sewer Master Plan
Update, Condition Assessment, and
Manhole Survey
City of Pasadena Sewer Master Plan
and Condition Assessment
City of Placentia Sewer MP
City of San Marino Sewer Master Plan
and Condition Assessment
City of Encinitas Citywide Sewer
Rehabilitation Program
Citywide Wastewater System Master
Plan, City of Redlands
Proposal for Sewer Master Plan Update 6
Table 2. Additional Team Member Qualifications and Experience Project Name and Role/
Education and License Background & Qualifications Experience Hanna Dodd, PE
Hydraulic Modeling
MS Civil & Environmental
Engineering
BS Mechanical Engineering
Civil Engineer, CA PE
No 88525
Hanna Dodd is a project engineer
with 7 years' experience focused
on water and wastewater
infrastructure. Her experience
includes hydraulic modeling,
condition assessment, and
substantial expertise in sewer
rehabilitation and replacement
projects.
Sewer Master Plan and GIS
Update, City of Chino
City of Pasadena Sewer Master
Plan and Condition Assessment
City of Placentia Sewer Master
Plan and Condition Assessment
City of San Marino Wastewater
Collection System Master Plan
and Condition Assessment
Jenny Li, EIT
Project Engineer
BS, Civil and Environmental
Engineering
Office Location: Encinitas
Years with Dudek: 1.5
Jenny Li is a project engineer
specializing in water, wastewater,
and recycled water planning
projects. She has hydraulic
modeling experience and is
proficient in several modeling
software packages, including
InfoWater, InfoSewer, and
InfoSWMM by Innovyze.
Sewer Master Plan and GIS
Update, City of Chino
Citywide Wastewater Master
Plan Update, City of Redlands
As-Needed Non-Design
Engineering DR DC Hydraulic
Modeling, Eastern Municipal
Water District,
Shannon Brown, PE, QSD
GIS Specialist
MS, Environmental
Engineering
BS, Environmental and
Resource Science (GIS and
Remote Sensing)
CA EIT
Office Location: Encinitas
Years with Dudek: 6
Shannon Brown is an engineer
with 11 years' experience
specializing in water resources,
including geospatial analysis,
hydrology and hydraulics
modeling, air quality modeling,
land use planning, field data
collection, and regulatory
permitting. In addition, he has
experience with Global
Navigation Satellite System
mapping, wetland delineation,
and U.S. Fish and Wildlife Service
protocol surveys.
Sewer Master Plan and GIS
Update, City of Chino
Citywide Wastewater Master
Plan Update, City of Redlands
Crestline Sanitation District
CWSRF DAC Grant Application
City of San Marino Wastewater
Condition Assessment and
Master Plan
City of San Marino Stormwater
System Condition Assessment
and Master Plan
Paul Mitchell
ADS Environmental
Services
Flow Monitoring
MS & BS, Civil,
Environmental and
Chemical Engineering
Mr. Mitchell has 26 years of
experience emphasizing
wastewater collection systems
and municipal waste. His
experience includes long-term
flow monitoring services, model
verification, pump stations,
critical sewer segments, I & I
Sewer Master Plan and GIS
Update, City of Chino
City of Pasadena Sewer Master
Plan Update
Crestline Sanitation District
Wastewater Treatment and
Collection System Master Plan
Proposal for Sewer Master Plan Update 7
Project Name and Role/
Education and License Background & Qualifications Experience Civil Engineer CA No.
049435
analysis and prioritization
studies, sewer system evaluation,
and technical reporting and
presentation.
Encina Wastewater Authority
Flow Monitoring
City of Los Angeles
Comprehensive Flow Monitoring
(saved $498M and eliminated
capital projects)
PROPOSED LINE OF COMMUNICATION
The most effective project manager facilitates the continuous flow of information, data, instructions, and guidance between the City and Dudek team members. When maintaining this flow, we utilize resources efficiently and minimize rework. We achieve constant communication through the following:
Regularly calling or emailing the City's key contact staff person to discuss project milestones, activities, and potential issues;
Holding regular project management meetings with key project staff to coordinate work efforts, monitor task completion, and review budget conformance; Updating, as necessary, the project description, schedule, work progress reports, and inventories of available data so that all team members are aware of information that may affect their work products and schedules;
Meetings with City staff at design milestones and other strategic junctures; and Diligent documentation of issues, action items, and decisions.
AVAILABILITY AND CONTINUITY OF STAFF
Table 3 includes the availability of our key team members to complete the project in the proposed timeline. The team presented in this proposal is fully committed and available for this contract. Team members can commit substantial effort (up to 100%) to the task when it is necessary for the success of a project. All key personnel will be available to the extent proposed for the duration of the project, acknowledging that no person designated as "key" to the contract shall be removed or replaced without the prior written concurrence of the City of Compton.
Table 3. Key Staff Commitment and Resources
Team Member Name Role Availability Committed to
Other Work
Russ Bergholz, PE, PMP Principal in Charge / QA/QC 25% 75% Elizabeth Caliva, PE Project Manager 50% 50%
Shannon Brown, PE, QSD GIS Lead / Modeler 55% 45%
Hanna Dodd, PE Lead Modeler 55% 45%
Paul Mitchell, PE ADS Flow Monitoring 40% 60%
Proposal for Sewer Master Plan Update 8
C.2 Relevant Project Experience
MASTER PLANNING
SEWER MASTER PLAN, CONDITION ASSESSMENT, AND GIS UPDATE PROJECT Client: City of Chino
Reference: Natalie Avila, Project Manager,
909.364.2770, [email protected]
Completion Date: 10/2020 – 9/2022
Key Team Members: Russ Bergholz, Elizabeth Caliva,
Hanna Dodd, Shannon Brown, Jenni Li
Dudek recently completed the City of Chino's Sewer
Master Plan and GIS Update. The overall goal was
twofold, including: (1) Evaluating existing and future
sewer system capacity and existing sewer asset
condition for the development of a phased approach
for the City's sewer capital improvement program with
capacity and condition-related projects; and (2)
Creating a dynamic GIS database that can be
leveraged for multiple operational and project planning purposes, including integration into an asset
management system to streamline data collection.
The project includes a comprehensive GIS update, sewer flow monitoring using ADS Environmental, manhole survey, condition assessment, development and calibration of a new InfoSWMM hydraulic model, capacity analysis of existing and future conditions, and the development of a 10-year CIP.
SEWER MASTER PLAN UPDATE AND CONDITION ASSESSMENT
Client: City of Pasadena
Reference: Brent Maue, City Engineer, 626.744.7307,
[email protected]
Completion Date: Completed 11/2019
Key Team Members: Russ Bergholz, Elizabeth Caliva,
Hanna Dodd, ADS Flow Monitoring
The City of Pasadena had last completed a sewer
master plan over ten years prior and experienced a
significant change in public works staff over the years.
As a result, the City needed a complete evaluation of
the 700-mile sewer collection systems condition, operational issues, capacity analysis, and rehabilitation needs. Dudek proposed a comprehensive assessment of hydraulic capacity through updated flow monitoring and hydraulic modeling, as well as condition assessment and identification of improvements needed for system operation and reliability.
Proposal for Sewer Master Plan Update 9
As the City is 99% built out and historically has not experienced significant capacity issues, Dudek proposed to focus efforts on identifying rehabilitation needs, quantifying specific repair methods, grouping improvement by region, and, most importantly, applying prioritization of recommended improvements to address the most critical issues first. Taking a system-wide perspective and focusing on key improvement areas that mitigate high risk, City staff will have confidence that the collection system will continue to operate and be maintained cost-effectively.
SEWER MASTER PLAN AND CONDITION ASSESSMENT
Client: City of Placentia
Reference: Luis Estevez, Director of Public Works,
714.993.8120, [email protected]
Completion Date: February 2018
Key Team Members: Russ Bergholz, Elizabeth Caliva,
Hanna Dodd
Under new leadership and management, the City of
Placentia needed an update to its aging 2002 Sewer
Master Plan to support recent and substantial
redevelopment plans within their TOD and Old Town
portions of the collection system. As a result, Dudek
was hired to conduct a condition assessment of
approximately 20% of the collection system while
concurrently preparing the system-wide sewer master plan update.
The condition assessment work included reviewing approximately 30 miles of pipeline and identifying $1.5M in needed rehabilitation, primarily consisting of CIPP lining of aging sewer pipelines. The sewer master plan work included the creation, flow loading (using flow monitoring), calibration and capacity analysis of a new sewer hydraulic model that revealed nearly $13M in necessary capacity improvements to accommodate the influx of redevelopment. Completing rehabilitation through CIPP will revive and reset the useful life of the infrastructure, reducing risks associated with failures. In addition, identifying redevelopment-triggered capacity projects through master planning will provide the City with the necessary justification to collect revenue through a combination of sewer service and redevelopment fees.
Proposal for Sewer Master Plan Update 10
CITY OF REDLANDS SEWER MASTER PLAN
Client: City of Redlands
Reference: Veronica Medina, Project Manager,
[email protected]
Completion Date: Completed 12/2021
Key Team Members: Russ Bergholz, Elizabeth Caliva,
Hanna Dodd, Jenny Li, Shannon Brown
Dudek is supporting the City of Redlands in an update
to their previous 1998 Sewer Master Plan. The City's
wastewater collection system includes 240 miles of
sewer and one sewer lift station. Wastewater is treated at a City-owned 9.5 MGD WWTP that utilizes two parallel treatment systems—a 6.0 MGD membrane bioreactor treatment process and a 3.5 MGD conventional process.
This master plan update will result in a new hydraulic model, an updated capacity analysis of the City's collection system, a process evaluation of the WWTP, and a list of recommended capital improvement program projects for the long-term reliability of the City's wastewater system.
2020 RIVERSIDE FACILITIES MASTER PLAN, RIVERSIDE COUNTY Client: Western Municipal Water District
Reference: Derek Kawaii, Director of Engineering,
951.571.7230, [email protected]
Completion Date: 11/2021
Key Team Members: Russ Bergholz, Elizabeth Caliva, Hanna Dodd, Jenny Li
Dudek provided Western Municipal Water District with
its 2020 Riverside Facilities Master Plan, including
potable water, sewer and recycled water systems. The
goal of the projects was to develop a clear and usable document that addresses the shortand long-term needs associated with the District's potable water, sewer and recycled water systems within their Riverside Service Area. The project included review and validation of the District's water and recycled water hydraulic models, construction and calibration of a sewer hydraulic model, and development of a short- and long-term CIP for the District's potable water, recycled water and wastewater collection systems.
The District's potable water system includes 21 pressure zones, 565 miles of pipeline ranging from 4- to 60-inches in diameter, 12 potable water booster stations, 16 storage reservoirs and eight (8) interconnections with other agencies, including three (3) main supply sources. The Riverside service area is only approximately 60% built out; therefore, the focus of the master plan was on identifying necessary improvements to accommodate future growth, water quality, and fire flow.
Proposal for Sewer Master Plan Update 11
CIP projects from the different systems were integrated where possible, and growth projections triggered their timing. In addition, Dudek developed a browser-based tool to track the CIP and evaluate project triggers to forecast and update project timing. The project resulted in $67M in potable water projects, $41M in recycled water projects, and $6M in sewer projects through buildout.
C.3 Quality Assurance / Quality Control and Project
Management Tools
QA/QC PROGRAM OVERVIEW
The project manager prepares our QA/QC approach in
collaboration with the Quality Control Team before the kickoff meeting. Key elements of our QA/QC approach include:
Defined quality responsibilities of the project manager, principal in charge, project engineers, and quality
control reviewers
Detailed deliverables list with scheduled submittal
dates and reviews
Defined quality control review process/documentation
requirements
Complete sub-consultant submittal review/validation
procedures
Our independent quality control reviewers perform quality reviews of deliverables before submitting them, working closely with Ms. Caliva to execute Dudek's proven QC review protocol (at right).
Quality control measures related to cost estimating include identifying high-quality sources of past contract bidding values and validating their application to the subject project.
Dudek is committed to training project managers in proven project management and control methods. Our Quality
Management approach focuses on continually improving
quality by identifying and correcting problems, so they do not reoccur.
Team members habitually check in with peers or senior engineers for every critical decision, creating a continuous quality control check that reduces the potential for rework. In addition, we view subconsultants as an extension of our staff. As such, we review their work under our QA/QC program for interdisciplinary coordination and require that they conduct independent technical reviews of all deliverables.
PM hands off draft
deliverable to QC
Reviewer
QC Reviewer returns
signed and dated
comments in PDF
format
Project Team addresses
comments to indicate
completed comments
and those requiring
follow-up
Deliverable submitted
to client after
comments resolved
with QC Reviewer
Quality Control Protocol
Proposal for Sewer Master Plan Update 12
PROJECT MANAGEMENT RESOURCES
Every project involving a multifaceted team benefits from strong, consistent leadership and proactive communication. Our project manager serves as a single point of contact, assuring quality deliverables and budget and schedule monitoring and reporting. In addition, Dudek offers the City a dynamic and diligent project manager in Elizabeth Caliva, PE, with an experienced project team to support her. Our management approach to your projects emphasizes the following key elements:
Senior technical oversight and daily administrative management Continuous and clear communication
Schedule and cost monitoring and reporting
Quality assurance/quality control
Virtual collaboration and technology
Peer-to-peer collaboration
Technical Oversight & Administrative Management
Dudek focuses on regular communication and
coordination with our clients and sub-consultants. We
hold regular face-to-face meetings or teleconferences and prepare agendas, minutes, and notes to ensure a clear
understanding of critical issues, allowing work to proceed in a unified manner. Our check-in meetings allocate
resources per client schedules and constraints. Dudek
identifies areas where information sharing reduces the
schedule, budget, or effort needed to produce quality
deliverables.
COST & SCHEDULE CONTROL
Dudek uses a variety of computerized project management systems to assure cost and schedule control. We use regular team meetings to maintain communication, monitor cost, and schedule performance. In addition, Dudek includes required City invoice information to facilitate smooth processing and approval. Dudek will work with the City staff to further customize invoicing.
CONTINUOUS & CLEAR COMMUNICATION
Effective project managers facilitate information, data, instruction, and guidance communication. We expend resources efficiently, preventing wasteful rework. We achieve effective communication by:
Holding regular project meetings to coordinate work effort, monitor task completion, and review budget performance
Updating project information, schedule, and progress reports, so staff are aware of information affecting their work products and schedule
Proposal for Sewer Master Plan Update 13
Meeting with City staff at milestones and other strategic junctures Documenting issues, action items, and critical decisions
VIRTUAL COLLABORATION & TECHNOLOGY
Dudek uses several tools and technologies for efficient, productive virtual collaboration, including:
File Sharing/Storage via ShareFile, allowing Dudek to store, share, exchange, and track information by providing a centralized location for documents and data Document Co-Authoring simultaneously through SharePoint via Client Portal Client Portals are custom-built for access via www.dudek.com, set up according to client specifications
Mobile Data Collection, allowing field data capture solutions for efficient analysis Virtual Meetings via Zoom Meeting or Other Platform to conduct real-time online meetings
GIS-based mapping, research, and alternatives evaluation Drones to document site conditions and assist with field data collection Proposal for Sewer Master Plan Update 14
D. Project Work Plan and Schedule
Work Plan / Scope of Work
Task 1. Literature Review and Assessment
The extent of data sources associated with the project will be extensive and will benefit from an organized tracking system. This task consists of collecting and reviewing relevant data provided by the City or obtained elsewhere for this project. Data to be provided will include, but not be limited to, the 2016 Consent Judgement, the 2008 Master Plan, the City's existing SSMP and associated documents, CCTV inspection reports, Urban Water Management Plan, known developments list, the sewer atlas map, other relevant planning documents, the City's General Plan, land use maps, as-built drawings (as requested), Facility Plans, Developer Engineering Plans, past flow metering records, and other pertinent information. In addition, Dudek will compile a data request list for information not already provided during the proposal process. Finally, Dudek will prepare and maintain a list of items identified by the City or requested by Dudek indicating the item(s) requested, a person responsible for collecting the information, when it is needed, and when it was provided to Dudek. The monthly project reporting will update and distribute the Data Collection List.
Following the initial review of major data sources, Dudek proposes to conduct a Kickoff Scoping Workshop with the City and key staff to review the status of existing/historical data, project objectives, and future needs. During this meeting, the project team will seek to balance the effort to reach the City's project goals efficiently.
Assumptions
Data requested items are readily available.
One (1) virtual scoping meeting was assumed as part of Task 7, Project Management.
City Input
The City will provide all data listed above for review as well as comments on meeting minutes for the Kickoff Scoping Workshop.
Deliverables
Data Collection Summary Table, updated and provided monthly. Scoping Workshop agenda and minutes.
Task 2. Sanitary Sewer Condition Assessment
The 2016 Consent Judgement calls for the rehabilitation of pipes rated with a condition Grade 4 or 5 to be rehabilitated in a specific time frame. To comply with the Consent Judgement, Dudek will perform a condition assessment and provide rehabilitation recommendations for the Grade 4 and 5 pipelines throughout the system, estimated at approximately 20% of the system, or 600 segments.
Proposal for Sewer Master Plan Update 15
As part of the Scoping Workshop in Task 1,
Dudek will work with the City to confirm
the areas to focus this condition
assessment given the available data.
During this workshop, the project team will
develop the outline for a focused condition
assessment from known areas of concern.
The goal will be to develop a list of sewer
line segments ready for immediate rehab
or repairs.
Based on recommendations from the
Scoping Workshop, Dudek will utilize the
inspection reports primarily to evaluate
pipeline conditions. We anticipate videos
will only be reviewed in the case of
potential pipeline replacement project
recommendations. Dudek will review the
existing CCTV inspection reports for each
Grade 4 and 5 pipeline reach, document
defects, laterals, sags, debris, roots,
grease, offset joints, cracks, or other noted problems and identify infrastructure at risk of failure due to condition.
The specific rehabilitation method selected will be determined on a reach-by-reach basis to minimize expensive and intrusive open-cut construction. Recommendations will include the identification and prioritization of condition assessment-related CIP projects. The steps associated with the condition assessment are shown graphically in Figure 2.
Figure 2. Condition Assessment Flow
Dudek recently finished a sewer rehabilitation
program for the City of South Pasadena. CIPP
was used to repair the sewer pipelines,
reducing impacts to local residents and
businesses.
Proposal for Sewer Master Plan Update 16
Assumptions
The City has CCTV inspected the entire collection system and has all CCTV inspection reports readily available.
Condition assessment review will be predominantly from inspection reports. Sewer pipe identification from the sewer index map matches the identifier used in CCTV inspection reports and videos.
One (1) workshop to review initial condition assessment recommended projects.
City Input
The City will provide CCTV inspection reports for all Grade 4 and 5 condition rankings to review and corresponding video inspection reports and CCTV videos on external hard drives (rather than DVDs).
Deliverables
Tabular report of findings and recommendations to be included in the final report. Workshop agenda and minutes.
Task 3. Update Sewer Hydraulic Model and Capacity Analysis Dudek will utilize the GIS developed as part of Task 6 to develop a new InfoSWMM model for the City's trunk sewer. This skeletonized model will be a starting point for the City to further develop and expand over time as the funds become available to expand the City's sewer GIS.
Dudek will utilize the City's sewer index map and sewer atlas map book to confirm the main sewer basins. Flow monitoring is assumed to occur in eight (8) of the City's key sewer basins and will be performed by ADS Environmental in February/March 2023 with the goal of capturing a wet weather event. The flow metering data will calibrate the sewer model to match field conditions.
The calibrated model will evaluate the existing system capacity under peak dry and peak wet weather conditions. This task includes projections for sewer loading in the near term (2030) and ultimate built-out. These sewer loading projections will be added to the hydraulic model to evaluate the near-term and ultimate buildout loading conditions. Dudek will evaluate the collection system existing and future hydraulic capacity based on the City's design and performance criteria. Where pipelines do not meet requirements, increasing pipeline diameters will be identified and capacity-related projects will be recommended for the CIP.
Assumptions
Eight (8) flow meters for six (6) weeks were assumed for the fee estimate.
Deliverables
Flow monitoring plan; Flow monitoring results; graphical and tabular presentation of the calibration and capacity results will be in the master plan report.
City Input
City sewer collection system design and performance criteria.
Proposal for Sewer Master Plan Update 17
Task 4. Capital Improvement Plan Development and Master Plan Report Dudek will prepare a list of recommended improvements based on the results of Tasks 2 and 3, prioritized based on phase development. Dudek will seek to coordinate recommended improvements with other City roadway projects. Planning level cost estimates will be developed for each recommendation. A draft master plan report will summarize the study and all work tasks, which will be provided to the City for review and comment. City comments will be incorporated into the Final Master Plan report for delivery to the City.
Assumptions
Cost estimates will be planning level.
Deliverables
CIP list and planning level costs.
City Input
Input on projects and CIP annual spending limits.
Task 5. Operation and Maintenance Plan Development
In Task 5, Dudek will develop the update to the City's Sanitary Sewer Management Plan (SSMP) and associated documents, including the FOG control plan, I/I prevention and mitigation, emergency response, etc. This task will include an audit of the City's existing SSMP and a review of the new WDR anticipated to be released in early 2023 to facilitate the development of a complete SSMP Update. In addition, Dudek will consult the Consent Judgement to ensure the updated SSMP complies with the requirements of the 2016 judgment.
Assumptions
City has readily available data for audit, including O&M performance metrics, SSO reports, goals accomplished, current budgets, training records, staffing changes, etc.
Deliverables
Draft and final SSMP and associated documents.
City Input
See Assumptions; Existing SSMP and associated documents.
Task 6. GIS Sanitary Sewer System Assessment
Dudek proposes to support the development to the City’s sewer GIS by accurately surveying the rims and inverts of 200 strategically located manholes to create a GIS for the City's trunk sewer system (12-inch diameter pipes and larger). Using the City's sewer atlas map, Dudek will identify the key manholes for our in-house survey crew to capture location (northing & easting), manhole lid and pipeline invert elevations.
Proposal for Sewer Master Plan Update 18
Assumptions
The City has a sewer atlas map book that shows pipeline diameters and other key system information.
City Input
Sewer atlas map.
Autocad of sewer index map, if available.
Deliverables
Newly created GIS files of trunk system.
Task 7. Project Management
Effective project management is key to the successful completion of any project. Dudek has a proven record of delivering projects on time and within budget. Please refer to the "Project Management Controls" section for our detailed Project Management and Quality Control Approach.
Assumptions
Kickoff Scoping Workshop, status meetings, and review meetings/workshops have been included in the tasks above and are assumed for the fee estimate.
All meetings are assumed to be virtual, using Zoom, or similar, except the Kickoff Scoping Workshop, which will be held at City offices.
City Input
Comments on meeting minutes.
Support in coordinating meetings/workshops.
Deliverables
Meeting Agenda, Minutes, Action/Decision Log, Schedule Updates, Progress Reports, and Invoices
Optional Task 8. As-Needed CCTV Inspection
This task will perform CCTV inspection of select areas, as needed, for the condition assessment component of the master plan. Dudek proposes to use National Plant Services for this task, given their familiarity with the City system. The fee estimate assumes CCTV inspection for approximately 25,000 LF of CCTV inspection.
Proposal for Sewer Master Plan Update 19
The proposed work plan for the project is shown graphically in Figure 3.
Figure 3. Proposed Work Plan
Proposal for Sewer Master Plan Update 20
Project Schedule
Figure 4. Project Schedule
E. Resumes
1 Elizabeth Caliva, PE
PROJECT MANAGER
Elizabeth Caliva is a professional engineer with 19 years’ experience specializing in water, wastewater, and recycled water planning projects. Ms.
Caliva has extensive hydraulic modeling experience and is proficient in several modeling sofware packages, the most commonly used being InfoWater, InfoSewer, and InfoSWMM by Innovyze and Bentley’s WaterCAD and SewerCAD.
In addition to planning studies and master plan projects, her background includes Sanitary Sewer Management Plans (SSMPs) and SSMP audits, treatment plant design, pump station design, sewer pipe line design, urban stormwater compliance, and federal environmental cleanup.
Project Experience
Sewer Master Plan and GIS Update, City of Chino, California. Project Manager.
Dudek is in the process of updating the City of Chino’s Sanitary Sewer Master Plan and providing a comprehensive geographic information system (GIS) update. The City’s sewer collection system consists of more than 220 miles of gravity pipeline; 4,200 manholes; one sewer lift station (with one more currently in construction); and approximately 2,500 feet of sewer force main.
With anticipated growth projected at over 20% by 2035, the City is in a unique position among more built-out cities in the region: It needs to focus heavily on both condition assessment of aging sewer system assets and capacity analysis to accommodate for future growth. Included in the study is hydraulic model development, flow monitoring, and manhole surveys. Dudek will be evaluating existing and future sewer system capacity and condition assessment for development of a phase capital improvement program (CIP). Additionally, Dudek’s GIS department will be creating a dynamic GIS database to be leveraged for multiple operational and project-planning purposes, including integration into an asset management system.
Citywide Wastewater System Master Plan, City of Redlands, California. Project Manager. Dudek is supporting the City of Redlands in an update to its 1998 Sewer Master Plan. The City’s wastewater collection system includes 240 miles of sewer pipeline and one sewer lift station. Wastewater is treated at a City-owned 9.5 million gallons per day (mgd) wastewater treatment plant that utilizes two parallel treatment systems: a 6.0 mgd membrane bioreactor treatment process and a 3.5 mgd conventional process. This master plan update will result in a new hydraulic model, an updated capacity analysis of the City’s collection system, a process evaluation of the wastewater treatment plant, and a list of recommended CIP projects for long-term reliability of the City’s wastewater system.
2020 Riverside Facilities Master Plan, Western Municipal Water District, California. Water/Recycled Systems Task Lead. Dudek’s goal for the project is to develop a clear and usable document that addresses the short- and longterm needs associated with the District’s potable water, sewer, and recycled water systems within its Riverside service area. The project includes review and validation of the District’s water and recycled water hydraulic models, construction and calibration of a sewer hydraulic model, review and evaluation of the capacity of the Education
University of California,
Berkeley
MS, Water Resources and
Water Quality
Engineering, 2003
BS, Environmental
Engineering, 1999
Certifications
Professional Civil
Engineer (PE),
CA No. 64331
Professional Affiliations
WateReuse Association
2 District’s treatment facilities, and development of a program environmental impact report and financial strategy to update connection and capacity charges. Potable water, recycled water, and wastewater collection system CIP projects will be integrated, and their timing will be based on growth projections. Dudek is developing a browserbased tool to track the CIP and evaluate project triggers to forecast and update project timing.
Sewer Master Plan, City of Pasadena, California. Served as senior engineer. Dudek provided a comprehensive evaluation of hydraulic capacity through updated flow monitoring and hydraulic modeling, condition assessment, and identification of improvements needed for system operation and reliability. As the City is 99% built out and historically has not experienced significant capacity issues, Dudek’s approach focused efforts on identifying rehabilitation needs, quantifying specific repair methods, grouping improvements by region, and, most importantly, applying prioritization of recommended improvements to address the most critical issues first. Taking a system-wide perspective and focusing on key improvement areas that mitigate high risk, City staff will have confidence that the collection system will continue to operate and be maintained in a cost-effective way.
Wastewater Master Plan and Condition Assessment, City of San Marino, California. Served as project manager.
The City of San Marino needed assistance understanding its sewer collection system needs and establishing its first sewer master plan. The City is completely built out; therefore, Dudek’s work focused on condition assessment of pipelines and lift stations rather than on capacity analysis. The pipeline condition assessment work included review of approximately 20 miles of pipeline (40% of the system) and identification of areas needing rehabilitation work, primarily consisting of cured-in-place pipe lining of aging sewer pipelines. The lift station condition assessment work included site visits and inspections of three lift stations. Redundancy and bypass improvements, as well as a frequent maintenance schedule, were recommended in the sewer master plan. An updated SSMP was developed as part of this project and focused on improving procedures for reducing sanitary sewer overflows in the collection system.
Wastewater Treatment and Collection System Master Plan, Crestline Sanitation District, California. Served as task lead, leading the development and analysis of the District’s wastewater collection for the project. A hydraulic model for the District’s 73 miles of gravity sewer and two lift stations was developed in InfoSewer. Flow monitoring was performed, and the resultant data was used to calibrate the model within 5% of field conditions. Project buildout loading was estimated using flow generation factors and District development data. The model analyzed both current and build-out peak dry and peak wet weather (25-year storm) loading conditions to assess current and future capacity limitations in the system. A master plan report was developed, which presented findings and provided recommendations for CIP development.
Sanitary Sewer Management Plan Update, Western Municipal Water District, Riverside, California. Served as project manager. Western Municipal Water District operates two collection systems: its own system (the “Western system”) and the system owned by the Western Riverside County Regional Wastewater Authority joint powers authority (the “WRCRWA system”). Because Western operates both systems, there is significant overlap in the procedures and processes used to implement the SSMPs. Dudek supported the District in the update of its SSMPs for both the Western and WRCRWA systems. As part of the update process, audits were performed on both systems’ SSMPs to better identify recommendations and modifications to the 2019 updates.
As-Needed Non-Design Engineering DR DC Hydraulic Modeling, Eastern Municipal Water District, Perris, California.
Project Manager. Dudek provides as-needed hydraulic model and design condition review services for Eastern Municipal Water District (EMWD) for new development within the District service area. Operating as an extension of staff, tasks include fire flow analyses and review of design condition submittals for new development projects impacting District water, sewer, and recycled water facilities. 1 Russ Bergholz, PE, PMP
PRINCIPAL IN CHARGE AND QA/QC
Russ Bergholz is a principal engineer with 25 years’ experience. Mr. Bergholz manages Dudek’s Water Infrastructure Group and is responsible for the management and engineering of water-/recycled water–related system master plans and design projects. His experience includes the development of numerous water, recycled water, and sewer master plans; pipeline design projects (including trenchless technology); and infrastructure rehabilitation projects for many Southern California cities and special districts. Mr. Bergholz has a documented track record of keeping projects within scope and budget while maintaining quality control and addressing the critical success factors of his clients’ projects. As a project manager, Mr. Bergholz is responsible for the tracking, monitoring, team delegation, deliverable quality assurance, engineering guidance, accounting, and client and subconsultant coordination associated with each project, including final stamp and signature of project plans and specifications.
Project Experience
Sewer Master Plan, City of Pasadena, California. Served as project manager.
Dudek provided a comprehensive evaluation of hydraulic capacity through updated flow monitoring and hydraulic modeling, as well as condition assessment and identification of improvements needed for system operation and reliability. As the City of Pasadena is 99% built out and historically has not experienced significant capacity issues, Dudek’s approach focused on identifying rehabilitation needs, quantifying specific repair methods, grouping improvement by region, and applying prioritization of recommended improvements to address the most critical issues first. Taking a systemwide perspective and focusing on key improvement areas that mitigate high risk, city staff will have confidence that the collection system will continue to operate and be maintained cost effectively.
2020 Riverside Facilities Master Plan, Western Municipal Water District, Riverside, California. Principal in charge and quality control. Dudek is providing Western Municipal Water District with its 2020 Riverside Facilities Master Plan. The goal of the project is to develop a clear and usable document that addresses the short- and long-term needs associated with the district’s potable water, sewer, and recycled water systems within their Riverside Service Area. The project includes review and validation of the district’s water and recycled water hydraulic models, construction and calibration of a sewer hydraulic model, and review and evaluation of the capacity of the district’s treatment facilities. Potable water, recycled water, and wastewater collection system Capital Improvement Program (CIP) projects will be integrated, and their timing will be based on growth projections. Dudek is developing a browser-based tool to track the CIP and evaluate project triggers to forecast and update project timing. The project also includes development of a program environmental impact report and financial strategy to update connection and capacity charges.
Education
University of California,
Davis
BS, Civil Engineering,
1995
Licenses and
Certifications
Professional Civil
Engineer
CA No. 59395
Project Management
Institute PMP
No. 1472209
Professional Affiliations
American Public Works
Association
California Water
Environment Association
Water Environment
Federation
2 Citywide Wastewater System Master Plan, City of Redlands, California. Principal engineer. Dudek is supporting the City of Redlands in an update to their previous 1998 SMP. The City of Redlands’ wastewater collection system includes 240 miles of sewer pipeline and one sewer lift station. Wastewater is treated at a city-owned 9.5-milliongallon-per-day wastewater treatment plant that utilizes two parallel treatment systems—a 6-million-gallon-per-day membrane bioreactor treatment process and a 3.5-million-gallon-per-day conventional process. This master plan update will result in a new hydraulic model, an updated capacity analysis of the city’s collection system, a process evaluation of the wastewater treatment plant, and a list of recommended Capital Improvement Program projects for long-term reliability of the city’s wastewater system.
Wastewater Collection System Master Plan, City of San Marino, California. Served as principal engineer. The City of San Marino needed assistance understanding its sewer collection system needs and establishing their first SMP.
The city is completely built out; therefore, work focused on condition assessment of pipelines and lift stations rather than capacity analysis. The pipeline condition assessment included review of approximately 20 miles of pipeline (40% of the system) and identification of needed rehabilitation work, primarily consisting of CIPP lining of aging sewer pipelines. The lift station condition assessment work included site visits and inspections of three lift stations. Redundancy and bypass improvements and a frequent maintenance schedule will be recommended in the SMP. An updated Sanitary Sewer Management Plan will also be developed as part of this project and will focus on improving procedures for reducing sanitary sewer overflows in the collection system.
Sewer Master Plan Update, City of Encinitas, California. Served as project manager. The project created the Cardiff and Encinitas Sanitary Division SMP and supporting documents. The master planning effort included evaluation of both the Encinitas and Cardiff sewer service areas and separate sewer outfalls. The work also included CCTV review and condition assessment of the existing Olivenhain Trunk Sewer manholes and evaluation of multiple alternatives for improving the capacity and performance of this vital trunk sewer within the Cardiff Sanitation District. A detailed two phase long-term Capital Improvement Program was developed for both sewer service districts.
Wastewater and Stormwater GIS Mapping, City of Vista, California. Served as project manager. The SMP included the development of a fully calibrated hydraulic model of the sewer collection system for capacity evaluation. The stormwater master plan included a highly detailed and thorough evaluation of existing stormwater facilities; an inventory of existing stormwater structures; creation of a GIS layer containing geometry, condition, and capacity information; and the creation of a stormwater hydraulic model for capacity analysis. Stormwater runoff calculations were performed using both the San Diego modified rational method and typical rational method for comparison. Watersheds areas were limited to no larger than 2 acres to improve accuracy.
Crowther Sewer System Design, City of Placentia, California. Served as principal engineer. The redevelopment of the Transit-Oriented Development Zone of Placentia, in addition to growth in Old Town Placentia, led to projections that the existing sewer collection infrastructure would not be able to handle the increase in flows. Dudek was hired to develop the sewer pipeline replacement design package for the 4,100 linear feet of new 18-inch diameter gravity sewer system. The design included crossing Interstate 57, the Orange County Public Works storm channel, and the Burlington Northern railroad and connecting to the newly constructed Orange County Sanitation NewhopePlacentia Trunk Sewer. With the increase in sewer capacity, the City of Placentia will be able to maximize the redevelopment density of the area.
1 Hanna Dodd, PE
PROJECT ENGINEER
Hanna Dodd is a project engineer with 8 years’ experience focused on water and wastewater infrastructure. Included in her experience is water and wastewater treatment and facilities design analyses, and infrastructure planning and funding. Ms. Dodd’s expertise includes novel water treatment techniques, with a particular emphasis on mechanical systems, energy usage and reduction assessments, and removal of pathogens.
Project Experience
Sewer Master Plan and GIS Update, City of Chino, Chino, California. As project engineer, created a hydraulic model of the City of Chino’s sewer system from the City of Chino’s GIS data that was updated by Dudek’s GIS team. Ms. Dodd evaluated existing and future sewer system capacity through hydraulic model analysis, managed a team of condition assessment reviewers, and performed quality control on the repair and rehabilitation recommendations for the City of Chino’s existing sewer system. The capacity and condition projects that came out of these analyses were prioritized and used to develop a Capital Improvement Program (CIP).
Wastewater System Master Plan Update, City of Redlands, Redlands, California. As project engineer, lead a team that created a hydraulic model of the large (10-inch-diameter and larger) sewer pipes in the City of Redlands’ sewer collection system from the City of Redlands’ GIS data. Ms. Dodd evaluated existing and future sewer collection system capacity through hydraulic model analysis. The sewer collection system capacity projects were combined with wastewater treatment plant capacity projects from the Dudek wastewater treatment team’s analysis. These capacity projects were prioritized and used to develop a CIP.
Sewer Master Plan, City of Pasadena, California. Served as project engineer. Provided a comprehensive evaluation of hydraulic capacity through updated flow monitoring and hydraulic modeling, as well as condition assessment and identification of improvements needed for system operation and reliability. Because the City of Pasadena is 99% built out and historically has not experienced significant capacity issues, approach focused on identifying rehabilitation needs, quantifying specific repair methods, grouping improvement by region, and prioritizing recommended improvements to address the most critical issues first.
Wastewater Treatment and Collection System Master Plan, Crestline Sanitation District, Crestline, California.
Served as project engineer and modeler. Used a series of workshops to facilitate a Certificate of Approval to identify the most critical and high-risk failure scenarios at all three of the Crestline Sanitation District’s wastewater treatment plants (WWTPs) and two lift stations, as well as the root cause of those failures. Performed a thorough process evaluation on each unit process at all WWTPs to determine capacity and performance in comparison to design criteria and industry standard ranges. Dudek prepared a sewer hydraulic model of the Crestline Sanitation Education
Stanford University
MS, Civil and
Environmental
Engineering
California Institute of
Technology
BS, Mechanical
Engineering
License/Certifications
Professional Civil
Engineer (PE),
CA No. 88525
Professional Affiliations
WateReuse
Women in Water
2 District’s collection system and pump stations, and captured flow meter data to calibrate the model to determine existing and build-out sewer hydraulic capacity. The project culminated in a comprehensive list of CIP projects, prioritized by risk and paired with available funding opportunities. 2020 Riverside Facilities Master Plan, Western Municipal Water District, Riverside, California. Dudek is providing the Western Municipal Water District (WMWD) with its 2020 Riverside Facilities Master Plan. The goal of the project is to develop a clear and usable document that addresses the short- and long-term needs associated with WMWD’s potable water, sewer, and recycled water systems within its Riverside Service Area. As project engineer, reviewed and validated WMWD’s water and recycled water hydraulic models, and created and analyzed model scenarios that show the effects of short-term and long-term development. Proposed CIP projects for handling near-term development. Potable water, recycled water, and wastewater collection system CIP projects will be integrated, and their timing will be based on growth projections.
Wastewater Collection System Master Plan, City of San Marino, California. Served as project engineer. The City of San Marino needed assistance understanding its sewer collection system needs and establishing its first Sewer Master Plan. The City of San Marino is completely built out; therefore, work was focused on condition assessment of pipelines and lift stations rather that capacity analysis. The pipeline condition assessment work included review of approximately 20 miles of pipeline (40% of the system) and identification of needed rehabilitation work, primarily consisting of CIPP lining of older sewer pipelines. The lift station condition assessment work included site visits and inspections of three lift stations. Redundancy and bypass improvements and a frequent maintenance schedule was recommended in the Sewer Master Plan. An updated SSMP was also developed as part of the project and focused on improving procedures for reducing SSOs in the collection system.
Sanitary Sewer Master Plan and Condition Assessment, City of Placentia, California. As project engineer, created an InfoSewer model of the City of Placentia’s sanitary sewer system to analyze how flows from future developments would affect the City of Placentia’s sanitary system capacity. The project included analyzing CCTV videos of the sanitary system to recommend areas for future CIP projects to fix pipes in poor condition. Findings were summarized in a master plan document.
California Environmental Quality Act Facilities Master Plan, Orange County Sanitation District, Fountain Valley, California. Served as project engineer to analyze and consolidate information about the construction equipment needed for all projects within the 2030 Facilities Master Plan into a single environmental assessment. Dudek was hired to coordinate the evaluation of more than 150 unique improvement projects for California Environmental Quality Act compliance requirements. Due to Dudek’s experience with the engineering and construction of the planned projects, our engineers were able to directly advise our environmental planners. The efficiency of having both environmental specialists and infrastructure engineers under one roof provided the Orange County Sanitation District with the ideal team to complete this challenging project. 1 Shannon Brown, PE, QSD
GIS SPECIALIST
Shannon Brown is a civil engineer with 12 years’ experience as a consultant specializing in stormwater, water, and sewer management and infrastructure project design. Mr. Brown is experienced in a broad range of disciplines, including regulatory permit compliance, preparation of design drawings and specifications, hydrology and hydraulics modeling, and geospatial analysis. Mr.
Brown has a background in state and federal environmental compliance, including environmental impact documentation, special studies, and field data collection.
Project Experience
Sewer Master Plan, City of Pasadena, California. Served as project engineer.
Dudek provided a comprehensive evaluation of hydraulic capacity through updated flow monitoring and hydraulic modeling, as well as condition assessment and identification of improvements needed for system operation and reliability. As the City of Pasadena is 99% built out and historically has not experienced significant capacity issues, Dudek’s approach focused on identifying rehabilitation needs, quantifying specific repair methods, grouping improvement by region, and applying prioritization of recommended improvements to address the most critical issues first. Taking a systemwide perspective and focusing on key improvement areas that mitigate high risk, city staff will have confidence that the collection system will continue to operate and be maintained cost effectively.
Trash Amendments Planning, City of Carlsbad, California. Served as project engineer. Dudek prepared a regulatory compliance implementation plan and internal action plan. The implementation plan detailed installation of structural and nonstructural stormwater trash control BMPs throughout the City under a Track 2 compliance pathway and a citywide On-Land Visual Trash Assessment control monitoring program. Dudek also prepared an action plan that serves as a framework for internal implementation of the trash amendments, documenting annual steps for a multidepartment, collaborative effort to ensure compliance within the allotted 10-year time frame. In December 2018, the final implementation plan was submitted for approval to the San Diego Regional Water Quality Control Board, and an internal action plan was developed in 2019.
As-Needed Project Support, City of Monterey, California. Served as project engineer. Dudek has supported City stormwater program tasks since 2018, including a stormwater fee study and development of the City’s trash amendment compliance plan. The fee study included analysis of the cost of City implementation of stormwater requirements associated with the Small Municipal Separate Storm Sewer System general permit. The analysis was intended to provide City decision-makers with information on current program costs, revenues, and options for fee-based cost-recovery scenarios for City compliance activities. For trash amendment compliance, Mr. Brown assisted in preparation of the City’s Track 2 Implementation Plan as well as development of internal planning documents for use by planning, engineering, and operations staff.
Education
California State University,
Fullerton
MS, Environmental
Engineering, 2017
University of California,
Davis
BS, Environmental and
Resource Science, 2009
Certifications
Professional Civil
Engineer (PE), California
No. 92771
Qualified Stormwater
Developer (QSD)
No. 92771
OSHA 30-Hour
Construction Safety
2 Municipal Waterways Maintenance Plan, City of San Diego, California. Served as project engineer. The Municipal Waterways Maintenance Plan supports the findings of a programmatic environmental impact statement for maintenance of more than 60 earthen and concrete-lined channels throughout the City. Project work included preparation of hydrologic and hydraulic assessments, associated technical reporting, and planning and construction-level channel maintenance plans. The hydraulic studies include Hydrologic Engineering Center – River Analysis System analysis to determine the extent of maintenance required to restore each channel’s flood control function while minimizing the impacts to sensitive environmental resources in the area.
Terminals Action Plan, Port of San Diego, California. Served as project engineer. Dudek prepared and managed development of an action plan for Small Municipal Separate Storm Sewer System permit compliance at three of the Port’s marine terminals. The action plan consists of a tenant best management practice (BMP) plan, stormwater monitoring program, program assessment plan, long-term BMP plan, and tenant outreach plan.
Ongoing responsibilities include implementation of program assessment goals, which consists of evaluation of tenant BMP inspection and audit results, comparison of monitoring results to structural and nonstructural BMP installations, and assessment of tenant and terminal user stormwater pollution prevention knowledge.
Santa Maria Wastewater Reclamation Plant Headworks Design, Ramona Municipal Water District, Ramona, California.
Served as project engineer. Dudek led a team of civil, mechanical, structural, and electrical engineers through the design process for a new 5-million-gallons-per-day headworks facility. Project work included design and coordination with vendors for Archimedian screw pumps, mechanical bar screens, screenings handling equipment, grit handling equipment, and associated hydraulic calculations. Design work included process–flow diagrams, hydraulic profiles, and piping and instrumentation diagrams. Overall project design included the new headworks facility, influent and effluent sewers, yard piping for potable and non-potable hookups, and civil site design.
Park Drive Drainage Improvements, City of Carlsbad, California. Served as project engineer. The project scope includes addressing retaining wall degradation, slope failures, and drainage issues along Park Drive to alleviate safety concerns and reduce maintenance efforts. In addition to standard engineering solutions, the team evaluated bioengineering solutions to improve erosive conditions. Dudek is preparing final engineering documents.
Small Municipal Separate Storm Sewer System Permit Compliance Program, City of Goleta, California. Served as technical reviewer and project engineer. Dudek is currently supporting the City of Goleta through technical project implementation and extension of staff services. Dudek has played a key role in overhauling and redeveloping Goleta’s Phase II stormwater program to ensure all municipal operations and new development requirements meet or exceed the Small Municipal Separate Storm Sewer System permit provisions. Dudek combined local and regional stormwater expertise to develop a list of prioritized action items designed to address stormwater program needs based on each item’s relative threat to water quality, operational feasibility, and budget. Ongoing program support activities include preparation of technical reports and analyses, development of stormwater training materials and jurisdictional program procedures, regulatory audit preparation, drafting and issuance of notice of violations to City stakeholders, illicit connection/illicit discharge investigations, new development stormwater plan review, stormwater pollution prevention plan development, and post-construction BMP inspection.
Saratoga Creek Hazard Tree Removal and Restoration Project: Hydrology and Hydraulics Analysis and Stormwater Pollution Prevention Plan, Santa Clara Valley Water District, San Jose, California. Served as project engineer. This project involves revegetation of a half-mile of stream bank after hazard tree removal activities. Mr. Brown developed a Hydrologic Engineering Center – River Analysis System model of the project area to assess potential impacts to bank stability following tree removal and restoration. Following the design phase, Mr. Brown assisted in the development of a multiyear stormwater pollution prevention plan for the restoration construction activities.
SENIOR REGION ENGINEER PAUL MITCHELL, P.E.
1 EXPERIENCE SUMMARY
Paul has over 31 years of technical and engineering experience with an emphasis in wastewater collection systems, municipal waste, and environmental assessment/site remediation. He currently serves as Senior Region Engineer and Project Manager. His background includes work with long-term flow monitoring services for model verification, capacity studies for siphons, pump stations, and critical sewer segments, infiltration and inflow (I/I) analysis and prioritization studies, sewer system evaluation surveys such as physical inspections, smoke testing, as well as technical reporting and presentation.
Assignment
Sr. Project Engineer/Manager
Education
B.S., Chemical Engineering -
Cal State Polytechnic
University Pomona, 1986
M.S. Program Core Courses,
Civil/Environmental
Engineering – Cal State
University Long Beach, 1991
Registration
Professional Engineer,
California, No 049435
Professional Engineer,
Nevada, No 016878
Professional Engineer,
Utah, No 8972209-2202
Experience
32 Years
Joined Firm
2000
Relevant Experience
Managed over 300 Temporary
Sewer Flow Monitoring Projects
Expertise in Rain Dependent
Inflow and Infiltration
Critical Site Flow verification
and Capacity Evaluation
Expertise
TEMPORAY SEWER FLOW MONITORING & RAINFALL
DEPENDENT INFLOW & INFILTRATION STUDIES
East Bay Municipal Utility District, Wet Weather Sewer Flow Monitoring Study, Oakland, California
Sr. Project Manager. Had primary responsibility for running this 109 meter, 9 rain gauge, 3 year project to identify basins with substantial I/I issues. Responsibilities for the project included cost control, ensuring deliverables were met, and oversight of all field and data analysis activities. Also prepared the final data report that was included as a deliverable to Cal EPA.
City of San Jose, Numerous Sewer Flow Monitoring Studies, San Jose, California
Sr. Project Manager. Fifty-two sanitary flow monitoring sites and 16 rain gauges on a continuous basis and provide daily updates of flow and hydraulic performance via wireless telemetry to a web based data delivery platform called Flowview™. Weekly service summaries and monthly uptime performance metrics are provided along with monthly data analysis and finalization / certification of data. Deliverables also include seasonal flow metering (up to 100 meters at a time) and Rainfall Dependent Infiltration and Inflow (RDII) performance reports that provide trend analysis of dry and wet weather performance.
Additions of up to 85 storm system flow monitoring locations and 9 more temporary rain gauging stations will enable the City to get a better handle on their storm system model.
City of Los Angeles, Wet Weather Sewer Flow Monitoring Study, Los Angeles, California
Sr. Project Manager. ADS was awarded a 2-year comprehensive sewer system performance evaluation for the City of Los Angeles, CA. This included deployment of 93 wireless flow monitors in lines ranging in size from 12-inch to 99-inch, flow and map verification, capacity evaluation, preparing an Web-based master database of flow data and capacity performance data. Rainfall Dependent Infiltration & Inflow (RDII) performance evaluations were conducted in metered tributary zones using Sliicer software to assist in the preparation and calibration of their wet weather performance model.
SENIOR REGION ENGINEER PAUL MITCHELL, P.E.
2 Orange County Sanitation District, Rain Dependent Inflow and Infiltration Study, Fountain Valley, California
Sr. Project Manager. ADS was awarded a 4-year - $6,200,000 project. The project involved delineation of 120 master basins and deployment of 150 wireless flow monitors to support the Cooperative Projects Program wherein RDII was targeted for reduction within the 24 Member Agencies comprising the District service area. This was the foundation project for all future RDII reduction efforts District wide.
San Francisco Public Utilities Commission, Wet Weather Sewer Flow Monitoring Study, San Francisco, California
Technical Advisor. Scope includes temporary sewer flow monitoring at 109 sites for 112 days for year 1, and 32 sites for 120 days for year 2.
City of San Bernardino, Temporary Sewer Flow Monitoring Study, San Bernardino, California Sr. Project Manager. ADS was sub-contracted by AKM Consulting Engineers to conduct temporary sewer flow monitoring at 25 gravity locations for a period of 14 days for dry weather model calibration.
Santa Cruz Count, Temporary Sewer Flow Monitoring Study, Santa Cruz, California Sr. Project Manager. ADS was sub-contracted by ARCADIS to perform turn-key sewer and rainfall monitoring for a period of 60 days at 10 flow metering stations and 3 rain gauge stations for a Wet Season Study and 30 day monitoring period at 10 sites for the Dry Season Study City of Santa Barbara, Rain Dependent Inflow and Infiltration Study, Santa Barbara, California Sr. Project Manager. The project involved delineation of 40 master basins and deployment of 45 wireless flow monitors and 8 rain gauges, RDII analysis, reporting, and future SSES recommendations.
The technical report became a foundational reference for the City for future sewer system evaluations.
City of Burbank, Burbank, Rain Dependent Inflow and Infiltration Study, California Sr. Project Manager. ADS was sub-contracted by Kennedy Jenks Consultants, the project involved delineation of 15 master basins and deployment of 20 wireless flow monitors and 3 rain gauges, RDII analysis, reporting, and future SSES recommendations.
City of Fullerton, Rain Dependent Inflow and Infiltration Study, Fullerton, California Sr. Project Manager. The project involved delineation of 18 master basins and deployment of 27 wireless flow monitors and 3 rain gauges, RDII analysis, reporting, and SSES recommendations resulting in ADS performing smoke testing of 125,000 linear feet.
Midway Sanitary District, Rain Dependent Inflow and Infiltration Study, Westminster, California Sr. Project Manager. The project involved delineation of 16 master basins and deployment of 28 wireless flow monitors and 3 rain gauges, RDII analysis, reporting, and SSES recommendations.
PUBLICATION AND PRESENTATIONS
Mitchell, P.S., Enfinger, K.L., “Scattergraph Principles and Practice – Evaluating Self-Cleansing in Existing Sewers Using the Tractive Force Method” Proceedings of the World Environmental & Water Resources Congress 2010; Providence, RI; American Society of Civil Engineers: Reston, VA Mitchell, P.S., Stevens, P.L., “Gated Cross Correlation Velocity – A Breakthrough Technology for Wastewater Flow Management” WEF Specialty Conference, Louisville, KY, 2009.
Mitchell, P.S., Stevens, P.L., Nazaroff, A., “Demystifying Base Infiltration in Sewers.” WEF Specialty Conference, Detroit, MI, 2006.
Mitchell, P.S., Stevens, P.L., “How to Maximize the Value of Sewer Flow Information.” ASCE Pipelines Technical Conference, Houston, TX. 2005.
800.450.1818 | [email protected]
DUDEK.COM
January 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING 2022-2023 FISCAL YEAR BUDGET TO ESTABLISH A
PURCHASE ORDER TO AUTHORIZE THE CITY MANAGER TO PAY
INVOICES FOR CAPPO MANAGEMENT XXXIV, INC DBA FREEWAY
TOYOTA OF HANFORD IN THE AMOUNT OF FIFTY FIVE THOUSAND
SIX HUNDRED THIRTY NINE DOLLARS AND SIXTY FOUR CENT
($55,639.64).
SUMMARY
Adoption of the attached resolution will amend the 2022-2023 Fiscal Year budget of the Public Works – Street Maintenance Department to transfer funds to pay outstanding invoices in the amount of Fifty Five Thousand Six Hundred Thirty Nine Dollars and Sixty Four Cent $55,639.64 to Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford for 2022 Toyota Prius for the City of Compton Fleet.
BACKGROUND
Currently, the City has exhausted the existing Purchase Order for Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford, but have received outstanding invoices in the amount of $55,639.64. Per City policy vendors cannot exceed the $25,000 amount without approval from City Council.
STATEMENT OF ISSUE
Staff request authorization for the City Manager to pay outstanding invoices from Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford for the 2022 Toyota Prius for the City of Compton Fleet.
FINANCIAL IMPACT
Funds are available in the Equipment Rental Fund Balance in the amount of approximately $4 million but the Fiscal Year 2022-2023 budget will need to be amended to appropriate funds out of fund balance as follows:
Increase Expenditure Account Description Amount
6000-720-000-4333 Equipment Rental – Automotive
Equipment
$55,639.64
7. RECOMMENDATION
Staff recommends adoption of the attached resolution.
THOMAS THOMAS
CITY MANAGER
RESOLUTION NO.___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING 2022-2023 FISCAL YEAR BUDGET TO TRANSFER
FUNDS AND AUTHORIZE THE CITY MANAGER TO PAY INVOICES
FOR CAPPO MANAGEMENT XXXIV, INC DBA FREEWAY TOYOTA OF
HANFORD IN THE AMOUNT OF FIFTY FIVE THOUSAND SIX
HUNDRED THIRTY NINE DOLLARS AND SIXTY FOUR CENT
($55,639.64).
WHEREAS, City Council will consider paying outstanding invoices to Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford for 2022 Toyota Prius for City of Compton Fleet; and
WHEREAS, currently, the City has exhausted the existing purchase order for Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford, but have received outstanding invoices in the amount of $55,639.40; and
WHEREAS, per City’s policy, vendors cannot exceed the $25,000 amount without approval from City Council; and
WHEREAS, funds are available in the Equipment Rental Fund Balance in the amount of approximately Four Million Dollars ($4,000,000), however the Fiscal Year 2022-2023 budget will need to be amended to appropriate funds out of fund balance; and
WHEREAS, funds for this increase in expenditures shall be placed in FY 2022 - 2023 budget in account number 6000-7200-000-4333.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS.
SECTION 1. That a purchase order in the amount of $55,639.40 be authorized to Cappo Management XXXIV, Inc. DBA Freeway Toyota of Hanford for outstanding invoices.
SECTION 2. That an appropriation out of fund balance be authorized in the amount of $55,639.40 so that an increase in expenditure appropriations shall be made available in FY 2022 - 2023 budget in account number 6000-720-000-4333.
SECTION 3. That a copy of this resolution shall be filed in the offices of the City Clerk, City Manager, City Attorney, City Controller and Reprographics Division.
SECTION 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this resolution.
ADOPTED this_______day of__________, 2023
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
Resolution No. _______________
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the ________day of ________________, 2023.
That said resolution was adopted by the following vote, to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSENT: COUNCIL MEMBERSABSTAINS: COUNCIL MEMBERS- ___________________________________
CITY CLERK OF THE CITY OF COMPTON
Staff Report – Resolution Authorizing Payment
California Dept. of Industrial Relations/Annual
Fees for Admin. Of Workers’ Comp. Self-Insurance
January 24, 2023, page 2
January 24, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ATTORNEY
RE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COMPTON AUTHORIZING PAYMENT OF ANNUAL FEES TO
THE STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL
RELATIONS FOR CONTINUED ADMINISTRATION OF THE
CITY’S WORKERS’ COMPENSATION SELF-INSURANCE
PROGRAM ($37,114.41).
SUMMARY
The City Council will consider adopting a resolution authorizing the City Manager to issue payment of the annual fees for Fiscal Year 2022-2023 in the amount of Eighty Five Thousand Nine Hundred Eighty Eight Dollars and Twenty-Three Cents ($37,114.41) to the State of California Department of Industrial Relations for continued administration of the City’s Workers’ Compensation Self-Insurance Program.
BACKGROUND
The City of Compton is self-insured/self-administered for provision of workers’ compensation benefits to City employees who are injured on the job.
STATEMENT OF ISSUE
As an employer that is permissibly self-insured for workers’ compensation liabilities in California, the City is required to pay certain assessments, consisting of the following: Workers’ Compensation Administration Revolving Fund Assessment, Uninsured Employers Benefits Trust Fund Assessment, Subsequent Injuries Benefits Trust Fund Assessment, Occupational Safety and Health Fund Assessment, Workers’ Compensation Fraud Account Assessment and Labor Enforcement and Compliance Fund. These fees are required by the State to legally administer a workers’ compensation self-insured/administered program at the City.
8. Staff Report – Resolution Authorizing Payment
California Dept. of Industrial Relations/Annual
Fees for Admin. Of Workers’ Comp. Self-Insurance
January 24, 2023, page 2
FINANCIAL IMPACT
The fee assessment invoice was mailed to the City on/about November 30, 2022 and must be paid by December 31, 2022 to avoid a ten percent (10%) penalty.
The City’s fees for Fiscal Year 2021-2022 (i.e. July 1, 2022 through June 30, 2023) have been assessed at $34,133.70 based on the State 2021/2022 Annual Report as submitted by the Risk Management Division of the City Attorney’s Office.
Funds for this payment have been allocated in the 2022-2023 Fiscal Year budget of the City Attorney’s Office in Account No. 6300 420 000 4265.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution.
THOMAS THOMAS
CITY MANAGER
RESOLUTION NO.______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING PAYMENT OF ANNUAL FEES TO THE STATE OF
CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS FOR
CONTINUED ADMINISTRATION OF THE CITY’S WORKERS’
COMPENSATION SELF-INSURANCE PROGRAM ($37,114.41).
WHEREAS, the City of Compton is self-insured and administered for provision of workers’ compensation benefits to City employees who are injured on the job; and
WHEREAS, as an employer that is permissibly self-insured for workers’ compensation liabilities in California, the City is required to pay certain assessments, consisting of the following: Workers’ Compensation Administration Revolving Fund Assessment, Uninsured Employers Benefits Trust Fund Assessment, Subsequent Injuries Benefits Trust Fund Assessment, Occupational Safety and Health Fund Assessment, Workers’ Compensation Fraud Account Assessment and Labor Enforcement and Compliance Fund; and WHEREAS, the City’ fee assessment for Fiscal Year 2022-2023 have been assessed at $37,114.41and is now due to the State of California Department of Industrial Relations for continued administration of the City’s Workers’ Compensation Self-Insurance Program and must be remitted in order to avoid assessment of a ten percent (10%) penalty; and
WHEREAS, funds for this payment have been allocated in the 2022-2023 budget of the City Attorney’s office.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager is hereby authorized to issue payment of the annual fees for Fiscal Year 2022-2023 in the amount of $37,114.41 to the State of California Department of Industrial Relations for continued administration of the City’s Workers’ Compensation Self-Insurance Program.
Section 2. That the funds for these services are allocated in the 2022-2023 Fiscal Year budget of the City Attorney’s Office in Account No. 6300-420-000- 4265.
Section 3. That a certified copy of this Resolution will be filed in the offices of the City Manager, City Attorney, City Controller and the City Clerk.
Section 4. That the Mayor shall sign and the City Clerk shall attest to this Resolution.
ADOPTED this _______ day of _______________, 2023.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
____________________________________
CITY CLERK OF THE CITY OF COMPTON
Resolution No. _______
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at a regular meeting thereof held on the _______ day of _______________, 2023.
That said Resolution was adopted by the following vote:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAINS: COUNCIL MEMBERS –
____________________________________
CITY CLERK OF THE CITY OF COMPTON
The letter establishing the assessment factors and methodology used for calculation are available on the OSIP website at Certificate No.: 7153
Invoice Number: 70177
$ 313,843
$ 0.00
December 1, 2022
0.049462
0.008878
December 31, 2022
$ 15,523.30
$ 2,786.29
$ 0.00
$ 0.00
$ 313,843
$ 313,843
0.030192
0.002335
$ 9,475.54
$ 732.82
$ 37,114.41
$ 313,843
Department of Industrial Relations INVOICE
Invoice Date:
Due Date:
Federal Tax ID.: 94-3160882
Customer Information:
Billing Address: Send Payment To:
Company: Department Of Industrial Relations
Name: Office of Self Insurance Plans
Address:
City/State/Zip
Company:
Address:
City/State/Zip
Name:
CITY OF COMPTON
DESMOND FLETCHER
205 S. WILLOWBROOK AVE
COMPTON, CA 90220
Terms: Due and payable within 30 days
Factor Assessment Due Assessment for fiscal year July 1, 2022 throughJune 30, 2023 using 2021 / 2022 Public Annual Report
Workers' Compensation Administration Revolving Fund Assessment (WCARF)
Uninsured Employers Benefits Trust Fund Assessment (UEBTF)
Subsequent Injuries Benefits Trust Fund Assessment (SIBTF)
0.013072 Occupational Safety and Health Fund Assessment (OSHF)
$ 313,843 $ 4,102.55
Workers's Compensation Fraud Account Assessment (FRAUD)
License Fee Assessment:
Base Fee (determined by total number of employees)
Additional Location Fee (No. of Locations)
Per Capita Employee Charge (# of ee's * )
License Fee Assessment
Subtotal:
Balance Due:
Notes:
0 $ 37,114.41
$ 0.00
Invoice Totals:
Amount Paid:
Office of Self-Insurance Plans
11050 Olson Drive, Suite 230
Rancho Cordova,CA 95670
(916) 464-7000
Fax: (916) 464-7007
11050 Olson Drive, Suite 230
Rancho Cordova,CA 95670
0.014319 Labor Enforcement and Compliance Fund (LECF) $ 313,843
$ 4,493.91
OSIP
For : City of Compton
OSIP
You can also make an electronic funds transfer(EFT)payment online at http://www.dir.ca.gov/osip It is very important to enter the correct invoice number when making an online payment. http://sip.dir.ca.go
Paid Indemnity (Line4
minus Line11 on the annual
report)
January 24, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: CITY OF COMPTON FIRE CHIEF
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE ESTABLISHMENT OF A PURCHASE ORDER TO
FIRE ETC FOR THE PURCHASE OF THIRTY-EIGHT (38) SELFCONTAINED BREATHING APPARATUSES (SCBA) AND RELATED
COMPONENTS FOR THE CITY OF COMPTON FIRE DEPARTMENT
($446,996)
SUMMARY
Adoption of this resolution authorizes the City Manager to issue a purchase order in the amount of Four Hundred Forty-Six Thousand, Nine Hundred and Ninety-Six Dollars ($446,996) to Fire ETC to purchase Thirty-Eight (38) Self-Contained Breathing Apparatuses (SCBA).
BACKGROUND
The Compton Fire Department responds to over 12,000 incidents each year. Firefighters are exposed to harmful atmospheres in the course of their assigned activities. The fire service has employed the use of self-contained breathing apparatus (SCBA) to provide firefighters with clean, breathable air while working in Immediately Dangerous to Life and Health (IDLH) environments.
STATEMENT OF ISSUE
Compton Fire Department evaluated NFPA compliant self-contained breathing apparatus from two (2) vendors that were the only respondents for this equipment from Sourcewell’s RFP process and concluded that Draeger, Inc. provided the breathing apparatus that best meets the needs of the Compton Fire Department. Based on the following: The overall weight of the breathing apparatus and components, the fit and wearability, the ease of use under emergency conditions, ability to change out the shoulder and waist straps for decontamination and Fire Department trained personnel will be able to maintain and service these breathing apparatuses.
9. Staff Report - Resolution Authorizing the City Manager To Issue a Purchase Order to Fire Etc. for SCBA’s
January 24, 2023, Page. 2
The life span of SCBA’s are approximately 15 years. NFPA revises the breathing apparatus specifications every 5 years and does not recommend breathing apparatus be in use after 3 revisions. Compton Fire Department’s SCBA’s have surpassed their service life. Parts are no longer available.
Sourcewell (a State of Minnesota local government agency and service cooperative that offers cooperative procurement solutions to its members) was relied upon to facilitate the RFP process; and RFP (#032620) was published on January 23, 2020 for “Firefighting Personal Protective Equipment, Apparel and Accessories, with Related Cleaning and Maintenance Equipment” and the list of all awarded proposals were made publicly available on the Sourcewell Procurement Portal on March 26, 2022.
Proposals were received from the following:
Artic Compressor, LLC Morooka USA, LLC
Bauer Compressors, Inc. Motion Industries, Inc
Draeger, Inc. (Fire-ETC) Municipal Emergency Services Inc.
Dry Gear Solutions Ricocet Manufacturing Company, Inc
Fire-Dex LLC Safedesign Apparel Ltd.
Guillevin International Co. Safeware, Inc.
Haix North America Sea-Western Inc
Innotex Corp. Veridian Limited
LN Curtis & Sons W W Grainger, Inc
LION First Responder PPE
Although multiple vendors submitted proposals, Draeger and LN Curtis were the only 2 vendors specializing in SCBA’s. Fire ETC is a Southern California regional distributor for Draeger
Evaluation began at the proposal opening by determining the responsiveness of each proposal. After reviewing the submitted proposals, recommendations from an evaluation committee are presented to the Chief Purchasing Officer of Sourcewell for final review and possible award, the Compton Fire Department has the option whether to accept or deny their recommendations.
Fire Department Personnel were given the opportunity to evaluate the breathing apparatus from both vendors and based on the aforementioned needs of the department chose Draeger Inc.
Based on the information given in regard to product quality and responsiveness it is recommended that, the City purchase Thirty-Eight (38) SCBA’s, related equipment and training from Draeger, Inc. which will save the City money in the long run.
Staff Report - Resolution Authorizing the City Manager
To Issue a Purchase Order to Fire Etc. for SCBA’s
January 24, 2023, Page. 3
City Council approval is needed because the expenditure exceeds $25,000.00.
FISCAL IMPACT
The Fire Department request that a Purchase Order be issued to Fire ETC. in the amount of Four Hundred Forty-Six Thousand Nine Hundred and Ninety-Six Dollars ($446,996) The funds for this expenditure, will be available in the Department’s 2022-2023 Fiscal Year budget in Account Number 1001-690-000-4240.
RECOMMENDATION
Staff recommends that Council adopt the attached resolution.
RONERICK SIMPSON
FIRE CHIEF
APPROVED FOR FORWARDING:
THOMAS THOMAS
CITY MANAGER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE ESTABLISHMENT OF A PURCHASE ORDER TO
FIRE ETC FOR THE PURCHASE OF 38 SELF-CONTAINED
BREATHING APPARATUSES (SCBA) AND RELATED COMPONENTS
FOR THE CITY OF COMPTON FIRE DEPARTMENT ($446,996.00)
WHEREAS, the Compton Fire Department (CFD) responds to over 12,000 incidents each year, including fires, vehicle accidents, medical and other emergencies; and
WHEREAS, firefighters are made vulnerable to harmful exposure in the course of their assigned activities; and
WHEREAS, respiratory protective devices provided for and used by firefighters in structural firefighting activity shall be limited to those types classified as self-contained breathing apparatus (SCBA), and combination breathing apparatus of the supplied-air positive-pressure type; and
WHEREAS, respiratory protective devices provided for and used by fire fighters shall be equipped with an automatic device that produces an audible signal to warn the user that the remaining service time of the unit has been reduced to 30%; and WHEREAS, Compton’s SCBA’s have surpassed their service life of 15 years, parts and service are no longer available; and
WHEREAS, Sourcewell (a State of Minnesota local government agency and service cooperative that offers cooperative procurement solutions to its members) was relied upon to facilitate the RFP process; and RFP (#032620) was published on January 23, 2020 for “Firefighting Personal Protective Equipment, Apparel and Accessories, with Related Cleaning and Maintenance Equipment”; and
WHEREAS, the list of all awarded proposals was made publicly available on the Sourcewell Procurement Portal on March 26, 2022; and
Proposals were received from the following:
Artic Compressor, LLC Morooka USA, LLC
Bauer Compressors, Inc. Motion Industries, Inc
Draeger, Inc. ( Fire-ETC) Municipal Emergency Services Inc.
Dry Gear Solutions Ricocet Manufacturing Company, Inc
Safedesign Apparel Ltd.
Fire-Dex LLC
Guillevin International Co.
Haix North America
Innotex Corp.
LN Curtis & Sons
LION First Responder PPE
Safeware, Inc.
Sea-Western Inc
Veridian Limited
W W Grainger, Inc
WHEREAS, although multiple vendors were awarded a contract, Draeger and LN Curtis were the only 2 vendors specializing in SCBA’s; and WHEREAS, Fire Department Personnel were given the opportunity to evaluate the breathing apparatus from both vendors and based on the needs of the department; and WHEREAS, based upon bids received and reviewed, it has been determined that Drager, Inc. submitted the most responsive, complete and cost-effective bid to meet the needs of the Fire Department; and
WHEREAS, Fire ETC is a Southern California regional distributor for Drager; and Resolution No. ________
WHEREAS, funding for this expenditure have been budgeted in the Fire Department’s 2022-2023 Fiscal Year Budget in Account Number 1001-690-000-4240.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the bid/proposal of Drager, Inc. for Four Hundred Forty-Six Thousand Nine Hundred and Ninety-Six Dollars ($446,996.00) is hereby accepted.
SECTION 2. That the City Manager is hereby authorized to establish a purchase order to Fire ETC. in the amount of Four Hundred Forty-Six Thousand Nine Hundred and Ninety-Six Dollars ($446,996.00).
SECTION 3. The funds for this expenditure, in the amount of ($446,996.00) will be available in the Department’s 2022-2023 Fiscal Year budget in Account Number 1001- 690-000-4240.
SECTION 4. That a copy of this Resolution shall be forwarded to the offices of the City Manager, City Attorney, City Clerk and the Fire Department.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ______ day of _____________, 2023.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested to by the City Clerk, at a regular meeting thereof held on the ______ day of _________________, 2023.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERSABSENT: COUNCIL MEMBERS- _____________________________________
CITY CLERK OF THE CITY OF COMPTON