Members of the public may address the City Council on any item shown on the agenda or matter of the Council’s authority after completion of “Request to Address the Council Form” available in the lobby of the Council Chambers or in the City Clerk’s office. This form must be completed 15 minutes prior to the scheduled meeting time. Pursuant to Section 54957.5 of the California Government Code, Any writings (Except for those writings which are exempt from disclosure) which are
distributed to all or a majority of the members of the City Council are available for public inspection in the lobby of the City Council Chambers and in the office of the City Clerk during regular business hours.
COMPTON CITY COUNCIL
AGENDA
01/02/2024
5:30 PM
CITY COUNCIL CHAMBERS
205 SOUTH WILLOWBROOK AVE
COMPTON, CA 90220
OPENING
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS
-2- City Council Agenda 1/2/2024
5:30 PM
REGULAR AGENDA
REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES AND
CITY COUNCIL
1. REMOVAL OF OFFICERS, COUNCIL MEMBERS, BOARDS/COMMISSIONS AND
COMMITTEES
FEDERAL GRANTS ADVISORY BOARD (CMC SECTION 2-14.1) -
(Louisa McCrary)
PUBLIC SAFETY COMMISSION (CMC SECTION 2-9)
2. APPOINTMENT(S) OF OFFICERS, COUNCIL MEMBERS,
BOARDS/COMMISSIONS AND COMMITTEES
FEDERAL GRANTS ADVISORY BOARD (CMC SECTION 2-14.1)
(Councilmember Jonathan Bowers)
PUBLIC SAFETY COMMISSION (CMC SECTION 2-9)
NEW BUSINESS
3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE ORDER WITH MAJOR LEAGUE INFIELDS, INC. TO PROVIDE MAINTENANCE
SERVICES FOR THE DODGERS DREAMFIELDS AT GONZALES PARK IN AN
AMOUNT NOT TO EXCEED TWENTY-EIGHT THOUSAND SEVEN HUNDRED DOLLARS ($28,700)
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE ORDER
FOR THE STATE WATER RESOURCES CONTROL BOARD FOR THE ANNUAL
WASTE DISCHARGE PERMIT FEES IN AN AMOUNT NOT TO EXCEED
TWENTY THOUSAND EIGHTY-FIVE DOLLARS ($20,085.00).
5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO THE
GARLAND COMPANY, INC FOR THE PROCUREMENT OF ROOFING
MATERIALS FOR FIRE STATION #1 AND FIRE STATION #3 ROOFING PROJECTS ($206,938.15)
-3- City Council Agenda 1/2/2024
5:30 PM
COUNCIL COMMENTS
ADJOURNMENT
NEXT REGULAR MEETING: 1/9/2024 5:30:00 PM
Visit our website at http://www.comptoncity.org
January 2, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: PUBLIC WORKS STREET MAINTENANCE DEPARTMENT
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE
ORDER WITH MAJOR LEAGUE INFIELDS, INC. TO PROVIDE
MAINTENANCE SERVICES FOR THE DODGERS DREAMFIELDS AT
GONZALES PARK IN AN AMOUNT NOT TO EXCEED TWENTY-EIGHT
THOUSAND SEVEN HUNDRED DOLLARS ($28,700)
SUMMARY
The adoption of this resolution will authorize the City Manager to establish a purchase order with Major League Infields, Inc. to provide maintenance services for the Dodgers Dreamfields at Gonzales Park in an amount not to exceed Twenty-Eight Thousand Seven Hundred Dollars ($28,700).
BACKGROUND
The Los Angeles Dodgers Foundation (LADF) builds Dodgers Dreamfields to give families in neighborhoods across Los Angeles safe havens and points of pride. The addition of revitalized baseball and softball fields contributes to existing green spaces, promotes physical activity, and increases opportunities for play in underserved communities.
To date, the LADF has spent over $19.6 million building 60 Dodgers Dreamfields and has plans to complete an additional 15 fields to commemorate the 75th anniversary of the Dodgers’ move to Los Angeles, which will be held in 2033. The goal of the Dodgers Dreamfields program is to provide a safe place for youth to conduct positive recreational activities in their own neighborhoods.
The LADF paired with the City of Compton to construct a Dodgers Dreamfields complex at Gonzales Park. The renovations vastly improved the playing conditions, safety and enhanced the overall enjoyment by park patrons and the community. Preserving these improvements requires regular maintenance of the baseball fields to keep the fields and adjacent areas in a safe and operational manner.
On July 26, 2022, Major League Infields, Inc. was awarded a one-year contract to provide maintenance services for the Dodgers Dreamfields location. The contract with Major League Infields, Inc. expired on June 30, 2023. Since that time, Major League Infields, Inc. has continued to provide essential maintenance services and will continue these services until a new contract is established.
3. Staff Report – Resolution Authorizing P.O.
Major League Infields, Inc. – Maintenance Services Dodgers Dreamfields January 2, 2024, page 2
On September 13, 2023, a Request for Proposal (RFP) for Athletic Field Maintenance Services for the Dodgers Dreamfields at Gonzales Park was initiated and the RFP closed on October 2, 2023.
STATEMENT OF THE ISSUE
Major League Infields, Inc. has provided maintenance services at the Dodgers Dreamfields at Gonzales Park. The monthly charge for maintenance services is Four Thousand One Hundred Dollars ($4,100.00). The requested amount of Twenty-Eight Thousand Seven Hundred Dollars ($28,700.00) will pay for outstanding invoices and maintenance services until the RFP process is complete and a contract is established.
Pursuant to Resolution No. 25,001, adopted by the City Council on April 23, 2019, the City Manager is authorized to expend up to $25,000.00 to any one single vendor in a fiscal year; however, the City has reached the threshold for Major League Infields, Inc. for Fiscal Year 2023-2024 and the Public Works Street Maintenance Department (Department) was unable to pay for essential maintenance services and outstanding invoices due to the vendor. Therefore, City Council’s approval is required for this item.
FISCAL IMPACT
Funds are available in the Department’s Fiscal Year 2023-2024 Budget for this expenditure in the following account:
Account Description Amount
1001-720-PK0-4266 Contract Services $28,700.00
ALTERNATIVE
No other alternative is being proposed.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution.
DAMION TIMMONS
STREET SUPERINTENDENT
Staff Report – Resolution Authorizing P.O.
Major League Infields, Inc. – Maintenance Services Dodgers Dreamfields January 2, 2024, page 3
APPROVED FOR FORWARDING:
WILLIE HOPKINS JR.
CITY MANAGER
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE
ORDER WITH MAJOR LEAGUE INFIELDS, INC. TO PROVIDE
MAINTENANCE SERVICES FOR THE DODGERS DREAMFIELDS AT
GONZALES PARK IN AN AMOUNT NOT TO EXCEED TWENTY-EIGHT
THOUSAND SEVEN HUNDRED DOLLARS ($28,700)
WHEREAS, the Los Angeles Dodgers Foundation (LADF) paired with the City of Compton to construct a Dodgers Dreamfields at Gonzales Park; and WHEREAS, the renovations improved the playing conditions and provided a safe place for youth to conduct positive recreational activity in their own neighborhood; and WHEREAS, preserving the improvements requires regular maintenance of the baseball fields to keep the fields and adjacent areas in a safe and operational manner; and
WHEREAS, the Major League Infields, Inc. has provided maintenance services for the Dodgers Dreamfields location for a monthly charge of Four Thousand One Hundred Dollars ($4,100.00). The requested amount of Twenty-Eight Thousand Seven Hundred Dollars ($28,700.00) will pay for outstanding invoices and services rendered; and WHEREAS, pursuant to Resolution No. 25,001, adopted by the City Council on April 23, 2019, the City Manager is authorized to expend up to $25,000.00 to any one single vendor in a fiscal year; and
WHEREAS, the City has reached the threshold for Major League Infields, Inc. for Fiscal Year 2023-2024 and City Council’s approval is required for this item; and WHEREAS, the Public Works Street Maintenance Department has funds available in the Fiscal Year 2023-2024 Budget for this expenditure in the following account:
Account Description Amount
1001-720-PK0-4266 Contract Services $28,700.00
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager is hereby authorized to establish a purchase order with Major League Infields, Inc. from Account Number 1001-720-PK0-4266 (Contract Services) to provide maintenance services at the Dodgers Dreamfields at Gonzalez Park in an amount not to exceed Twenty-Eight Thousand Seven Hundred Dollars ($28,700.00).
Section 2. That funds for this expenditure are allocated in the Department’s Fiscal Year 2023-2024 Budget in Account Number 1001-720-PK0-4266 (Contract Services).
Section 3. That a copy of this Resolution shall be filed in the offices of the City Clerk, City Manager, City Controller, City Attorney and Public Works Street Maintenance Department.
Section 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of _________________, 2024.
Resolution No. __________
MAYOR OF THE CITY OF COMPTON
ATTEST:
____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF COMPTON )
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council of the City of Compton, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on this ________ day of ___________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERSNOES: COUNCILMEMBERSABSTAIN: COUNCILMEMBERSABSENT: COUNCILMEMBERS- ___________ ___
CITY CLERK OF THE CITY OF COMPTON
January 2, 2024
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE
ORDER FOR THE STATE WATER RESOURCES CONTROL BOARD
FOR THE ANNUAL WASTE DISCHARGE PERMIT FEES IN AN
AMOUNT NOT TO EXCEED TWENTY THOUSAND EIGHTY-FIVE
DOLLARS ($20,085.00).
SUMMARY
This Resolution authorizes the City Manager to establish a purchase order for the State Water Resources Control Board for the annual Waste Discharge permit fees in an amount not to exceed Twenty Thousand Eighty-Five Dollars ($20,085.00).
BACKGROUND
Wastewater is water that contains waste from residential, commercial, and industrial processes. Municipal wastewater contains sewage, gray water (i.e. water from sinks and showers), and sometimes industrial wastewater from small industries. Large industries, such as refineries, also generate wastewater and discharge separately from municipal wastewater. Typical discharge types includes domestic or municipal wastewater, food processing related wastewater, and industrial wastewater.
The primary purpose of Waste Discharge requirements is to regulate wastewater that is discharged to land. This regulation is put in place to protect the recreational use and drinking water supplies of surface waters and groundwater supplies, and to ensure the protection of fish habitat, other aquatic organisms, and wildlife.
The National Pollutant Discharge Elimination System (NPDES) program regulates wastewater discharges to surface waters. NPDES permits contain specific requirements that limit the pollutants in discharges and require monitoring to ensure that the discharges meet those requirements.
California Water Code sections 13260 and 13269 allow the State Water Board to collect a fee to recover costs associated with the issuance, administration, reviewing, monitoring and enforcement of Waste Discharge Requirement (WDR) fees. The fee is assessed for the privilege of discharging waste that may affect the state’s surface or ground water.
4. Staff Report- State Water Resource Control Board Annual Storm Water Permit January 2, 2024
STATEMENT OF THE ISSUE
On December 5, 2023, the Public Work’s Engineering Department (Department) received an invoice associated with the City’s enrollment under the MS4 waste discharge permit program. The billing period is from 07/01/2023-06/30/2024 in the amount of $20,085.00.
The Department is responsible for completing payments for any invoices that are received under the City’s enrollment in the MS4 municipal waste discharge permit program. Once the invoices are received, the Department pays the annual fee to the State Water Resources Control Board for the Waste Discharge permit fees pursuant to its enrollment in the MS4 permit program.
Therefore, staff is requesting authorization from the City Council to approve the issuance of a purchase order to the State Water Resources Control Board for the Annual Waste Discharge permit fees in the amount of $20,085.00.
FINANCIAL IMPACT
Funds in the amount of Twenty Thousand Eighty-Five Dollars ($20,085.00) are available in the Public Work’s 2023-2024 fiscal year budget in Account No. 1001-710-000-4262.
ALTERNATIVE
There are no other alternatives that are being recommended at this time. The annual permit fees are required by Sections 13260 & 13269 of the California Water Code.
STAFF RECOMMENDATION
Staff recommends the adoption of the attached resolution, which authorizes the City Manager to establish a purchase order for the State Water Resources Control Board for the Annual Waste Discharge permit fees.
JOHN D. STRICKLAND, JR.,
DIRECTOR OF PUBLIC WORKS
APPROVED FOR FORWARDING
JEROME GROOMES
CITY MANAGER
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ESTABLISH A PURCHASE
ORDER FOR THE STATE WATER RESOURCES CONTROL BOARD
FOR THE ANNUAL WASTE DISCHARGE PERMIT FEES IN AN
AMOUNT NOT TO EXCEED TWENTY THOUSAND EIGHTY-FIVE
DOLLARS ($20,085.00)
WHEREAS, this Resolution authorizes the City Manager to establish a purchase order for the State Water Resources Control Board for the annual Waste Discharge permit fees in an amount not to exceed Twenty Thousand Eighty-Five Dollars ($20,085.00); and WHEREAS, wastewater is water that contains waste from residential, commercial, and industrial processes, and municipal wastewater contains sewage, gray water (i.e. water from sinks and showers), and sometimes industrial wastewater from small industries; and
WHEREAS, large industries, such as refineries, also generate wastewater and discharge separately from municipal wastewater, and typical discharge types includes domestic or municipal wastewater, food processing related wastewater, and industrial wastewater; and
WHEREAS, the primary purpose of Waste Discharge requirements is to regulate wastewater that is discharged to land, and this regulation is put in place to protect the recreational use and drinking water supplies of surface waters and groundwater supplies, and to ensure the protection of fish habitat, other aquatic organisms, and wildlife; and WHEREAS, the National Pollutant Discharge Elimination System (NPDES) program regulates wastewater discharges to surface waters, and NPDES permits contain specific requirements that limit the pollutants in discharges and require monitoring to ensure that the discharges meet those requirements; and WHEREAS, on December 5, 2023, the Public Work’s Engineering Department (Department) received an invoice associated with the City’s enrollment under the MS4 waste discharge permit program, and the billing period is from 07/01/2023-06/30/2024 in the amount of $20,085.00; and
WHEREAS, the Department is responsible for completing payments for any invoices that are received under the City’s enrollment in the MS4 municipal waste discharge permit program, and once the invoice is received, the Department pays the annual fee to the State Water Resources Control Board for the Waste Discharge permit fees pursuant to its enrollment in the MS4 permit program.; and WHEREAS, funds in the amount of Twenty Thousand Eighty-Five Dollars ($20,085.00) are available in the Public Work’s 2023-2024 fiscal year budget in Account No. 1001-710-000-4262.
RESOLUTION NO. ___________
PAGE 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager, upon the advice of the City Attorney, is hereby authorized to establish a Purchase Order for the State Water Control Resources Control Board in Account No. 1001-710-000-4262 in the amount of Twenty Thousand Eighty-Five Dollars ($20,085.00).
Section 2. That funds in the amount of $20,085.00, are available in the Public Works Engineering Department’s 2023-2024 Fiscal Year in Account No. 1001-710-000- 4262.
Section 3. That a copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Clerk, City Attorney, and Public Works Engineering Department.
Section 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this _______day of _____________, 2024.
_______________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
___________________________________
CITY CLERK OF THE CITY OF COMPTON
RESOLUTION NO. ___________
PAGE 3
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF COMPTON )
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held this ______ day of ________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
___________________________________
CITY CLERK OF THE CITY OF COMPTON
January 2, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: GENERAL SERVICES DEPARTMENT
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO THE GARLAND COMPANY, INC FOR THE PROCUREMENT OF
ROOFING MATERIALS FOR FIRE STATION #1 AND FIRE STATION #3 ROOFING PROJECTS ($188,125.59)
SUMMARY
Adoption of the attached resolution will authorize the City Manager to accept the proposal and establish a purchase order to The Garland Company, Inc. in the amount of One Hundred Eighty-Eight Thousand, One Hundred Twenty-Five Dollars and Fifty-Nine Cents ($188,125.59) for the purchase of roofing material for Fire Station 1 and Fire Station 3 roofing projects and authorizing a fifteen percent (15%) contingency in the amount of Twenty Eight Thousand, Two Hundred Eighteen Dollars and Eighty-Three Cents ($28,218.83).
BACKGROUND
The City of Compton owns certain real property located at 201 South Acacia Avenue, Compton, CA 90220 [Fire Station 1] and 1133 Rosecrans Avenue, Compton, CA 90222 [Fire Station 3], currently occupied by Fire Department personnel.
The emerging roof replacement projects for Fire Station 1 and Fire Station 3 require immediate attention. The existing roofs are aging and have shown signs of significant wear and damage, requiring their replacement to ensure the safety and functionality of the facilities. Facility maintenance workers are being called upon to perform a higher number of repairs to problem areas on the roof.
On November 3, 2023, City of Compton staff, The Garland Company, and state-licensed roofing contractors inspected and evaluated the recommended repairs to the roofs for both Fire Station 1 and Fire Station 3. Multiple deficiencies were noted, and staff agreed that any temporary repair to the roof might be the quickest solution but not the most efficient. Staff intends to administer the repairs to ensure the safety and structural integrity of the facilities, prevent water leaks and possible damage to the interior of the buildings, enhance the energy efficiency, and reduce maintenance costs by installing new roofing materials.
5. Staff Report – Resolution 2023-24 FY Budget
Authorizing P.O. to The Garland Company, Inc.
January 2, 2024 Page 2 of 2
STATEMENT OF THE ISSUE
Staff is working with The Garland Company and state-licensed roofing contractors to prepare a recommendation to rehabilitate the entire roof rather than patching or adding additional layers. The Garland Company has provided a proposal for the purchase of the construction material.
To ensure the city is receiving the most cost-effective delivery method for roofing materials, this roofing project will be split into two portions: construction and the purchase of roofing materials. The Garland Company has submitted a proposal in the amount of One Hundred Eighty-Eight Thousand One Hundred Twenty-Five Dollars and Fifty-Nine Cents ($188,125.59) to purchase roofing materials utilizing the California Multiple Awards Schedule (CMAS) Contract 4-20-56-0006B. Separating the construction and materials portion ultimately controls the cost of materials and avoids contractor markups, overruns, and costly change orders. This process has benefited this City and many other Cities throughout the State of California.
The Garland Company was awarded a multi-year contract by the State of California Multiple Award Schedules Unit (CMAS) to provide general building and construction materials to members throughout California. This procurement method complies with the City of Compton’s purchasing policies per The Compton Municipal Code section 4-11- 7(c). The City Council can find that it is more beneficial and economical to utilize the CMAS cooperatively purchased contract with The Garland Company, as opposed to conducting a local bid process.
The City’s purchasing and contract policies are set forth in the City Municipal Code. The cost for goods or services to be purchased dictates how they are to be procured through an informal or formal bidding process. The Compton Municipal Code section 4-11.7(c) Exceptions to Competitive Bidding Requirements lists certain exemptions from the bidding process, including purchases of contract supplies, materials, equipment or services entered into with another governmental or quasi-governmental entity.
A review of the State’s procurement process satisfies the City’s procurement requirements; thus, utilizing the State’s agreements allows the City to capitalize on pricing that would not be available if staff conducted a separate Request for Quotes process for the roofing material.
FISCAL IMPACT
The estimated amount for roofing material cost is One Hundred Eighty-Eight Thousand One Hundred Twenty-Five Dollars and Fifty-Nine Cents ($188,125.59) and staff recommends a fifteen percent (15%) contingency in the amount of Twenty-Eight Thousand Two Hundred Eighteen Dollars and Eighty-Three Cents ($28,218.83) for a total not to exceed Two Hundred Sixteen Thousand Three Hundred Forty-Four Dollars and Forty-Two Cents ($216,344.42). Funds for this expenditure are available in the General Staff Report – Resolution 2023-24 FY Budget
Authorizing P.O. to The Garland Company, Inc.
January 2, 2024 Page 3 of 3
Services 2023-2024 Fiscal Year Budget utilizing the American Rescue Plan Act Funds (ARPA) in Account No. 2810-640-GEN-4300.
RECOMMENDATION
Based on the significance of the emerging roof replacement projects, staff recommends that the City Council adopt the attached Resolution.
NEBRASKA JONES
DIRECTOR OF GENERAL SERVICES
APPROVED FOR FORWARDING:
JEROME GROOMES
CITY MANAGER
Attachment: Proposed Resolution
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO THE GARLAND COMPANY, INC FOR THE PROCUREMENT OF
ROOFING MATERIALS FOR FIRE STATION #1 AND FIRE STATION #3 ROOFING PROJECTS ($188,125.59)
WHEREAS, the certain real property located at 201 South Acacia Avenue, Compton, CA 90220 [Fire Station 1] and 1133 Rosecrans Avenue, Compton, CA 90222 [Fire Station 3], currently occupied by Fire Department personnel, and WHEREAS, the General Services Department is responsible for maintaining the City’s administrative buildings, parks, fire stations, service yards, and leased properties; and
WHEREAS, the emerging roof replacement projects for Fire Station 1 and Fire Station 3 require immediate attention; and
WHEREAS, On November 3, 2023, City of Compton staff, The Garland Company, and state-licensed roofing contractors inspected and evaluated the recommended repairs to the roofs for both Fire Station 1 and Fire Station 3; and WHEREAS, The Garland Company was awarded a multi-year contract by the State of California Multiple Award Schedules Unit (CMAS) to provide general building and construction materials to members throughout California; and WHEREAS, the roofing material purchase is being made through the State of California’s (“State”) “Statewide Contract” agreements for Construction-Roofing Material, issued by the Department of General Services Procurement Division who conducted a formal Request for Proposals (“RFP”) process that identified a number of vendors to meet the needs of their departments and Subsection B “Local Government Agencies” of Section 2. “Contract Usage/Rules” of each agreement contains language that allows local government agencies to also utilize their agreements; and WHEREAS, the Compton Municipal Code section 4-11.7(c) lists certain exemptions from the bidding process, including purchases of contract supplies, materials, equipment or services entered into with another governmental or quasi-governmental entity; a review of the State’s procurement process satisfies the City’s procurement requirements; thus, utilizing the State’s agreements allows the City to capitalize on pricing that would not be available if staff conducted a separate Request for Quotes process for the roofing material; and
WHEREAS, to ensure the city is receiving the most cost-effective delivery method for roofing materials, this roofing project will be split into two portions: construction and the purchase of roofing materials; and
WHEREAS, The Garland Company has provided a proposal for the purchase of the construction material in the amount of One Hundred Eighty-Eight Thousand One Hundred Twenty-Five Dollars and Fifty-Nine Cents ($188,125.59); and WHEREAS, staff is requesting authorization of a fifteen percent (15%) contingency in the amount of Twenty-Eight Thousand Two Hundred Eighteen Dollars and EightyThree Cents ($28,218.83); and WHEREAS, funds for Fiscal Year 2023-2024 in the amount of Two Hundred Sixteen Thousand Three Hundred Forty-Four Dollars and Forty-Two Cents ($216,344.42) are available in the 2023-2024 Fiscal Year budget in the following Account Number:
Account No. Fund Description Amount
2810-640-GEN-4300 ARPA Funds Material Purchase $188,125.59 2810-640-GEN-4300 ARPA Funds 15% Contingency $28,218.83 Resolution No. __________
WHEREAS, staff is requesting the ability to efficiently manage this demand by requesting to issue purchase orders for the roofing materials and fifteen percent (15%) contingency to The Garland Company in an amount not to exceed Two Hundred Sixteen Thousand Three Hundred Forty-Four Dollars and Forty-Two Cents ($216,344.42).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager is hereby authorized to issue a purchase order to The Garland Company in the amount of One Hundred Eighty-Eight Thousand One Hundred Twenty-Five Dollars and Fifty-Nine Cents ($188,125.59) from Account Number 2810-640-GEN-4300.
SECTION 2. That a fifteen percent (15%) contingency in the amount of TwentyEight Thousand Two Hundred Eighteen Dollars and Eighty-Three Cents ($28,218.83) is hereby authorized.
SECTION 3. That funds in the amount not to exceed Two Hundred Sixteen Thousand Three Hundred Forty-Four Dollars and Forty-Two Cents ($216,344.42) are available in the 2023-2024 Fiscal Year budget in Account Number 2810-640-GEN-4300.
SECTION 4. That a copy of this Resolution shall be filed in the offices of the City Manager, City Attorney, City Controller, City Clerk, and the General Services Department.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of _______________, 2024.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the _______ day of ____________________, 2024.
Resolution No. __________
That said Resolution was adopted by the following vote to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSENT: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERS- ____________________________________
CITY CLERK OF THE CITY OF COMPTON
THE GARLAND COMPANY, INC.
HIGH PERFORMANCE ROOFING AND FLOORING SYSTEMS
3800 EAST 91ST. STREET • CLEVELAND, OHIO 44105-2197
PHONE: (216) 641-7500 • FAX: (216) 641-0633
NATIONWIDE: 1-800-321-9336
November 8, 2023
Triphenia Simmons
Nebraska Jones
Erika Arteaga
City of Compton
PROJECT PROPOSAL
Re: Fire Station #1, #3 Roof Material Cost Proposal
We are pleased to provide the following quotation for roofing materials. The following materials shall be purchased utilizing the California Multiple Awards Schedule (CMAS).
Contract #: 4-20-56-0006B
Overall Material: Fire Station #1, #3
City of Compton
Material Amount Unit Size Cost Total
Dura Walk FC Primer 4 3 Gal $543.00 $2,172.00
Dura Walk Base Coat WC 20 5 Gal $658.00 $13,160.00
Dura Walk Top Coat WC 19 5 Gal $844.00 $16,036.00
Greenlock Structural XL 6 20 Oz Tube $35.00 $210.00
RMER Seal 56 Roll $346.00 $19,376.00
RMER Span 10750 Sq. Ft. $9.75 $104,812.50
RMER SS Flat Stock 60 Sheet $152.00 $9,120.00
Tuff Stuff Natural White 25 Tube $21.00 $525.00
Material Cost $165,411.50
Tax $15,714.09
Shipping Cost $7,000.00
Overall Total $188,125.59