Members of the public may address the City Council on any item shown on the agenda or matter of the Council’s authority after completion of “Request to Address the Council Form” available in the lobby of the Council Chambers or in the City Clerk’s office. This form must be completed 15 minutes prior to the scheduled meeting time. Pursuant to Section 54957.5 of the California Government Code, Any writings (Except for those writings which are exempt from disclosure) which are
distributed to all or a majority of the members of the City Council are available for public inspection in the lobby of the City Council Chambers and in the office of the City Clerk during regular business hours.
COMPTON CITY COUNCIL
AGENDA
03/12/2024
5:30 PM
CITY COUNCIL CHAMBERS
205 S. WILLOWBROOK AVE
COMPTON, CA 90220
OPENING
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
ROLL CALL
COMMENDATORY RESOLUTIONS/PRESENTATIONS
1. PRESENTATION: COMPTON FIRE DEPARTMENT - COMMUNITY EMERGENCY RESPONSE TEAM (CERT TRAINING) Councilwoman Duhart
2. POWERPOINT PRESENTATION: SISTER CITY - SEYCHELLES –
(Councilmember Andre Spicer)
-2- City Council Agenda
3/12/2024 5:30 PM
PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS
REGULAR AGENDA
REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES AND
CITY COUNCIL
3. APPOINTMENT(S) OF OFFICERS, COUNCIL MEMBERS,
BOARDS/COMMISSIONS AND COMMITTEES
EMERGENCY STANDBY COUNCIL MEMBERS (CMC SECTION
2-4.11) - Mayor and City Council
NEW BUSINESS
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE GENERAL SERVICES DEPARTMENT 2023-2024 FISCAL YEAR BUDGET TO APPROPRIATE $28,950.00 FROM THE INSURANCE
RECOVERY FUND AND ISSUE A PURCHASE ORDER TO CEVAC FACILITIES SERVICES FOR THE EMERGENCY REPLACEMENT OF TWO (2) SEWER PUMPS LOCATED AT COMPTON CITY HALL ($28,950.00)
5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON SETTING
THE SALARY RANGE FOR THE SECURITY SERVICES SUPERVISOR
CLASSIFICATION
6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO L.N.
CURTIS & SONS FOR THE PURCHASE OF FIREFIGHTING EQUIPMENT AND
RESCUE TOOLS WITH RELATED SUPPLIES AND ACCESSORIES TO FURNISH THE FOUR (4) NEW FIRE ENGINES AND ONE (1) LADDER TRUCK FOR THE CITY OF COMPTON FIRE DEPARTMENT ($499,461.94)
COUNCIL COMMENTS
ADJOURNMENT
NEXT REGULAR MEETING: 3/19/2024 5:30PM
Visit our website at http://www.comptoncity.org
March 6, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: NEBRASKA JONES
GENERAL SERVICES DIRECTOR
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE GENERAL SERVICES DEPARTMENT 2023-2024
FISCAL YEAR BUDGET TO APPROPRIATE $28,950.00 FROM THE
INSURANCE RECOVERY FUND AND ISSUE A PURCHASE ORDER TO
CEVAC FACILITIES SERVICES FOR THE EMERGENCY
REPLACEMENT OF TWO (2) SEWER PUMPS LOCATED AT COMPTON
CITY HALL ($28,950.00)
SUMMARY
Adoption of the attached resolution will amend the General Services 2023-2024 Fiscal Year Budget and authorize the City Manager to establish a purchase order to Cevac Facilities Services in the amount of Twenty-Eight Thousand Nine Hundred Fifty Dollars and Zero Cents ($28,950.00) for the replacement of two (2) sewer pumps located at Compton City Hall.
BACKGROUND
The City of Compton owns certain real property located at 205 South Willowbrook Avenue, known as Compton City Hall. City staff examined the sewer pumps located in the mechanical room on the basement floor and determined that the sewer pumps were malfunctioning due to improper disposal of hygiene products. Prioritizing the replacement of the sewer pumps is essential for the effective management of wastewater, ensuring the smooth operation of the restrooms.
Staff obtained quotes from Cevac Facilities Services, Mr. Rooter Plumbing, and Rescue Rooter to replace the two (2) existing sewer pumps.
The following vendors provided quotes for repairs:
CONTRACTOR AMOUNT
Cevac Facilities Services $28,950.00
Mr. Rooter Plumbing $35,260.56
Rescue Rooter $56,300.00
4. Staff Report – Purchase Order
Cevac Facilities Services - ($28,950.00)
March 6, 2024 Page 2 of 3
STATEMENT OF THE ISSUE
The sewer pumps are crucial in maintaining the functionality and efficiency of city infrastructure. They are vital components of wastewater management systems, facilitating the smooth transportation of sewage from lower to higher elevations and ensuring the proper functioning of municipal sewage systems.
On December 20, 2024, staff inspected the sewer pumps on the basement floor at Compton City Hall and determined that the pumps were malfunctioning. Replacing the sewer pumps is critical and should commence as soon as possible to prevent backups and overflows. Without proper pump functionality, sewage may accumulate, leading to blockage, spills, and potential environmental hazards. The maintenance team has temporarily shut down the men’s and women’s restrooms in the basement to reduce the potential overflow risks. A properly functioning sewer pump is required to reduce public health and safety risks. Effective wastewater removal prevents the spread of diseases, safeguarding the well-being of Compton City Hall personnel and visitors.
Staff reviewed quotes and has determined that Cevac Facilities Services is the most responsible vendor for this project and requests that this item be approved by an emergency measure for the preservation of public, health, safety, and welfare.
Compton City Charter Section 1409 states, contracts likewise may be let without advertising for bids, if such work shall be deemed by the City Council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by motion passed by at least four affirmative votes and containing a declaration of the facts constitution such urgency.
ALTERNATIVE
No other alternative is offered at this time.
FISCAL IMPACT
Insurance recovery funds were provided by Lexington Insurance Company in the amount of $655,254.52 for claim 2660846043US and were deposited into the insurance recovery account number 1001-000-000-3751 on January 16, 2024. Staff has identified that repairs for certain projects through the insurance restitution have been completed, and/or other funds have been selected for those projects, therefore, creating an opportunity to redirect funding to City facilities with a critical need to reduce property damage and health and safety risks.
Staff Report – Purchase Order
Cevac Facilities Services - ($28,950.00)
March 6, 2024 Page 3 of 3
Upon approval of this resolution City Council will authorize the department to amend the budget appropriation as follows:
Increase in Revenue Appropriation:
Account No. Description Amount
1001-000-000-3751 Insurance Recovery $28,950.00
1004-000-000-3920 Contributions From Other Funds $28,950.00 Increase in Expenditure Appropriation:
Account No. Description Amount
1004-600-000-4300 Capital Outlay $28,950.00
1001-610-000-4290 Contributions To Other Funds $28,950.00 Funds in the amount not to exceed Twenty-Eight Thousand Nine Hundred Fifty Dollars and Zero Cents ($28,950.00) for this expenditure will be available in the FY 2023-2024 Budget in Account No. 1004-600-000-4300 upon Mayor and City Council approval of the attached resolution.
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution.
WILLIE A. HOPKINS
CITY MANAGER
Attachment: Proposed Resolution
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE GENERAL SERVICES DEPARTMENT 2023-2024 FISCAL YEAR BUDGET TO APPROPRIATE $28,950.00 FROM THE INSURANCE
RECOVERY FUND AND ISSUE A PURCHASE ORDER TO CEVAC FACILITIES SERVICES FOR THE EMERGENCY REPLACEMENT OF TWO (2) SEWER PUMPS LOCATED AT COMPTON CITY HALL ($28,950.00)
WHEREAS, the City of Compton owns certain real property located at 205 South Willowbrook Avenue, known as Compton City Hall, and is responsible for maintaining the City’s administrative buildings, parks, fire stations, service yards, and leased properties; and
WHEREAS, on December 20, 2024, staff inspected the sewer pumps located on the basement floor and determined that the pumps were malfunctioning due to improper disposal of hygiene products; and
WHEREAS, replacing the sewer pumps is critical and should commence as soon as possible to prevent backups and overflows; without proper pump functionality, sewage may accumulate, leading to blockage, spills, and potential environmental hazards; and WHEREAS, the City of Compton Risk Management Division received restitution for claim number 2660846043US in the amount of $655,254.52, which was deposited into the City of Compton Insurance Recover Account No. 1001-000-000-3751 on January 16, 2024, and
WHEREAS, staff has identified that repairs for certain projects through the insurance reimbursement claim have been completed, and/or other funds have been selected for those projects, therefore, creating an opportunity to redirect funding to City facilities with a critical need to reduce property damage and health and safety risks, and WHEREAS, the General Services Department solicited bids for two (2) sewer pumps, and the following quotes were received from Cevac Facilities Services, Mr. Rooter Plumbing, and Rescue Rooter; and
CONTRACTOR AMOUNT
Cevac Facilities Services $28,950.00
Mr. Rooter Plumbing $35,260.56
Rescue Rooter $56,300.00
WHEREAS, staff has reviewed the quotes and has determined Cevac Facilities Services is the most responsible vendor for this project and requests that this item be approved by an emergency measure; and
WHEREAS, the General Services Department is requesting to amend the 2023- 2024 Fiscal Year budget to appropriate and to transfer funds from the Insurance Recovery Account No. 1001-000-000-3751 to the General Services Department Capital Outlay Account No. 1004-600-000-4300; and
WHEREAS, upon approval of this resolution, expenditures for this project will be allocated in Account No. 1004-600-0000-4300 in the amount not to exceed Twenty-Eight Thousand Nine Hundred Fifty Dollars and Zero Cents ($28,950.00); and WHEREAS, per the Compton City Charter Section 1409, this item may be approved by an emergency measure immediately necessary for the preservation of the public, health, safety, and welfare; and
Compton City Charter Section 1409 states, contracts likewise may be let without advertising for bids, if such work shall be deemed by the City Council to be of urgent necessity for the preservation of life, health or property, and shall be authorized by motion passed by at least four affirmative votes and containing a declaration of the facts constitution such urgency.
Resolution No. __________
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Council will authorize the General Services department to amend the budget appropriation as follows:
Increase in Revenue Appropriation:
Account No. Description Amount
1001-000-000-3751 Insurance Recovery $28,950.00
1004-000-000-3920 Contributions From Other Funds $28,950.00 Increase in Expenditure Appropriation:
Account No. Description Amount
1004-600-000-4300 Capital Outlay $28,950.00
1001-610-000-4290 Contributions To Other Funds $28,950.00 Section 2. That the City Manager is hereby authorized to establish a purchase to Cevac Facilities Services in the amount not to exceed Twenty-Eight Thousand Nine Hundred Fifty Dollars and Zero Cents ($28,950.00) from account number 1004-600-000- 4300.
Section 3. That a copy of this Resolution shall be filed in the offices of the City Manager, City Attorney, City Controller, City Clerk, and the General Services Department.
Section 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of _________________, 2024.
MAYOR OF THE CITY OF COMPTON
ATTEST:
____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF COMPTON )
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council of the City of Compton, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on this ________ day of ___________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERSNOES: COUNCILMEMBERSABSTAIN: COUNCILMEMBERSABSENT: COUNCILMEMBERS- ___________ ___
CITY CLERK OF THE CITY OF COMPTON
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COMPTON SETTING THE SALARY RANGE FOR THE
SECURITY SERVICES SUPERVISOR CLASSIFICATION
WHEREAS, adoption of this resolution will set the salary range for the Security Services Supervisor classification; and
WHEREAS, on March 28, 2023, the City Council adopted Resolution No. 25,811, which amended the Community Improvement Services Department budget; and
WHEREAS, this classification exercises responsibility for Parking Control and Security Officers; and
WHEREAS, even though the classification (Security Services Supervisor) was added to the Community Improvement Department budget and the salary was named, the resolution did not specify the salary range that is needed as part of the City’s Salary Schedule; and
WHEREAS, all positions in the City’s Classification Plan must be listed with the following information:
Classification Name
Salary Range
Salary Amount (Step A to Step E)
WHEREAS, there were two (2) promotional candidates that applied, tested and were placed on the Eligible List for Security Services Supervisor; and
WHEREAS, to date, a personnel action form has not been processed to place them at their proper rate of pay; and
WHEREAS, in order for this error to be corrected, it is necessary to set the salary range for Security Services Supervisor as follows:
Security Services Supervisor
Salary Range 139
Salary Amount $60,792.00 – $71,292.00
WHEREAS, there is no financial impact noted, as the position is included in the 2023-2024 Fiscal Year budget at the correct rate of pay.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the Salary Range for Security Services Supervisor is set at range 139.
Section 2. That the Salary Range for Security Services Supervisor be noted in the City’s Salary Schedule.
Section 4. That a certified copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Attorney, Human Resources, and the City Clerk.
Section 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
5. Resolution No. ______________
ADOPTED this _______day of ___________, 2024.
_______________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
___________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the mayor and attested by the City Clerk at a regular meeting thereof, held on the _________day of __________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERSABSENT: COUNCIL MEMBERS- ___________________________________
CITY CLERK OF THE CITY OF COMPTON
March 12, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: HUMAN RESOURCES DEPARTMENT
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COMPTON SETTING THE SALARY RANGE FOR THE SECURITY
SERVICES SUPERVISOR CLASSIFICATION.
SUMMARY
Adoption of this resolution will set the salary range for the Security Services Supervisor classification.
BACKGROUND
On March 28, 2023, the City Council adopted Resolution No. 25,811, which amended the Community Improvement Services Department budget to add the Security Services Supervisor classification. This classification exercises responsibility for Parking Control and Security Officers. Additionally, the position performs a variety of general supervisory functions supporting the department; training, coordinating and scheduling the work of Parking and Security Officers, and maintains effective coordination of security and parking operations.
Even though the classification (Security Services Supervisor) was added to the Community Improvement Department budget and the salary was named, Resolution 25,811 did not specify the salary range that is needed as part of the City’s Salary Schedule.
STATEMENT OF ISSUE
All positions in the City’s Classification Plan must be listed with the following information:
Classification Name
Salary Range
Salary Amount (Step A to Step E)
There were two (2) promotional candidates that applied, tested and were placed on the Eligible List for Security Services Supervisor. To date, a personnel action form has not been processed to place them at their proper rate of pay. In order for this error to be corrected, it is necessary to set the salary range for Security Services Supervisor as follows:
Security Services Supervisor
Salary Range 139
Salary Amount $60,792.00 – $71,292.00
Security Services Supervisor Salary Range
Staff Report
FINANCIAL IMPACT
There is no financial impact noted. The position is included in the 2023-2024 fiscal year budget at the correct salary rate.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution authorizing the City Manager to set the salary range for Security Services Supervisor at range 139.
DONALD J. GRADY
HUMAN RESOURES DIRECTOR
March 12, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: CITY OF COMPTON FIRE CHIEF
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO L. N. CURTIS & SONS FOR THE PURCHASE OF FIREFIGHTING
EQUIPMENT AND RESCUE TOOLS WITH RELATED SUPPLIES AND
ACCESSORIES TO FURNISH THE FOUR (4) NEW FIRE ENGINES AND ONE (1) LADDER TRUCK FOR THE CITY OF COMPTON FIRE
DEPARTMENT ($499,461.94)
SUMMARY
Adoption of this resolution authorizes the City Manager to issue a purchase order in the amount of Four Hundred Ninety-Nine Thousand Four Hundred Sixty-One Dollars and Ninety-Four Cents ($499,461.94) with L.N. Curtis & Sons to purchase firefighting equipment and rescue tools with related supplies and accessories to furnish the four (4) Fire Engines and one (1) Ladder Truck that were recently purchased.
BACKGROUND
The majority of the City’s Fire Engines along with the equipment currently in use are over fourteen (14) years old or older and due to the high volume of emergency responses, the costs of repair to an aging fleet are continuing to increase.
Four (4) Fire Engines and One (1) Ladder Truck were purchased in fiscal year 2022-2023 budget and are due to arrive in March of 2024. These vehicles need to be equipped with the necessary firefighting equipment & rescue tools with related supplies and accessories needed to perform the day-to-day operations.
STATEMENT OF ISSUE
Sourcewell (a State of Minnesota local government agency and service cooperative that offers cooperative procurement solutions to its members) was relied upon to facilitate the RFP process; and RFP (#040220) was published on February 13, 2020 for “Firefighting Equipment and Rescue Tools with Related Supplies and Accessories” and the list of all awarded proposals were made publicly available on the Sourcewell Procurement Portal on April 2, 2020.
Proposals were received from the following:
6. Staff Report-Resolution Authorizing the City Manager to Issue a Purchase Order to L. N. Curtis Inc. for Fire Apparatus Equipment March 12, 2024 Council Meeting
pg. 2
CET Fire Pumps MFG Laszlo Corporation
GearGrid, LLC Morooka, USA, LLC
Guillevin International Co. Motion Industries, Inc.
Harrington, Inc. Municipal Emergency Services, Inc.
Height Works, Ltd North American Fire Hose
Heracles Protection, LLC Sea-Western, Inc.
Holmatro Target Solutions Learning, LLC.
Husqvarna Professional Products, Inc. TNT Recue Systems, Inc.
Kipper Tool Company W.W. Grainger, Inc.
L.N. Curtis & Sons Whelen Engineering Company, Inc.
International Automated Systems, Inc. (IAS)
Evaluation began at the proposal opening by determining the responsiveness of each proposal. After reviewing the submitted proposals, recommendations from the Proposal Evaluation Committee are presented to the Chief Procurement Officer of Sourcewell for final review and possible award, the Compton Fire Department has the option whether to accept or deny their recommendations.
The Sourcewell Proposal Review Committee recommends award of Sourcewell Contract #040220 to:
C.E.T. Fire Pumps Mfg. LTD 040220-CET
Husqvarna Professional Products, Inc 040220-WWG
Kipper Tool Company 040220-KPP
L.N. Curtis & Sons 040220-LNC
Municipal Emergency Services, Inc. 040220-MES
Whelen Engineering Company, Inc. 040220-WHL
W.W. Grainger, Inc. 040220-WWG
Based on the information given in regard to product quality and responsiveness it is recommended that, the City purchase firefighting equipment and rescue tools with related supplies and accessories from L.N. Curtis & Sons for an amount not to exceed Four Hundred Ninety-Nine Thousand Four Hundred Sixty-One Dollars and Ninety-Four Cents ($499,461.94)
City Council approval is needed because the expenditure exceeds $25,000.00.
Staff Report-Resolution Authorizing the City Manager to Issue a Purchase Order to L. N. Curtis Inc. for Fire Apparatus Equipment March 12, 2024 Council Meeting
pg. 3
FISCAL IMPACT
The Fire Department request that a Purchase Order be issued to L.N. Curtis & Sons in the amount of Four Hundred Ninety-Nine Thousand Four Hundred Sixty-One Dollars and Ninety-Four Cents ($499,461.94)
The funds for this expenditure, is available in the Department’s 2023-2024 Fiscal Year budget in Account Number 1004-690-000-4240.
RECOMMENDATION
Staff recommends that Council adopt the attached resolution.
RONERICK SIMPSON
FIRE CHIEF
APPROVED FOR FORWARDING:
WILLIE A. HOPKINS, JR.
CITY MANAGER
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO L.N. CURTIS & SONS FOR THE PURCHASE OF FIREFIGHTING
EQUPMENT AND RESCUE TOOLS WITH RELATED SUPPLIES AND
ACCESSORIES TO FURNISH THE FOUR (4) NEW FIRE ENGINES AND ONE (1) LADDER TRUCK FOR THE CITY OF COMPTON FIRE
DEPARTMENT ($499,461.94)
WHEREAS, The Compton Fire Department (CFD) responds to over 12,000 incidents each year, including fires, vehicle accidents, medical and other emergencies; and
WHEREAS, the Fire Department’s (“Department”) apparatuses are essential for safe and efficient emergency response and operation; and WHEREAS, the Departments fire apparatuses along with the equipment currently in use are over fourteen (14) years old and due to the high volume of emergency responses, it is expected that the overall repair costs will continue to increase; and WHEREAS, four (4) new fire engines and one (1) ladder truck were purchased in fiscal year 2022-2023 budget and are due to arrive in March of 2024; and WHEREAS, these new fire apparatuses now need to be equipped with firefighting equipment and rescue tools with related supplies and accessories; and WHEREAS, Sourcewell (a State of Minnesota local government agency and service cooperative that offers cooperative procurement solutions to its members) was relied upon to facilitate the RFP process; and RFP (#040220) was published on February 13, 2020 for “Firefighting Equipment and Rescue Tools with Related Supplies and Accessories”; and
WHEREAS, the list of all awarded proposals was made publicly available on the Sourcewell Procurement Portal on March 26, 2022; and
Proposals awarded, were to the following:
C.E.T. Fire Pumps Mfg. LTD 040220-CET
Husqvarna Professional Products, Inc 040220-WWG
Kipper Tool Company 040220-KPP
L.N. Curtis & Sons 040220-LNC
Municipal Emergency Services, Inc. 040220-MES
Whelen Engineering Company, Inc. 040220-WHL
W.W. Grainger, Inc. 040220-WWG
WHEREAS, although multiple vendors were awarded a contract by Sourcewell, it has been determined by staff that L.N. Curtis & Sons meet the Departments needs to furnish all the new apparatus recently purchased by the Department; and WHEREAS, L.N. Curtis & Sons is a stocking distributor of firefighting equipment in the Western US and utilizes many HUB suppliers to assist in meeting the purchasing goals of the Department; and
WHEREAS, funding for this expenditure have been budgeted in the Fire Department’s 2023-2024 Fiscal Year Budget in Account Number 1004-690-000-4240.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Resolution No. ___________
SECTION 1. That the bid/proposal of L.N. Curtis & Sons of Four Hundred NinetyNine Thousand Four Hundred Sixty-One Dollars and Ninety-Four Cents ($499,461.94) is hereby accepted.
SECTION 2. That the City Manager is hereby authorized to issue a purchase order to L.N. Curtis & Sons in the amount of Four Hundred Ninety-Nine Thousand Four Hundred Sixty-One Dollars and Ninety-Four Cents ($499,461.94) from Account Number 1004-690- 000-4240.
SECTION 3. That the funds for this expenditure, in the amount of ($499,461.94) will be available in the Department’s 2023-2024 Fiscal Year budget in Account Number 1004-690-000-4240.
SECTION 4. That a copy of this Resolution shall be forwarded to the offices of the City Manager, City Attorney, City Clerk, City Controller’s Office and the Fire Department.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________ day of _____________, 2024.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested to by the City Clerk, at a regular meeting thereof held on the _______ day of _________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSTAIN: COUNCIL MEMBERSABSENT: COUNCIL MEMBERS- _____________________________________
CITY CLERK OF THE CITY OF COMPTON
Proposal Opening Record
Date of opening:April 2, 2020
Sourcewell posted Request for Proposal #040220, for the procurement of Firefighting Equipment and Rescue Tools with Related Supplies and Accessories, on the Sourcewell Procurement Portal [proportal.sourcewellͲmn.gov] on Thursday, February 13, 2020, and the solicitation remained in an open status within the portal until April 2, 2020, at 4:30 pm CT. The RFP required that all proposals be submitted through the Sourcewell Procurement Portal no later than 4:30 pm CT on April 2, 2020, the date and time specified in the Solicitation Schedule.
The undersigned certify that all responses received on Request for Proposal #040220 were submitted through the Sourcewell Procurement Portal, and that each Proposer’s response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule.
Responses were received from the following:
CET Fire Pumps MFG – received 4/02/20 at 1:21:23 PM GearGrid, LLC – received 4/02/20 at 12:20:53 PM Guillevin International Co. – received 4/02/20 at 10:12:45 AM Harrington, Inc. – received 4/02/20 at 11:46:58 AM Height Works, Ltd. – received 4/02/20 at 4:16:16 PM Heracles Protection, LLC – received 4/02/20 at 9:28:46 AM Holmatro – received 3/31/20 at 9:38:26 AM
Husqvarna Professional Products, Inc. – received 4/02/20 at 1:25:26 PM International Automated Systems, Inc. (IAS) – received 4/02/20 at 3:39:09 PM KIPPER TOOL COMPANY – received 4/02/20 at 4:27:35 PM L.N. Curtis & Sons – received 4/02/20 at 10:02:19 AM Laszlo Corporation – received 3/24/20 at 4:36:16 PM Morooka USA, LLC – received 4/01/20 at 1:48:59 PM Motion Industries, Inc. – received 4/02/20 at 2:28:40 PM Municipal Emergency Services, Inc. – received 3/31/20 at 1:31:19 PM NORTH AMERICAN FIRE HOSE – received 3/19/20 at 7:00:00 PM SeaͲWestern, Inc. – received 4/02/20 at 10:37:24 AM TargetSolutions Learning, LLC – received 4/02/20 at 1:58:46 PM TNT RESCUE SYSTEMS, INC. – received 4/02/20 at 10:11:28 AM W W Grainger, Inc. – received 3/31/20 at 12:33:22 PM Whelen Engineering Company, Inc. – received 3/31/20 at 12:27:59 PM
Sourcewell Page 2 of 2
The Proposals were opened electronically, and a list of all Proposers was made publicly available in the Sourcewell Procurement Portal, on April 2, 2020, at 4:35:00 PM CT. All responsive proposals were then submitted for review by the Sourcewell Evaluation Committee.
____________________________________________________________________ Chris Robinson, CPSM, Procurement ManagerCarol Jackson, Procurement Analyst
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
RFP #040220
REQUEST FOR PROPOSALS
for
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories Proposal Due Date: April 2, 2020, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than April 2, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: February 13, 2020
Pre-proposal Conference: March 4, 2020, 10:00 a.m., Central Time Question Submission Deadline: March 25, 2020, 4:30 p.m., Central Time Proposal Due Date: April 2, 2020, 4:30 p.m., Central Time Late responses will not be considered.
Opening: April 2, 2020, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
I. ABOUT SOURCEWELL AND MEMBERS
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ members across the United States and Canada. Sourcewell’s solicitation process complies with Minnesota law and policies, and results in cooperative contracting solutions from which Sourcewell’s members procure equipment, products, and services.
Cooperative contracting provides members and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. MEMBERS AND USE OF RESULTING CONTRACTS
Membership in Sourcewell is open to government and non-profit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities. Access to contracted equipment, products, or services by Members is typically through a purchase order issued directly to the applicable vendor. A Member may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Members retain the right to obtain similar equipment, products, or services from other sources.
To meet Members’ needs, public notice of this RFP has been broadly published, including notification to each state-level procurement departments for possible re-posting. As required by certain states, an Appendix of Members is included in this RFP and can be found in the Sourcewell Procurement Portal. Proof of publication will be available at the conclusion of the solicitation process.
For Canadian entities: This RFP is intended to include municipalities and publicly-funded academic institutions, school boards, health authorities, and social services (MASH sectors); including members of the Rural Municipalities of Alberta (RMA), and their represented Associations: Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), and Association of Manitoba Municipalities (AMM).
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
II. EQUIPMENT, PRODUCTS, AND SERVICES
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories, to include:
a. Equipment, tools, supplies, and accessories used for all types of fire and rescue service, including structural firefighting, wildland firefighting, technical rescue, aircraft rescue, HazMat, and EMS, including, but not limited to:
i. Firefighting water flow equipment including hoses, adaptors, monitors, nozzles, valves, racks, rollers, and wrenches;
ii. Fire pumps including skid units, portable pumps, compressed air foam systems (CAFS);
iii. Firefighting suppression, retardant, and extinguishing agents including foam, dry chemicals, concentrates, and gels;
iv. Firefighting attack and rescue tools including ventilation systems, forcible entry tools, thermal imaging equipment, saws, axes, and Halligan bars; v. Extrication tools including sledges, rams, cutters, spreaders, drills, lifting bags, cushions, combo tools, and rapid stabilization struts;
vi. Technical, vertical, trench, and confined space rescue equipment including cribbing, rope, webbing, pulleys and descenders, and rescue bags; vii. Ladders including ground, extension, attic, folding, and, roof; Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
viii. Hazardous material equipment including gas detection and monitoring equipment, HazMat suits, decontamination equipment, and staging kits; ix. Wildland firefighting equipment and tools, and wildland firefighting upfits for vehicles, ATV/UTVs, or equipment;
x. Basic emergency medical supplies including respirators, gloves, wraps, dressings, kits, and emergency blankets ; and,
xi. Related tools and accessories including bags, goggles, straps, flashlights, decals, and badges.
b. Services related to the equipment described in subsections 1. a. i. – xi. above, including training, testing, maintenance or repair, installation, and warranty programs. However, this solicitation should NOT be construed to include “service-only” solutions. Proposers may include related services to the extent that these solutions are complementary to the purchase of the equipment and products being proposed.
2. The primary focus of this solicitation is on Firefighting Equipment and Rescue Tools with Related Supplies and Accessories. This solicitation should NOT be construed to include:
a. Advanced life support equipment.
3. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. Health & Safety, Medical, Surgical, and First Aid Related Equipment, Supplies, Accessories, and Services (RFP #061417);
b. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment, Accessories, and Supplies (RFP #022118);
c. Firefighting Apparatus, with Related Equipment, Accessories, and Supplies (RFP #022818); and
d. Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment (RFP #032620)
Proposers may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, or service(s) being proposed.
Generally, the solutions for Sourcewell Members are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Sourcewell Members possess the ability, either in-house or through local Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
third-party contractors, to properly install and bring to operation those equipment/products being proposed.
Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Members and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Sourcewell Members under a resulting contract.
Sourcewell desires the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and potential Members.
C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Members.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Member as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. An extension may be offered based on the best interests of Sourcewell and its members.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $15 Million; therefore, proposers Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Members. The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Members, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to Proposers able to best meet the need of Members.
Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal. Sourcewell cannot consider information that is not provided in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Members. Awards may be based on a subcategory.
4. A Proposer’s documented negative past performance with Sourcewell or its Members occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.
2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Member). However, it is permissible for vendors to sell at a price that is lower than the contracted price;
3. Stated in U.S., and Canadian dollars for Proposers intending to sell in Canada (as applicable); and
4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Member’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Members for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell. Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered.
Numerous and/or onerous exceptions that contradict Minnesota law may result in a proposal being disqualified from further review and evaluation.
To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit an Exceptions to Terms, Conditions, or Specifications Form, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s response.
V. RFP PROCESS
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that requested a copy of this RFP through the Sourcewell Procurement Portal.
Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the time for solicitation closing.
If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) Ensure the re-submitted proposal is RECEIVED through the Sourcewell Procurement Portal no later than the closing time and date shown in the Solicitation Schedule.
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.
All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise.
The closing time and date is determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.
Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.
All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete.
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
• Submitted in English.
• Valid and irrevocable for ninety (90) days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the Proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a Proposer may withdraw its proposal.
G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.
To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Members.
The award(s) will be limited to the number of offerors that Sourcewell determines is necessary to meet the needs of Sourcewell members. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Members’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Members’ anticipated needs.
• Total evaluation scores.
• The attributes of Proposers, and their equipment, products, or services, to assist Members achieve environmental and social requirements, preferences, and goals.
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. The protest must be received no later than ten (10) calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.
A protest must include the following items:
• The name, address, and telephone number of the protester; • The original signature of the protester or its representative; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the issues to be resolved;
• Identification of the legal or factual basis;
• Any additional supporting documentation; and
• Protest bond in the amount of $20,000.
Protests that do not address these elements will not be reviewed.
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Discuss any aspect of the proposal with any Proposer and negotiate with more than one Proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Members; and
• Award a contract to one or more Proposers if it is in the best interest of Members.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell determines that negotiations are complete upon execution of the resulting contract. If the Proposer submits information in response to this RFP that it believes to be trade secret materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.37, the Proposer must:
• Clearly mark all trade secret materials in its proposal at the time the proposal is submitted;
• Include a statement with its proposal justifying the trade secret designation for each item; and
• Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless Sourcewell, its agents and employees, from any judgments or damages awarded against Sourcewell in favor of the party requesting the materials, and any and all costs connected with that defense. This indemnification survives Sourcewell’s award of a contract. In submitting a proposal to this RFP, the Proposer agrees that this indemnification survives as long as the trade secret materials are in possession of Sourcewell.
Sourcewell RFP #040220
Firefighting Equipment and Rescue Tools
with Related Supplies and Accessories
Sourcewell will not consider the prices submitted by the Proposer to be proprietary or trade secret materials. Financial information provided by a Proposer is not considered trade secret under the statutory definition.
2/19/2020
Addendum No. 1
Solicitation Number: RFP 040220
Solicitation Name: Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
We offer a fire preventative and suppression product. Does this technology qualify for this RFP?
Answer 1:
Each prospective proposer must determine in its own discretion whether it is able to offer the equipment, products, and services falling within Sourcewell’s requested equipment, products, and services as described in RFP Article II., Section B (Requested Equipment, Products and Services), and meeting Sourcewell Member needs as described in RFP Article I, Section B (Members and Use of Resulting Contracts).
However, only those products within the scope of the RFP will be included in any contract awarded by Sourcewell as a result of this solicitation. Proposals are evaluated based on the criteria stated in the RFP.
Question 2:
Can we submit videos to demonstrate the capabilities of our products? Answer 2:
It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule (RFP Section V. D.), and all relevant information should be included in the proposal (RFP Section II., G.).
End of Addendum
Acknowledgement of this Addendum to RFP 040220 posted to the Sourcewell Procurement Portal on 2/19/2020, is required at the time of proposal submittal. 3/4/2020
Addendum No. 2
Solicitation Number: RFP 040220
Solicitation Name: Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
If awarded a Sourcewell contract, will we then need to secure a separate agreement to use the contract in each State?
Answer 1:
Sourcewell-awarded contracts do not require a separate agreement or contract in (or with) each State or Province. Refer to Sourcewell Contract Template Section 5 – Membership, Contract Access, and Member Requirements, and Section 6 – Member Ordering and Purchase Orders, for additional detail. A Member and Vendor may negotiate additional terms and conditions, as necessary, on a case-by-case basis as described in Sourcewell Contract Template Section 6. B. – Additional Terms and Conditions.
Question 2:
Most states have their own terms and conditions, reporting and administration fees, does a Sourcewell contract eliminate these steps?
Answer 2:
Refer to Answer 1 above.
Question 3:
If we are required to pay individual states admin fees, are we allowed to adjust their discount to cover the added costs?
Answer 3:
Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. No additional administrative fee is contemplated over and above the Sourcewell administrative fee.
Question 3:
We are a privately held company, and some of the information you are requesting we will not be able to supply. Will you still consider our offer? Answer 3:
It is left to the discretion of each proposer to determine the documentation necessary to best demonstrate their ability to serve Sourcewell members and satisfy all requirements included in the RFP and the Sourcewell Procurement Portal questionnaire tables.
Question 4:
Do you have a list of Sourcewell members so we can complete section 4? Answer 4:
Sourcewell maintains a link to the member list on the “Sourcewell for Vendors” page of the Sourcewell website [https://www.sourcewell-mn.gov/sourcewell-for-vendors]. The list is updated approximately weekly.
A link to the “Sourcewell for Vendors” page of the Sourcewell website is also found in the “Resource Materials” section of the Sourcewell Procurement Portal “Bids Homepage.”
End of Addendum
Acknowledgement of this Addendum to RFP 040220 posted to the Sourcewell Procurement Portal on 3/4/2020, is required at the time of proposal submittal. 3/19/2020
Addendum No. 3
Solicitation Number: RFP 040220
Solicitation Name: Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Will you consider granting a due date extension due to the COVID-19 pandemic? Answer 1:
Sourcewell is monitoring the circumstances presented by the COVID-19 pandemic.
Based on the remaining time allowed, and the availability of the Sourcewell Procurement Portal for 24/7 remote access with the ability of multiple account contacts to collaborate, an extension to the due date is not anticipated at this time.
End of Addendum
Acknowledgement of this Addendum to RFP 040220 posted to the Sourcewell Procurement Portal on 3/19/2020, is required at the time of proposal submittal.
COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) 040220
Entitled
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories The following advertisement was placed February 13, 2020 in Utah’s The Salt Lake Tribune, in USA Today, in South Carolina’s The State, and on the Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nyscr.ny.gov, PublicPurchase.com, and February 14, 2020 in Oregon’s Daily Journal of Commerce:
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than April 2, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered.
The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal:
72 HOUR, LLC Laszlo Corporation
A&M INDUSTRIAL, INC. Limited Enterprise, Inc.
Bayne Development Group, LLC Morooka USA, LLC
BidPrime, Inc. Motion Industries, Inc.
Bisonte Industrial USA, LLC MSA Safety Sales, LLC
Bitars Services, Inc. Municipal Emergency Services, Inc.
BTO, INC. NORTH AMERICAN FIRE HOSE
BULLDOG HOSE COMPANY, LLC NORTH RIDGE FIRE EQUIPMENT
CET Fire Pumps MFG. Optimal Leasing, LLC
CIB International, Corp. Public Safety Equipment Company, LLC Danko Emergency Equipment Sea-Western, Inc.
Ed M. Feld Equipment Co., Inc. DBA Feld
Fire Tactical Fire Equipment
Sourcewell Page 2 of 5
Evacusled, Inc. TargetSolutions Learning, LLC
Fouts Brothers, Inc. Task Force Tips, LLC
GearGrid, LLC TechnicalRescue.com, Inc.
Guillevin International Co. Tempest Technology Corp (A Leader Group Company)
Hard-Line THE STEVENS COMPANY, LTD
Harrington, Inc. The Tools Man, Inc.
Height Works, Ltd. TNT RESCUE SYSTEMS, INC.
Heracles Protection, LLC Under Pressure, Inc.
Holmatro US Fire Equipment, LLC
Husqvarna Professional Products, Inc. W W Grainger, Inc.
International Automated Systems, Inc.
(IAS) W.S. Darley & Co.
KIPPER TOOL COMPANY WFR
L.N. Curtis & Sons Whelen Engineering Company, Inc.
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on April 2, 2020 at 4:35 pm CT. Proposals were received from the following:
CET Fire Pumps MFG
GearGrid, LLC
Guillevin International Co.
Harrington, Inc.
Height Works, Ltd.
Heracles Protection, LLC
Holmatro
Husqvarna Professional Products, Inc.
International Automated Systems, Inc. (IAS)
KIPPER TOOL COMPANY
L.N. Curtis & Sons
Laszlo Corporation
Morooka USA, LLC
Motion Industries, Inc.
Municipal Emergency Services, Inc.
NORTH AMERICAN FIRE HOSE
Sea-Western, Inc.
TargetSolutions Learning, LLC
TNT RESCUE SYSTEMS, INC.
W.W. Grainger, Inc.
Whelen Engineering Company, Inc.
Proposals were reviewed by the Proposal Evaluation Committee:
Sourcewell Page 3 of 5
Greg Grunig, Sourcewell Procurement Lead Analyst
Chris Robinson, CPSM, Sourcewell Procurement Manager
Carol Jackson, Sourcewell Procurement Analyst
Craig West, Sourcewell Procurement Analyst
The findings of the Proposal Evaluation Committee are summarized as follows:
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the products and services offered in the proposal response from TargetSolutions Learning, LLC, and Morooka USA, LLC, fall outside of the Requested Equipment, Products, or Services of the RFP. All other proposals were found to be responsive and were evaluated.
C.E.T. Fire Pumps Manufacturing LTD offers a complete line of portable fire pumps with over 20 standard models to choose from including gas and diesel engines, skid mounted, trailer mounted and floating models. They have been providing sales and service in the United States and Canada for over 100 years and deliver personalized service to Sourcewell members. C.E.T. Fire Pumps offers a significant discount off list price.
Husqvarna Professional Products manufactures a full portfolio of equipment and accessories designed for wildland firefighting and forestry tree care, including chainsaws, brushcutters, string trimmers, axes, and accessories. Husqvarna has over 5,000 dealers located in the United States and Canada certified to serve Sourcewell members. They offer a solid discount from list pricing.
Kipper Tool Company is a woman-owned small business with significant past governmental contract experience. Kipper Tool has a comprehensive offering of firefighting and rescue tools. They offer pricing at a substantially discounted rate, with freight included on non-custom orders.
L.N. Curtis & Sons is a stocking distributor of firefighting equipment in the Western US. In addition to equipment sales, they offer solutions such as Curtis Force Protection, Curtis Blue Line, Firefighters Bookstore, and ECMS for service, training, and PPE care and maintenance services. Curtis utilizes many HUB suppliers to assist in meeting member purchasing goals. Curtis offers a solid discount to Sourcewell members, and purchases are supported by manufacturer warranties and available extended warranties..
Municipal Emergency Services is a national full-line first responder and public safety distributor in the United States carrying the products of over 2,000 manufacturers. MES product support includes SCBA annual test service, maintenance and training. They offer competitive pricing, with significant discounts from MSRP, and pass along manufacturer warranties on the equipment purchased.
Whelen Engineering brings a deep product offering in emergency lighting. They offer sales and service to Sourcewell members through a broad distributor network. Whelen Engineering offers solid discounts off List/MSRP pricing..
W.W. Grainger, Inc. dba Grainger North America, provides an extensive product selection, locally available inventory, prompt delivery, and ordering simplicity. They provide products and services to Sourcewell members through a network of 280 branches and 17 distribution centers. Grainger North
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America offers competitive discounted pricing, including freight, and manufacturer warranties covering all products and equipment parts.
For these reasons, the Sourcewell Proposal Review Committee recommends award of Sourcewell Contract #040220 to:
C.E.T. Fire Pumps Mfg, Ltd. 040220-CET
Husqvarna Professional Products, Inc. 040220-WWG
Kipper Tool Company 040220-KPP
L.N. Curtis & Sons 040220-LNC
Municipal Emergency Services, Inc. 040220-MES
Whelen Engineering Company, Inc. 040220-WHL
W.W. Grainger, Inc. 040220-WWG
The preceding recommendations were approved on April 29, 2020. __________________________________________
Greg Grunig, Sourcewell Procurement Lead Analyst
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Chris Robinson, CPSM, Sourcewell Procurement Manager
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Carol Jackson, Sourcewell Procurement Analyst III
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Craig West, Sourcewell Procurement Analyst II
STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #040220 for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories.
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The committee accepted, deemed responsive, evaluated, and recommended proposals for award.
Under authority granted to the Chief Procurement Officer in Sourcewell’s bylaws, the recommendations set forth above are approved.
I hereby certify:
1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell’s Procurement Policy.
Jeremy Schwartz, CSSBB, CPPO
Chief Procurement Officer