3 ADOPTED this ____________ day of _____________, 2024. ________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
________________________________
CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF COMPTON )
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council of the City of Compton, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on this ___________ day of ________________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERS -
NOES: COUNCILMEMBERS -
ABSTAIN: COUNCILMEMBERS -
ABSENT: COUNCILMEMBERS -
____________________________________
CITY CLERK OF THE CITY OF COMPTON
August 1, 2024
URM Technologies, Inc.
Re: New Records/Information Management Account Relationship
Dear Valued Client:
Please be advised that a new service provider, Vital Records Control (VRC), has assumed responsibility for your records management agreement(s) after a merger with URM Technologies, Inc (URM) as of August 1, 2024. Accordingly, your agreement has been assigned to VRC effective as of that date.
VRC is a leading information storage and management company that has been serving clients just like you throughout the nation for over thirty years. This merger made sense for both parties based on numerous considerations; our mutual ongoing commitment to the quality of service was a key consideration and a key component of the transaction. As a part of the merger, VRC will retain most of URM’s existing staff to continue to provide the high quality of service that you have grown accustomed to. In addition, VRC will be providing many enhancements to our operations including the introduction of radio frequency inventory tracking, on-line inventory access, security upgrades and more.
Your records and/or other information assets will remain locally stored and serviced, and VRC will transition your inventory data into the VRC systems at no cost to you, making for a smooth and non-disruptive transition.
The enhanced on-line tools at VRC, VitalWeb®, will be of great benefit to your team.
You can learn more about VRC by visiting their website at www.vitalrecordscontrol.com. Should you have questions and wish to speak to someone directly about either the new VRC relationship or other related issues outside of your regular service needs, please feel free to contact Robert Godinez, Vice President with VRC, [email protected] or (323)726-7813.
Thank you for your many years of loyalty as a URM client. VRC shares the same commitment to the world-class service you have come to expect and will now be able to service you in more markets than ever before. As always, thank you for your business and we look forward to growing with you.
URM Technologies, Inc Vital Records Control
___________________________ _______________________________ William Quiros CEO Danny Palo CEO
Attachment B
SUMMARY OF SERVICES
Services:
Summary of Professional Fees and Expenses for The Scanning Services Job Set-Up, per document type .............................................................................$205.00 Basic Preparation, per image................................................................................Included B/W Scanning up to 11 x 17 sized image - per image ............................................$0.078 Color/Grayscale Scanning up to 11 x 17 sized image - per image..........................$0.080 B/W Scanning Large Format image - per image .......................................................$0.84 Color/Grayscale Scanning Large Format image - per image ....................................$0.86 B/W Scanning Old/Damaged Large Format drawings - per image............................$0.91 Color/Grayscale Scanning Old/Damaged Large Format drawings - per image.........$0.95 Document Indexing, per field .....................................................................................$0.18 QA / Verification of indexing against original document, per document ....................$0.18 Optical Character Recognition (OCR), per image.................................................Included Basic Reassembly/Re-preparation, per image......................................................Included Secure Image Upload into External Drive, per upload.............................................$35.00 Pick-Up & Transportation, per trip ..........................................................................$65.00 Destruction - per standard size carton.......................................................................$2.00 Destruction - per legal or odd-size carton..................................................................$4.00 Destruction for drawings/blueprints - per roll .............................................................$4.00 Emergency 24-hour Document request (Scan on Demand)....................................$42.00 IT Professional Services, per hour.........................................................................$192.50 Labor per Hour for Packing Files at City’s office, per employee..............................$65.00 Supply New Standard Size Carton, per carton ..........................................................$4.00 Firm name Set-up Packaging and Boxing Per page cost breakdown (Scanning) Additional Services Other Fees Travel Total Fee(including QC, Indexing, and OCR) Metasource
Will meet with each City department to capture detailed specifications and review each document collection to be processed. (Complimentary Service Pull and box documents to be transported for processing.
Prepare a manifest for each pickup.
Barcode label attachment to the outside of each box. Barcodes will contain the box's contents.
Manifest will be updated as each ID label is applied and the related box is loaded into the transport vehicle.
Preparation- Removal of paper clips, staples...etc., unroll and flatten any papers, repair documents. $41.92 per hour
Regular PagePrep/Scan- $ .1950 per pageColor Prep/Scan- $.1962 per page Oversized PagePep/Scan- $.7838 per pageColor Prep/Scan- $1.0273 per page Batches of images (PDF format, text radable via OCR) and data will be delivered via DVD, sFTP, hard drive, or other method requested by the CIty. All output will be compatible with the City's ECM platform and will not require additional processing/formatting.
Staff training
$.0344 per field
$.0414 per page
$32.00 per hour None
Monthly Pickup
$98.36 per trip
$60,233.10
URM Technologies
(Now knownas Vital Records Control)
Job Set-up Form- URM will prepare this document with the City. It will provide the Productions team instructions for how to prepare, index and ultimately deliver the scanned images ot the City. $205 per document type
Will provide bar code labels to be placed on boxes/containers of drawings/documents prior to pick up.
Will provide boxes and personnel to pack the City's files for transport, if requested. The City will be responsible for identifying and segregating the files. $65.00 per hr/per employee
Regular PageB/W Prep/Scan up to 11X17- $ .438 per pageColor Prep/Scan up to 11X17- $.44 per page Oversized PageB/W Prep/Scan Large Format- $ 1.20 per pageColor Prep/Scan Large Format- $1.22 per page Re-prep- URM will re-prep the documents and place them back in the container they came in. No re- binding or re-stapling.
Staff training
$42.00
$192.50 per hour Secure image upload$35.00 per upload
New Standard Size Carton$4.00 per
Pick-Up and Transportation
$65.00 per trip
$96,344.00
The ScanningCompany Will discuss the needs required for each department Will provide boxes and personnel to pack the City's files for transport, if requested. The City will be responsible for identifying and segregating the files. See optional services for On-site inventory list, if desired.
Boxing/Packing Fee- $9.00 per box, (cataloguing will be an additional $1.00 per file) Regular PageB/W and Color Prep/Scan- $ .04per page
Oversized PageB/W and Color Prep/Scan Large Format- $.61per page Re-prep- Will re-prep the documents and place them back in the container they came in. No re-binding, re-stapling, no re-storing in cabinets Staff training
$25.00 per file thereafter
Staff- $27.50 per hr
$1.00 per file
None Pick-Up and Transportation
$150.00 per trip $38,650.00
Legal VisionGroup Will discuss the needs required for each department LVG will receive, handle, sort and pack materials as outlined. Meta Data fees will capture box level and folder level instructions.
Boxes will be provided, if requested.
Cost for staffing for packaging/boxing will be applied to support staff services (See Optional Services) $25.00 per hour/per employee
Regular PageB/W and Color Prep/Scan up to 11X17- $ .27per page Oversized PageB/W and Color Prep/Scan Large Format- $.91per page *Meta Data included in fees for 5 fields
*All fees are subject to negotiation
Re-prep- Will re-prep the documents and place them back in the container they came in. No re- binding, re-stapling, no re-storing in cabinets Staff training
$35.00 per trip
$35.00 per hour
$25.00 per hour/per employee
*All fees are subject to negotiation
DVD-R with customer label
$7.00 per
*All fees are subject to negotiation
Pick-up and Return
$40.00 per trip
*All fees are subject to negotiation
$64,407.00
Sample:(Standard Services) Sample Quantity MetaSource URM The Scanning Company Legal VisionPackaging Per Hour Fee 100 $4,192.00 $13,000.00 $0.00 $5,000.00Regular Pages(Color) 25,000 4,905.00 11,000.00 1,000.00 6,750.00Oversized Pages(Color) 25,000 25,682.50 30,500.00 15,250.00 22,750.00Regular Pages(B/W) 25,000 4,875.00 10,950.00 1,000.00 6,750.00Oversized Pages(B/W) 25,000 19,595.00 30,000.00 15,250.00 22,750.00Trips 10 983.60 650.00 3,000.00 400.00Set up Fee 1 0 205.00 - 0.00Other Fees 0 39.00 - 7.00PackingPer Boxing Fee(7 Dept, 50 boxesper dept) 350 0 0 3,150.00 0.00 Total $60,233.10 $96,344.00 $38,650.00 $64,407.00
Note- Est. 2 employees for packing, 1 upload, 1 carton
Note - Est. 2 employees for packing, Est. 1 DVD
Attachment C
Scanning Services Comparison
Rush Pick-Up
Techincal Services (if needed
Support Staff (if needed)
OptionalServices(Not included)Offshore Indexing- All work to be performed with domestic labor in the state of California unless optional offshore rates are selected.
Re-prep- placing documents back in folders and clasps, binders, but no re-stapling. Standard processing includes placing paper into boxes in the order scanned only.
Heavy Prep (As needed)- billed hourly as an overage, only when a box requires more than 2 hours of prepping due to condition on the paper, damage, or need for additional handling or review.
Emergency 24- hour document request (Scan or Demand)
IT Professional Services
Rush Pull- Up to 2 files free per week
Additional Services such as specialized indexing
On-site inventory list
Number of Raters:
1 The proposal/presentation outlines an approach that is tailored based on the City of Compton's activities and special needs. 0-5 5 5 2 5 5 3 2 4 4 3 3 4 5 4 3 4 4.75 3.75 2.5 4.25 2The proposal/presentation outlines the firm's processes for ensuring an efficient and effective process. 0-5 5 5 5 5 5 3 3 5 4 3 2 5 5 3 3 4 4.75 3.5 3.25 4.75 3 The proposal showcases the firm’s commitment to providing quality services by voluntarily adhering to higher standards of quality. 0-5 5 5 5 5 5 3 2 5 4 4 3 4 5 3 3 4 4.75 3.75 3.25 4.5 4The proposal/presentation outlines the firm's processes for ensuring on-going access to qualified staff. 0-5 5 5 5 5 5 3 3 5 4 4 3 3 5 4 3 4 4.75 4 3.5 4.25 5Is the software compatible, accesible, and easy to use? 0-5 5 5 5 5 5 3 3 5 4 4 3 4 5 4 3 4 4.75 4 3.5 4.5 25 25 22 25 25 15 13 24 20 18 14 20 25 18 15 20 23.75 19 16 22.25 6The proposal/presentation highlights the firms’ commitment to professional training and staff continuity. 0-5 3 4 3 4 5 4 2 5 5 4 4 4 5 4 4 4 4.5 4 3.25 4.25 7The proposal/presentation outlines qualifications, industry experience, and strengths for all partners. 0-5 5 5 5 5 5 3 3 5 5 4 3 5 5 4 3 4 5 4 3.5 4.75 8 The proposal/presentation specifies the strengths of assigned team members as well as their years of prior experience in the area of providing scanning services. 0-5 5 5 5 5 5 4 3 5 5 3 3 4 5 4 3 5 5 4 3.5 4.75 9The proposal/presentation identifies how the firm will use current best practices in digitizing documents. 0-5 5 5 4 5 5 3 3 5 4 4 3 4 4 4 3 4 4.5 4 3.25 4.5 10 The proposal/presentation provides the firm's background, client base, licensing information and years in business. 0-5 4 5 4 5 5 4 4 5 5 4 3 5 5 4 3 5 4.75 4.25 3.5 5 22 24 21 24 25 18 15 25 24 19 16 22 24 20 16 22 23.75 20.25 17 23.25 Attachment D
Scanning ServicesRating Sheet For:
4 Average Score
The Scanning Company Metasource LegalVision URM
The Scanning Company Metasource LegalVision URM
Curtis
The Scanning Company Metasource LegalVision URM
The Scanning Company Metasource LegalVision URM
Enrique
The Scanning Company Metasource LegalVision URM
The Scanning Company Metasource LegalVision URM
Calicia
The Scanning Company Metasource LegalVision URM
The Scanning Company Metasource LegalVision URM
Total Approach to Service Quality
Total Knowledge and Experience
The Scanning Company Metasource URM
The Scanning Company Metasource LegalVision URMTeam Knowledge and Experience Approach to Service Quality
Sharon
LegalVision
Proposal Criteria
11 It is evident that the firm understands our business and our challenges. The firm is committed to providing
services, beyond the engagement
0-5 4 5 3 5 5 4 2 5 5 4 4 5 5 5 3 5 4.75 4.5 3 5
12Will the firm provide regular communication with staff 0-5 5 5 5 5 5 5 4 5 4 4 4 4 5 4 4 5 4.75 4.5 4.25 4.75 13Does the firm provide recommendations for more
efficiency and effectiveness for digitizing documents 0-5 5 5 5 5 5 4 4 5 4 4 3 4 5 5 5 5 4.75 4.5 4.25 4.75 14Does the firm offer sufficient staff training services 0-5 5 5 5 5 5 3 2 5 3 3 3 3 4 4 4 4 4.25 3.75 3.5 4.25 15Does the firm have adequate off-site spacing and
equipment to provide the service? 0-5 5 5 5 5 5 4 3 4 4 4 3 4 5 4 3 5 4.75 4.25 3.5 4.5 24 25 23 25 25 20 15 24 20 19 17 20 24 22 19 24 23.25 21.5 18.5 23.25 The Scanning
Company MetasourceLegal
Vision URM The Scanning
Company Metasource Legal
Vision URM The Scanning
Company MetasourceLegal
Vision URM The Scanning
Company Metasource Legal
Vision URM The Scanning
Company MetasourceLegal
Vision URM
16 The proposal/presentation clearly provides a
framework for the scope, timing, steps and resources to complete the engagement.
0-5 5 5 5 5 5 4 3 5 4 4 4 4 5 4 3 5 4.75 4.25 3.75 4.75 17The proposal specifies the price for the engagement and how it will be billed. 0-5 5 5 5 5 5 4 3 4 4 4 3 3 5 5 3 5 4.75 4.5 3.5 4.25 18The proposal addresses all items requested by us
whether verbally or in the RFP 0-5 5 5 4 5 5 4 3 5 4 4 3 4 5 4 4 4 4.75 4.25 3.5 4.5 19 The proposed fee is reasonable based on the experience, unique value and knowledge the firm brings to the
engagement.
0-5 5 4 3 2 5 4 4 5 4 3 3 3 4 4 3 4 4.5 3.75 3.25 3.5
20Provision of 3 minimum references 0-5 5 5 5 5 5 4 3 5 4 4 3 4 5 5 3 5 4.75 4.5 3.5 4.75 25 24 22 22 25 20 16 24 20 19 16 18 24 22 16 23 23.5 21.25 17.5 21.75 Score criteria should be based on a 1-5 scale. (5-
Excellent, 4-Good, 3-Average, 2-Below Average, and 1-
Unsatisfactory
The Scanning
Company Metasource Legal
Vision URM
94.25 82 69 90.5
The Scanning
Company Metasource Legal
Vision URM
97 82 66 89
The Scanning
Company Metasource Legal
Vision URM
84 75 63 80
The Scanning
Company Metasource Legal
Vision URM
100 73 59 97
Scope and Pricing of the Engagement
Total Value Added Services
Value Added Services The Scanning
Company Metasource Legal
Vision URM
100 96 98 88 96Total Interview
Total Scope and Pricing of the Engagement
October 1, 2024
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS ENGINEERING DEPARTMENT’S
2024-2025 FISCAL YEAR BUDGET AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A FIRST AMENDMENT OF THE
CONSTRUCTION SERVICES AGREEMENT WITH AND ESTABLISH A
PURCHASE ORDER FOR BEADOR CONSTRUCTION COMPANY, INC.
FOR THE ARTESIA BOULEVARD OVER ALAMEDA STREET AND
ACTA/UPRR BRIDGE REPAIR PROJECT, CIP# 23-01 IN THE AMOUNT
OF TWO MILLION TWO HUNDRED SEVENTY SEVEN THOUSAND
THREE HUNDRED NINETY SEVEN DOLLARS AND EIGHTY FIVE
CENTS ($2,277,397.85)
SUMMARY
Adoption of this resolution will amend the Public Works Engineering Department’s 2024- 2025 Fiscal Year budget and authorize the City Manager to enter into a first amendment of the construction services agreement with and establish a purchase order in the amount of Two Million Seventy Thousand Three Hundred Sixty One Dollars and Sixty Eight Cents ($2,070,361.68) for Beador Construction Company, Inc. and a Two Hundred Seven Thousand Thirty Six Dollars and Seventeen Cents ($207,036.17) contingency amount for the Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01.
BACKGROUND
The City of Compton is replacing a section of the Artesia Boulevard Bridge (State Bridge No.53C1744, Los Angeles County Bridge No. 2446), located approximately 600 feet west of Santa Fe Avenue within City limits. Specifically, the Project is located over Alameda Street and the Union Pacific Railroad and Alameda Corridor’s Right-of-Ways.
The primary focus of the Project was replacing the section of the bridge known as Span 10, initially presumed to be the sole area affected by the fire. This replacement was necessary due to the severe fire damage sustained to the bridge’s steel girders and supporting connections. The replacement will be an in-kind concept, using a steel superstructure with rolled steel girders.
On September 26, 2023, pursuant to Resolution No. 25, 906, City Council authorized the City Manager to enter into a Construction Services Agreement with Beador Construction Company, Inc. (Beador) to provide the following services in accordance with their specified plans: survey of existing bridge, coordination and protection of utilities with utility companies and railroads, demolition of existing eastern span of existing bridge, including
8.8.8. Staff Report – First Amendment to the Construction Services Agreement with Beador Construction Co., Inc.
Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01 October 1, 2024, Page 2 of 3
possible lead and asbestos, surface repair of existing substructures, new bearings and steel girders, concrete bridge deck, median, sidewalk, and curb; salvage and reset existing steel rail, deck joints, and traffic control. City Council authorized a purchase order to be issued for the aforementioned construction services in the amount of Four Million Eight Hundred Nineteen Thousand Four Hundred and Thirty Dollars ($4,819,430.00).
On January 2, 2024, construction commenced to replace damaged portions of the Artesia Boulevard Bridge. Initially, the project focused solely on addressing the damage to Span
10. However, as work progressed, it became evident that Span 9 had also sustained significant fire-related damages, prompting the expansion of the project scope to encompass both spans as well as other requested work related to the Artesia Bridge project.
STATEMENT OF ISSUE
Beador Company has submitted the below change orders requesting increase in funding due to unforeseen circumstances and additional requirements that were not anticipated in the initial scope of work. The additional funds are crucial to adequately address the new developments and ensure the project is completed in a timely manner.
The table below outlines the requested change orders along with their anticipated costs:
Change
Order
No.
Description Estimated Cost
1 Security Guard and Miscellaneous Cleanup $ 98,101.76 1-S1 CCO1 Supplement 1 Security and Extra Work $ 53,667.20 2 Remove and Replace Sidewalk $ 7,000.00
2-S1 Remove and Replace Damaged Curb and
Gutter
$ 50,000.00
3-S1 Electrical Work at Artesia Boulevard $ 271,095.23 3-S2 Electrical Work at Artesia Boulevard $ 25,174.00 4 Removal at Span 9 $ 405,314.74
5 Railroad Insurance $ 5,000.00
6 Remove and Repair Hand Rails $ 250,000.00
7 Fill Void Under Abutment 11 $ 7,500.00
8 Remove and install Joint Seal $ 216,900.00
9 Revised Security Wall Plan $ 130,608.75
10 Asphalt Concrete at Artesia Boulevard $ 550,000.00 Total $2,070,361.68
In addition to the estimated costs, we propose adding a 10% contingency fee to cover any potential fluctuations in expenses. This contingency will provide a buffer to manage unexpected cost variations and ensure the project remains on track without financial interruptions.
Staff Report – First Amendment to the Construction Services Agreement with Beador Construction Co., Inc.
Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01 October 1, 2024, Page 3 of 3
Therefore, in order to amend the Public Works Engineering Department’s 2024-2025 Fiscal Year’s budget and authorize the City Manager to enter into a first amendment of the construction services agreement with and establish a purchase order for Beador Construction Company, Inc. in the amount of $2,070,361.68 and a contingency amount of $207,036.17 for the Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01, City Council’s authorization is necessary.
FISCAL IMPACT
The Public Works Engineering Department’s 2024-2025 Fiscal Year budget will be amended as follows. The expenditure appropriation increases are coming from appropriated revenue already reflected in the FY2024-2025 City Budget in Fund 2789 - Other State Grants fund, and expenditure appropriations are being requested to be increased as follows:
Increase Expenditures:
Account No. Description Amount
2789-710-041-4300 State Grants/ $2,277,397.85
Capital Outlay
Funds in the amount of $2,277,397.85 will be available in the Public Works Engineering Department’s 2024-2025 Fiscal Year in Account No. 2789-710-041-4300.
ALTERNATIVE
There are no alternatives that are being recommended at this time. The progression and completion of the Project requires construction services to be performed by Beador.
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution.
JOHN D. STRICKLAND, JR.,
DIRECTOR OF PUBLIC WORKS
APPROVED AS TO FORWARDING:
WILLIE A. HOPKINS, JR.,
CITY MANAGER
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS ENGINEERING DEPARTMENT’S 2024- 2025 FISCAL YEAR BUDGET AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A FIRST AMENDMENT OF THE CONSTRUCTION
CONTRACT SERVICES AGREEMENT WITH AND ESTABLISH A
PURCHASE ORDER FOR BEADOR CONSTRUCTION COMPANY, INC.
FOR THE ARTESIA BOULEVARD OVER ALAMEDA STREET AND
ACTA/UPRR BRIDGE REPAIR PROJECT, CIP# 23-01 IN THE AMOUNT OF
TWO MILLION TWO HUNDRED SEVENTY SEVEN THOUSAND THREE
HUNDRED NINETY SEVEN DOLLARS AND EIGHTY FIVE CENTS
($2,277,397.85).
WHEREAS,adoption of this resolution will amend the Public Works Engineering Department’s 2024-2025 Fiscal Year budget and authorize the City Manager to enter into a first amendment of the construction services agreement with and establish a purchase order in the amount of Two Million Seventy Seven Thousand Three Hundred Sixty One Dollars and Sixty Eight Cents ($2,070,361.68) for Beador Construction Company, Inc. and a Two Hundred Seven Thousand Thirty Six Dollars and Seventeen Cents ($207,036.17) contingency amount for the Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01; and
WHEREAS,the City of Compton is replacing a section of the Artesia Boulevard Bridge (State Bridge No.53C1744, Los Angeles County Bridge No. 2446), located approximately 600 feet west of Santa Fe Avenue within City limits; and WHEREAS,specifically, the Project is located over Alameda Street and the Union Pacific Railroad and Alameda Corridor’s Right-of-Ways; and WHEREAS,the primary focus of the Project was replacing the section of the bridge known as Span 10, initially presumed to be the sole area affected by the fire; and WHEREAS,this replacement was necessary due to the severe fire damage sustained to the bridge’s steel girders and supporting connections and the replacement will be an in-kind concept, using a steel superstructure with rolled steel girders; and WHEREAS,on September 26, 2023, pursuant to Resolution No. 25, 906, City Council authorized the City Manager to enter into a Construction Services Agreement with Beador Construction Company, Inc. (Beador) to provide the following services in accordance with their specified plans: survey of existing bridge, coordination and protection of utilities with utility companies and railroads, demolition of existing eastern span of existing bridge, including possible lead and asbestos, surface repair of existing substructures, new bearings and steel girders, concrete bridge deck, median, sidewalk, and curb; salvage and reset existing steel rail, deck joints, and traffic control; and WHEREAS,City Council authorized a purchase order to be issued for the aforementioned construction services in the amount of Four Million Eight Hundred Nineteen Thousand Four Hundred and Thirty Dollars ($4,819,430.00); and WHEREAS,on January 2, 2024, construction commenced to replace damaged portions of the Artesia Boulevard Bridge.
WHEREAS,initially, the project focused solely on addressing the damage to Span 10 and however, as work progressed, it became evident that Span 9 had also sustained significant fire-related damages, prompting the expansion of the project scope to encompass both spans as well as other requested work related to the Artesia Bridge project; and
Resolution No. ____________
WHEREAS,Beador Company has submitted the below change orders requesting increase in funding due to unforeseen circumstances and additional requirements that were not anticipated in the initial scope of work; and
WHEREAS,the additional funds are crucial to adequately address the new developments and ensure the project is completed in a timely manner; and WHEREAS,in addition to the estimated costs, we propose adding a 10% contingency fee to cover any potential fluctuations in expenses and this contingency will provide a buffer to manage unexpected cost variations and ensure the project remains on track without financial interruptions.
WHEREAS,the Public Works Engineering Department’s 2024-2025 Fiscal Year budget will be amended as follows to appropriate funds from revenues already appropriated in the FY2024-2025 City Budget for this purpose in Fund 2789 Other State Grants Fund:
Increase Expenditures:
Account No. Description Amount
2789-710-041-4300 State Grants/ $2,277,397.85; and
Capital Outlay
WHEREAS,funds in the amount of $2,277,397.85 will be available in the Public Works Engineering Department’s 2024-2025 Fiscal Year in Account No. 2789-710-041- 4300; and
WHEREAS,in order to amend the Public Works Engineering Department’s 2024- 2025 Fiscal Year’s budget and authorize the City Manager to enter into a first amendment of the construction services agreement with and establish a purchase order for Beador Construction Company, Inc. in the amount of $2,070,361.68 and a contingency amount of $207,036.17 for the Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project, CIP# 23-01, City Council’s authorization is necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1.That the City Manager, upon the advice of the City Attorney, is hereby authorized to enter into a first amendment to the contract with Beador Construction Company in the amount of Two Million Seventy Thousand Three Hundred Sixty One Dollars and Sixty Eight Cents ($2,070,361.68) and authorize a Project Contingency in the amount of Two Hundred Seven Thousand Thirty Six Dollars and Seventeen Cents ($207,036.17).
SECTION 2.That The Public Works Engineering Department’s 2024-2025 Fiscal Year budget will be amended as follows:
Increase Expenditures:
Account No. Description Amount
2789-710-041-4300 State Grants/ $2,277,397.85
Capital Outlay
SECTION 3.That Funds in the amount of $2,277,397.85 will be available in the Public Works Engineering Department’s 2024-2025 Fiscal Year in Account No. 2789-710- 041-4300.
Resolution No. ____________
SECTION 4.That a purchase order in the amount of Two Hundred Seventy Thousand Three Hundred Sixty One Dollars and Sixty Eight Cents ($2,070,361.68) for construction costs is authorized to be established for Beador Construction Company SECTION 5.That a Project Contingency amount of Two Hundred Seven Thousand Thirty Six Dollars and Seventeen Cents ($207,036.17) is hereby authorized.
SECTION 6.That a copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Clerk, City Attorney and Public Works Engineering Department.
SECTION 7. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ______ day of ____________, 2024.
________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON: ss
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the _______ day of ________________, 2024.
That said Resolution was adopted by the following vote to wit:
AYES: COUNCIL MEMBERS-
NOES: COUNCIL MEMBERS-
ABSENT: COUNCIL MEMBERS-
ABSTAIN: COUNCIL MEMBERS-
_____________________________________
CITY CLERK OF THE CITY OF COMPTON
AMENDMENT
TO
CONSTRUCTION SERVICES AGREEMENT
BETWEEN
CITY OF COMPTON
AND
BEADOR CONSTRUCTION COMPANY, INC.
[Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project- CIP# 23-01] This AMENDMENT is entered into by and between the CITY OF COMPTON, a municipal corporation of the State of California (hereinafter referred to as “CITY”) and HARDY & HARPER, INC., (hereinafter referred to as “CONTRACTOR”).
RECITALS
WHEREAS, City is a municipal corporation duly organized and validly existing under the law of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City; and
WHEREAS, Contractor is a corporation duly organized and in good standing in the State of California. Contractor represents that it is duly licensed by the State of California (License No. 720483) and has the background, knowledge, experience and expertise to perform the obligations set forth in this Contract.
WHEREAS, City and Contractor enter into this Contract for the purpose of retaining Beador Construction Company, Inc. (Contractor) to perform that work required pursuant to the “Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project – CIP# 23-01 (“Project”).
WHEREAS, Authorization to enter into this Contract is pursuant to Resolution No. 25,906, adopted by the City Council on September 26, 2023.
WHEREAS, there is a need to amend the contract to extend the contract time and increase the contract price in order to complete the Project, anticipated to be 218 calendar days and an additional amount of $2,070,361.68; and
WHEREAS, by Resolution No. ________, adopted on the ___ day of October, 2024, the City Council authorized the City Manager to amend the contract with Beador Construction to extend the term of the contract and increase the contract price.
NOW, THEREFORE, the parties do hereby mutually agree to amend the Construction Services Agreement as follows:
AMENDMENTS
1.The parties agree to amend Section 4.2.1 – Construction Services of the Original Agreement to extend the amount of time for completion of the Work on the Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project – CIP# 23-01, as more fully
Amendment to Construction Services Agreement – Beador Construction Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project – CIP# 23-01 Resolution No. _____
2 described within the original Agreement, by an additional Sixty (218) calendar days, effective October 1, 2024, unless the original Agreement and this amendment thereto is terminated as provided for within the original Agreement.
2.The parties agree to amend Section 3.1 – Total Compensation of the original Agreement to provide for additional compensation for the completion of the Work pursuant to the City-Wide Road Repair Services Project as more fully described within the original Agreement, in the amount of Two Million Seventy Thousand Three Hundred Sixty One Dollars and Sixty Eight Cents ($2,070,361.68).
3.The above-indicated amendments to the Construction Services Agreement between the parties is based on the cost proposal identified in the attached Exhibits “A” (Beador Construction Company, Inc. Proposal dated September 16, 2024), which is incorporated herein.
4.Except as provided for above, all other terms and conditions of the original Construction Services Agreement thereto between the City and the Contractor remain in effect.
IN WITNESS WHEREOF, the authorized representatives of the parties have executed this AMENDMENT to the above-identified CONSTRUCTION SERVICES AGREEMENT.
BEADOR CONSTRUCTION
By __________________________________ Dated: ______________ David Beador, President
Approved by:
Dated: ________________ By ________________________________ Wille A. Hopkins, Jr., City Manager
Approved as to form:
By _______________________________ Dated: ________________ Eric J. Perrodin, City Attorney
Amendment to Construction Services Agreement – Beador Construction Artesia Boulevard Over Alameda Street and ACTA/UPRR Bridge Repair Project – CIP# 23-01 Resolution No. _____
3 ATTEST:
Dated: __________________ By______________________________ Vernell McDaniels, City Clerk
October 1, 2024
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: BRYAN SPRAGG, DIRECTOR OF RECREATION
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO OPEN A PURCHASE ORDER
WITH BRIGHTVIEW LANDSCAPE SERVICES TO PAY AN INVOICE
FOR THE REMOVAL AND REPLACEMENT OF TURF IN THE INFIELD
AT JACKIE ROBINSON STADIUM IN THE AMOUNT OF $21,585.10
SUMMARY
Adoption of the attached resolution will establish a Purchase Order to pay for the removal and replacement of the turf in the infield at Jackie Robinson Stadium during the fiscal year 2024-2025.
BACKGROUND
The City of Compton provides a sports-based youth development program to serve Compton’s youth. The program uses the power of sport to provide critical resources and services to the community. Jackie Robinson Stadium, located at Gonzales Park, is a vital resource for hosting such a program. In order to maintain this program/resource, the City of Compton must contract with a professional field maintenance provider to keep the sports field in a safe and playable condition.
STATEMENT OF THE ISSUE
City Council approval is needed to pay for the removal and replacement of the turf in the infield at Jackie Robinson Stadium during the 2024-2025 Fiscal Year. The BrightView maintenance service contract, which services the Jackie Robinson Stadium, has exceeded the City Manager’s spending authority of $25,000 and City Council approval is needed. The Department of Recreation is requesting authorization to pay an invoice for turf repair in the amount of $21,585.10.
A total of three (3) bids were received for this project. Below are the bids received:
Contractor Bid Amount
Athletic Field Engineering $38,816.00
BrightView Landscape Services $21,585.10
Southern California Landscape Inc. $56,000.00
9.9.9.9. BrightView Landscape Services had the lowest bid, is a current service provider to the park, and was the selected contractor for this project.
SCOPE OF WORK
The scope of work includes the removal of the existing infield turf, grading, and installation of the new turf in the infield. Additional tasks include installation of new sod, and the inspection & adjustment of the irrigation system, should adjustments be required.
FISCAL IMPACT
The total cost for fiscal year 2024-2025 is $21,585.10. The funds for these expenditures are available in the Recreation Department’s 2024-2025 fiscal year budget and will be available in Account Number 1001-840-000-4262.
RECOMMENDATION
Staff recommends the City Council adopt the attached Resolution establishing and authorizing the City Manager to open a Purchase Order to pay for the removal and replacement of the turf in the infield at Jackie Robinson Stadium.
WILLIE A HOPKINS JR.
CITY MANAGER
RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
AUTHORIZING THE CITY MANAGER TO OPEN A PURCHASE ORDER
WITH BRIGHTVIEW LANDSCAPE SERVICES TO PAY AN INVOICE
FOR THE REMOVAL AND REPLACEMENT OF TURF IN THE INFIELD
AT JACKIE ROBINSON STADIUM IN THE AMOUNT OF $21,585.10
WHEREAS, the City of Compton provides a sports-based youth development program to serve Compton’s youth. The program uses the power of sport to provide critical resources and services to the community; and
WHEREAS, Jackie Robinson Stadium, located at Gonzales Park, is a vital resource for hosting such a program. In order to maintain this program/resource, the City of Compton must contract with a professional field maintenance provider to keep the sports field in a safe and playable condition; and
WHEREAS, the BrightView maintenance service contract, which services the Jackie Robinson Stadium, has exceeded the City Manager’s spending authority of $25,000 and City Council approval is needed; and
WHEREAS, The Department of Recreation is requesting authorization to pay an invoice for turf repair in the amount of $21,585.10; and WHEREAS, the funds for these expenditures are available in the Recreation Department’s 2024-2025 fiscal year budget and will be available in Account Number 1001-840-000-4262.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager, is hereby authorized, on the advice and approval of the City Attorney, to open a Purchase Order for $21,585.10 to pay an invoice for a total amount of $21,585.10.
Section 2. That funds are available in the 2024-2025 Adopted Fiscal Year Budget in Account Number 1001-840-000-4262.
Section 3. That a copy of this Resolution shall be filed in the offices of the City Clerk, City Attorney, City Manager, Public Works Street Maintenance, Recreation and the City Controller.
Section 4. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution.
ADOPTED this ________day of __________________, 2024
MAYOR OF THE CITY OF COMPTON
RESOLUTION NO.____________
PAGE 2
ATTEST:
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF COMPTON )
I, Vernell McDaniel, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council of the City of Compton, signed by the Mayor and attested by the Clerk at a regular meeting thereof held on this _______day of ____________, 2024.
That said Resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERS-
NOES: COUNCILMEMBERS-
ABSTAIN: COUNCILMEMBERS-
ABSENT: COUNCILMEMBERS-
CITY CLERK OF THE CITY OF COMPTON