Concord City Council
February 14, 2023

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834

9 ● Initiate public outreach to share the homeless strategic plan ● Makes concrete recommendations regarding uses of new homeless assistance funding, highlighting suggested uses and best practices from State and Federal entities to respond to homelessness.

Milestones and Deliverables
 Draft strategic plan, memorializing community feedback, data, best practices, action steps, and recommendations for strategic use of new homeless assistance funds.

Phase Three: Finalize and Present Strategic Plan
9/1/2023 to 10/31/2023 (2 Months)
In Phase Three, Thurmond Consulting alongside the Working Group, will finalize the plan and present the final document to the community, system partners and key stakeholders. Informational and summary documents of the final plan may be developed and translated into Spanish if requested by the City.
● Ensure the final document will be user-friendly, easy to read, and accessible for a lay audience, making use of graphics to illustrate key concepts and will be useable in both print and electronic formats ● Present the final updated strategic plan for endorsement during a virtual community/region-wide meeting
● Continue to engage stakeholders to facilitate buy-in and implementation of action steps identified in the plan.

Milestones and Deliverables
 Final strategic plan
 Presentation of final strategic plan to community/region-wide group and Concord City Council

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834

10 DETAILED FEE & SCHEDULE OF ACTIVITIES
$170,000.00 is estimated to cover Thurmond Consulting LLC proposed scope of work, including all professional services and costs up to 8 months. This proposed budget is based on the work described in this proposal and broken down below:

Category Estimated Hours Estimated Cost
Data Analysis 300 $40,000
Interviews 450 $40,000
Engagement/ Coordination 200 $20,000
Writing 450 $65,000
Misc. 55 $5,000
Total Cost $170,000
Phase 1 (March 2023 – May 2023) – $65,000.00
 Collect relevant data
 Analyze Data
 Interact with key stakeholders, Working Group
 Conduct Interviews
 Present Background Report to stakeholders and Concord City Council Phase 2 (June 2023 – August 2023) – $65,000.00
 Developing a detailed plan that includes specific and quantifiable systems improvements, including, but not limited to, the following:
○ Data collection capacity for performance measurement and resource investment ○ Alignment of current and prospective funding sources to support homeless response strategies˙
○ Improving system collaboration
Phase 3 (September 2023 – October 2023) $40,000.00
 Incorporate final feedback
 Finalize plan to present

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834

11 REFERENCES
Below are references for projects of similar projects:

Sutter Yuba Homeless Consortium
Contact: Johnny Burke, Executive Director
Email: [email protected]
Phone Number: (530) 632-5761
Description of Services (2022 - Current ): Thurmond Consulting has a long history providing consulting services for the Sutter Yuba Homeless Consortium (SYHC). Recently, our team completed the 2022 Local Homeless Action Plan for SYHC. This plan was designed to fulfill HHAP funding requirements in addition to building upon previous strategies identified in the community.

City of West Sacramento
Contact: Raul Huerta-Castro, City of West Sacramento
Email: [email protected]
Phone Number: (916) 617-4555
Description of Services (2022 - Current ): Thurmond Consulting has worked with the City of West Sacramento at various points over the last two decades. In addition to preparing previous reports and strategic plans, we are currently writing a Homeless Investment Plan that focus limited resources on projects providing the most impactful outcomes for both the community-at-large and for persons experiencing homelessness.

Homeless Resource Council of the Sierras
Contact: Jason Winters, President
Email: [email protected]
Phone Number: N/A
Description of Services (2018): The Placer County Homeless Strategic Plan of 2018 was commissioned by the County of Placer Health and Human Services, Adult System of Care. The primary purpose of this plan is to meet the threshold funding prerequisite of the State of California’s No Place Like Home program through the Department of Housing and Community Development (HCD). This plan will also assist in meeting the requirements of the recent Homeless Emergency Aid Program (HEAP) and California Emergency Solutions and Housing (CESH) funding process administered by the Homeless Resource Council of the Sierras (HRCS).

SAMPLE WORK PRODUCTS
Attached below are two relevant sample reports that provide examples of similar projects:

1. Sutter & Yuba Homeless Action Plan - 2022

2. Placer County Strategic Plan - 2019

AGREEMENT FOR PROFESSIONAL SERVICES
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28 THIS AGREEMENT (“Agreement”) is entered into on March 1, 2023 between the City of Concord (“CITY”) and Thurmond Consulting, LLC, 2121 Natomas Crossing, Suite 200-288 Sacramento, CA 95834 (“CONSULTANT”).

THE PARTIES ENTER THIS AGREEMENT based upon the following facts, understandings, and intentions:

The CITY desires to contract with CONSULTANT to provide the professional services described in Section 2 of this Agreement, upon the terms and conditions hereinafter set forth.

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the parties herein contained, the parties hereto agree as follows:

1. TERM. This Agreement shall commence on March 1, 2023 and expire on February 29, 2024.

2. SCOPE OF SERVICES. Subject to such policy direction and approvals provided by the CITY's Authorized Representative, CONSULTANT shall provide consulting services for development of a Homeless Strategic Plan described in detail in Exhibit A, Scope of Work and Detailed Fee & Schedule of Activities , attached hereto, and made a part hereof. CITY retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement.

3. PAYMENT. The compensation to be paid to CONSULTANT including payment for professional services and reimbursable expenses, shall be at the rate and schedules in detail in Exhibit A. However, in no event shall the amount CITY pays CONSULTANT exceed one-hundred eighty- seven thousand dollars ($187,000.00) for the term of this Agreement. The total includes the sum of the base contract of one hundred seventy thousand dollars ($170,000.00) and a 10% contingency of seventeen thousand dollars ($17,000.00). Any Amendment to this Agreement that includes an increase to this compensation amount shall be made in accordance with Section 5 below.

CONSULTANT may submit monthly statements for services rendered; all statements shall include adequate documentation demonstrating work performed during the billing period. It is intended that CITY review such statement and pay CONSULTANT for services rendered within 30 days of receipt of a statement that meets all requirements of this Agreement. Payment by CITY shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the CITY at the time of Attachment 2

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28 payment.

4. AUTHORIZED REPRESENTATIVES. Authorized representatives shall represent CITY and CONSULTANT in all matters pertaining to the services to be ordered by CITY or rendered by CONSULTANT under this Agreement except where approval for the CITY is specifically required by the City Council. The CITY’s authorized representative is Leng Power, Community Services Manager of the Community Development Department. The CONSULTANT’s authorized representative is Scott Thurmond, Principal Consultant.

5. AMENDMENT TO AGREEMENT. This Agreement may be amended in writing, subject to approval by both parties. If additional services are requested by CITY other than as described in the above Scope of Services, this Agreement may be amended, modified, or changed by the parties subject to mutual consent and in accordance with the CITY’s Municipal Code by execution of an Amendment by authorized representatives of both parties setting forth the additional scope of services to be performed, the performance time schedule, and the compensation for such services.

A. Amendment for Additional Compensation. CITY’s Authorized Representative is authorized to execute amendments to the Agreement on behalf of CITY, including amendments providing for additional compensation to CONSULTANT not to exceed the Minimum Threshold, including the base contract amount, throughout the term of this Agreement. “Minimum Threshold” means the dollar amount over which Council approval is required during each fiscal year as set forth in Concord City Council Resolution 21-43 pursuant to Concord Municipal Code Section

3.10.040(a). The Minimum Threshold for Fiscal Year 2022-23 is $80,000 and increases by $5,000 each subsequent fiscal year such that by Fiscal Year 2026-27 the Minimum Threshold is $100,000. Any additional compensation to CONSULTANT that is greater than the Minimum Threshold, including the base contract amount, must be approved by City Council. CONSULTANT’s failure to secure CITY’s written authorization for additional compensation or changes to the Scope of Work shall constitute a waiver of any and all right to adjustment in the price or time due, whether by way of compensation, restitution, quantum merit, or similar relief.

6. INDEPENDENT CONTRACTOR. Both parties understand and acknowledge that

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28 CONSULTANT, its agents, employers and subcontractors are and shall at all times remain as to the CITY wholly independent contractors. Neither the CITY nor any of its officers or employees shall have any control over the manner by which the CONSULTANT performs this Agreement and shall only dictate the results of the performance. CONSULTANT shall not represent that CONSULTANT, or its agents, employees, or subcontractors, are agents or employees of the CITY, and CONSULTANT shall have no authority, express or implied, to act on behalf of the CITY in any capacity whatsoever as an agent, and shall have no authority, express or implied, to bind the CITY to any obligation whatsoever, unless otherwise provided in this Agreement.

As an independent contractor, CONSULTANT shall not be eligible for any benefits, which the City may provide to its employees and all persons, if any, hired by CONSULTANT shall be employees or subcontractors of CONSULTANT and shall not be construed as employees or agents of the CITY in any respect. CONSULTANT shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non- standard business hours, such as in the evenings or on weekends. CONSULTANT shall not receive a premium or enhanced pay for work performed on a recognized holiday. CONSULTANT shall not receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, or for any other form of absence. CONSULTANT shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by CONSULTANT.

7. STANDARD OF PERFORMANCE. CONSULTANT represents and warrants to CITY that CONSULTANT is skilled and able to provide such services described in the Scope of Work and that such services shall be performed in an expeditious manner, and with the degree of skill and care that is required by current, good, and sound procedures and practices. CONSULTANT further agrees that the services shall be in conformance with generally accepted professional standards prevailing at the time work is performed.

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28 8. PERFORMANCE BY CONSULTANT. CONSULTANT shall not employ other consultants, subconsultants, experts, or contractors without the prior written approval of the CITY.

Notwithstanding the foregoing, CITY shall not be obligated or liable for payment hereunder to any party other than the CONSULTANT. CONSULTANT hereby designates the CONSULTANT’S representative as the person primarily responsible for the day-to-day performance of CONSULTANT'S work under this Agreement. CONSULTANT shall not change the CONSULTANT’S representative without the prior written consent of the CITY. Unless otherwise expressly agreed by the CITY, CONSULTANT'S representative shall remain responsible for the quality and timeliness of performance of the services, notwithstanding any permitted or approved delegation hereunder.

9. OWNERSHIP AND MAINTENANCE OF DOCUMENTS. All documents furnished by CONSULTANT pursuant to this Agreement are instruments of CONSULTANT’s services in respect to this project. They are not intended nor are represented to be suitable for reuse by others except CITY on extensions of this project or on any other project. Any reuse without specific written verification and adoption by CONSULTANT for the specific purposes intended will be at user’s sole risk and without liability or legal exposure and expenses to CONSULTANT, including attorney’s fees arising out of such unauthorized reuse.

CONSULTANT’s records, documents, calculations, and all other instruments of service pertaining to actual project shall be given to CITY at the completion of the project. The CITY reserves the right to specify the file format that electronic document deliverables are presented to the CITY.

Title to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions and other final work products compiled by the CONSULTANT under the Agreement shall be vested in the CITY, none of which shall be used in any manner whatsoever, by any person, firm, corporation, or agency without the expressed written consent of the CITY. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, to the CITY without restriction or limitations on their use. CONSULTANT may retain copies of the above-described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of CITY

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28 during the term of this Agreement, unless required by law.

10. INDEMNIFICATION.

A. For Design Professional Services Only. Pursuant to California Civil Code Section 2782.8, CONSULTANT agrees to indemnify the CITY (including its officers, agents, employees and volunteers) against liability for claims against the CITY that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of this Agreement. The CONSULTANT will reimburse the CITY for any expenditures, including reasonable attorney fees, incurred by the CITY in defending against claims ultimately determined to arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.

B. For All Other Services. CONSULTANT agrees to defend, indemnify and hold harmless the CITY (including its officers, officials, employees, agents and volunteers) from and against all claims, demands, actions, losses, damages, injuries, and liability (including all attorney’s fees and other litigation expenses) arising out of the CONSULTANT’s performance under the terms of this Agreement. This indemnification obligation on CONSULTANT’s part shall not apply to the demands, actions, losses, damages, injuries, and liability arising out of the sole negligence or willful misconduct on the part of the CITY.

11. INSURANCE. CONSULTANT shall, at its own expense, procure and maintain in full force at all times during the term of this Agreement the following insurance:

A. Commercial General Liability Coverage. CONSULTANT shall maintain commercial general liability insurance with limits of no less than one million dollars ($1,000,000) combined single limit per occurrence or two million dollars ($2,000,000) aggregate limit for bodily injury, personal injury, and property damage.

B. Automobile Liability Coverage. CONSULTANT shall maintain automobile liability insurance covering all vehicles used in the performance of this Agreement providing a one million dollar ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage.

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28 C. Professional Liability Coverage (Errors and Omissions). CONSULTANT shall maintain professional liability insurance with coverage for all negligent errors, acts or omissions committed by CONSULTANT, its agents and employees in the performance of this Agreement. The amount of this insurance shall be not less than one million dollars ($1,000,000) on a claim made annual aggregate basis or a combined single limit per occurrence basis.

D. Compliance with State Workers' Compensation Requirements.

CONSULTANT covenants that it will insure itself against liability for Workers' Compensation pursuant to the provisions of California Labor Code §3700, et seq. CONSULTANT shall, at all times, upon demand of the City, furnish proof that Workers' Compensation Insurance is being maintained by it in force and effect in accordance with the California Labor Code. The insurer shall also agree to waive all rights of subrogation against the CITY, its officers, officials, employees and volunteers for losses arising from work performed by CONSULTANT for CITY. This provision shall not apply upon written verification by CONSULTANT that CONSULTANT has no employees.

E. Other Insurance Provisions. The policies are to contain, or be endorsed to contain the following provisions:
(1) Additional Insured. CITY, its officers, agents, employees, and volunteers are to be covered as an additional insured as respects: Liability arising out of activities performed by or on behalf of CONSULTANT and operations of CONSULTANT, premises owned, occupied, or used by CONSULTANT. The coverage shall contain no special limitations on the scope or protection afforded to CITY, its officers, officials, employees, or volunteers.

Except for worker's compensation and professional liability insurance, the policies mentioned in this subsection shall name CITY as an additional insured and provide for notice of cancellation to CITY. CONSULTANT shall also provide timely and prompt notice to CITY if CONSULTANT receives any notice of cancellation or nonrenewal from its insurer. (2) Primary Coverage. CONSULTANT'S insurance coverage shall be primary insurance with respect to CITY, its officers, officials, employees, and volunteers. Any insurance, risk pooling arrangement, or self-insurance maintained by CITY, its officers, officials,

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28 employees, or volunteers shall be in excess of CONSULTANT'S insurance and shall not contribute with it.
(3) Reporting Provisions. Any failure to comply with the reporting provisions of the policy shall not affect the coverage provided to the CITY, its officers, officials, employees, or volunteers.
(4) Verification of Coverage. CONSULTANT shall furnish CITY with certificates of insurance and the original endorsements effecting coverage required by this Agreement.

The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The aforementioned policies shall be issued by an insurance carrier having a rating of Best A-7 or better which is satisfactory to the City Attorney and shall be delivered to CITY at the time of the execution of this Agreement or before work commences. Such policies and certificates shall be in a form approved by the City Attorney. CITY reserves the right to require complete certified copies of all required insurance policies at any time.

12. TIME OF PERFORMANCE. The time of performance of the services under this Agreement is of the essence, and all time deadlines identified in this Agreement or Scope of Services shall be strictly construed.

13. SUSPENSION OF WORK. CITY may, at any time, by ten (10) days’ written notice, suspend further performance by CONSULTANT. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner, and CONSULTANT shall be paid for services performed and reimbursable expenses incurred prior to the suspension date. During the period of suspension, CONSULTANT shall not receive any payment for services, or expenses, except for reasonable administration expenses, incurred by CONSULTANT by reason of such suspension.

14. TERMINATION. CITY may terminate this Agreement for any reason upon ten (10) days written notice to the other party. CITY may terminate the Agreement upon five (5) days written notice if CONSULTANT breaches this Agreement. In the event of any termination, CONSULTANT shall promptly deliver to the CITY any and all finished and unfinished reports or other written, recorded, photographic, or visual materials, documents, data, and other deliverables (“Work Materials”) prepared

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28 for the CITY prior to the effective date of such termination, all of which shall become CITY’s sole property. After receipt of the Work Materials, CITY will pay CONSULTANT for the services performed as of the effective date of the termination.

15. COMPLIANCE WITH CIVIL RIGHTS. During the performance of this contract, CONSULTANT agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of 1964. CONSULTANT will comply with all federal regulations relative to nondiscrimination in federally assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment. In all solicitation, either by competitive bidding or negotiations, made by CONSULTANT for work to be performed under a subcontract including procurement of materials or leases of equipment, each potential subcontractor, supplier or lessor shall be notified by CONSULTANT of CONSULTANT’S obligation under this Agreement and the regulations relative to nondiscrimination on the grounds of race, religion, color, sex, or national origin.

16. CONFLICT OF INTEREST.

A. CONSULTANT covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of CITY, or which would in any way hinder CONSULTANT’s performance of services under this Agreement. CONSULTANT further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the CITY. CONSULTANT agrees to at all times avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the

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28 CITY in the performance of this Agreement.

B. CONSULTANT is not a designated employee within the meaning of the Political Reform Act because CONSULTANT:
(1) Will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation or counsel independent of the control and direction of the CITY or of any CITY official, other than normal contract monitoring; and (2) Possesses no authority with respect to any CITY decision beyond the rendition of information, advice, recommendation or counsel. (2 Cal. Code Regs. § 18700(a)(2).)

17. COMPLIANCE WITH LAWS. CONSULTANT shall comply with all applicable Federal, State of California, and local laws, rules, and regulations and shall obtain all applicable licenses, including a business license with the City of Concord, and permits for the conduct of its business and the performance of the services. CONSULTANT shall ensure that all of its officers, employees, agents, and subcontractors who: (i) enter CITY premises in connection with the services to be performed by CONSULTANT hereunder, and/or (ii) have in-person contact with CITY officers, officials, employees, subcontractors, agents, and volunteers, and/or members of the public, in connection with the services to be performed by CONSULTANT hereunder, comply with all applicable Federal, State of California, Contra Costa County, and local laws, rules, and regulations, whichever is the most restrictive, regarding COVID-19 or similar public health matters, including regarding vaccinations, testing, reporting, social distancing, social gathering, mask wearing, and associated requirements.

18. CHOICE OF LAW. This Agreement shall be construed and interpreted in accordance with the laws of the State of California, excluding any choice of law rules which may direct the application of the laws of another jurisdiction. In the event that suit shall be brought by either party hereunder, the parties agree that trial of such action shall be held exclusively in a state court in the County of Contra Costa, California.

19. NON-WAIVER. The waiver by either party of any breach of any term, covenant, or condition contained in the Agreement, or any default in their performance of any obligations under the

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28 Agreement shall not be deemed to be a waiver of any other breach or default of the same or any other term, covenant, condition, or obligation, nor shall any waiver of any incident of breach of default constitute a continuing waiver of same.

20. ENFORCEABILITY; INTERPRETATION. In the event that any of the provisions or portions of application of any of the provisions of the Agreement are held to be illegal or invalid by a court of competent jurisdiction, CITY and CONSULTANT shall negotiate an equitable adjustment in the provisions of the Agreement with a view toward affecting the purpose of the Agreement. The illegality or invalidity of any of the provisions or portions of application of any of the provisions of the Agreement shall not affect the legality or enforceability of the remaining provisions or portions of application of any of the provisions of the Agreement. This Agreement shall be interpreted as though it was a product of a joint drafting effort and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted.

21. INTEGRATION. All exhibits identified in this Agreement are attached hereto and incorporated herein by reference. The Agreement contains the entire agreement and understanding between the parties as to the subject matter of this Agreement. It merges and supersedes all prior or contemporaneous agreements, commitments, representation, writings, and discussions between CONSULTANT and CITY, whether oral or written.

22. SUCCESSORS AND ASSIGNS: NO THIRD-PARTY BENEFICIARIES; NO JOINT VENTURE. CITY and CONSULTANT respectively, bind themselves, their successors, assigns, and legal representatives to the terms and obligations of this Agreement. CONSULTANT shall not assign or transfer any interest in the Agreement without the CITY's prior written consent, which consent shall be in the CITY’s sole discretion. Any attempted assignment or transfer in breach of this provision shall be void. This Agreement is not intended and shall not be construed to create any third- party benefit. This Agreement is not intended and shall not be construed to create a joint venture or partnership between the parties. CONSULTANT, its officers, employees and agents shall not have any power to bind or commit the CITY to any decision.

23. FINANCIAL RECORDS. Records of CONSULTANT’s direct labor costs, payroll

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28 costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to CITY if and when required.

24. NOTICES. All notices required hereunder shall be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or by personal delivery to the CITY's address as shown below, or such other places as CITY or CONSULTANT may, from time to time, respectively, designate in a written notice given to the other. Notice shall be deemed received three (3) days after the date of the mailing thereof or upon personal delivery.

To CITY: Leng Power, Community Services Manager
Community Development Department
City of Concord
1950 Parkside Drive
Concord, CA 94519-2578
Phone: (925)603-5838
To CONSULTANT: Scott Thurmond
Thurmond Consulting LLC
2121 Natomas Crossing Suite 200-288
Sacramento, CA 95834
Phone: (916) 416-0901

25. NON-LIABILITY. No member of the CITY and no other officer, employee or agent of the CITY shall be personally liable to CONSULTANT or otherwise in the event of any default or breach of the CITY, or for any amount which may become due to CONSULTANT or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement.

26. EXECUTION . Each individual or entity executing this Agreement on behalf of CONSULTANT represents and warrants that he or she or it is duly authorized to execute and deliver this Agreement on behalf of CONSULTANT and that such execution is binding upon CONSULTANT.

This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

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28 IN WITNESS WHEREOF, the parties have executed this Agreement in one (1) or more copies as of the date and year first written above.

CONSULTANT CITY OF CONCORD, a Municipal
Corporation
By:_________________________________ By:______________________________ Name: Scott Thurmond Name: Valerie Barone
Title: Principal Consultant Title City Manager
Address: 2121 Natomas Crossing, Suite 200-288 Address: 1950 Parkside Drive Sacramento, CA 95834 Concord, CA 94519
Telephone: (916) 416-0901 Telephone: (925) 671-3150
Email: [email protected]
APPROVED AS TO FORM: ATTEST:

Susanne Brown Joelle Fockler, MMC
City Attorney City Clerk
Date: _____________________________, 2023
FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date: _____________________________, 2023

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 2022/23 TO PAY THE ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.

THE SUM OF $187,000.00
Account Code: 2749500C999-63800/274594111-63800

Finance Director's Signature

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834

SCOPE OF WORK
Community Engagement Plan
For each stage of the plan, Thurmond Consulting will ensure that stakeholders with diverse perspectives including persons with lived experience, have an opportunity to participate in the process of sharing information, generating ideas, and understanding the stages of plan development. Our team will engage the community through meetings and electronic survey mediums to solicit feedback, as well as conduct individual and focused group interviews.

All responses and feedback will be documented, analyzed, and included with the completion of the plan. Our team will meet with the established Working Group comprised of appointed representatives monthly throughout the duration of the contract period for planning and advisement.

Phase One: Background Analysis
3/1/2023 to 5/31/2023 (3 Months)
Thurmond Consulting will design and develop a survey to facilitate information gathering from a diverse array of community members and stakeholders and develop buy-in among residents and leaders in Contra Costa County. Thurmond Consulting staff will provide language interpretation services for group and individuals interviews with stakeholders and persons of lived experience to ensure equitable language access. Thurmond Consulting will work with the Working Group and the City of Concord during Phase One to identify key opportunities for solicitation of community feedback and group interviews. This phase of the plan will include the following objectives:
● Conduct 10-15 individual / group interviews.
● Convene at least 4 community meetings to solicit feedback from diverse stakeholders and community groups.
● Ensure that individuals with lived experience are participating in the feedback process and organize/conduct consumer focus groups, as necessary. ● Develop background report incorporating analysis of available data on the City of Concord’s homeless population, services being provided to Concord’s unsheltered population. The background report will include mapping of all relevant State, County, City, non-profit, faith based, formal and informal programs and services. The report will evaluate available outcomes measures of programs and services to assess program performance and cost analysis.

Exhibit A to Attachment 2

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834
● Analyze available source documents including
○ All Home Regional Action Plan
○ Contra Costa Homeless System of Care
○ City of Concord Housing Element
○ HUD Point-in-Time Count and Contra Costa H3 programs
○ Regional plans, Continuum of Care homeless response system ● Create index of organizations and community groups actively working on homelessness or homelessness related issues within the City of Concord; Mapping resources located within the City that are accessed by residents who are unsheltered. ● Collaborate with the Working Group, homeless system partners, and relevant City of Concord Departments to develop and assess recommendations to Council.
● Present background report to stakeholders to refine priorities of the strategic plan.

Milestones and Deliverables
 Design survey and stakeholder questionnaire
 Initiate stakeholder community meetings and interviews  Draft background report
 Present background report and key findings to stakeholders to inform plan drafting Phase Two: Formulate Draft Plan
6/1/2023 to 8/31/2023 (3 months)
Based on research, meetings, and stakeholder input to background report, Thurmond Consulting will draft a plan that communicates strategies, goals, implementation measures, and funding to address challenges related to homelessness in the community. We will synthesize the information gathered during community feedback, data analysis, and stakeholder engagement performed under Phase One into a draft Homeless Strategic Plan document that:
● Incorporates evidence based best practices that align with community need, relevant Contra Costa County initiatives and regional plans for consideration by the public, the Working Group, and the Council
● Identify goals for recommendation to the key stakeholders, the community, the Working Group, and the City Council.

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834
● Identify proven, data-driven implementation strategies to achieve the defined goals for consideration by system partners, the community, and the Working Group. ● Create implementation plan prioritizing short- and long-term actions that incorporates performance metrics, and recommendation of funding sources. ● Propose funding sources to support implementation of the Plan, including the use of the City’s available funding and evaluation of funding opportunities to pursue. ● Initiate public outreach to share the homeless strategic plan ● Makes concrete recommendations regarding uses of new homeless assistance funding, highlighting suggested uses and best practices from State and Federal entities to respond to homelessness.

Milestones and Deliverables
 Draft strategic plan, memorializing community feedback, data, best practices, action steps, and recommendations for strategic use of new homeless assistance funds.

Phase Three: Finalize and Present Strategic Plan
9/1/2023 to 10/31/2023 (2 Months)
In Phase Three, Thurmond Consulting alongside the Working Group, will finalize the plan and present the final document to the community, system partners and key stakeholders. Informational and summary documents of the final plan may be developed and translated into Spanish if requested by the City.
● Ensure the final document will be user-friendly, easy to read, and accessible for a lay audience, making use of graphics to illustrate key concepts and will be useable in both print and electronic formats ● Present the final updated strategic plan for endorsement during a virtual community/region-wide meeting
● Continue to engage stakeholders to facilitate buy-in and implementation of action steps identified in the plan.

Milestones and Deliverables
 Final strategic plan
 Presentation of final strategic plan to community/region-wide group and Concord City Council

Thurmond Consulting LLC
2121 Natomas Crossing,
Suite 200-288
Sacramento, CA 95834

DETAILED FEE & SCHEDULE OF ACTIVITIES
$170,000.00 is estimated to cover Thurmond Consulting LLC proposed scope of work, including all professional services and costs up to 8 months. This proposed budget is based on the work described in this proposal and broken down below:

Category Estimated Hours Estimated Cost
Data Analysis 300 $40,000
Interviews 450 $40,000
Engagement/ Coordination 200 $20,000
Writing 450 $65,000
Misc. 55 $5,000
Total Cost $170,000
Phase 1 (March 2023 – May 2023) – $65,000.00
 Collect relevant data
 Analyze Data
 Interact with key stakeholders, Working Group
 Conduct Interviews
 Present Background Report to stakeholders and Concord City Council Phase 2 (June 2023 – August 2023) – $65,000.00
 Developing a detailed plan that includes specific and quantifiable systems improvements, including, but not limited to, the following:
○ Data collection capacity for performance measurement and resource investment ○ Alignment of current and prospective funding sources to support homeless response strategies˙
○ Improving system collaboration
Phase 3 (September 2023 – October 2023) $40,000.00
 Incorporate final feedback
 Finalize plan to present

City of Concord
Homeless Strategic Plan Schedule
4 PHASES
Engage diverse community of stakeholders and system partners Develop and launch survey tools
Convene 4 community meetings
Conduct 10-15 individual and key stakeholder interviews Meet with Homeless Strategic Plan Working Group
Gather information and data for gaps analysis, system mapping, assessment of financial impact
Index relevant services and resources
Analyze and align community input to create vision to guide plan development Develop and present background report as framework for establishing priorities Research relevant evidence-based best practices in communities with similar characteristics
Identify key elements from local, regional and statewide initiatives for effective coordination of efforts
Identify strategies, goals and priority actions as defined by Working Group, system partners, City Council and community input
Propose funding sources to support strategy recommendations Continue public engagement on development of Strategic Plan Identify implementation action steps in short and long term targets Plan drafting and review with community, stakeholders, system partners for feedback Ensure overall plan is accessible and reflects the needs of diverse stakeholders including those with lived experience of homelessness
Final Strategic Plan will be presented for approval to the Concord City Council Phase 1: Engage and Analyze
Phase 2: Forumate Draft Plan
Phase 3: Finalize and Present Strategic Plan
Phase 4: Plan Implementation
Timeframe: 3 months March-May
Timeframe: 3 months June-August
Timeframe: 2 months Sept.-Oct.

Attachment 3

Homeless Strategic Plan
Agreement for Consulting
Services

LENG POWER, COMMUNITY SERVICES MANAGER
FEBRUARY 14, 2023
1

Background
2 Apr. 2022
Homeless Strategic
Plan is a Tier 1 priority
for FY 2022-23
Aug. 2022
Workplan for Homeless
Strategic Plan
development approved
by Council
Oct. 2022
Request for Proposal
for Consulting Services
initiated
Dec. 2022
Notice of Intent to
Award provided to
Thurmond
Consulting

Thurmond Consulting
•25 years of helping communities develop
strategic plans to address homelessness
•Adheres to a community centered, data
driven process
•Specializes in mid to large size communities
that are comparable to City of Concord
3

Essential
Elements to
Incorporate
4 Public engagement
Working Group guidance
Reach out to key partners
Background Report
Needs assessment and gaps analysis
Resource mapping funding and opportunity
Development of vision, goals and objectives

Thurmond
Consulting
Plan Approach
5 Phase 3
Sept-Oct
2023
Finalize Plan
Phase 2
June-Aug
2023
Formulate Draft Plan
Phase 1
March-May
2023
Engage and Analyze

Phase 1- Engage and Analyze
March-May
6 Launch community information and outreach forums through in person events, virtual platforms, survey instruments, and dedicated webpage. Online subscribers will receive continuous email updates
Facilitate meetings and interviews with Working Group, key stakeholders, system partners, City Councilmembers, and greater Concord community Initiate data collection, system mapping, needs assessment, system performance and cost analysis
Compile findings into background report for Council consideration. Report will identify emerging themes, priority areas, and concepts for vision statement

Phase 2- Formulate Draft Plan
June-August
7 Synthesize collected information, responses from surveys, Working Group, system partners, interview participants, to propose goals and objectives that reflect the feedback from the diverse stakeholders
Review local, regional, and statewide homeless response plans for alignment of efforts and opportunity to strengthen coordination
Evaluate promising best practices and related funding support with Working Group for recommendation
Present draft plan to City Council and public for input, feedback and refinement

Phase 3- Finalize and Present
September-October
8 Incorporate feedback into final version of Homeless Strategic Plan Ensure plan is accessible, easy to understand and actionable Compile comprehensive collection of strategies for Council prioritization for implementation
Present final plan for Council adoption and transition into implementation phase

Timeline and Milestones
9 Project kick off with
Working Group, Council
and Community
March 2023
Background Report to
Council
May 2023
Draft Homeless Strategic
Plan to Council
Aug. 2023
Final Homeless Strategic
Plan to Council
Oct. 2023

Financial Information
10 Project Cost Description
$170,000 Base Rate
$17,000 10% Contingency subject
to Staff approval
$187,000 Total agreement amount
Amount Source
$2.4 Million Measure V
$3 Million American Rescue Plan Act
(ARPA)
$5.4 Million One Time Set Aside Funding

Council Action
•Authorize a professional services agreement with
Thurmond Consulting LLC. for the development of a
Homeless Strategic Plan in an amount not to exceed
$187,000 and authorize the City Manager to execute the
agreement in a form acceptable to the City Attorney.
11

Thank You
12 Leng Power – Community Services Manager
[email protected]
Homeless Strategic Plan Webpage
www.cityofconcord.org/homelessstrategicplan

Staff Report
Date: February 14, 2023
To: City Council
From: Laura M. Hoffmeister, Mayor
Prepared by: Joelle Fockler, MMC, City Clerk
[email protected]
(925) 671-3390
Subject: Considering appointing Councilmembers to represent the City Council on Council committees.

Report in Brief
Appointments to the City Council committees were considered at the January 24, 2023, meeting. Due to Councilmember schedule conflicts, changes to appointment may be necessary. These proposed changes, which will be considered during the February 14, 2023, meeting establish Council representation on the Council committees.

Recommended Action

1. Mayor to appoint Councilmembers to represent the City Council on committees.

2. Council as a whole to ratify by a vote of the membership composition of its standing committees.

Public Contact
The City Council Agenda was posted.

Attachment

1. Council Committees as of January 25, 2023

9.a9.a

Attachment 1
2023 Standing Committees
Effective January 25, 2023
Each Councilmember is a chair of one committee and a member of a second committee. City Council Standing Committees meet as needed. Note: The Policy Development and Internal Operations Committee is chaired by the Mayor and its member is the Vice Mayor by adopted Council policy.

APPOINTEES

CHAIR MEMBER
Standing Committees
Policy Development and Internal Operations Hoffmeister Birsan Housing and Economic Development Aliano Obringer
Infrastructure and Franchise Obringer Hoffmeister
Recreation, Cultural Affairs & Community Services Birsan Nakamura Youth and Education Nakamura Aliano