REGULAR MEETING OF THE
CONCORD CITY COUNCIL/CITY COUNCIL
SITTING AS THE LOCAL REUSE AUTHORITY
CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE
CONCORD, CALIFORNIA AND VARIOUS
TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, APRIL 4, 2023
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, April 4, 2023, with Mayor Hoffmeister presiding. The pledge of allegiance was led by Councilmember Obringer. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.
ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Edi Birsan, Laura Nakamura, Carlyn Obringer, Laura Hoffmeister
STAFF PRESENT: Valerie Barone, City Manager; Susanne Brown, City Attorney; Justin Ezell, Assistant City Manager; Joelle Fockler, City Clerk; Stefanie Ananthan, Deputy City Clerk; Greg Taylor, Director of Information Technology; Will Tarbox, Director of Public Works; Karan Reid, Director of Finance; Mark Bustillos, Chief of Police; Jasmin Loi, Director of Human Resources; Guy Bjerke, Director of Economic Development and Base Reuse; James Nakayama, Police Captain; Bernard Enrile, CIP Manager; Justine Gee, Associate Civil Engineer; Kevin Wheat, Associate Civil Engineer; Craig Blythe, Administrative Services Manager; Donna Lee, Budget and Treasury Officer; Kit Jory, Parks Manager; Ken Yee, Facilities Manager; Saravana Suthanthira, Ltd. Ser-Professional
MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Judith Herman, Concord; Ady Olvera, Concord
PUBLIC COMMENT PERIOD
Judith Herman, Concord, spoke in favor of adding an additional member to the Working Group to include a member from the LGBTIQA+ community.
PRESENTATION
PROCLAMATION – Arbor Day
Mayor Hoffmeister presented Bill Bobetsky, Concord Rotary, and Denise Miles, Wells Fargo, a proclamation declaring April 8, 2023, as “Arbor Day” in the City of Concord.
Mayor Hoffmeister opened a public comment period, and upon receiving no public comment, closed the public comment period.
CITY COUNCIL/LOCAL REUSE AUTHORITY (LRA) CONSENT CALENDAR Mayor Hoffmeister opened a public comment period, and upon receiving no public comment, closed the public comment period.
City Council Minutes April 4, 2023
2 CITY COUNCIL CONSENT CALENDAR
APPROVAL OF MINUTES – January 24, 2023
A motion was made by Obringer and seconded by Birsan to approve the minutes from the January 24, 2023, meeting. The motion passed by unanimous vote of the Council.
ADOPTION OF RESOLUTION NO. 23-22 – Pleasant Hill Landscaping and Lighting Assessment District No. 20, Commercial Area Landscaping and Lighting
A motion was made by Obringer and seconded by Birsan to adopt Resolution No. 23-22 entitled, “A Resolution Approving the Request of the City of Pleasant Hill to Allow Sunvalley Mall and Certain Other City of Concord Commercial Properties to be Included in Pleasant Hill Landscaping and Lighting Assessment District No. 20, Commercial Area Landscaping and Lighting.” The motion passed by unanimous vote of the Council.
APPOINTMENT OF APPLICANTS – Concord Commission on Aging, Concord Community Services Commission, and Concord Pavilion Community Outreach Committee A motion was made by Obringer and seconded by Birsan to appoint applicants Carlos Balladares and Janice Cameron to the Concord Commission on Aging for the remainder of four-year terms ending June 30, 2025; Stephen Sticka to the Concord Community Services Commission for the remainder of a four-year term ending June 30, 2025; Lance Ledrew to the Concord Pavilion Community Outreach Committee for the remainder of a four-year term ending February 28, 2025; and Angie Rajczyk and Merrilln Ruiz to the Concord Pavilion Community Outreach Committee for four-year terms ending February 28, 2027, as recommended by the Council Committee on Recreation, Cultural Affairs, and Community Services (Aliano/Nakamura). The motion passed by unanimous vote of the Council.
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT AND APPROVAL OF A BUDGET TRANSFER – Galindo Street/Monument Boulevard Pavement Rehabilitation (Project No. 2452) A motion was made by Obringer and seconded by Birsan to:
1. Approve a Professional Services Agreement with Bellecci & Associates, Inc. in the not-to- exceed amount of $846,261.90 (base agreement of $769,329 plus Staff authority to spend up to a 10% contingency of $76,932.90) for design engineering and related services for Galindo Street / Monument Boulevard Pavement Rehabilitation (Project No. 2452), on Galindo Street from Salvio Street to Cowell Road, and on Monument Boulevard from Cowell Road to Detroit Avenue; and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney.
2. Approve a budget transfer in the total amount of $400,000 to Galindo Street / Monument Boulevard Pavement Rehabilitation (Project No. 2452) from Monument Boulevard Pavement Rehabilitation (Project No. 2581), Fund 407.
The motion passed by unanimous vote of the Council.
AWARD OF A CONSTRUCTION CONTRACT, APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT, AND APPROVAL OF A BUDGET TRANSFER – Treat Boulevard Pavement Rehabilitation Project – Phase 1 (Project No. 2559)
A motion was made by Obringer and seconded by Birsan to:
1. Award a construction contract in the amount of $7,113,715 to Bay Cities Paving & Grading, Inc. for the Treat Boulevard Pavement Rehabilitation Project – Phase 1 (Project No. 2559); authorizing Staff to utilize the available project contingency for contract City Council Minutes April 4, 2023
3 change orders that become necessary up to 5% of the contract amount; and authorizing the Mayor to execute the contract in a form acceptable to the City Attorney.
2. Approve a Professional Services Agreement with MNS Engineers, Inc., in the not-to- exceed amount of $766,024.24 (base agreement of $696,385.67 plus staff authority to spend up to a 10% contingency of $69,638.57) to provide construction management, inspection, and materials testing services for the Treat Boulevard Pavement Rehabilitation Project – Phase 1 (Project No. 2559); and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney.
3. Approve a budget transfer in the total amount of $2,600,000 to the Treat Boulevard Pavement Rehabilitation Project – Phase 1 (Project No. 2559) from Pavement Maintenance Zone 1E & 1F (PJ 2618, Fund 407).
4. Authorize the City Engineer to accept the improvements upon completion of Project No. 2559 (Phase 1), and direct the City Clerk to file a Notice of Completion.
The motion passed by unanimous vote of the Council.
CERTIFICATION OF THE FINAL MEASURE J – Growth Management Program Compliance Checklist A motion was made by Obringer and seconded by Birsan to certify the final Measure J Calendar Years 2020 and 2021 Growth Management Program Compliance Checklist for receipt of Fiscal Years 2021-22 and 2022-23 Local Street Maintenance and Improvement Funds and authorize the Mayor to sign the Compliance Checklist. The motion passed by unanimous vote of the Council.
CITY COUNCIL/LOCAL REUSE AUTHORITY (LRA) CONSENT CALENDAR AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT – ALH Urban & Regional Economics A motion was made by Obringer and seconded by Birsan to approve an amendment to the Professional Services Agreement with ALH Urban & Regional Economics in the amount of $30,000 for work drafting a new Request for Qualifications with associated documents for future Master Developer Selection establishing a new total not-to-exceed amount of $70,000; and authorize the City Manager to execute the amendment in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.
AMENDMENT TO A CONTRACT- Guardian Security Agency
A motion was made by Obringer and seconded by Birsan to approve an amendment to the contract with Guardian Security Agency in the amount of $30,000 for increased services and coverage; establish a new total not-to-exceed amount of $269,000; and authorize the City Manager to execute the amendment in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.
AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT – Burke, Williams & Sorenson, LLP This item was pulled from consideration on the agenda.
CITY COUNCIL CONSIDERATION ITEM
FISCAL YEARS 2022-23 MID-YEAR BUDGET ADJUSTMENTS
Budget and Treasury Officer Donna Lee presented the staff report by reviewing the Council Priority Focus Areas and Tier 1 and Tier 2 Priorities; providing a prior year and current year budget overview including General Fund and Measure V and the recommended mid-year budget adjustments for FYs 2022-23; and reviewing the General Fund long-range financial forecast and Measure V one-time City Council Minutes April 4, 2023
4 investment recommendations, staffing requests, and the City Manager hiring authority. She explained that Council was being requested to adopt a Resolution amending the FY 2022-23 Municipal Budget, adopt a Resolution adopting the City of Concord’s Salary Schedule effective January 9, 2023, adopt a Resolution authorizing the City Manager to overhire critical budgeted positions, and approve new classification positions Payroll Technician I and Payroll Technician II.
Following questions from the City Council, Mayor Hoffmeister opened a public comment period.
Ady Olvera suggested that Council to consider cost saving strategies and applying them towards community service issues.
Mayor Hoffmeister closed the public comment period.
Following comments by the City Council, a motion was made by Obringer and seconded by Aliano to adopt Resolution No. 23-23 entitled, “A Resolution Amending the Fiscal Year 2022-23 Municipal Budget.” The motion passed by unanimous vote of the Council.
A motion was made by Birsan and seconded by Aliano to adopt Resolution No. 23-4735.1 entitled, “A Resolution Adopting the City of Concord’s Salary Schedule Effective January 9, 2023, in Accordance with the Requirements of California Public Employees Retirement System (CalPERS) for a Publicly Available Pay Schedule.” The motion passed by unanimous vote of the Council.
A motion was made by Nakamura and seconded by Aliano to adopt Resolution No. 23-24 entitled, “A Resolution Authorizing the City Manager to Overhire Critical Budgeted Positions.” The motion passed by unanimous vote of the Council.
A motion was made by Aliano and seconded by Obringer to approve new Payroll Technician I and Payroll Technician II Classifications. The motion passed by unanimous vote of the Council.
CORRESPONDENCE
a. Agenda Item No. 4.b – Assessment District No. 20 – Benched Map of Levied Properties b. Agenda Item No. 4.e – Treat Boulevard Pavement Rehabilitation – Benched Correspondence c. Agenda Item No. 4.g – ALH Urban & Regional Economics – Benched Correspondence d. Agenda Item No. 5.a – 2022-23 Mid-Year Budget – PowerPoint Presentation
COUNCIL REPORTS
Councilmembers Aliano and Obringer reported out on their attendance at the National League of Cities Congressional City Conference held March 26-28, 2023.
Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.
Councilmember Nakamura asked for and received Council support to direct staff to add an item to a future agenda in May to consider expanding the Homeless Strategic Plan Working Group to include a representative from the LGBTQ community and/or other groups.
City Council Minutes April 4, 2023
5 ADJOURNMENT
By order of the Mayor, the meeting was adjourned on April 4, 2023, at 7:49 p.m. in memory of Jay Cortez, Jr.
/s/
LAURA M. HOFFMEISTER
MAYOR
/s/
JOELLE FOCKLER, MMC
CITY CLERK