Concord City Council
June 6, 2023

Assist Marketing Sponsorship Director with execution of local and national sponsorship programs including collateral management, sponsor inclusion on marketing elements, and sponsorship related reporting
Assist Marketing Sponsorship Director with execution of transactional revenue initiatives including gift card sales, beverage sales and holiday photo sales Engage tenants to leverage potential sponsorship and marketing prospects Lead contact between Cherry Hill Photo and management for holiday photo programs Schedule training with Fire Marshall for Cherry Hill Photo staff to ensure safe use of fire extinguishers and fire prevention on holiday sets
Lead contact between Infoplace staff and management including delegation of tasks to support management
Draft and execute contracts for vendors, talent, and sponsors for various programs Collaborate with Taubman Marketing Department to create in-center marketing collateral including standees and door clings
Collaborate with corporate office, sponsors and tenants on email program with over 15,000 subscribers
Create content and manage digital elements including social media accounts and center website, with sales & offers, events, and job postings from tenants, as well as updating tenant information on individual webpages.

Responsible for the coordination of annual Chamber events (Mayor’s State-of-the-City Address, Expo/Tradeshows, Crab Feed), including marketing and advertising, sponsorship, donation requests, invoicing for event, facility rentals, catering Responsible for the coordination of monthly Chamber events (Women’s Networking, Business After Hours Mixer, Young Professionals Mixers, Ambassador Committee) including scheduling speakers, coordinating location of event, coordinating refreshments Schedule Ribbon Cuttings, including coordination of time, date, and attendance by local elected officials, Board Members and Ambassadors
Create weekly e-blast to be sent to the membership with upcoming events and information Update Chamber website outlining upcoming Chamber and local events Update and manage social media including Facebook, Instagram, Twitter, LinkedIn Record member payment into ChamberMaster database and create deposits Actively seek new businesses in the local community to sell new Chamber membership Collaborate with Chamber members to maximize their membership including participation, marketing of the business and updating business profile on Chamber website Assist President/CEO with achieving revenue goal through new membership and retention Attend all Chamber events to generate new leads, cultivate new and current business relationships and assist Chamber staff at events
Generate invoices and letters for membership renewals, enter payments into ChamberMaster database and send renewal thank you letters Events & Membership Manager
Greater Concord Chamber of Commerce | 2015 - 2016
Membership Coordinator
Greater Concord Chamber of Commerce | 2014 - 2015

PROFESSIONAL SUMMARYCONTINUED
Available upon request.

REFERENCES

Submit Date: May 16, 2023
First Name Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
City of Concord
Profile

HOME ADDRESS
Number of years at above address:
8 Number of years in Concord:
2 Number of years in the county:
48 Number of years at employer:

Employer Address
Which Boards would you like to apply for?
Homeless Strategic Plan Working Group: Submitted
Jesse Tamplen
John Muir Health Vice President Behavioral Health Healthcare Jesse Tamplen

Question applies to Homeless Strategic Plan Working Group Are you available for daytime meetings?
Yes No
Would you like to be contacted about future Board, Committee, or Commission recruitments?
Yes No
Question applies to Homeless Strategic Plan Working Group Please identify the type of position you are applying for * Active Owner or Manager of a Business Based in Concord
Interests and Experience
Question applies to Homeless Strategic Plan Working Group Do you or have you participated in any supply and/or food distribution to the community of unsheltered residents? If so, please explain your experience.

I support John Health Health's Emergency Departments and the Acute Psycahtirc Hospital homeless patients. I have worked career in healthcare, for over 20 years providing healthcare and food for the unhoused youth and adults. I have deep experience working with the unsheltered.

Question applies to Homeless Strategic Plan Working Group Describe your most recent interaction with someone who you believe is unsheltered.

I oversee services and work daily with people and their unsheltered families to ensure they have access to healthcare, food, and shelter.

Question applies to Homeless Strategic Plan Working Group Describe your experience using homeless response programs such as CORE, the Police Department, and non-profit providers.

I have been a social worker and executive for over 20 years in healthcare, children's health, and behavioral health, coordinating services for the homeless. Before working for John Muir Health, I was at UCSF Health and Children's Oakland for ten years, working to improve children's health, food security, and housing.

Jesse Tamplen

Upload a Resume
Question applies to Homeless Strategic Plan Working Group Do you have family members or close friends who are or have been unsheltered? Yes No
Education and Training
High School
College
Master of Social Welfare - UC Berkeley Master of Healthcare Administration - USC Technicial/Vocational Training
Certification or Other
Licensed Clinical Social Worker Board Certified in Healthcare Administration TERMS OF ACCEPTANCE and SIGNATURE
Please Agree with the Following Statement
I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms and Acceptance.

I Agree *
Electronic Signature - Please type your First and Last Name Jesse Tamplen
Jesse Tamplen

CURRICULUM VITAE
Jesse D. Tamplen, MSW, MHA, LCSW, FACHE
149 Belle Ave, Pleasant Hill, CA 94523
Telephone 925-381-1916 email [email protected]

EDUCATION
Masters in Healthcare Administration
University of Southern California, Los Angeles, CA 2013 Masters in Social Welfare
University of California, Berkeley, CA, 2003
Bachelor of Arts
Antioch University, Los Angeles, CA, 1999
HONORS
American College of Healthcare Executives – California’s Regents Award (2015) Alameda County Board of Supervisors’ Mental Health Award (2014) Upsilon Phi Delta Society (2012)
University of California, Berkeley Paola Timiras Award for Research in Aging (2003) Harford Foundation Social Work Fellow (2001 – 2002)

LICENSURE & CERTIFICATIONS
Fellow American College of Healthcare Executives (2014) Lean Executive Certification (2014)
Management & Clinical Excellence (2011)
Dialectical Behavioral Therapy (2007)
Licensed Clinical Social Worker, CA (2006)
Cognitive Behavioral Therapy (2004)

PROFESSIONAL ACTIVITES
2014 –2018 Red Cross Disaster Mental Health Professional 2014 –2018 Board of Directors California Association of Healthcare Leaders, a chapter of the American College of Healthcare Executives
▪ 2013 – 2017 Co-Chair Bay Area Local Programming Council ▪ 2014 – 2018 Chair Clinical Leadership Council
2014 –2016 Alameda County Emergency Management Steering Committee – Hospital & Behavioral Health Task Force
2014 –2016 Alameda County Medical Reserve Corps

EMPLOYMENT
John Muir Health, Walnut Creek, California
Vice President of Behavioral Health (2021 -present)
UCSF Benioff Children’s Hospital Oakland, Oakland, California Executive Director of Operational Excellence and Deployment (2017 – 2021) Interim Service Line Children’s Mental Health Service Line Director (2020-2021) Interim Vice President Ancillary and Support Services (2020 – 2021) UCSF Health, San Francisco, California
Director of Lean Transformation (2015 – 2017)

UCSF Benioff Children’s Hospital Oakland, Oakland, California Practice Administrator, Child Development -Mental Health- HIV/AIDS Network (2012 - 2015)

Sutter Health, Sutter Center for Psychiatry, Sacramento, California Director of Behavioral Health (2009 – 2012)

Telecare Corporation, Alameda, California
Director of Special Projects (2007- 2009)

Sutter Health, Marin General Hospital, Greenbrae, California Psychiatric Social Worker, Per Diem (2006-2009)

Villa Fairmont Mental Health Rehabilitation Center, San Leandro, California Director of Short Stay Treatment Program, Telecare Corporation (2004 –2007)

Contra Costa County Psychiatry Emergency Services, Martinez, California Mental Health Clinical Specialist, Per Diem (2005 – 2009)

University of California, Berkeley, California
Fieldwork Instructor (2005 –2008)

Department of Psychiatry, University of California, San Francisco Psychiatric Social Worker (2004)

Sausal Creek Outpatient Stabilization Clinic
Psychiatric Social Worker, Per Diem, Telecare Corporation (2004-2005)

Villa Fairmont Mental Health Rehabilitation Center, San Leandro, California Psychiatric Social Worker, Telecare Corporation (2003 – 2004)

City of Oakland, Department of Human Services, Oakland, California Project Manager (2002 – 2004)

Center for the Advanced Study of Aging Services, University of California, Berkeley Graduate Researcher (2001 – 2003)

Veterans Affairs Medical Center, San Francisco, California Medical & Psychiatric Social Worker, Field Placement (2002 –2003)

Adult Protective Services, Alameda County, California
Protective Services Social Worker, Field Placement (2001 – 2002)

Exodus Recovery Partners, Redondo Beach, California
Psychiatric Case Manager (1999 – 2001)

WISE Senior Services, Santa Monica, California
Care Manager (1998)

PRESENTATIONS

Tamplen. J. (October 2019). Making Performance Visible: Using Data to Drive Operational Performance. Invited: Children’s Hospital Association, Kansans City, KS

Tamplen, J. (May 2018). University of California, San Francisco Journey’s to True North Unlocking the Creative Capital of People. Invited: Business Transformation and Operational Excellence Society’s Healthcare Conference, New Orleans, LA.

Tamplen, J. (March 2017). Scientific Problem Solving and Active Daily Engagement.

Invited: UCSF Medical Center Clinical InQuE RI Nursing Research Conference , San Francisco, CA.

Tamplen, J. & Reason, R. (March 2016). Redesigning Mental Health: Technology Driving Performance. Presented at Annual Healthcare Information and Management Systems Society Conference, Las Vegas, NV.

Tamplen, J. ( October 2015). Patie nts and Families First and Always: Us ing Lean Methodology to Improve Access, Quality and Financial Sustainability in Mental Healthcare Delivery within a Safety-Net Pediatric Academic Medical Center. Presented at American Public Health Association Conference, Chicago IL.

Tamplen, J. (October 2014). Improving Children’s Mental Healthcare: A California Perspective. Presented at California’s Children’s Hospital Association’s Annual Leadership Conference, San Diego, CA

Tamplen, J. (December 2013). Health Care Reform and Behavioral Health: A C alifornia Perspective. Invited: Traditions Behavioral Health Medical Staff Conference, Napa, CA

Tamplen, J. & Aslami-Tamplen, K. (January 2013). Healthcare Reform: Emerging Opportunities for WRAP and Peer Support. Presented at WRAP Around the World Conference. Oakland, CA.

Tamplen, J. & Thygeson, C. (August 2011). One-to-One Interventional Observation in Inpatient Psychiatry Hospitals. Presented at Sutter Health Managing and Clinical Excellence XXIV, Fairfield, CA

Tamplen, J. & Wilson, S. (March 2010). Recovery Center Clinical Care and Acute Psychiatric Hospitals. Presented at Sutter Health Sierra &Sacramento Region, Sutter Center for Psychiatry, Sacramento, CA

Tamplen, J. & Wilson, S. (June 2008). Recovery Center Clinical Systems across the Continuum of Care. Presented at United States Psychiatric Rehabilitation Conference, Chicago, IL

Tamplen, J. & Wilson, S. (June 2008). Cultural Intervention: Recovery Center Management.

Presented at United States Psychiatric Rehabilitation Conference, Chicago, IL

Tamplen, J. (April 2008). Adolescent Inpatient Hospitalization and Dialectical Behavioral Therapy. Presented at Kaiser Permanente Regional Behavioral Health Meeting, Martinez, CA

Tamplen, J. (February 2008). Mindfulness-Based Therapies. Presented at Santa Barbara County.

Santa Barbara, CA

Tamplen, J. (October 2007). The Science of Emotional Regulation. Presented at Telecare Corporation’s Annual Conference, Oakland, CA.

Tamplen, J. (May 2007). Dialectic Behavioral Therapy in Acute Psychiatric Hospitals.

Presented at United States Psychiatric Rehabilitation Conference, Orlando, FL

Tamplen, J. & Wilson, S. (May 2006). Recovery Center Clinical Systems. Presented at United States Psychiatric Rehabilitation Conference, Orlando, FL

Tamplen, J. (June 2006). Dialectical Therapy in Inpatient General Medical Units. Presented at U.S.

Commission of the Accreditation of Rehabilitation Facilities Conference, South Lake Tahoe, CA

Tamplen, J. (March 2006). Dialectical Therapy for High-Risk Individuals. Presented at University of California Berkeley School of Social Welfare, Berkeley, CA

Tamplen, J. (April 2005). Short Stay Treatment Program and Dialectical Behavioral Therapy.

Presented at Alameda County’s Mental Health Board, Alameda, CA

Tamplen, J., & Jensen, T. (May 2004). Scientific Needs Assessment for Culturally Diverse Communities. Presented at the annual conference of the American Society of Aging, San Francisco, CA.

PUBLICATIONS

Tamplen, M., & Tamplen. J et al., (2017) Comparison of Output Volume Threshold for Drain Removal After Selective Lateral Neck Dissection. JAMA Otolaryngology-Head & Neck Surgery, August 2017.

Tamplen, M., & Tamplen, J. et al., (2016). Does a Standalone Cancer Center Improve Head and Neck Microsurgical Outcomes? Journal of Reconstructive Microsurgery, Nov. 2016.

Tamplen, J., & Jensen, T. (May 2004). City of Oakland Senior Needs Assessment. [Online]. Oakland Human Services. Available: http://www.oaklandhumanservices. org/documents/2004seniorneedsassessment.pdf [2006, February 7].

Tamplen, J. (May 2003). Alcohol Misuse and Abuse Among Older Americans: Where is the Policy? [Online]. Resource Center on Aging, University of California. Available: http://ist- socrates.berkeley.edu/~aging/TimirasAward.html [2005, February 18].

Center for the Advanced Study of Aging Services. (2002). Consortium for Social Work Training in Aging Program Evaluation 2001-2002. Berkeley: Author

Center for the Advanced Study of Aging Services. (2001). Consortium for Social Work Training in Aging Program Evaluation 2000-2001. Berkeley: Author

TRAININGS & CONSULATIONS

Conducts dozens of trainings on recovery and resiliency in behavioral health, evidence-base treatments, operational excellence, continuous process improvement (Lean) as well as consulting on clinical design, population health, and healthcare service delivery for health systems, medical centers, medical groups, and public health jurisdictions; audience size 25 to over 500.

MEDIA

“Mindfulness Training” HealingQuest.tv PBS. December 2013

Submit Date: May 09, 2023
First Name Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
City of Concord
Profile

HOME ADDRESS
Number of years at above address:
7 Number of years in Concord:
7 Number of years in the county:
8 Number of years at employer:

Employer Address
Which Boards would you like to apply for?
Homeless Strategic Plan Working Group: Submitted
Leslie Taylor
First Christian Church (Disciples
of Christ) Senior Pastor Minister
Leslie Taylor

Question applies to Homeless Strategic Plan Working Group Are you available for daytime meetings?
Yes No
Would you like to be contacted about future Board, Committee, or Commission recruitments?
Yes No
Question applies to Homeless Strategic Plan Working Group Please identify the type of position you are applying for * LGBTQI+ Representative (from or has experience working with LGBTQI+ community) Interests and Experience
Question applies to Homeless Strategic Plan Working Group Do you or have you participated in any supply and/or food distribution to the community of unsheltered residents? If so, please explain your experience.

Yes, SHARE is located on our church's campus. Our members provide a hot meal once per month at the North Concord Shelter. We offer food and water to unsheltered people who are at our church when needed.

Question applies to Homeless Strategic Plan Working Group Describe your most recent interaction with someone who you believe is unsheltered.

I regularly interact with unsheltered residents who are at our church. There are two women who live in their cars and are members of our church. There are several people who feel safe and respected here and will sit and rest here. There are also some people who, when intoxicated, vandalize the church and have broken windows, sprinkler systems, and other parts of the church. One person died from a drug overdose on our campus last month.

Question applies to Homeless Strategic Plan Working Group Describe your experience using homeless response programs such as CORE, the Police Department, and non-profit providers.

I have very limited active participation in groups. I have had several interactions with the police department. I have called upon Hope Solutions for assistance. I have been a part of some ad-hoc groups.

Leslie Taylor

Upload a Resume
Question applies to Homeless Strategic Plan Working Group Do you have family members or close friends who are or have been unsheltered? Yes No
Education and Training
High School
Amherst Regional High School (Amherst, MA)
College
Grinnell College (Grinnell, Iowa) BA in English and Theatre Chicago Theological Seminary (Chicago, IL) Master of Divinity Methodist Theological School in Ohio (Delaware, OH) Doctor of Ministry (Project:

Exurban Transition and the Church's Response)
Technicial/Vocational Training
Certification or Other
Mental Health First Aid University of Redlands, Graduate School of Theology (Certificate in the Art of Spiritual Direction)
TERMS OF ACCEPTANCE and SIGNATURE
Please Agree with the Following Statement
I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms and Acceptance.

I Agree *
Electronic Signature - Please type your First and Last Name Leslie Taylor
Leslie Taylor

Rev. Dr. Leslie Carole T aylor
Cellphone 614.214.4283 [email protected]
Highlighted Qualifications and Accomplishments:
 Initiates contextual and relevant programmatic development  Demonstrates excellent listening skills
 Attends to administrative and relational proficiency for coordinating services including ADA compliance
 Provides administrative skill with institutional technology  Assisting in Vocational Discernment
 Event Coordinator
 Coach, www.Coaching4T odaysLeaders.com, International Coaching Federation (ICF) www.CoachFederation.org and Center for Progressive Renewal (now Convergence)
 Spiritual Director
 Anti-Racism Trainer for the Christian Church (Disciples of Christ) in Northern California and Nevada.

Education:
 Certificate in the Art of Spiritual Direction, University of Redlands Graduate School of Theology (Graduating May 2023)
 Doctor of Ministry, Methodist Theological School in Ohio  Master of Divinity, Chicago Theological Seminary
 Bachelor of Arts, Grinnell College
Employment:

Senior Minister, First Christian Church (Disciples of Christ) 2019-present
Director, Northern California Higher Education Recruitment Consortium 2019-2020
 Partner with colleges, universities, hospitals, research institutions and non-profits to help them recruit and retain diverse faculty and staff.  Dual Career Coaching
 Coordinate billing and services to each member institution.

Co-Director of Admissions, Events, and Recruitment Pacific School of Religion 2015-2019
 Coordinated semi-annual prospective student weekend
 Regional and National recruitment events at colleges, church conventions, LGBTQ-centered conferences, social justice fairs, and non-profit organizations.

 Serve as the PDSO; Coordinate all services for F-1 students, R-1 Religious Workers, New Immigrants, Permanent Residents and first- generation US citizens.
 Serve as School Certifying Official for students receiving veterans’ educational benefits.
 Assist students with vocational discernment and student retention.

Director of Student Services Methodist Theological School in Ohio 2005-2015
 Coordinated student programming and Leadership Development on campus.
 Advisor to Student Organizations.
 Administered ADA, housing, student health insurance, student orientation programs, and international student requirements, annual Cleary Campus safety and security report.
 Published and edited student handbooks, ADA and Disability Services Manual, and International Student Resource Guide.  Provided vocational and career discernment.
 Educated the campus community about disability and differing ability – workshops.
 Graduate of NAFSA Academy 8 (International Student Services).  Serve as the PDSO; Coordinate all services for F-1 students, R-1 Religious Workers, New Immigrants, Permanent Residents and first- generation US citizens.

Recent Additional Leadership Positions:
 Annual Gathering Coordinator, Christian Church in Northern California and Nevada 2022
 Corporate Secretary, Christian Church in Northern California and Nevada 2020-present
 Anti-Racism Training T eam Member, Christian Church in Northern California and Nevada 2020-present
 Board of Directors, Christian Church Homes, currently Vice-President 2019-present
 Owner, T aylored 2 U Weddings and Notary Services, and T aylored 2 U Coaching, 2019-present
 Co-Chairperson of Committee on Ministry-Section A, Northern California-Nevada Conference, United Church of Christ (2016-2022)  Boundary Trainer for The Fellowship of Affirming Ministries (TFAM) 2016-present
 Transitional Pastor, Advent United Church of Christ, Columbus, OH 2012-2015
 Pastor, Trinity United Church of Christ, Thornville, OH 2001-2009

Submit Date: May 10, 2023
First Name Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
City of Concord
Profile

HOME ADDRESS
Number of years at above address:
12 Number of years in Concord:
12 Number of years in the county:
12 Number of years at employer:

Employer Address
Which Boards would you like to apply for?
Homeless Strategic Plan Working Group: Submitted
Coby Willis
Horizon Vision Centers Accounting Manager Medical
Coby Willis

Question applies to Homeless Strategic Plan Working Group Are you available for daytime meetings?
Yes No
Would you like to be contacted about future Board, Committee, or Commission recruitments?
Yes No
Question applies to Homeless Strategic Plan Working Group Please identify the type of position you are applying for * Active Owner or Manager of a Business Based in Concord
Interests and Experience
Question applies to Homeless Strategic Plan Working Group Do you or have you participated in any supply and/or food distribution to the community of unsheltered residents? If so, please explain your experience.

Not at the present. Volunteered to help with holiday food distribution but never received a call for assistance.

Question applies to Homeless Strategic Plan Working Group Describe your most recent interaction with someone who you believe is unsheltered.

Gave money and advised of warming shelter during past winters.

Question applies to Homeless Strategic Plan Working Group Describe your experience using homeless response programs such as CORE, the Police Department, and non-profit providers.

No experience.

Question applies to Homeless Strategic Plan Working Group Do you have family members or close friends who are or have been unsheltered? Yes No
Coby Willis

Upload a Resume
Education and Training
High School
Milpitas High graduated
College
Chapman university
Technicial/Vocational Training
Certification or Other
CMBA
TERMS OF ACCEPTANCE and SIGNATURE
Please Agree with the Following Statement
I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms and Acceptance.

I Agree *
Electronic Signature - Please type your First and Last Name Coby Willis, CMBA
Coby Willis

Selection of Applicants to Interview
for the Homeless Strategic Plan
Working Group
JUNE 6, 2023

JOELLE FOCKLER, MMC

CITY CLERK
1

Background
2 • The Homeless Strategic Plan (Plan) is intended to guide future City efforts and investments related to responding to the impacts from and the needs of Concord’s
unsheltered population, using data and fact-based
information.
• A Working Group, appointed by the Council, is working directly with staff and the consulting team to guide the development of the Plan.

Background
• The Homeless Strategic Plan Working Group was created by the City Council on December 13, 2022, with the
adoption of Resolution No. 22-77, amended on January
24, 2023, with the adoption of Resolution No. 23-3, and amended on May 2, 2023, with the adoption of
Resolution No. 23-40.
3

Resolution No. 23-40
• Added two representatives to Working Group.
• One representative that is from, or has experience
working with, the LGBTQI+ community.
• One representative that is an active owner or manager of a business based in Concord.
4

Working Group Composition
2 - Concord City Councilmembers
1 - Lived Experience of Being
Homeless Representative
1 – Nonprofit Homeless Services
Provider
1 – Substance Abuse Professional
1 – Mental Health Professional
1 – Concord Resident and Property
Owner
1 – Owner of Commercial Property
in Concord
1 – Veteran Homeless Services
Provider
1 – LGBTQI+ Community Member
1 – Active Owner or Manager of a
Business based in Concord
5

Recommendation
Select applicants to interview for the following positions:
• One representative that is from, or has experience
working with, the LGBTQI+ community.
• One representative that is an active owner or manager of a business based in Concord.
6

June 13, 2023, City Council Meeting
7 The Council will:

1. Confirm the interview questions;

2. Interview the applicants; and

3. Select and vote on the applicants.

Questions?
8

LGBTQI+ Community Applicants
Dana Johnson
Dawn Koch
Tikjuk Fong Kurniadi
Leslie Taylor
9

Active Owner or Manager of a Business
Based in Concord Applicants
Jeanette Barger David Litty
Myles Burks Kendra McMasters
Sandi Fraser Melissa Rea
Don Freas Jesse Tamplen
Florian Grossu Coby Willis
Amber Hom
10

Staff Report
Date: June 6, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Craig Blythe, Administrative Services Manager [email protected]
(925) 671-3141
Subject: Considering adoption of resolution updating the City’s Annual Sewer Service Charges and amending the Master Fee
Schedule (Exhibit A to Resolution No. 78-6042 Establishing Fees and Charges for Various Municipal Services in the City of Concord).

CEQA: Exempt/not a project per Public Resources Code
Section 21065, 14 Cal Code Reg. Sections 15060(c)(2),
15060(c)(3), 15273, 15378 and/or 15061(b)(3).

Report in Brief
Increases in projected expenditures necessitate an increase in the City’s annual sewer service charges. Increases in the sewer service charges require a Proposition 218 notification1 and are subject to a majority protest process. Proposition 218 notification of Public Hearing was mailed to all customers and property owners.

The City recently engaged the services of Bartle Wells Associates (BWA), a consulting firm that specializes in sewer rate studies. BWA conducted a full evaluation of the City’s sewer rates and developed recommendations for consideration. Staff and the Infrastructure and Franchise Committee (Obringer & Hoffmeister) recommend that the City Council open the public hearing, receive public testimony, and upon determination that no majority protest exists, adopt a Resolution increasing the minimum annual sewer 1 A Proposition 218 Notice is a document mailed to all affected property owners providing notice of the date, time and place of a public hearing scheduled for the purpose of considering increases to rates.

10.a10.a10.a10.a10.a10.a10.a10.a10.a10.a

City Council Agenda Report
Agenda Item No. 10.a
June 6, 2023
service charge from $717 to $760 for FY 2023-24, $806 for FY 2024-25, $854 for FY 2025-26, and to $905 for FY 2026-27 (Attachment 1). All other sewer service charges will also be increased as shown in Attachment 1.

Recommended Action
Open the public hearing, receive public testimony, close the public hearing, determine if there is a majority protest, and if there is not a majority protest, adopt the above referenced Resolution.

Background
Staff and Bartle Wells Associates met with the Infrastructure and Franchise Committee in March 2023. After consideration of materials, public comment and discussion with staff, the Committee proposed an annual rate revenue increase of 6% per year for the next four years. In April, notices of proposed sewer service charges were mailed pursuant to Article XIII-D, Section 6 of the California Constitution (Proposition 218).

The City administers a Sewer Enterprise to provide for maintenance, repair, and operation of the sanitary sewer collection systems in the cities of Concord and Clayton, and some unincorporated county properties. The Sewer Enterprise contracts with the Central Contra Costa Sanitary District (CCCSD) to provide wastewater treatment and disposal of both cities’ sewage at CCCSD’s treatment plant by paying a proportionate share of the maintenance, operation, and capital improvement costs at the treatment plant, and at the Household Hazardous Waste Facility. Currently, that share is approximately 31.2%.

In FY 2022-23, the City budgeted $5.2 million for collection system capital. BWA’s financial projections are designed to gradually phase in $20 million of City collection system project cash funding each year by FY 2031-32. This size of capital improvements is estimated to be necessary given the total estimated replacement cost of the City’s collection system is approximately $1 billion, and the useful life on the collection system is estimated to be 50 to 60 years.

In 2022, staff initiated a rate study to evaluate the City’s operational and maintenance needs and necessary rate increases to allow for a sustainable Sewer Enterprise program. BWA drafted a Sewer Rate Study ("Study" or “Sewer Rate Study”), dated May 2023, which provided a cost of service analysis that determined the sewer service charges necessary to fund the City’s sewer system (attached as Exhibit A to Attachment 1). The Study concluded that existing sewer rates will not produce sufficient revenue to fund the revenue requirements in future years. The conclusions of the report included the need to increase annual sewer revenues to maintain solvency and long-term financial health of the sewer fund and the need to increase the investment in the repair and replacement of the collection system. Exhibit B to Attachment 1 ((Amendment to Master Fee Schedule (Exhibit A to Resolution 78-6042 Establishing Fees and Charges

City Council Agenda Report
Agenda Item No. 10.a
June 6, 2023
for Various Municipal Services in the City of Concord), referred as the “Updated Annual Sewer Service Charges”) reflects the proposed updated rates.

Analysis
BWA conducted a comprehensive financial analysis of the City's Sewer Enterprise, including a review of the current rate structure and an assessment of the costs associated with maintaining and operating the system. The analysis also included projected cost increases for the City's collection system operations (including new personnel, please see Attachment 2 which the Council will consider adding when it adopts the City’s Operating Budget on June 13, 2023), capital improvement program costs, estimated treatment plant operation cost increases, and the projected capital improvement program for CCCSD’s wastewater treatment plant.

Based upon the committee’s recommendations, the City’s 10-Year Sewer Enterprise Financial Forecast (Forecast) includes scheduled rate increases every year to fund additional anticipated requirements for operations, maintenance, and capital improvements for both Concord and Clayton sewer facilities and CCCSD. The Budget currently proposes annual rate increases of 6% per year for Fiscal Years 2023-24 through 2026-27 (for which Council is being asked to consider and act on).

The proposed rate increases for the next four fiscal years are requested for the following reasons:
 Cover rate increases by CCCSD to the City of Concord
 Maintain the system reserve funds
 Allow for needed capital improvements
 Properly staff the maintenance operations team
As mentioned earlier in this report, the City pays CCCSD for 31.2% of both the treatment plant operations and the treatment plant capital improvements based on the City’s volume of sewer waste processed at the plant. CCCSD updated their financial model for cost of services using financial assumptions that include capital investment in infrastructure and operating and maintenance expenses. The proposed rates are calculated to include costs identified in CCCSD”s updated financial model.

The proposed Resolution sets forth annual sewer service charges based upon the proposed rates calculated in the Study. Adoption of the proposed Resolution would increase the current service charge of $717 to $760 for FY 2023-24, $806 for FY 2024- 25, $854 for FY 2025-26, and to $905 for FY 2026-27. The proposed increase was expressed in a Proposition 218 notification that was mailed to all property owners in the Cities of Concord and Clayton, whose properties benefit from the sewer collection system. The proposed increase represents a 6% increase per year over the next four

City Council Agenda Report
Agenda Item No. 10.a
June 6, 2023
years. The other sewer service charges will also increase as detailed in the Study and set forth in the proposed Resolution.

Many local agencies within the Bay Area are proposing sewer service rate increases.

As referenced in Attachment 3, many agencies already equal or exceed Concord’s proposed FY 2023-24 minimum service charge. Currently, the City’s annual sewer service charge is in the lower tier of rates in neighboring communities and would remain so after the proposed FY 2023-24 increase.

Alternatives
The City Council can choose not to approve a rate increase at this time. With this option, the sewer fund balance will need to cover expenses, and by FY 2027-28 there will not be a reserve available to cover the expenditures of future years.

Financial Impact
To pay for the obligations discussed above and maintain a positive Sewer Enterprise fund balance, the annual sewer service charges need to be increased by 6% per year for Fiscal Years 2023-24 through 2026-27. Further periodic increases in the annual sewer service charge will be necessary in the future to continue operations and capital improvements for sewer service while maintaining a positive fund balance in the Sewer Enterprise fund.

Public Contact
In addition to posting the City Council Agenda, Proposition 218 requires that the City notify by mail all property owners of record for parcels that would be subject to a potential increase in the annual sewer service charge. Notices were mailed to all record owners of parcels subject to the sewer service charges and to users of the sewer system within the City of Concord and portions of Contra Costa County on April 21, 2023 (Attachment 4). The mailing of the notices was completed by Prestige Printing and Graphics and a description of the process that was followed is included in Attachment 5.

The sewer service charge increase is subject to a majority protest process. Notices were mailed to all users of the sewer system within the City of Concord and portions of Contra Costa County on April 21, 2023. A separate notice was mailed to property owners in the City of Clayton, and a separate public hearing will be held in Clayton by the Clayton City Council on June 20, 2023. The notices advised property owners of the Council public hearing date and stated that all written protests must be received by the City Clerk prior to the closing of this public hearing. The notices indicated that the City Council would be considering approval of a maximum increase to $760 for FY 2023-24, to $806 for FY 2024-25, to $854 in FY 2025-26 and to $905 in FY 2026-27. As of the writing of this report, nine (9) written protests have been received by the City Clerk. Staff will update the City Council at the public hearing as to the total number of written protests received.

City Council Agenda Report
Agenda Item No. 10.a
June 6, 2023
Environmental Determination
Pursuant to the California Environmental Quality Act of 1970, Public Resources Code §21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively, “CEQA”), increasing the minimum annual sewer service charge and other corresponding charges does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Reg. Section 15060(c)(2), 15060(c)(3), 15273, or 15378 because it relates to fees and charges, and/or has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. In addition, this activity is categorically exempt pursuant to Section 15061(b)(3), “Review for Exemptions” of the CEQA Guidelines because there is no possibility that this activity may have a significant effect on the environment, and no further environmental review is required. No unusual circumstances are present. This determination reflects the City’s independent judgment and analysis.

Attachments

1. Resolution Updating the City’s Annual Sewer Service Charges and Amending the Master Fee Schedule (Exhibit A to Resolution No. 78-6042 Establishing Fees and Charges for Various Municipal Services in the City of Concord) Exhibit A – Sewer Rate Study
Exhibit B – Updated Annual Sewer Service Charges

2. Collection System Operations Personnel

3. Residential Sewer Service Charge Comparison

4. Proposition 218 Notice of Public Hearing

5. Memo Describing Process of Mailing Notice of Public Hearing

Res. No. 23-XX 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Updating the City’s Annual Sewer
Service Charges and Amending the Master Fee
Schedule (Exhibit A to Resolution No. 78-6042
Establishing Fees and Charges for Various Municipal
Services in the City of Concord)
Resolution No. 23-XX
/
WHEREAS, the City Council provides a variety of municipal services, including sewer services; and
WHEREAS, the City Council adopted Resolution No. 78-6042 on October 9, 1978, establishing a master resolution within which various municipal fees and charges would be located; and
WHEREAS, the City hired Bartle Wells Associates (“BWA”) to evaluate the City’s operational and maintenance needs and any necessary sewer service charge increases to allow for a sustainable sewer enterprise program; and
WHEREAS, BWA submitted a Sewer Rate Study, dated May 2023 (“Sewer Rate Study”), which is attached hereto as Exhibit A and incorporated by reference and recommends a revised sewer service charge schedule for Fiscal Years 2023-24 through 2026-27; and WHEREAS, the City Council finds and determines that, based on the entire record before the City Council, including but not limited to the Staff Report and attachments thereto:
(1) Revenues derived from the proposed sewer rates will not exceed the funds required to provide sewer service, respectively; and
(2) Revenues derived from the proposed sewer rates will not be used for any purpose other than that for they were imposed; and
(3) The amount of the sewer rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel; and (4) The sewer rates are imposed for a service for services that are actually used by, or immediately available to, the owner of the property in question; and Attachment 1

Res. No. 23-XX 2
(5) The sewer rates are not being imposed for general government services; and WHEREAS, pursuant to the provisions of Article XIIID, Section 6, of the California Constitution (e.g., Proposition 218), prior to extending, imposing or increasing sewer rates, property owners shall be provided at least 45 days’ notice of a public hearing to consider such modifications to the sewer rates together with an explanation of: (1) the amount of the proposed rates, (2) the basis on which the rates are calculated, (3) the reason for the rate modifications, and (4) the date, time and place of a public hearing to consider the rate modifications, together with an explanation of the rights of property owners to submit written protests to the proposed rate modifications. The proposed rate modifications may not be imposed if, prior to the close of the public hearing, written protests are submitted by property owners or tenants representing a majority of the properties subject to the modified rates (“majority protest”); and
WHEREAS, Notice of the public hearing to consider proposed adjustments to the sewer rates was mailed at least 45 days prior to the scheduled public hearing as required by state law (Cal. Cons.

Art. XIIID, §6); and
WHEREAS, On June 6, 2023, the City Council conducted a public hearing, considered testimony, and at the conclusion of the hearing determined that a majority protest did not exist; and WHEREAS, Government Code section 57356 allows public utility providers to adopt a schedule for inflation provided they do not apply for more than five-years and that the utility provider gives 30 days written notice to ratepayers each time a pass-through is implemented; and WHEREAS, to the extent that this resolution is determined to have resulted in the imposition of any fees, rates, or charges for services or facilities in connection with the sewer system providing services within the City’s territorial limits, those charges are adopted pursuant to California Health and Safety Code section 5471; and
WHEREAS, the City Council adopted Ordinance No. 19-3 on May 28, 2019, establishing Annual Sewer Service Charges; and
WHEREAS, Subdivision (f) of Section 13.05.020 of the Concord Municipal Code authorizes the City Council to change or update the City’s annual sewer service charges by resolution amending the Master Resolution Establishing Fees and Charges for Various Municipal Services; and

Res. No. 23-XX 3
WHEREAS, the Director of Public Works has recommended that the City Council approve collection of established Annual Sewer Service Charges at updated rates, which are currently set forth in Exhibit B to this Resolution No. 23-XX (Amendment to Master Fee Schedule (Exhibit A to Resolution 78-6042 Establishing Fees and Charges for Various Municipal Services in the City of Concord), referred to as the “Updated Annual Sewer Service Charges”); and WHEREAS, the City Council, at its meeting of June 6, 2023, received a report from the Director of Public Works identifying the need for such changes.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are incorporated by reference. Pursuant to the California Environmental Quality Act of 1970, Public Resources Code §21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively, “CEQA”), the update of Annual Sewer Fees and Charges does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Reg. Section 15060(c)(2), 15060(c)(3), 15273, or 15378 because it relates to fees and charges and/or has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. In addition, the Amendment is categorically exempt pursuant to Section 15061(b)(3), “Review for Exemptions” of the CEQA Guidelines because there is no possibility that updating established Annual Sewer Fees and Charges may have a significant effect on the environment, and no further environmental review is required. No unusual circumstances are present. This determination reflects the City’s independent judgement and analysis.

Section 2. The City Council accepts and approves the Sewer Rate Study (Exhibit A) setting forth the basis for the adopted sewer service charges.

Section 3. The sewer service charges established by this resolution for Fiscal Year 2023-24 shall become effective on July 1, 2023, as indicated in Exhibit B to this Resolution. The sewer service charges for Fiscal Years 2023-24, 2024-25, 2025-26, and 2026-27 will be effective as of July 1 of each such year, unless the Council determines otherwise by separate resolution.

Section 4. The Master Fee Schedule (Exhibit A to Resolution 78-6042) is hereby amended to

Res. No. 23-XX 4
replace the existing Annual Sewer Service Charges with the Updated Annual Sewer Service Charges set forth in Exhibit B to this Resolution.

Section 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on June 6, 2023 by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 23-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on June 6, 2023.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney
Attachments: Exhibit A – Sewer Rate Study
Exhibit B – Updated Annual Sewer Service Charges

City of Concord
Sewer Rate Study

May 2023

Exhibit A to Attachment 1

Bartle Wells Associates
2625 Alcatraz Ave, #602
Berkeley, CA 94705
Tel: 510.653.3399
www.bartlewells.com

Sewer Rate Study
May 2023
City of Concord
Prepared by:

May 25, 2023

Craig Blythe, Administration and Fleet Services Manager City of Concord
1455 Gasoline Alley
Concord, CA 94520

RE: Concord Sewer Rate Study

Bartle Wells Associates is pleased to submit the attached Sewer Rate Study. The study develops long- term financial projections and calculates new sewer rates designed to equitably recover the costs of providing service. The recommended rates are designed to meet the City’s operational and capital funding needs, comply with legal requirements, and be fair to all customers.

The proposed rates incorporate both overall rate increases needed to maintain the sewer enterprise’s financial stability and meet future funding needs. Rate increases are phased in over four years, with consistent annual increases.

We enjoyed working with the City on this assignment and appreciate the ongoing assistance and input received throughout the project. Please contact us anytime if you have questions about the recommendations in this report or other related issues.

Sincerely,

BARTLE WELLS ASSOCIATES

Douglas Dove, PE, CIPFA Michael DeGroot
Principal/President Vice President
2625 Alcatraz Ave, #602
Berkeley, CA 94705
Tel 510 653 3399
www.bartlewells.com

4 CONTENTS

1. Executive Summary .......................................................................................................... 5

2. Current Sewer Rates ........................................................................................................ 7

3. Sewer Financial Plan ........................................................................................................ 8

4. Wastewater Strength Factors ......................................................................................... 12

5. Proposed Sewer Rates ................................................................................................... 13

6. Bill Impacts & Rate Survey ............................................................................................. 15

Tables
Table 1 – Historical and Current Rates
Table 2 – Sewer Enterprise Financial Projections
Table 3 – Wastewater Strength Factors
Table 4 – Proposed Rates
Table 5 – Residential Annual Bill Impacts

Charts
Chart A – 8-Year Financial Plan
Chart B – Rate Survey

Figures
Figure 1 – SP Global 2021 U.S. Municipal Water and Sewer Sector Medians

5 1. Executive Summary
Purpose
The City of Concord (“City”) retained Bartle Wells Associates (“BWA”) to develop a financial plan and cost of service study for the City’s sewer rates to ensure financial stability over the next four years (FY 2023/24 to FY 2026/27). The City last completed a rate study and Proposition 218 process in 2019 resulting in approved minimum rate increases from FY 2019/20 to FY 2022/23. The final increase was implemented July 1, 2022, resulting in the City reaching the end of the 4- year rate increase plan. The minimum annual sewer service charge increased from $592 to $717, however the implemented rates were below the maximum approved sewer service charges ($772 in FY 2022/23).

The City administers a Sewer Enterprise to provide for maintenance, repair, and operation of the sanitary sewer collection systems in the cities of Concord and Clayton, and some unincorporated county properties. The Sewer Enterprise contracts with the Central Contra Costa Sanitary District (CCCSD) to provide wastewater treatment and disposal of both cities’ sewage at CCCSD’s treatment plant by paying a proportionate share of the maintenance, operation, and capital improvement costs at the treatment plant, and at the Household Hazardous Waste Facility.

Currently, Concord’s share of CCCSD operating costs is approximately 31.2%.

Concord is projecting cost increases over the next eight years related to its share of the operating and maintenance and capital costs of Central San’s Treatment Plant (“WWTP”) and the ongoing operation and rehabilitation of its own sewer collection system.

Legal Authority
The statutory authority for levying sewer rates is included in Health and Safety Code section 5471 which states:
“…any entity shall have power, by an ordinance or resolution approved by a two-thirds vote of the members of the legislative body thereof, to prescribe, revise and collect, fees, tolls, rates, rentals, or other charges for services and facilities furnished by it, either within or without its territorial limits, in connection with its water, sanitation, storm drainage, or sewerage system.”

(California Health and Safety Code 5471)

Proposition 218
Proposition 218, the “Right to Vote on Taxes Act”, was approved by California voters in November 1996 and is codified as Articles XIIIC and XIIID of the California Constitution. Proposition 218 establishes requirements for imposing any new or increasing any existing property-related fees and charges.

6 The City must follow the procedural requirements of Proposition 218 for all sewer rate increases. These requirements include:

1. Noticing Requirement: The City must mail a notice of the proposed rate increases to all affected property owners. The notice must specify the amount of the fee, the basis upon which it was calculated, the reason for the fee, and the date/time/location of a public rate hearing at which the proposed rates will be considered/adopted.

2. Public Hearing: The City must hold a public hearing prior to adopting the proposed rate increases. The hearing must be held not less than 45 days after the required notices are mailed.

3. Rate Increases Subject to Majority Protest: At the public hearing, the proposed rate increases are subject to majority protest. If more than 50% of affected property owners submit written protests against the proposed rate increases, the increases cannot be adopted.

Proposition 218 also established several substantive requirements that apply to sewer rates and charges, including:

1. Cost of Service: Revenues derived from the fee or charge cannot exceed the funds required to provide the service. In essence, fees cannot exceed the “cost of service.” Agencies are allowed to carry a prudent level of reserves and to save cash for future projects or emergencies.

2. Intended Purpose: Revenues derived from the fee or charge can only be used for the purpose for which the fee was imposed.

3. Proportional Cost Recovery: The amount of the fee or charge levied on any customer shall not exceed the proportional cost of service attributable to that customer.

4. Availability of Service: No fee or charge may be imposed for a service unless that service is used by, or immediately available to, the owner of the property.

5. General Government Services: No fee or charge may be imposed for general governmental services where the service is available to the public at large.

Charges for water, sewer, and refuse collection are exempt from additional voting requirements of Proposition 218, provided the charges do not exceed the cost of providing service and are adopted pursuant to procedural requirements of Proposition 218.

7 2. Current Sewer Rates
Table 1 shows a summary of the current and historical City of Concord annual sewer rates. The City’s last rate increase went into effect July 1, 2022. Residential customers are billed a flat rate per equivalent dwelling unit (EDU), while nonresidential customers are charged based on annualized winter water usage, per hundred cubic feet (hcf), subject to a minimum charge. Industrial customers pay based on their actual flow and loadings, however there are currently no industrial customers charged in Concord. The charges are placed on the tax roll.

Table 1
City of Concord - Sewer Enterprise
Historical and Current Rates
FISCAL YEAR Units FY 2020/21 FY 2021/22 FY 2022/23

RESIDENTIAL OWNERS

1. Minimum rate for any premises $647 $672 $717

2. Each single-family dwelling unit # of dwellings $647 $672 $717

3. Each dwelling unit in a multiple dwelling structure # of dwellings $647 $672 $717

4. Mobile Home Park # of dwellings $647 $672 $717
COMMERCIAL OWNERS*

1. Minimum rate for any premises $647 $672 $717

2. Bowling Alleys (per HCF) Winter Usage (HCF) $5.72 $5.94 $6.34

3. Car Washes (per HCF) Winter Usage (HCF) $5.72 $5.94 $6.34

4. Health Studios and Gymnasiums Winter Usage (HCF) $5.72 $5.94 $6.34

5. Hospitals - Convalescent (per HCF) Winter Usage (HCF) $5.72 $5.94 $6.34

6. Multiple Lodging Structures (per HCF) Winter Usage (HCF) $5.72 $5.94 $6.34

7. Laundromats and Laundries (per HCF) Winter Usage (HCF) $5.72 $5.94 $6.34

8. Restaurants (per HCF) Winter Usage (HCF) $11.38 $11.82 $12.61 Restaurants with pretreatment facilities (per HCF) Winter Usage (HCF) $6.47 $6.72 $7.17

9. Bakeries Determined Individually Winter Usage (HCF) N/A N/A N/A

10. All others (per HCF) Winter Usage (HCF) $6.47 $6.72 $7.17 INSTITUTIONAL OWNERS*

1. Minimum rate for any premises $647 $672 $717

2. As defined in Section 110-31 (per HCF) Winter Usage (HCF) $6.47 $6.72 $7.17

INDUSTRIAL OWNERS

1. Minimum rate for any premises $647 $672 $717

2. Flow (per million gallons) MG $5,020 $5,214 $5,563

3. Biochemical Oxygen Demand (B.O.D.) (per thousand poun d 1k pounds of bod $1,179 $1,225 $1,307

4. Suspended Solid (S.S.) (per thousand pounds) 1k pounds of ss $1,004 $1,043 $1,113 *Rate per Hundred Cubic Feet (HCF) of Winter Water Usage

8 3. Sewer Financial Plan
In Table 2, BWA developed an 8-year financial plan for the City’s sewer enterprise designed to fund operating and capital needs, maintain adequate fund reserves, and meet debt service coverage requirements. The financial plan serves as a roadmap for funding operating and capital programs and maintaining long-term financial health and determines the revenue requirement for the sewer rates.

Cash Fund Reserves
Figure 1 shows the SP Global 2021 U.S. Municipal Water and Sewer Sector Medians. 180 days of unrestricted cash reserves is a recommended minimum target to ensure adequate liquidity in case of unexpected expenditures. Sewer utilities typically carry between 90 days and 2 years of cash on hand. Concord’s wastewater utility cash on hand ranks in the middle of the ratings scale (348 days as of July 1, 2022).

Figure 1 – SP Global 2021 U.S. Municipal Water and Sewer Sector Medians

Table 2 shows the Sewer Enterprise Financial Projections from FY 2023/24 to 2030/31. BWA projects that rate increases of 6% per year are required each year for the next 4 years (FY 2023/24 to FY 2026/27) to meet the City’s sewer expenses. Ongoing 6% increases in the next four-year rate period are estimated to be required. These rate increases will align the credit rating of the Sewer Enterprise fund balance of AA in Year 1 and AA in Year 4.

The financial projections are designed to meet a minimum operating reserve target of 180 days to ensure adequate liquidity in case of emergencies. The City is projected to meet a strong operating reserve amount of at least 400 days throughout the projection period. These financial targets are based on industry standard metrics to obtain a good credit rating. While the sewer enterprise financial projection does not anticipate additional borrowings at the current time, the sewer enterprise may need to do so in the future.

Outstanding Debt Service
The City’s outstanding debt is attributed to its 2012 and 2018 wastewater revenue refunding bonds.

Rating* AAA AA+ AA AA- A+ A A- BBB+ BBB BBB-
Days’
cash on
hand,
three-year
avg
670 600 566 493 438 360 334 198 160 90
*SP Global 2021 U.S. Municipal Water And Sewer Sector Medians

9 2012 Wastewater Revenue Refunding Bonds
 Refunded the City of Concord Certificates of Participation (2004 Wastewater System Improvement Project).  2004 Issuance was for $12,605,000.
 15 separate wastewater system capital improvement projects were funded by the 2004 COP.  Funded four phases of trunk sewer rehabilitation with three priority levels.

2018 Wastewater Revenue Refunding Bonds
 Refunded the City of Concord Certificates of Participation (2007 Wastewater System Improvement Project).  2007 issuance was for $12,820,000.
 2007 issuance funded the next phase of the Trunk Sewer Rehabilitation Project, initially financed from the 2004 Certificates.
 Installation of approximately 1,455 linear feet of 48-inch and 72-inch pipelines from the Concord Pump Station to a proposed A-Line Relief Interceptor pipeline constructed by CCCSD.

Capital Improvement Program
BWA’s financial projections are designed to gradually phase in $20 MM of City collection system project cash funding each year by FY 2031/32. This size of capital improvements is estimated to be necessary given the total estimated replacement cost of the City’s collection system is approximately $1 billion, and the useful life on the collection system is estimated to be 50 to 60 years. The City faces substantial capital improvements from CCCSD, which were inputted from CCCSD projections.

Operating Expenses
City operating costs are projected to increase by 5% per year based on estimated cost inflation. The City operating expenses include the addition of four new personnel. The new personnel include Lead Collection System Workers and Collection System Workers classification. CCCSD Sewer Operations and Household Hazard Waste were inputted from CCCSD projections. Page 18 of 50
10 Table 2
City of Concord - Sewer Enterprise
Sewer Enterprise Financial Projections - 6% Annual Increase ACCOUNT Budget
TITLE 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 Beginning Unrestricted Balance $23,478,690 $27,003,336 $38,997,503 $39,749,915 $43,073,420 $43,355,144 $41,124,752 $40,239,241 $38,828,789 Rate Adjustments 6.0% 6.0% 6.0% 6.0% 6.0% 6.0% 6.0% 6.0% Rate, Effective July 1st $717.00 $760.00 $806.00 $854.00 $905.00 $959.00 $1,017.00 $1,078.00 $1,143.00 Estimated ERUs (0.5% Growth) 59,408 59,705 60,004 60,304 60,605 60,908 61,213 61,519 61,827 Budget
2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31

SEWER - OPERATING REVENUES

1. Annual Sewer Service Charges $42,595,691 $45,375,996 $48,363,050 $51,499,447 $54,847,816 $58,411,106 $62,253,509 $66,317,433 $70,667,746 SUBTOTAL $42,595,691 $45,375,996 $48,363,050 $51,499,447 $54,847,816 $58,411,106 $62,253,509 $66,317,433 $70,667,746

SEWER - NON-OPERATING REVENUES

1. Interest on Reserves $111,506 $270,033 $389,975 $397,499 $430,734 $433,551 $411,248 $402,392 $388,288

2. Interfund Transfer In 151,420 0 0000000

3. Pavilion Loan Repayment 627,773 625,652 219,462 0 0 0 0 0 0 SUBTOTAL $890,699 $895,686 $609,438 $397,499 $430,734 $433,551 $411,248 $402,392 $388,288 Total Revenue $43,486,390 $46,271,681 $48,972,487 $51,896,947 $55,278,550 $58,844,657 $62,664,757 $66,719,825 $71,056,034 ACCOUNT Budget
TITLE 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 SEWER - INTERAGENCY OPERATING EXPENSES Costs sent from CCCSD

1. Interagency CCC Sewer Operations $18,587,172 $17,587,922 $18,321,043 $19,282,156 $20,104,733 $20,753,331 $19,611,296 $19,340,770 $20,157,846

2. Interagency Household Hazard Waste 823,253 864,416 907,637 953,019 1,000,670 1,050,703 1,103,238 1,158,400 1,216,320

3. Miscellaneous 584,179 613,388 644,057 676,260 710,073 745,577 782,856 821,999 863,098 SUBTOTAL $19,994,604 $19,065,726 $19,872,737 $20,911,435 $21,815,476 $22,549,611 $21,497,390 $21,321,169 $22,237,264 SEWER - CONCORD OPERATING EXPENSES 5% annual escalation New Positions (4) $250,860 $526,806 $553,146 $580,804 $609,844 $640,336 $672,353 $705,970 $741,269

1. Full Time Pay 1,159,516 1,217,492 1,278,367 1,342,285 1,409,399 1,479,869 1,553,863 1,631,556 1,713,134

2. Overtime 42,000 44,100 46,305 48,620 51,051 53,604 56,284 59,098 62,053

3. Benefits 1,144,854 1,202,096 1,262,201 1,325,311 1,391,577 1,461,1 55 1,534,213 1,610,924 1,691,470

4. Dues, Memberships, Subscriptions 3,000 3,150 3,308 3,473 3,647 3,829 4,020 4,221 4,432

5. Fees & Charges - County Collection Fees 50,000 52,500 55,125 57,881 60,775 63,814 67,005 70,355 73,873

6. Meetings & Training 11,000 11,550 12,128 12,734 13,371 14,039 14,741 15,478 16,252

7. Office Expenses & Supplies 124,200 130,410 136,931 143,777 150,96 6 158,514 166,440 174,762 183,500

8. Insurance 72,218 75,829 79,620 83,601 87,781 92,170 96,779 101,618 10 6,699

9. Utilities 19,400 20,370 21,389 22,458 23,581 24,760 25,998 27,298 28,663

10. Administration - General Fund 1,170,478 1,229,002 1,290,452 1,3 54,975 1,422,723 1,493,859 1,568,552 1,646,980 1,729,329

11. Computer Expenses 109,611 115,092 120,846 126,889 133,233 139,895 146,889 154,234 161,945

12. Fleet Expenses 315,686 331,470 348,044 365,446 383,718 402,904 423,050 444,202 466,412

13. Purch of Fixed Assets - Real Property 140,000 147,000 154,350 162,068 170,171 178,679 187,613 196,994 206,844 SUBTOTAL $4,612,823 $5,106,867 $5,362,211 $5,630,321 $5,911,837 $6,207,429 $6,517,800 $6,843,691 $7,185,875 Total Operating Expenses $24,607,427 $24,172,593 $25,234,948 $26,541,756 $27,727,313 $28,757,040 $28,015,190 $28,164,859 $29,423,139 Net Revenue Before Capital (Loss) $18,878,963 $22,099,088 $23,737,539 $25,355,190 $27,551,237 $30,087,617 $34,649,566 $38,554,966 $41,632,894 Debt Service
2012 Wastewater Refunding $752,356 $751,856 $755,188 $752,175 $753,750 $748,050 $751,900 $0 $0 2018 Wastewater Refunding 766,950 762,450 766,950 764,950 761,700 767,200 760,950 764,950 765,950 SUBTOTAL $1,519,306 $1,514,306 $1,522,138 $1,517,125 $1,515,450 $1,515,250 $1,512,850 $764,950 $765,950 Debt Service Coverage 12.28 14.44 15.71 16.98 18.44 20.12 23.17 50.92 54 .88

CAPITAL
CCC Capital Program $8,615,010 $2,925,615 $12,312,989 $10,364,561 $13,604,062 $16,652,760 $15,872,227 $20,142,968 $23,401,110 City Capital Improvement Program 5,220,000 5,665,000 9,150,000 10,1 50,000 12,150,000 14,150,000 18,150,000 19,057,500 19,687,500 SUBTOTAL $13,835,010 $8,590,615 $21,462,989 $20,514,561 $25,754,062 $30,802,760 $34,022,227 $39,200,468 $43,088,610 Total Exp & CIP $39,961,744 $34,277,515 $48,220,075 $48,573,442 $54,996,825 $61,075,050 $63,550,267 $68,130,277 $73,277,699 Net Revenue (Loss) $3,524,646 $11,994,167 $752,412 $3,323,504 $281,725 ($2,230,393) ($885,511) ($1,410,452) ($2,221,666) Ending Unrestricted Balance $27,003,336 $38,997,503 $39,749,915 $43,073,420 $43,355,144 $41,124,752 $40,239,241 $38,828,789 $36,607,123 Minimum Fund Target >180 Days 401 589 575 592 571 522 524 503 454 Recommended Minimum O&M Reserve (180 Days) $12,135,170 $11,920,731 $12,444,632 $13,089,085 $13,673,744 $14,181,554 $13,815,710 $13,889,520 $14,510,041 Projections
Projections
Projections

11 Chart A shows a graphical presentation of the 8-year financial projections.

$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
2022-23 2023-24 2024-25 2025-26 2026- 27 2027-28 2028-29 2029-30 2030-31 Chart A: 8-Year Financial Plan - 6% Annual Increase for 4 Years, 6% For Next Four Years
City of Concord/Clayton Costs Debt Service
Concord/Clayton Capital CCCSD Costs
Rate Revenues Under Proposed Rates Unrestricted Cash Reserves Recommended Minimum O&M Reserve (180 Days)

12 4. Wastewater Strength Factors
Table 3 shows the derivation of the wastewater strength factors. Based on a detailed review of sewer enterprise costs, system costs are allocated 58% to flow, 21% to biological oxygen demand (BOD) and 21% total suspended solids (TSS).

BWA uses this formula to calculate the strength factors for each customer class based on their estimated wastewater strength characteristics in milligrams per liter (mg/l).

Table 3
City of Concord
Wastewater Strength Factors
Strength Class
Examples: Residential High Strength Low Strength Medium Strength Flow (gpd) 205 205 205 205
BOD
1 (mg/l) 185 600 150 185
TSS2 (mg/l) 210 500 135 210
Strength Factor 1.00 1.76 0.89 1.00
Strength Factor Formula SF=(Flow(gpd)/205)*(0.58+(0.21*BOD(mg/l) /185)+(0.21*TSS(mg/l)/210)) WW flows and strengths based on State Water Resources Control Board's Revenue Program Guidelines 1 "BOD" stands for Biochemical Oxygen Demand
2 "TSS" stands for Total Suspended Solids

13 5. Proposed Sewer Rates
Table 4 shows a summary of BWA’s proposed rates from FY 2023/24 to 2026/27. BWA recalculated the rates for FY 2022/23 based on the wastewater strength factors from Table 3, which resulted in minor changes to the rates. The proposed rates were then escalated by 6% per year to meet the sewer enterprise revenue requirements.

Table 4
City of Concord - Sewer Enterprise
Proposed Rates

FISCAL YEAR
Units FY 2022/23
Rate Recalculated
Based on Strength
Factors
FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27

6.0% 6.0% 6.0% 6.0%

RESIDENTIAL OWNERS

1. Minimum rate for any premises $717 $717 $760 $806 $854 $905

2. Each single-family dwelling unit # of dwellings $717 $717 $760 $806 $854 $905

3. Each dwelling unit in a multiple dwelling structure # of dwellings $717 $717 $760 $806 $854 $905

4. Mobile Home Park # of dwellings $717 $717 $760 $806 $854 $905 COMMERCIAL OWNERS*

1. Minimum rate for any premises $717 $717 $760 $806 $854 $905

2. Bowling Alleys (per HCF) Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

3. Car Washes (per HCF) Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

4. Health Studios and Gymnasiums Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

5. Hospitals - Convalescent (per HCF) Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

6. Multiple Lodging Structures (per HCF) Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

7. Laundromats and Laundries (per HCF) Winter Usage (HCF) $6.34 $6.35 $6.73 $7.13 $7.56 $8.01

8. Restaurants (per HCF) Winter Usage (HCF) $12.61 $12.63 $13.38 $14.18 $15.03 $15.93 Restaurants with pretreatment facilities (per HCF) Winter Usage (HCF) $7.17 $7.17 $7.60 $8.06 $8.54 $9.05

9. Bakeries Determined Individually Winter Usage (HCF) N/A N/A N/A N/A N/A N/A

10. All others (per HCF) Winter Usage (HCF) $7.17 $7.17 $7.60 $8.06 $8.54 $9.05 INSTITUTIONAL OWNERS*

1. Minimum rate for any premises $717 $717 $760 $806 $854 $905

2. As defined in Section 110-31 (per HCF) Winter Usage (HCF) $7.17 $7.17 $7.60 $8.06 $8.54 $9.05

INDUSTRIAL OWNERS

1. Minimum rate for any premises $717 $717 $760 $806 $854 $905

2. Flow (per million gallons) MG $5,563 $5,559 $5,893 $6,247 $6,622 $7,019

3. Biochemical Oxygen Demand (B.O.D.) (per thousand pounds) 1k pounds of bod $1,307 $1,304 $1,382 $1,465 $1,553 $1,646

4. Suspended Solid (S.S.) (per thousand pounds) 1k pounds of ss $1,113 $1,149 $1,217 $1,290 $1,367 $1,449 *Rate per Hundred Cubic Feet (HCF) of Winter Water Usage % Increase

14 Chart B shows a regional sewer rate survey for FY 2022/23. The surveyed average annual sewer bill for a single family home using 6 hcf per month is $781. The City’s sewer rates compare favorably with regional agencies and are in the average range of $781.

$342.00
$495.72
$520.20
$530.21
$540.24
$243.00
$615.77
$638.23
$641.35
$657.00
$711.00
$717.00
$738.60
$760.00
$769.44
$779.76
$814.20
$690.00
$676.50
$916.32
$1,041.80
$1,048.00
$455.16
$318.96
$1,113.84
$364.63
$237.60
$647.28
$830.52
$514.08
Average $781
$342
$496 $520 $530 $540
$608 $616 $638 $641 $657
$711 $717 $739 $760 $769 $780 $814 $820
$914 $916
$1,042
$1,048$1,102$1,149
$1,628
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Chart B: Rate Survey
Single Family Residence Annual Wastewater Bills July 1, 2022 (6 HCF/Month Winter Water Usage)
Fixed Rates Variable Rates Ad Valorem Taxes Average
Concord/
Clayton,
Current
*Agency charges additional ad valorem
taxes for sewer enterprise costs.

Concord/Clayton,
Proposed
FY 2023/24

15 6. Bill Impacts & Rate Survey
Table 5 shows the annual impacts of the rate increase on residential customers.

Table 5
City of Concord - Sewer Enterprise
Current % Increase $717
FY 2023/24 6% $760 FY 2023/24 $43
FY 2024/25 6% $806 FY 2024/25 $46
FY 2025/26 6% $854 FY 2025/26 $48
FY 2026/27 6% $905 FY 2026/27 $51
Residential Annual Bill Impacts
$ INCREASE OVER PRIOR YEAR
$ INCREASE OVER CURRENT
$ INCREASE OVER PRIOR YEAR
$ INCREASE OVER PRIOR YEAR

Exhibit B to RESOLUTION NO. 23-XX
Amendment to Master Fee Schedule (Exhibit A to Resolution 78-6042 Establishing Fees and Charges for Various Municipal Services in the City of Concord) Also Referred to as the “Updated Annual Sewer Service Charges” FISCAL YEAR FY 2023 FY 2024 FY 2025 FY 2026 FY 2027

RESIDENTIAL OWNERS

1. Minimum rate for any premises $717 $760 $806 $854 $905

2. Each single-family dwelling unit $717 $760 $806 $854 $905

3. Each dwelling unit in a multiple dwelling structure $717 $760 $806 $854 $905

4. Mobile Home Park $717 $760 $806 $854 $905

COMMERCIAL OWNERS

1. Minimum rate for any premises $717 $760 $806 $854 $905

2. Bowling Alleys (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01

3. Car Washes (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01

4. Health Studios and Gymnasiums $6.34 $6.73 $7.13 $7.56 $8.01

5. Hospitals - Convalescent (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01

6. Multiple Lodging Structures (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01

7. Laundromats and Laundries (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01

8. Restaurants (per HCF) $12.61 $13.38 $14.18 $15.03 $15.93 Restaurants with pretreatment facilities (per HCF) $7.17 $7.60 $8.06 $8.54 $9.05

9. Bakeries Determined Individually N/A N/A N/A N/A N/A

10. All others (per HCF) $7.17 $7.60 $8.06 $8.54 $9.05

INSTITUTIONAL OWNERS

1. Minimum rate for any premises $717 $760 $806 $854 $905

2. As defined in Section 110-31 (per HCF) $7.17 $7.60 $8.06 $8.54 $9.05

INDUSTRIAL OWNERS

1. Minimum rate for any premises $717 $760 $806 $854 $905

2. Flow (per million gallons) $5,563 $5,893 $6,247 $6,622 $7,019

3. Biochemical Oxygen Demand (B.O.D.) (per thousand pounds) $1,307 $1,382 $1,465 $1,553 $1,646

4. Suspended Solid (S.S.) (per thousand pounds) $1,113 $1,217 $1,290 $1,367 $1,449 Exhibit B to Attachment 1

Attachment 2
Memorandum
Date: January 18, 2023
To: William Tarbox, Public Works Director
From: Jesse Crawford, Maintenance Superintendent Prepared by: Jesse Crawford, Maintenance Superintendent [email protected]
(925) 671-3002
Subject: Addition of two Lead Collection System Workers (LCSMW) and two Collection System Workers (CSMW)
Report in Brief
Public Works is requesting to increase capability and coverage of the sewer maintenance program by adding four positions to form two additional crews. Adding these positions will increase productivity and decrease the amount of deferred maintenance in the sewer maintenance program.

Background
The City of Concord currently provides sanitary sewer service to residents and businesses in both Concord and Clayton that lie within the sewer collection area. The sewer collection system includes more than 39,000 service connections 7,895 manholes, approximately 377 miles of 6-inch to 54-inch diameter collector and trunk sewer mains. Concord manages the sewer maintenance program with 9 front line staff and 1 Supervisor.

To meet the operational requirements of the sewer maintenance program and proper equipment operation crews are dispatched to work locations with a minimum staff level of two. This minimum staff level does not allow for flexible staffing of the work plan assignments when faced with un-planned events like service emergencies, on-the-job injury, or sickness. Unplanned events cause delays in the maintenance program and, adds inefficiency in work planning, and creates a maintenance back log. Adding additional staff to the sewer maintenance program will allow for sufficient staff levels and efficient completion of work plan assignments during unplanned events

2 Analysis
Proposed is the creation of four positions in the Sewer group of the infrastructure Division. The four additional positions will be responsible for the following:
 Lead CSMW and CSMW to perform sewer maintenance cleaning for our Annual Maintenance Program
 Perform special maintenance programs weekly, bi weekly, monthly, quarterly and/or semi-annually
 Operate camera system and collect data for our CCTV and Manhole Inspections Program per the NASSCO structural rating requirement
 Perform repairs as identified in the CCTV and Manhole Inspections Program  Plan and prioritize cleanings based on schedule
 Assist with emergency service calls when special maintenance crew have multiple calls
 Other duties as assigned
Summary of Specific Metrics:

Operation Goal Current
Performance
Goal
(additional
personel)
Notes
Cleaning
Collection
Segments
4,992 2,048 4,165
Increase cleaning
frequency, avoid crews
pulled off of cleaning to
respond to service calls.

CCTV Line
Inspections 1,470 277 1,470 Additional staff will add
to program consistency
Manhole
Inspections 5,880 0 Once every 2
years
Last performed 2019,
Additional staff will
stand-up the program
Detail of Specific Metrics
Cleaning
Based on collection system characteristics, we should be cleaning:
• 4,992 segments per year
• Each segment cleaned every two years
Currently Cleaning: (Crews are receiving service calls and being pulled off normal maintenance work)
• 2,048 Segments per year
• Each segment cleaned once every four years.

An additional crew uninterrupted by service calls will average 17 segments per day. (2 People)
• 4,165 additional segments per year.

3 • Each segment cleaned once every 1.5 years.

CCTV
Based on collection system characteristics we should be inspecting:
• 1,470 Segment per year.
• Each segment inspected once every 8 years.

Currently Inspecting:
• 277 segment per year.
• Each segment inspected once every 29 years.

An additional crew member will keep this program running more consistently. (1 Person) • Reach base goal of 1,470 segments.
• Each segment inspected once every 8 years.

Manhole Inspections:

Based on collection system characteristics we should be inspecting:
• 5,880 Manholes per year.
• Each manhole inspected once every 2 years.

Currently Inspecting:
• 0 Manholes per year.

An additional crew member will get this program running. (1 Person) Financial Impact
Additional funding for these four positions is included in the current sewer service rate study. If approved the additional funding will be accounted for in the sewer enterprise budget.

Attachment 3
$342.00
$495.72
$520.20
$530.21
$540.24
$243.00
$615.77
$638.23
$641.35
$657.00
$711.00
$717.00
$738.60
$760.00
$769.44
$779.76
$814.20
$690.00
$676.50
$916.32
$1,041.80
$1,048.00
$455.16
$318.96
$1,113.84
$364.63
$237.60
$647.28
$830.52
$514.08
$130
Oro Loma Sanitary DistrictDublin San Ramon Services
Oakland
Union Sanitary District
Fairfield
City of Brentwood
Bay PointPittsburg
City of Antioch
Novato Sanitary District*
West County Wastewater District
City of Concord/Clayton
Napa
City of Concord/Clayton (Proposed)Vallejo Flood and Wastewater District Livermore
Mountain View Sanitary District*
CCCSD* Benicia
Ironhouse Sanitary District*
Rodeo Sanitary District*
City of RichmondCity of PetalumaCity of Santa RosaCity of Berkeley $0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Average [VALUE]
$342
$496 $520 $530 $540
$608 $616 $638 $641 $657
$711 $717 $739 $760 $769 $780 $814 $820
$914 $916
$1,042$1,048 $1,102 $1,149
$1,628
Fixed Rates Variable Rates Ad Valorem Taxes Average
Single Family Residence Annual Wastewater Bills July 1, 2022 (6 HCF/Month Winter Water Usage)
Concord/
Clayton
Current
*Agency charges additional ad valorem taxes
for sewer enterprise costs.

Concord/
Clayton
Proposed
FY23/24

City of Concord
1950 Parkside Drive
Concord, CA 94519
cityofconcord.org
NoƟce to Property Owners of a Proposed Four-Year
Increase in the Annual Sewer Service Charge
Charge Classification Existing Charge Proposed Charge (per year) FY 2022/23 FY
2023/24
FY
2024/25
FY
2025/26
FY
2026/27
Residential Owners
Minimum rate for any premises $717.00 $760.00 $806.00 $854.00 $905.00 Each single-family dwelling unit $717.00 $760.00 $806.00 $854.00 $905.00 Each dwelling unit in a multiple dwelling structure $717.00 (per unit) $760.00 $806.00 $854.00 $905.00 Mobile Home Park $717.00 (per space) $760.00 $806.00 $854.00 $905.00 Commercial Owners - Charge based upon quantity of water used in hundred cubic feet (HCF) Minimum rate for any premises $717.00 $760.00 $806.00 $854.00 $905.00 Bowling Alleys (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01 Car Washes (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01
Health Studios and Gymnasiums (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01 Hospitals - Convalescent (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01 Multiple Lodging Structures (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01 Laundromats and Laundries (per HCF) $6.34 $6.73 $7.13 $7.56 $8.01 Restaurants (per HCF) $12.61 $13.38 $14.18 $15.03 $15.93 Restaurants w/ pretreatment (per HCF) $7.17 $7.60 $8.06 $8.54 $9.05 Bakeries (Determined Individually) N/A N/A N/A N/A N/A
All others (per HCF) $7.17 $7.60 $8.06 $8.54 $9.05
Institutional Owners
Minimum rate for any premises $717.00 $760.00 $806.00 $854.00 $905.00 As defined in Section 13.05.010 of the Concord Municipal Code (except for Convalescent Hospitals noted above) (per HCF)
$7.17 $7.60 $8.06 $8.54 $9.05
Industrial Owners
Minimum rate for any premises $717.00 $760.00 $806.00 $854.00 $905.00 Flow (per million gallons) $5,563.00 $5,893.00 $6,247.00 $6,622.00 $7,019.00 Biochemical Oxygen Demand (BOD) (per thousand pounds) $1,307.00 $1,382.00 $1,465.00 $1,553.00 $1,646.00 Suspended Solid (SS) (per thousand pounds) $1,113.00 $1,217.00 $1,290.00 $1,367.00 $1,449.00

PRSRT STD
U.S. POSTAGE
PAID

CONCORD, CA
PERMIT NO. 207
The City of Concord is proposing an increase to the fees that property owners pay for sewer service. The fee is
proposed to increase each year over the next four
years.

Since your property is in the City of Concord and is
connected to the sanitary sewer system, this increase
will affect you.

The current annual Sewer Service Charge for residenƟal
properƟes is $717 per year which is insufficient to cover the increasing operaƟonal costs of conveying and
treaƟng sewage. Your sewage is collected by the City of Concord and treated by Central San. New regulaƟons
and aging infrastructure are driving up operaƟonal
costs. Therefore, the Sewer Service Charge for
residenƟal properƟes is proposed to increase to: $760
for Fiscal Year (FY) 2023/24; $806 for FY 2024/25; $854 for FY 2025/26; and $905 for FY 2026/27.

Commercial rates are proposed to increase as well
but are based upon water usage and may vary from
these amounts.

The amount of the fee is calculated by the City to
fairly apporƟon applicable costs amongst sewer users
according to the cost of providing service to that
user; a detailed rate study was prepared to calculate
the proposed charges.

New rates will commence on July 1 of each year.

Services Covered by the Sewer Service Charge
www.cityofconcord.org
Most of the Sewer Fund’s expenses are aƩributed to
the daily treatment of Concord’s sewage at the Central
Contra Costa Sanitary District’s (Central San) treatment plant. The costs include the maintenance, operaƟon,
and capital improvements at the treatment plant; and a
proporƟonal share (based upon populaƟon), of the cost
to operate the Household Hazardous Waste Facility
(HHWF). 72% of the amount you pay for sewer services
goes to Central San for these items.

The remaining expenses include the cost of operaƟng the city’s sanitary sewer system, rouƟne maintenance,
replacement and repair, and emergency reserves.

The Sewer Service Charge is collected annually via your property taxes. It appears in the “Special Taxes &
Assessments” porƟon of the Property Tax Bill as either
“Concord Res Sewer,” “Clayton Res Sewer,” “Concord
Com Sewer” or “Clayton Com Sewer .” system.

NoƟce of Proposed Rate Increases &
Public Hearing on
Tuesday June 6, 2023
at 6:30 p.m.

City of Concord Council Chambers
1950 Parkside Dr ., Concord, CA 94519
NoƟce to Concord Property Owners
Annual Sewer Charges by Occupancy Sewer Service Charge
Attachment 4

Annual Sewer Charge Regional Bill Comparison (does not capture neighboring agency increases effecƟve July 1, 2023) NOTICE IS HEREBY GIVEN, that the City Council of the City of Concord will hold a PUBLIC HEARING on this maƩer in the Council Chamber, 1950 Parkside Drive, on Tuesday, June 6, 2023, at 6:30 p.m. (or as soon thereaŌer as the maƩer can be heard), at which Ɵme and place interested persons may appear and be heard. WriƩen protests on the proposed increase in the annual sewer service charge may be mailed or delivered to the City Clerk at 1950 Parkside Drive, M/S 03, Concord, CA 94519-2578. Your leƩer must idenƟfy the real property you own by the service address or assessor’s parcel number .

Your leƩer must be legibly signed by any one of the current property owners or customers on record and must be received prior to the close of the Public Hearing on June 6, 2023. Only one protest per parcel will be counted. The sewer service charge cannot be increased if a majority protest is received before the close of the public hearing. There is a 120- day statute of limitaƟons for challenging any new, increased, or extended fee or charge.

For further informaƟon on the proposed increase, please email the City of Concord Public Works Department at [email protected]
Reasons for the Proposed Increase NoƟce of Public Hearing in Concord It is necessary to increase the Sewer Service Charge due to several factors:
 Central San is compleƟng upgrades to its treatment plant, of which the Sewer Fund must pay its proporƟonal share. The upgrades are necessary to comply with regulaƟons and are increasing your rates.  Central San’s cost to treat sewage is increasing. There are several items related to this, such as chemicals, energy (electricity and natural gas), labor and disposal. The proporƟonal share of these costs is passed onto the City of Concord by Central San.  The cost to operate the Household Hazardous Waste Facility (a State mandated requirement).  PorƟons of the sanitary sewer system are reaching the end of their useful life and need to be replaced. The City is planning several rehabilitaƟon projects over the next four years, including structural repairs and capacity upgrades of the sanitary sewer system.
 The Sewer Reserve Fund needs to be increased so that money is available in the event of an emergency, such as a catastrophic sewer line failure.
$342.00
$495.72
$520.20
$530.21
$540.24
$243.00
$615.77
$638.23
$641.35
$657.00
$711.00
$717.00
$738.60
$760.00
$769.44
$779.76
$814.20
$690.00
$676.50
$916.32
$1,041.80
$1,048.00
$455.16
$318.96
$1,113.84
$364.63
$237.60
$647.28
$830.52
$514.08
$130
Average $781
$342
$496 $520 $530 $540
$608 $616 $638 $641 $657 $711 $717 $739 $760 $769 $780 $814 $820 $914 $916
$1,042 $1,048 $1,102 $1,149
$1,628
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Single Family Residence Annual Wastewater Bills July 1, 2022 (6 HCF/Month Winter Water Usage)
Fixed Rates Variable Rates Ad Valorem Taxes Average
Concord
Current
*Agency charges additional ad valorem taxes for sewer
enterprise costs.

Concord
Proposed
FY23/24

Attachment 5
Memorandum
Date: May 30, 2023
To: William Tarbox, Public Works Director
From: Craig Blythe, Administrative Services Manager
Subject: Declaration of Proposition 218 Process for Mailing Notice of Public Hearing on Proposed Sewer Rate Increases
The purpose of this memo is to outline the steps taken to mail the Notice of Public Hearing on proposed sewer rate increases to each customer in City of Concord and City of Clayton in accordance with Proposition 218 requirements.

Step 1: Obtain Addresses
 On March 27, 2023, I requested that Francisco and Associates prepare and provide an electronic mailing list utilizing the March 2023 Contra Costa County Assessor data. The mailing list included all addresses of property owners and customers within the City of Concord, the City of Clayton, and unincorporated areas that are connected to the City of Concord’s sewer system. I received the requested mailing list on March 28, 2023.

Step 2: Mailing Service
 I hired Prestige Printing & Graphics for mail merge, printing, and mailing of the notice.

Step 3: Proof/Print/Mail Notice of Public Hearing
 I sent Prestige Printing & Graphics the mailing list of City of Concord and City of Clayton sewer customers and property owners March 28, 2023.  Prestige Printing & Graphics received the Art files FINAL 4.12.23 Clayton Prop 218 Notice.pdf and FINAL 4.12.23 Concord Prop 218 Notice.pdf on April 12, 2023.
 The mailing list was processed through Coding Accuracy Support System (CASS) to standardize addresses.
 Prestige Printing & Graphics printed the Notice and the envelopes on April 13 & 14, 2023.
 Prestige Printing & Graphics mailed 44,482 for Concord and 4,480 for Clayton (Total 48,962) on April 21, 2023.

Benched Correspondence
Agenda Item No. 10.a
June 6, 2023

From: FREDRIC WRIGHT <[email protected]>
Sent: Monday, June 5, 2023 1:07 PM
To: Public Works <[email protected]>
Subject: Inreased Annual Serwer Charge

To Whom It May Concern:

The current public hearing proceedings for the proposed increase in the annual sewer charge need to consider the factual actions that will be taken by the sewer district with the additional revenue. The propaganda brochure to the district property owners announcing the rate increase states general and vague reasons for the proposed increase costs. The current annual amount of $717 is considered insufficient to cover increased operational costs at the sewer treatment plant. Multiply the number of residences in Concord by the $717 charge equals an enormous amount of revenue for the district. Why is that amount not enough to operate the system? With new housing stock coming on line in Concord, those residences also should be paying the $717 to cover their additional inflow for treatment. If only 72% of the $717 charged pays for sewer services, what does the remaining 28% pay? Does it pay for the CalPers liability owed by the sewer district for employee retirements?

What exactly is the cost breakdown of expenses of the sewer operations and capital improvements that the residents of Concord will be paying for over the next four years due to the annual incremental rate increases? Please provide this detail to the residents for their use.

Fredric Wright
Concord

Sewer Service Charge
Public Hearing
Craig Blythe, Administrative Services Manager
June 6, 2023

Introduction
• Last studied in 2019
• Levy of sewer service charge
• Rate design
• Bartle Wells Associates conducted a comprehensive financial analysis • Infrastructure and Franchise Committee reviewed and recommends 2

Presentation
Overview
Public Process
Bill Impacts
Sewer Service Rates
Rate Survey
Sewer Enterprise Background
Questions & Comments
3

Public Process
4 • Meetings with the Infrastructure and Franchise Committee • Open to the public
• Public Notices
• Protest

Sewer Enterprise Background
• Concord sewer collection
• Sewer Treatment
• Proportional Share
5

Sewer Collection System
Operation and Maintenance of the sewer collection system consists of:
• Cleaning mainlines and manholes
• Televising underground lines to assess structural grades • Performing spot repairs on structural defects
• Assessing the annual property levies (for both treatment and collection costs)
• Customer service calls
• Long-term capital projects
6

Proposed
Sewer Service
Rates
7 6% INCREASE PER

FISCAL YEAR
Proposed
FY 2023/24
6%

RESIDENTIAL OWNERS

1. Minimum rate for any premises $717 $760

2. Each single-family dwelling unit $717 $760

3. Each dwelling unit in a multiple dwelling structure $717 $760

4. Mobile Home Park $717 $760
COMMERCIAL OWNERS*

1. Minimum rate for any premises $717 $760

2. Bowling Alleys (per HCF) $6.34 $6.73

3. Car Washes (per HCF) $6.34 $6.73

4. Health Studios and Gymnasiums $6.34 $6.73

5. Hospitals - Convalescent (per HCF) $6.34 $6.73

6. Multiple Lodging Structures (per HCF) $6.34 $6.73

7. Laundromats and Laundries (per HCF) $6.34 $6.73

8. Restaurants (per HCF) $12.61 $13.38
Restaurants with pretreatment facilities (per HCF) $7.17 $7.60

9. Bakeries Determined Individually N/A N/A

10. All others (per HCF) $7.17 $7.60
Current Rate Categories

8 Reasons for Rate Increase
• Cost of upgrades to Central San’s treatment plant
• Increased cost to treat sewage by Central San
• Costs of operation, maintenance, and repair of the City’s collection system • Cost to operate the Household Hazardous Waste Facility

$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 City of Concord/Clayton Costs Debt Service
Concord/Clayton Capital CCCSD Costs
Rate Revenues Under Proposed Rates Unrestricted Cash Reserves Recommended Minimum O&M Reserve (180 Days)
9

10 Average $781
$342
$496 $520 $530 $540
$608 $616 $638 $641 $657 $711 $717 $739 $760 $769 $780 $814 $820 $914 $916
$1,042
$1,048 $1,102$1,149
$1,628
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Fixed Rates Variable Rates Ad Valorem Taxes Average
Concord, Current
*Agency charges additional ad valorem taxes for sewer
enterprise costs.

Concord,
Proposed
FY 2023/24

11 Residential Annual Bill Impacts
Annual Bill FY 23/24 FY 24/25 FY 25/26 FY 26/27
Amount $760 $806 $854 $905
Dollar Increase $43 $46 $48 $51
Percent Increase 6% 6% 6% 6%

Council Action Needed
• Open the public hearing
• Receive public testimony
• Close the public hearing
• Determine if there is a majority protest
• If there is not a majority protest, adopt the Resolution submitted as Attachment 1
12

Bartle Wells Associates
Thank you
13

Staff Report
Date: June 6, 2023
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Kevin Marstall, PE, Director of Community Development Carlton Thompson, PE, City Engineer
Bernard Enrile, PE, CIP Manager
Prepared by: Andrea Moreira, Senior Administrative Analyst [email protected]
(925) 671-3059
Subject: Considering the adoption of Mid-Cycle CIP Adjustments for Fiscal Year 2023-24, specifically including the following:

1. Adoption of a Resolution adopting the Mid-Cycle Adjusted CIP Budget for Fiscal Years (FY) 2023-2024 (Attachment 1); and

2. Approval of the appropriation and budget transfers for the Mid-Cycle Adjusted CIP Budget – Project-specific funding allocations (Attachment 2) and making the CEQA
determinations as provided in this staff report.

CEQA: Not a project under Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15262, 15273, and/or 15378.

Report in Brief
In June 2022, the City Council (Council) adopted the Capital Improvement Program (CIP) for Fiscal Years (FY) 2022-2023 and 2023-2024 and the 5-year Capital Improvement Plan FY2022-2027. This Mid-Cycle Adjustment of the CIP is intended to (1) highlight accomplishments over the last year; (2) consider Mid-Year Adjustments including Project Budget Transfers and Appropriation of Funds; and (3) approve New Projects and Appropriation of Funds.

10.b10.b10.b10.b10.b

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
Recommended Action

1. Adopt a Resolution adopting the Mid-Cycle Adjusted CIP Budget for Fiscal Years (FY) 2023-2024 (Attachment 1); and

2. Approve the appropriations and budget transfers for the Mid-Cycle Adjusted CIP Budget – Project-specific funding allocations (Attachment 2) and make the CEQA determinations as provided in this staff report.

Background
On June 2, 2022, Council adopted the biennial Fiscal Years 2022-2023 and 2023-2024 CIP Budget and 5-year Capital Improvement Plan FY2022-2027. Biennial budgeting refers to the practice of developing a budget every two years. Under biennial budgeting, the public and Council receive a mid-cycle review approximately 12 months after the initial adoption of the biennial budget. This report provides a status update for year one of the biennial CIP Budget.

On April 17, 2023, staff presented to the Measure V Oversight Committee completed Capital Improvement Program and Infrastructure Maintenance Projects for Fiscal Year 2022-2023, and reporting of expected use of bond funds.

On May 17, 2023, staff presented to the Planning Commission the proposed Fiscal Year 2023-2024 Mid-Cycle Adjusted Capital Budget for consistency with the adopted General Plan. The Committee unanimously recommends to the City Council that for purposes of Government Code Sections 65401 and 65402, that the projects and proposed street vacations/right-of-way acquisition, listed in the proposed Fiscal Year 2023-24 Mid-Cycle Capital Budget, are consistent with the General Plan.

Analysis
This Mid-Cycle review and update of the Two-Year CIP Budget is divided into three topics:
 Accomplishments in Fiscal Year 2022-23
 Mid-Year Adjustments including Project Budget Transfers  New Projects and Appropriations
The detailed funding adjustments for each project can be reviewed in the CIP Budget Sheets (Attachment 3).

Accomplishments in Fiscal Year 2022-23
Throughout the City’s Two-Year CIP Budget, significant progress has been made with numerous major projects over the past year. While we currently have 79 CIP Projects in different design phases, and 28 CIP Projects scheduled for construction this year, it is worth highlighting the completed projects during the Fiscal year 20233-2023, as outlined below:

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
 Ellis Lake Area Sanitary Sewer Improvements Project (Project No. 2447) – The project improvements consisted of replacing undersized and failing sanitary sewers in the residential and mix-use area south of downtown Concord, bordered by Clayton Road on the north, Galindo Street on the east, Todd Avenue on the south, and Meadow Lane on the west. Work included maintenance access hole rehabilitation, pavement base repairs, and street resurfacing after sewer construction. The work took place at Clayton Road, Detroit Avenue, Laguna Street, Todd Avenue, Toyon Drive, Pine Street, Leland Drive, Sunshine Drive, Oakmead Drive, Traynor Road, and Ashbury Drive. This project was accepted by council on February 28, 2023.
 Willow Pass Road Signal Upgrade (Project No. 2538) – The project improvements consisted of installing fiber optic conduit and lines connecting 10 signalized intersections along Willow Pass Road, from Grant Street to Landana Drive. Traffic signal communication equipment at various intersections were added and upgraded. This project is projected to be accepted by council in August 2023.
 Pavement Maintenance Zone 3 (Project No. 2443) – The project was located in the neighborhood surrounding Woodside Elementary school, on residential streets such as Barrymore Drive, McKean Drive, San Simeon Drive, and Citrus Avenue. Construction included pavement maintenance work, installation of ADA compliant curb ramps, valley gutter reconstruction, and traffic striping and pavement marking installation. This project was accepted by council on October 11, 2022.
 Clayton Road Traffic Operation Improvements - Phase 1 (Project No. 2547) – The project consisted of installing fiber-optic cables through new and existing conduits on Clayton Road, between Sutter Street and Market Street. Work also included installing new fiber-optic pull boxes, connecting fiber-optic cables into traffic signal cabinets, and connecting to existing fiber-optic interconnect at Clayton Road/Sutter Street and Willow Pass Road/Pine Street intersections. This project is expected to be accepted by Council in August 2023.  Port Chicago and Bates Pothole & Base Repair Project (Project No.2556) – This project consisted of pavement pothole and base repair on Bates Avenue (from Nelson Avenue to Port Chicago Highway) and on Port Chicago Highway (from Panoramic Drive to the City limits at Kinne Boulevard). Work included asphalt concrete removal, hot mix asphalt placement, installation of detector loops, adjusting utility boxes to grade, and pavement marking and striping. This project was accepted by Council on February 28, 2023.

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
 Library Roof Replacement Project (Project No. 2569) – The project consisted of the replacement of the entire Library roof, including gutters, trim, downspouts, shingles, and underlying material as required to provide a fully functional roof.

This project was accepted by Council on December 6, 2022.  Traffic Safety Around Schools (Project No. 2576) – The project consisted of various forms of crossing improvements at four locations adjacent to schools within the City. The work took place at Salvio Street and Date Street, Concord Boulevard and West Street, Ronald Way at Holbrook Academy, and at the East Olivera Road Trail Crossing. This project was accepted by Council on November 8, 2022.
 Chestnut Avenue Bicycle Boulevard (Project No. 2585) – The project consisted of installing green-backed shared lane markings (sharrows) and appropriate shared lane signage throughout the entire length of Chestnut Avenue between Clayton Road and West Street. This project was completed in October 2022.  Citywide Accessibility Improvements No. 9 (Project No. 2602) – The project consisted of constructing accessibility improvements within three locations around the City. The streets included in the project are Grant Street at Adobe Drive, Hookston Road, Hampton Drive, Thames Drive, Stimel Drive, Bermuda Drive, and David Avenue. Project improvements include up to thirty-one (31) Americans with Disabilities Act (ADA) compliant curb ramps, striping, and minimal paving work. This project is projected to be accepted by council in July 2023.
 Sewer Master Plan (Project No. 2501) – This project consisted of extensive data collection during peak wet weather flows, survey of sewer maintenance access holes, review of existing sewer system, projection of flows through various scenarios, and analysis of existing sewer system capacity. The project completed the hydraulic model and GIS layer. As a result of the study, 4 Sewer Capacity Projects have been identified to address predicted capacity constraints. Willow Pass Sewer Trunk, Landana Sewer Trunk, Aspen Sewer Trunk, are sewer capacity projects that are proposed to be funded as part of this Mid-Cycle. Marsh Creek Sewer Trunk capacity improvement project will be proposed to be funded as part of a future CIP Budget. A full condition assessment of the City’s entire sewer system was beyond the scope of this sewer master plan, instead a more programmatic approach was considered, therefore a Citywide Sewer Condition Assessment Program is proposed to be funded as part of this Mid-Cycle.

Mid-Year Adjustments including Project Budget Transfers and Appropriation of Funds Staff is proposing mid-cycle budget adjustments to reallocate funding from Measure V Fund 490 and Measure V Debt Issuance Fund 407 amongst ongoing projects. The purpose of these fund swaps is to expedite the spending of Measure V Debt Issuance Fund 407, as mandated by the bond. Specifically, the reallocation will involve transferring Fund 407 funds from projects with longer timelines for expenditure to

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
projects that are either currently in construction or scheduled to begin within the next year. None of these transfers change the scope or timing of the projects.

Table 1:

Project No. Title Prior Allocation
of Fund 490
(407) Measure V
Debt Issuance
(490) Measure V
Projects
2429 2018 Civic Center Roof 3,400,000$ 3,400,000$ (3,400,000)$ 2593 Citywide Pothole & Base Repair 800,000$ 700,000$ (700,000)$ 2622 Pavement Maint Zn 4C 549,000$ 400,000$ (400,000)$ 2659 Corp Yard Admin Roof 165,000$ 130,000$ (130,000)$ TOTAL 4,630,000$ (4,630,000)$
Project No. Title Prior Allocation
of Fund 407
(407) Measure V
Debt Issuance
(490) Measure V
Projects
2377 ADA Transition Plan Update 200,000$ (200,000)$ 200,000$ 2462 Replace Controller Cabinet VDS 500,000$ (100,000)$ 450,000$ 2463 Install Countdown Ped Signal 50,000$ (50,000)$ 50,000$ 2572 Willow Pass Road Cycle Track 400,000$ (400,000)$ 400,000$ 2613 Pavement Maint Zone 4L 300,000$ (290,000)$ 290,000$ 2621 Pavement Maint Zn 5M&N & PC 1,000,000$ (850,000)$ 400,000$ 2624 Pavement Maintenance Zone 2O 488,000$ (480,000)$ 480,000$ 2626 Pavement Maint Zn 2L & PC Hwy 2,032,912$ (1,860,000)$ 1,860,000$ 2649 Citywide Streetlight Upgrade 150,000$ (100,000)$ 200,000$ 2652 Parking Garage Tech Solutions 300,000$ (300,000)$ 300,000$ TOTAL (4,630,000)$ 4,630,000$
From Fund 490 to 407 Swap
From Fund 407 to 490 Swap
Additionally, Staff recommends a budget transfer of $1,000,000 of Measure V Fund 490 from Pavement Maintenance Zone 1G & Ayers Project No. 2606 to Public Works Operating Budget, and an appropriation of $1,000,000 of Measure V Debt Issuance Fund 407 to the same project.
 1 FTE Transportation Manager II will be added to the Public Works operating budget with Council approval on June 13. The addition of this position was discussed at the Budget Workshop on May 16. Funding that was previously approved by Council for a limited term position will be used to fund this full-time position for four years ($250k each year fully-funded), by swapping funding from the Measure V bond financing to Measure V ongoing revenues to pay for the position. This budget transfer does not change the scope or timing of Pavement Maintenance Zone 1G & Ayers Project No. 2606.

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
Table 2:

Project No. Title Prior Allocation
of Fund 490
(407) Measure V
Debt Issuance
(490) Measure V
Projects
2606 Pavment Maint Zn 1G & Ayers 3,919,000$ 1,000,000$ (1,000,000)$ Additionally, staff recommends the appropriation of $120,000 of Parkland Dedication Fund 450 to the following park improvements project:
 Appropriate $120,000 of Parkland Dedication fund 450 to PJ2634 Willow Pass Park Crossing Project. The purpose of this project is to establish a secure crossing on Salvio Street, connecting the two fields within Willow Pass Park. The design phase has been finalized and is prepared for implementation. The allocated funding will cover the construction expenses. On March 13, 2023, the project was presented to the Parks & Recreation and Open Space Commission (PROSC). PROSC expressed support for the project and the utilization of parkland funds to facilitate its construction. (Requesting appropriation from Parkland Fund 450)
Additionally, staff recommends the appropriation of $3,700,000 of Measure V Debt Issuance Fund 407 to the following Pavement Improvement Projects:
 Appropriate $ 2,600,000 of Measure V Debt Issuance Fund 407 to Pavement Maintenance – Zone 1E&1F Project No. 2618. An outgoing budget transfer of the same amount was previously authorized by Council on April 4, 2023, in order to fully fund the construction of Treat Boulevard Pavement Rehabilitation Phase 1 (Project No. 2559). This appropriation will once again fully fund the construction of Project 2618 which is scheduled for construction in Summer 2024. (Requesting appropriation from Measure V Debt Issuance Fund 407)  Appropriate $1,100,000 of Measure V Debt Issuance Fund 407 to Clayton Road Pavement Rehabilitation (Project No. 2609). An outgoing budget transfer of the same amount was previously authorized by Council on February 7, 2023, in order to fully fund the construction of Clayton Road Traffic Operation Improvements – Phase 2 Project No. 2579. This appropriation will once again fully fund the construction of Project No. 2609 which is scheduled for construction in Summer 2024. (Requesting appropriation from Measure V Debt Issuance Fund 407)
New Projects and Appropriations
The following new projects are recommended to be funded and funds appropriated as part of this Mid-Cycle:
a. Streetlighting and Safety Improvement (MC-ENG-24-01) - This project will update City streetlights to LED fixtures and add streetlights where feasible. Citywide, 46 percent of all pedestrian crashes and 66 percent of fatal and severe injury

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
pedestrian collisions are occurring in dark conditions where there are no streetlights, streetlights are not working or lighting provided is not sufficient.

Principal Arterials such as Port Chicago Highway, Clayton Road, Cowell Road, Monument Boulevard, Galindo Street, Kirker Pass Road, Treat Boulevard, Ygnacio Valley Boulevard, Concord Boulevard are the major streets of the City that can be improved as part of this project. Transportation staff applied and secured grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a total grant award of $7,409,470. Matching funds is required for the grant which is $830,000.(Requesting $30,000 appropriation from Measure V Debt Issuance Fund 407, and budget transfer of $800,000 of Measure V Fund 490 from Transportation Grants Administration Project No. 2557) b. RRFB Crosswalk Enhancement (MC-ENG-24-02) – This project adds Rectangular Rapid Flashing Beacons (RRFB) at uncontrolled crosswalks selected by the Traffic Engineer. Transportation Staff identified 9 intersections with uncontrolled crossings for pedestrian safety improvements. Locations were identified through city staff review and experience high pedestrian activity in proximity to multi-use trails, schools, and shopping and community centers.

Claycord Avenue & Innwood Court, Mendocino Drive & Orangewood Court, Esperanza Drive & Moretti Drive, Alberta Way & Academy Road, and Olivera Road & Sanford Street are adjacent to Elementary, Middle, and High School properties and experience significant pedestrian activity around school start and end times. Solano Way & Hilltop Road provides access to one of the City's many multi-use trails and would benefit greatly from RRFB installation. Washington Boulevard & Kelrose Court, N 6th Street & Reva Drive, and N 6th Street & Bonifacio Street serve neighborhood communities and experience high volumes of pedestrian activity due to the proximity of shopping amenities and community pool. The uncontrolled crossings at these intersections will be improved with new solar powered RRFB systems to increase pedestrian visibility and driver awareness. Transportation staff applied and secured grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a total grant award of $249,480. Matching funds is required for the grant which is $50,000. (Requesting a $50,000 budget transfer from Arterial Pavement Overlay Holding Account Project No. 2157 of Measure J Local Fund 475)
c. Citywide Bike Lane Enhancement (MC-ENG-24-03) – This project will install bike lane buffer delineators to provide physical separation between bicycles and vehicles and install bike boxes at intersection approaches. Transportation Staff identified 10 intersections and 1.3 miles of roadway with bike lanes for bicycle safety enhancements. Locations were identified through City staff review and streets experiencing high bicycle activity in proximity to multi-use trails, schools, and major destinations. Intersections on Concord Blvd, Farm Bureau Rd, and Meadow Ln have existing bike lanes and experience significant ridership. The signalized intersections included in this project would benefit from bike box installation to improve bicycle safety. Existing buffered bike lanes on Clayton

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
Road, Grant Street, Farm Bureau Road, Oakland Avenue, and Salvio Street do not have physical separation between vehicles and bicycles and would benefit greatly from additional enhancement. The existing bicycle lanes at the intersections and along the roadways identified will be substantially improved with advanced limit line bike boxes and physical separation for riders from vehicles. Transportation staff applied and secured a grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a grant award of $249,480. Matching funds is required for the grant which is $30,000. (Requesting a $30,000 budget transfer from Arterial Pavement Overlay Holding Account Project No. 2157 of Measure J Local Fund 475)
d. Citywide Traffic System Upgrade Phase 2B (MC-ENG-24-04) – This project will upgrade traffic signal equipment and install the backup battery at various locations throughout the City of Concord. This project fills the project shortfall of the already in design Citywide Traffic System Upgrade Phase 2 Project No. 2574 which will improve 45 signalized intersections throughout the City. Locations where the additional funding from this project will be used will be within the same intersections, however, will be determined after the award of the construction contract predecessor Project No. 2574. The City requested and has secured Federal Earmark funds with support of Congressman Mark DeSaulnier's office for an amount of $631,200. Matching funds is required for the grant which is $190,000. (Requesting appropriation from OSIP Fund 420) e. Countywide Smart Signal Project (MC-ENG-24-05) – A partnership project with Contra Costa Transportation Authority CCTA and Contra Costa County to improve signal functionality and coordination countywide. The CCTA and County are both leading a county-wide smart signal project that includes 50 intersection locations in the City of Concord. Major Arterial intersections proposed in this project includes Clayton Road, Treat Boulevard, Ygnacio Valley Road, and Monument Boulevard. Potential upgrades for this project may include Signal Controller Firmware updates, Advanced Traffic Management Systems, Emergency Vehicle Preemption, Transit Signal Priority, and Traffic Signal Synchronization. The total grant fund for the project for the City of Concord is $3,853,656. Matching funds is required for the grant which is $500,000. (Requesting appropriation from OSIP Fund 420)
f. Smart Signal Upgrade (MC-ENG-24-06) – This project will upgrade traffic signal equipment with smart signal equipment in 31 intersections within the City of Concord. Major Arterials intersections proposed in this project include Concord Boulevard, Concord Avenue, and Oak Grove Road. Upgrades to the signals will include upgrading legacy traffic signal controller systems, standardizing traffic signal communication systems to interface with county standards, implementing Signal Control Prioritization, and implementing advanced video analytics. Smart signal equipment will help reduce congestion and emissions, prioritize transit and emergency vehicles, and protect vulnerable road users. Contra Costa Transportation Authority CCTA in partnership with the City has requested and

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
has secured Federal Earmark Funds with the support of Congressman Mark DeSaulnier’s office for an amount of $1,200,000 for this project. Matching funds is required for the grant which is $240,000. (Requesting appropriation from OSIP Fund 420)
g. Willow Pass Sewer Capacity Improvements (MC-ENG-24-07) – As recommended by the City’s Sewer Master Plan. this project will replace existing 12-inch sewer lines with 15-inch and install lining on existing 15-inch sewer lines on Willow Pass Road from Parkside Drive to San Vicente Drive to improve capacity constraints. This work needs to occur prior to paving improvements on Willow Pass Road. A total of $7,500,000 is required for the design and construction of this project. (Requesting appropriation from Sewer Enterprise Fund 710)
h. Aspen Sewer Capacity Improvements (MC-ENG-24-08) – As recommended by the City’s Sewer Master Plan, this project will replace the existing 10-inch sewer line on Aspen Drive between Sunshine Drive and Tilson Drive to meet capacity constraints. A total of $650,000 is required for the design and construction of this project. (Requesting appropriation from Sewer Enterprise Fund 710) i. Landana Sewer Capacity Improvements (MC-ENG-24-09) – As recommended by the City’s Sewer Master Plan, this project will replace the existing 8-inch sewer line on Landana Drive between Willow Pass Road and Larkspur Drive to meet capacity constraints. A total of $750,000 is required for the design and construction of this project. (Requesting appropriation from Sewer Enterprise Fund 710)
j. Citywide Sewer Condition Assessment Program (MC-ENG-24-10) –The City’s Sewer Master Plan had certain limitations that prevented a comprehensive condition assessment of the entire Concord/Clayton Sewer System at the time.

Consequently, it is recommended that the City adopt a more programmatic approach to assess the condition of sewer lines, carry out necessary repairs, and synchronize road disturbances with upcoming paving schedules. In addition, the implementation of Measure V Funds has significantly expedited paving activities throughout the City, posing challenges to completing sewer projects in a timely manner. As a solution, this program will prioritize identifying problematic areas based on the Sewer Master Plan, Public Works input, and scheduling sewer construction activities ahead of paving projects. The program will use CCTV technology to inspect sewer lines in specific neighborhood areas, or streets, evaluate their condition, design appropriate repairs, and execute the construction process prior to the scheduled paving. By adopting this programmatic approach to Sewer Condition Assessment and repair, the aim is to minimize long-term construction disruptions in affected neighborhood areas, coordinate sewer and paving projects effectively, and ensure a comprehensive assessment of the entire City’s sewer system. This program will mainly address spot repairs to clear debris/roots, sewer breaks, deep cleaning, and general pipe material upgrade

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
related to aging infrastructure, increasing effectiveness and longevity of the system. A total of $2,000,000 is required to initiate the assessment, design and construction of this program. As this project is proposed to be an on-going program, any future funding of this program will be recommended as part of the next CIP Budget. (Requesting appropriation from Sewer Enterprise Fund 710) Financial Impact
Funding of approximately $114 Million from the proposed Measure V investment must be reasonably expended within five years to comply with financial regulations.

Improving the City’s aging infrastructure at an accelerated pace provides a financial benefit based on both the increased annual cost of construction and rising costs for treatment as roadways deteriorate over time. The financial impact that would occur at this time would be the result of the FY 2022-23 and 2023-24 CIP budget adjustments. In addition to budget transfers of already appropriated funds, the Mid-Cycle requests consist of new appropriations totaling $16,150.000; the amounts per fund are discussed in detail below.

Budget Adjustments or Transfers Required
Measure V
The appropriation of $ 4,700,000 is recommended for the following projects:
 Appropriate $2,600,000 of Measure V Debt Issuance Fund 407 to Pavement Maintenance – Zone 1E&1F Project No. 2618
 Appropriate $1,100,000 of Measure V Debt Issuance Fund 407 to Clayton Road Pavement Rehabilitation Project No. 2609
 Appropriate $1,000,000 of Measure V Debt Issuance Fund 407 to Pavement Maintenance Zone 1G & Ayers Project No. 2606
Sewer Operating Funds
The appropriation of $10,900,000 of Sewer Operating Fund 710 to the following projects:
 Appropriate $7,500,000 of Sewer Operating Fund 710 to Willow Pass Sewer Capacity Improvements (MC-ENG-24-07)
 Appropriate $650,000 of Sewer Operating Fund 710 to Aspen Sewer Capacity Improvements (MC-ENG-24-08)
 Appropriate $750,000 of Sewer Operating Fund 710 to Landana Sewer Capacity Improvements (MC-ENG-24-09)
 Appropriate $2,000,000 of Sewer Operating Fund 710 to Citywide Sewer Condition Assessment Program (MC-ENG-24-10)

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
Parkland Funds
The appropriation of $120,000 of Parkland Fund 450 to the following projects:
 Appropriate $120,000 of Parkland Fund 450 to Willow Pass Park Crossing Project No. 2634
OSIP Funds
The appropriation of $930,000 of OSIP Fund 420 to the following projects:
 Appropriate $190,000 of OSIP Fund 420 to Citywide Traffic System Phase 2B (MC-ENG-24-04)
 Appropriate $500,000 of OSIP Fund 420 to Countywide Smart Signal Project (MC-ENG-24-05)
 Appropriate $240,000 of OSIP Fund 420 to Smart Signal Upgrade (MC-ENG-24- 06)
Budget Transfers
 Refer to Table 1 in this report for Measure V Projects Fund 490 versus Measure V Debt Issuance Fund 407
 Transfer of $1,000,000 of Measure V Fund 490 From Pavement Maintenance Zone 1G & Ayers Project No. 2606 to Public Works Operating Budget  Transfer $800,000 of Measure V Projects Fund 490 from Transportation Grants Administration Project No. 2577 to Street Lighting and Safety Improvements Project (MC-ENG-24-01)
 Transfer $30,000 of Measure J Local Fund 475 from Arterial Pavement Holding Account Project No. 2157 to Street Lighting and Safety Improvements Project (MC-ENG-24-01)
 Transfer $50,000 of Measure J Local Fund 475 from Arterial Pavement Holding Account Project No. 2157 to Citywide Traffic System Upgrade Project (MC-ENG- 24-02)
 Transfer $30,000 of Measure J Local Fund 475 from Arterial Pavement Holding Account Project No. 2157 to Citywide Bike Lanes Enhancement Project (MC- ENG-24-03)
Environmental Determination
Council action on this item is exempt from California Environmental Quality Act (CEQA) review as these activities do not constitute a “project” within the meaning of CEQA Guidelines Section 15060 (c)(2) or CEQA Guidelines Section 15378, because there is no potential that these activities will result in a direct or reasonably foreseeable indirect physical change in the environment, 15273 with respect to budget allocations/transfers, and 15262 since the activities involve only feasibility and planning for possible future

City Council Agenda Report
Agenda Item No. 10.b
June 6, 2023
actions. Even if the activities do comprise a project for CEQA analysis, they fall within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances are present. None of the exceptions under CEQA Guidelines Section 15300.2 are present. This determination reflects the City’s independent judgment and analysis. Individual projects will undergo CEQA analysis as necessary.

Public Contact
The City Council Agenda was posted. A notice of Public Hearing was published in the East Bay Times on May 26, 2023.

Attachments

1. Resolution Adopting Mid-Cycle Adjusted CIP Budget for Fiscal Years (FY) 2023- 2024

2. Mid-Cycle CIP Budget Adjustments – Project-specific Funding Allocations

3. CIP Budget Sheets

Res. No. 23-XX 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Adopting the Mid-Cycle Adjusted CIP
Budget for Fiscal Years (FY) 2023-2024
Resolution No. 23-XX
/
WHEREAS, on May 17, 2023, the City of Concord Planning Commission determined and reported to the City Council for purposes of Government Code Sections 65401 and 65402 that the proposed public projects, street vacations, and right of way acquisitions listed in the proposed Mid- Cycle Adjusted Capital Improvement Program Budget (“CIP Budget”) Fiscal Year (FY) 2023-2024 are consistent with the General Plan; and
WHEREAS, the City Manager has recommended the Mid-Cycle Adjusted CIP Budget; and WHEREAS, the City Council, after giving all public notices required by State Law and the Concord Municipal Code, held a duly noticed public hearing on June 6, 2023, on the Mid-Cycle Adjusted CIP Budget, considered testimony and information received at the public hearing, the oral and written reports from City staff dated June 6, 2023, the Planning Commission General Plan consistency determination, as well as other documents contained in the record of proceedings relating to Mid-Cycle Adjusted CIP Budget, which are maintained at the offices of the City of Concord City Clerk’s Office, 1950 Parkside Drive, Concord, CA and declared their intent to approve and adopt the Mid-Cycle Adjusted CIP Budget; and
WHEREAS, In November 2020, the voters of Concord supported the passage of Measure V, a local transactions (sales) tax which will replace Measure Q beginning April 1, 2021. Following the approval by voters of Measure V in November, staff first presented an Investment Plan for the new ½- cent sales tax revenue at the City Council Goal Setting Workshop on February 20, 2021, and subsequently provided various debt financing options for consideration and approval by Council on March 9, 2021; and
WHEREAS, the City Council, on June 28, 2022, approved the Five-Year Pavement Expenditure Plan update, which revised the existing Five-Year Plan to recommend additional Attachment 1

Res. No. 23-XX 2
pavement maintenance and rehabilitation projects utilizing the Measure V Investment Plan allocations; and
WHEREAS, the City Council, after giving all public notices required by State Law and the Concord Municipal Code, held a duly noticed public hearing on June 6, 2023, and declared their intent to approve and adopt the Mid-Cycle Adjusted CIP Budget. This Mid-Cycle adjustment of the CIP is intended to: (1) highlight accomplishments over the last year; (2) transfer completed project funds to new and existing projects; (3) ensure that projects and staff are consistent with current funding, workloads, and scheduling; and (4) assure that Measure V Investment Plan revenues are appropriated to fund recommended projects, and consistency with the adopted City Council priorities; and WHEREAS, the expenditures provided in said Mid-Cycle Adjusted CIP Budget, together with any revisions to it, are within the expenditure limitations imposed by Article XIII B of the California Constitution; and
WHEREAS, Policy & Procedure No. 129, Budget and Fiscal Policies, which provides the concepts and processes that help protect City resources and long-term fiscal health, was amended in June 2015 to reflect the implementation of a biennial budgeting process for the CIP Budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are true and correct.

Section 2. Council action on this item is exempt from California Environmental Quality Act (CEQA) review as these activities do not constitute a “project” within the meaning of CEQA Guidelines Section 15060 (c)(2) or CEQA Guidelines Section 15378, because there is no potential that these activities will result in a direct or reasonably foreseeable indirect physical change in the environment, 15273 with respect to budget allocations/transfers, and 15262 since the activities involve only feasibility and planning for possible future actions. Even if the activities do comprise a project for CEQA analysis, they fall within the “common sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances are present. None of the exceptions under CEQA Guidelines Section 15300.2

Res. No. 23-XX 3
are present. This determination reflects the City’s independent judgment and analysis. Individual projects will undergo CEQA analysis as necessary.

Section 3. The City Council accepts the Planning Commission’s May 17, 2023, determination that the Mid-Cycle Adjusted CIP Budget complies with the goals and objectives of the General Plan.

Section 4. The City Council hereby adopts the Mid-Cycle Adjusted CIP Budget for Fiscal Years 2023-2024 as modified during the public hearing. A copy of the Mid-Cycle Adjusted CIP Budget as modified during the public hearing is incorporated herein by reference, is on file with the City Clerk, 1900 Parkside Drive, Concord, CA 94519, and is available at the following website:
https://www.cityofconcord.org/DocumentCenter/View/9660/CIPBudgetSheets.

Section 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on June 6, 2023, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 23-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on June 6, 2023.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney

Mid-Cycle Budget Adjustments - Project Specific Allocations Attachment 2 (407) Measure V
Debt Issuance
(490) Measure V
Projects
(701) Sewer
Operating (420) OSIP (450) Parkland
(475) Measure
J Local
2157 Arterial Pavemt Overlay Holdin 2,398,127$ (110,000)$ 2,288,127$ 2377 ADA Transition Plan Update 260,844$ (200,000)$ 200,000$ 260,844$ 2429 2018 Civic Center Roof 5,200,900$ 3,400,000$ (3,400,000)$ 5,200,900$ 2462 Replace Controller Cabinet VDS 700,000$ (100,000)$ 450,000$ 1,050,000$ 2463 Install Countdown Ped Signal 148,000$ (50,000)$ 50,000$ 148,000$ 2572 Willow Pass Road Cycle Track 400,000$ (400,000)$ 400,000$ 400,000$ 2593 Citywide Pothole & Base Repair 800,000$ 700,000$ (700,000)$ 800,000$ 2613 Pavement Maint Zone 4L 300,000$ (290,000)$ 290,000$ 300,000$ 2621 Pavement Maint Zn 5M&N & PC 1,750,000$ (850,000)$ 400,000$ 1,300,000$ 2622 Pavement Maint Zn 4C 2,519,000$ 400,000$ (400,000)$ 2,519,000$ 2624 Pavement Maintenance Zone 2O 488,000$ (480,000)$ 480,000$ 488,000$ 2626 Pavement Maint Zn 2L & PC Hwy 2,032,912$ (1,860,000)$ 1,860,000$ 2,032,912$ 2649 Citywide Streetlight Upgrade 400,000$ (100,000)$ 200,000$ 500,000$ 2652 Parking Garage Tech Solutions 300,000$ (300,000)$ 300,000$ 300,000$ 2659 Corp Yard Admin Roof 165,000$ 130,000$ (130,000)$ 165,000$ 2577 Transportation Grants Administration 1,274,273$ (800,000)$ 474,273$ M
C-ENG-24-01 Street Lighting and Safety Improvements -$ 800,000$ 30,000$ 830,000$ MC-ENG-24-02 RRFB Crosswalks Enhancement -$ 50,000$ 50,000$ MC-ENG-24-03 Citywide Bike Lanes Enhancement -$ 30,000$ 30,000$ -$ -$ -$ -$ -$ -$
(407) Measure V
Debt Issuance
(490) Measure V
Projects
(701) Sewer
Operating (420) OSIP (450) Parkland
(475) Measure
J Local
2606 Pavement Maintenance Zone 1G & Ayers 3,919,000$ 1,000,000$ (1,000,000)$ 3,919,000$ 2609 Clayton Road Pavement Rehab 9,161,000$ 1,100,000$ 10,261,000$ 2618 Pavement Maint Zn 1E&F 6,315,503$ 2,600,000$ 8,915,503$ 2634 Willow Pass Park Pedestrian Crossing 80,000$ 120,000$ 200,000$ MC-ENG-24-04 Citywide Traffic System Upgrade Phase 2B -$ 190,000$ 190,000$ MC-ENG-24-05 Countywide Smart Signal Project -$ 500,000$ 500,000$ MC-ENG-24-06 Smart Signal Upgrade -$ 240,000$ 240,000$ MC-ENG-24-07 Willow Pass Sewer Capacity Improvements -$ 7,500,000$ 7,500,000$ MC-ENG-24-08 Aspen Sewer Capacity Improvements -$ 650,000$ 650,000$ MC-ENG-24-09 Landana Sewer Capacity Improvements -$ 750,000$ 750,000$ MC-ENG-24-10 Citywide Sewer Condition Assesment Program -$ 2,000,000$ 2,000,000$ PWOperating PW Operating Budget -$ 1,000,000$ 1,000,000$ 4,700,000$ -$ 10,900,000$ 930, 000$ 120, 000$ -$ New Project Total

TOTAL NEW ALLOCATION
Title
Project Total
Allocations

BUDGET TRANSFERS
New Project Total

TOTAL NEW ALLOCATION
Title
Project Total
Allocations

BUDGET APPROPRIATIONS

CIP B
udget Sheets
For
FY 2023-2024 CIP Budget Mid-cycle Update
June
6th, 2023
Attachment 3

Capital Improvements Project 2022-2023City of Concord
Number: 2157
Title: Pavement Management Annual Program - HOLDING ACCOUNT Manager: Andrea Moreira
Proposed By: CDD - Engineering
Classification: TIP-Annual Programs
Location: Citywide
Begin Date: 7/1/2011
Completion Date:

Related Projects: Pavement Maintenance – Zone 3 - 2443, Pavement Maintenance – Zone 4 - 2444, Citywide Street Assessment Program - 2495
Description: This project is a holding account to fund pavement assessment and preservation projects.

Pertinent
Issues:

Provide well maintained roads to facilitate transportation of residents, goods and services for the enhancement of the quality of life and the economic development of the City. Pavement Management is an important strategy to extend the life of roadways. To preserve and maintain the City’s streets, it is important to use the right treatment at the right time and the right location. Each year staff will determine the right strategy of pavement preservation to be utilized, including: slurry seal, cape seal (chip seal), micro surfacing, thin hot-mix asphalt (HMA) overlay, mill-and-fill with HMA and variations thereof which include rubberized asphalt. The pavement preservation strategy chosen will be dependent upon the current available funding and the priority roadways. As projects are identified, they are spun-out and funding is transferred for implementation and expenditure tracking purposes.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
402 Capital Projects- Reimburs
262 State Gas Tax-Section 2103 365,680 365,680 (255,680) (310,000) (200,000) (200,000) 260 State Gas Tax 5,000 5,000 5,000 5,000
261 State Gas Tax - Prop. 111 14,135 14,135 14,135 14,135 400 Capital Projects General Fund Projects
401 Measure Q Projects 4,338 4,338 4,338 4,338
407 2021 Debt Issuance (Measure V) 1,000,000 1,000,000 1,000,000 408 2015 Lease Rev Bond CIP 2,600 2,600 2,600
475 Measure J Local 2,174,710 2,174,710 (672,514) (110,000) 1,392,196 1,392,196 477 Prop 1B LSR
May 25, 2023 09:06 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
485 Measure J 28(a) 69,858 69,858 69,858 69,858
Total: 2,636,321 2,600 2,633,721 71,806 (420,000) 2,285,527 2,288,127 Project Expenditures
562 (562) (562)
Preliminary Studies 2,038 (2,038) (2,038)
Total: 2,600 (2,600) (2,600)
May 25, 2023 09:06 AM Capital Improvements Project 2022-2023 Page 2

Capital Improvements Project 2022-2023City of Concord
Number: 2377
Title: ADA Transition Plan Update
Manager: Tianjun Cao
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Citywide
Begin Date: 7/1/2022
Completion Date: 6/30/2025
Related Projects:

Description: This project will review the current ADA Self Evaluation and Transition Plan (SETP), assess the implementation of the current SETP, prepare a status report, and update the SETP with recommended actions to meet ADA requirements. The original SETP was implemented in 1992 to eliminate structural and non-structural barriers that could prevent persons with disabilities from accessing City facilities or participating in employment opportunities, programs, activities, and services. Subsequently, the SETP was last updated and adopted by City Council in 2009.

Pertinent
Issues:

Since the 2009 Plan was updated, several improvements have been made and many programs may have either moved or changed. It is necessary to update the SETP, acknowledging the improvements have been accomplished since the 2009 SETP was approved, and updating the needs related to current programs.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
260 State Gas Tax 5,844 5,844 5,844 5,844
401 Measure Q Projects 40,000 3,684 36,316 36,316 40,000 407 2021 Debt Issuance (Measure V) 200,000 200,000 (200,000) 475 Measure J Local 15,000 15,000 15,000 15,000
490 Measure V Projects 200,000 200,000 200,000
Total: 260,844 3,684 257,160 257,160 260,844
Project Expenditures
Design Engineering 245,000 2,059 242,941 242,941 245,000 Preliminary Studies 15,844 1,625 14,219 14,219 15,844 Total: 260,844 3,684 257,160 257,160 260,844
May 25, 2023 09:07 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2429
Title: Civic Center Roof Replacement Project
Manager: Kevin Wheat
Proposed By: CDD - Engineering
Classification: CIP-Building and Grounds
Location: Civic Center
Begin Date: 1/17/2022
Completion Date: 9/29/2023
Related Projects: Council Chamber HVAC Replacement - 2564 Civic Center Greening - 2518, Civic Center Wooden Benches - 2565 Description: The tile roof at the Civic Center is failing and needs to be replaced to prevent leaks and damage to the building. The top, flat portion of the roof will require improvements as well, and roof drains and downspouts will be re-designed. The trim and fascia on the complex is also failing/rotting and needs to be replaced. The City Council Chamber roof is included in the project and requires replacement of the tiles and improvements on the flat portion.

Pertinent
Issues:

This project is coordinated with the Council Chamber HVAC, Wooden Bench Replacements, and Civic Center Greening projects.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
401 Measure Q Projects 1,550,900 81,091 1,469,809 1,469,809 1,550,900 407 2021 Debt Issuance (Measure V) 79,761 3,400,000 3,479,761 3,479,761 490 Measure V Projects 400,000 400,000 3,000,000 (3,400,000) 630 Building Maintenance Fund 250,000 250,000 250,000 250,000 Total: 2,200,900 81,091 2,119,809 3,079,761 5,199,570 5,280,661 Project Expenditures
Administrative Costs (Advertisement, Mailing,
Printing, etc.)
10,000 199 9,801 9,801 10,000
Construction 1,400,000 1,400,000 3,286,000 4,686,000 4,686,000 Construction Engineering 500,900 500,900 (206,239) 294,661 294,661 Design Engineering 278,000 68,342 209,658 209,658 278,000 Preliminary Studies 12,000 12,550 (550) (550) 12,000 May 25, 2023 09:25 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Total: 2,200,900 81,091 2,119,809 3,079,761 5,199,570 5,280,661 May 25, 2023 09:25 AM Capital Improvements Project 2022-2023 Page 2

Capital Improvements Project 2022-2023City of Concord
Number: 2462
Title: Replace Controller/Cabinet/VDS at Signalized Intersection Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/30/2018
Completion Date: 6/30/2025
Related Projects:

Description: This project will replace existing old controller/cabinet that are now obsolete at signalized intersections throughout the City with the latest state of the art Type 2-TS1 "P" cabinet and 2070L controller.

Pertinent
Issues:

Controller/Cabinet replacement needs to be a programmatic project.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 50,000 50,000 50,000 150,000
407 2021 Debt Issuance (Measure V) 500,000 500,000 (150,000) (100,000) 250,000 250,000 410 OSIP - Citywide
420 Osip - All Zones 200,000 28,068 171,932 171,932 200,000 490 Measure V Projects 450,000 450,000 450,000
Total: 700,000 28,068 671,932 (150,000) 350,000 871,932 50,000 50,000 50,000 1,050,000 Project Expenditures
Administrative Costs (Advertisement, Mailing,
Printing, etc.)
7,100 7,100 7,100 1,775 1,775 1,775 12,425
Construction 623,339 623,339 623,339 41,113 41,113 41,113 746,678 Contingencies 26,648 26,648 26,648 6,662 6,662 6,662 46,634 Design Engineering 1,800 1,800 1,800 450 450 450 3,150 Preliminary Studies 41,113 28,068 13,045 13,045 41,113 May 25, 2023 09:27 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Total: 700,000 28,068 671,932 671,932 50,000 50,000 50,000 850,000 May 25, 2023 09:27 AM Capital Improvements Project 2022-2023 Page 2

Capital Improvements Project 2022-2023City of Concord
Number: 2463
Title: Install Countdown Pedestrian Signal
Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/1/2022
Completion Date: 6/30/2024
Related Projects:

Description: This project will replace 200 existing, antiquated pedestrian signal indications with the latest state-of-the-art countdown pedestrian signal indications at signalized intersections throughout the City. The locations will be selected based on pedestrian accident data.

Pertinent
Issues:

For safety enhancements existing pedestrian signal indications need to be replaced.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
401 Measure Q Projects 48,000 48,000 48,000 48,000 407 2021 Debt Issuance (Measure V) 50,000 50,000 50,000 490 Measure V Projects 50,000 50,000 50,000
Total: 48,000 48,000 50,000 50,000 148,000 148,000
Project Expenditures
Construction 39,000 39,000 50,000 50,000 139,000 139,000 Construction Engineering 500 500 500 500
Design Engineering 4,500 4,500 4,500 4,500
Preliminary Studies 4,000 4,000 4,000 4,000
Total: 48,000 48,000 50,000 50,000 148,000 148,000 May 25, 2023 09:28 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2572
Title: Willow Pass Road Cycle Track
Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Traffic Signals
Location: Willow Pass Rd
Begin Date: 7/1/2022
Completion Date: 6/30/2027
Related Projects: Willow Pass Road Repaving SR2T - 2449 Description: This project is for the construction of the Willow Pass Rd Cycle Track. On January 14, 2020, City Council approved the Transportation Division complete streets design proposal of the Willow Pass Rd Cycle Track, which is a proposed two-way cycle track on the north side from Landana Dr to Parkside Dr. Design is underway including reviewing the interaction of the Cycle Track with existing infrastructure (intersections, bus stops, driveways, parking, utilities, etc.).

Pertinent
Issues:

The local match funds are allocated. Staff will seek grant funding for the construction of the project. Placeholder for future funding application.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 2,600,000 2,600,000
407 2021 Debt Issuance (Measure V) 400,000 400,000 (400,000) 490 Measure V Projects 400,000 400,000 400,000
Total: 400,000 400,000 400,000 2,600,000 3,000,000 Project Expenditures
Construction 2,200,000 2,200,000
Construction Engineering 500,000 500,000
Contingencies 300,000 300,000
Total: 3,000,000 3,000,000
May 25, 2023 09:36 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2577
Title: Transportation Grants Administration/Local Match Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Annual Programs
Location: Citywide
Begin Date: 7/1/2022
Completion Date: 6/30/2027
Related Projects:

Description: This project includes funds to be used for local match grant funds, to prepare grant applications, coordinate grant reporting, invoicing, initial studies, etc., for future transportation projects.

Pertinent
Issues:

A large number of the City's transportation projects are grant funded. The preparation of grant applications and reimbursement requests requires staff time and technical assistance from outside consultants for applications, studies and exhibits.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
490 Measure V Projects 500,000 25,727 474,273 400,000 (400,000) 474,273 500,000 Total: 500,000 25,727 474,273 400,000 (400,000) 474,273 500,000 Project Expenditures
Other Costs 500,000 500,000 500,000
Preliminary Studies 25,727 (25,727) (25,727)
Total: 25,727 (25,727) 500,000 474,273 500,000
May 25, 2023 10:44 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2593
Title: Citywide Pothole and Base Repair
Manager: Justin Bosch
Proposed By: Public Works - Infrastructure Maintenance
Classification: TIP-Local Streets and Roads
Location: Citywide
Begin Date: 8/1/2022
Completion Date: 11/30/2023
Related Projects:

Description: This project will replace failed portions of streets around Concord. Some of the streets will include: Willow Wy, Meridian Park Blvd, Olive Dr, Ayers Rd, and Cowell Rd. Streets may be removed or added after consulting with the City's Engineering Division.

Pertinent
Issues:

Improves rideability of roads and helps maintain them in order to prevent reaching the point of premature replacement.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 700,000 700,000 700,000 490 Measure V Projects 800,000 800,000 685,000 (700,000) 785,000 785,000 Total: 800,000 800,000 685,000 1,485,000 1,485,000 Project Expenditures
Administrative Costs (Advertisement, Mailing,
Printing, etc.)

Construction 1,485,000 1,485,000 1,485,000
Total: 1,485,000 1,485,000 1,485,000
May 25, 2023 09:41 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2609
Title: Clayton Road Pavement Rehabilitation
Manager: Justine Gee
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Clayton Rd (Maynard St to City Limits)
Begin Date: 7/1/2022
Completion Date: 12/31/2025
Related Projects:

Description: This project will consist of pavement rehabilitation of Clayton Rd from Maynard St to the city limits at the City of Clayton. Clayton Rd in the project area has a Pavement Condition Index (PCI) in the 60-80 range with light rehab as the appropriate treatment. Potential treatments include crack seal, slurry seal, cape seal, thin maintenance overlay (TMO), and base repairs.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 4 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 901,000 9,360,000 10,261,000 10,261,000 Total: 901,000 9,360,000 10,261,000 10,261,000
Project Expenditures
Construction 7,261,000 7,261,000 7,261,000
Construction Engineering 1,500,000 1,500,000 1,500,000 Design Engineering 1,500,000 1,500,000 1,500,000 Total: 1,500,000 8,761,000 10,261,000 10,261,000 May 25, 2023 11:04 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2613
Title: Pavement Maintenance - Zone 4L
Manager: Kevin Wheat
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Various Streets - Pavement Zone 4L
Begin Date: 1/2/2023
Completion Date: 12/31/2025
Related Projects:

Description: This project will rehabilitate a residential neighborhood in Pavement Maintenance Zone 4L. The streets in the project area have a Pavement Condition Index (PCI) in the 50-60 range with light rehab as the appropriate treatment. Potential treatments include crack seal, slurry seal, cape seal, thin maintenance overlay (TMO), and base repairs.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 4 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 2,077,000 2,077,000
407 2021 Debt Issuance (Measure V) 300,000 (290,000) 10,000 10,000 490 Measure V Projects 290,000 290,000 290,000
Total: 300,000 300,000 2,077,000 2,377,000
Project Expenditures
Construction 1,800,000 1,800,000
Construction Engineering 277,000 277,000
Design Engineering 300,000 300,000 300,000
Total: 300,000 300,000 2,077,000 2,377,000
May 25, 2023 09:43 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2618
Title: Pavement Maintenance - Zones 1E & 1F and Concord Boulevard Manager: Justin Bosch
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Concord Blvd and Pavement Zones 1E & 1F
Begin Date: 7/1/2022
Completion Date: 12/31/2025
Related Projects:

Description: This project involves light rehabilitation of the existing pavement on Concord Blvd from Bailey Rd to the city limits at the City of Clayton, and varying pavement rehabilitation (from light to heavy) on local residential streets within Pavement Zones 1E and 1F. The project will also include restriping and curb ramp upgrades as needed in order to achieve Americans with Disabilities Act (ADA) compliance.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 5 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 6,315,503 2,600,000 8,915,503 8,915,503 Total: 6,315,503 2,600,000 8,915,503 8,915,503
Project Expenditures
Construction 6,255,503 6,255,503 6,255,503
Construction Engineering 1,330,000 1,330,000 1,330,000 Design Engineering 1,330,000 1,330,000 1,330,000 Total: 8,915,503 8,915,503 8,915,503
May 25, 2023 11:07 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2621
Title: Pavement Maintenance - Zones 5M & 5H and Port Chicago Highway Manager: Kevin Wheat
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Port Chicago Hwy and Pavement Zones 5M & 5H
Begin Date: 7/1/2022
Completion Date: 12/31/2025
Related Projects:

Description: This project will consist of pavement maintenance and rehabilitation on Port Chicago Hwy, between Salvio St and E Olivera Rd, as well as pavement repairs and rehabilitation of residential streets located in Pavement Maintenance Zone 5M. This project will also include the design only of Pavement Maintenance Zone 5H, per the Five-Year Pavement Plan. $3M towards construction of Pavement Maintenance Zone 5H remains unfunded.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 5 of the Five-Year Pavement Expenditure Plan.

This project will include a transfer from Project No. 2591 in the amount of $750,000 from Fund 400.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 7,926,000 7,926,000
400 Capital Projects General Fund Projects 750,000 750,000 750,000 407 2021 Debt Issuance (Measure V) 1,000,000 (850,000) 150,000 150,000 490 Measure V Projects 400,000 400,000 400,000
Total: 1,750,000 (450,000) 1,300,000 7,926,000 9,226,000 Project Expenditures
Construction 600,000 600,000 6,276,000 6,876,000 May 25, 2023 09:47 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Construction Engineering 150,000 150,000 1,200,000 1,350,000 Design Engineering 1,000,000 1,000,000 1,000,000 Total: 1,750,000 1,750,000 7,476,000 9,226,000
May 25, 2023 09:47 AM Capital Improvements Project 2022-2023 Page 2

Capital Improvements Project 2022-2023City of Concord
Number: 2622
Title: Pavement Maintenance - Zone 4C
Manager: Justin Bosch
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Various Streets - Pavement Zone 4C
Begin Date: 7/1/2022
Completion Date: 12/31/2024
Related Projects:

Description: This project will rehabilitate a residential neighborhood in Pavement Maintenance Zone 4C. The streets in the project area have a Pavement Condition Index (PCI) in the 50-60 range with light rehab as the appropriate treatment. Potential treatments include crack seal, slurry seal, cape seal, thin maintenance overlay (TMO), and base repairs.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 5 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 400,000 400,000 400,000 490 Measure V Projects 549,000 1,570,000 2,119,000 2,119,000 Total: 549,000 1,970,000 2,519,000 2,519,000
Project Expenditures
Construction 1,600,000 1,600,000 1,600,000
Construction Engineering 370,000 370,000 370,000 Design Engineering 549,000 549,000 549,000
Total: 549,000 1,970,000 2,519,000 2,519,000
May 25, 2023 09:54 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2624
Title: Pavement Maintenance - Zone 2O
Manager: Kevin Wheat
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Various Streets - Pavement Zone 2O
Begin Date: 7/1/2022
Completion Date: 12/31/2024
Related Projects:

Description: This project will rehabilitate a residential neighborhood in Pavement Maintenance Zone 2O. The streets in the project area have a Pavement Condition Index (PCI) in the 50-60 range with light rehab as the appropriate treatment. Potential treatments include crack seal, slurry seal, cape seal, thin maintenance overlay (TMO), and base repairs.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 3 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 1,770,000 1,770,000
407 2021 Debt Issuance (Measure V) 488,000 (480,000) 8,000 8,000 490 Measure V Projects 480,000 480,000 480,000
Total: 488,000 488,000 1,770,000 2,258,000
Project Expenditures
Construction 1,400,000 1,400,000
Construction Engineering 370,000 370,000
Design Engineering 488,000 488,000 488,000
Total: 488,000 488,000 1,770,000 2,258,000
May 25, 2023 10:20 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2626
Title: Pavement Maintenance - Zone 2L and Port Chicago Highway Manager: Justin Bosch
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Various Streets - Pavement Zone 2L and Port Chicago Hwy (Salvio St to Concord Blvd) Begin Date: 7/1/2022
Completion Date: 12/31/2024
Related Projects:

Description: This project involves light rehabilitation of the existing pavement on Port Chicago Hwy from Salvio St to Concord Blvd, and varying pavement rehabilitation (light maintenance to light rehab) on local residential streets within Pavement Zone 2L. The project will also include restriping and curb ramp upgrades as needed in order to achieve Americans with Disabilities Act (ADA) compliance.

Pertinent
Issues:

Staff implements the City of Concord’s Pavement Maintenance Program (PMP) to ensure equal distribution of pavement maintenance funds, by dividing the City into five geographical areas (Zones 1-5). Based on this system, the City assesses all of the arterial and collector streets on a bi- annual basis, and assesses the residential streets at least once every 5 years.

This project is selected for treatment as identified in Year 5 of the Five-Year Pavement Expenditure Plan.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 2,032,912 (1,860,000) 172,912 172,912 490 Measure V Projects 1,860,000 1,860,000 1,860,000 Total: 2,032,912 2,032,912 2,032,912
Project Expenditures
Construction 1,432,912 1,432,912 1,432,912
Construction Engineering 300,000 300,000 300,000 Design Engineering 300,000 300,000 300,000
Total: 2,032,912 2,032,912 2,032,912
May 25, 2023 10:24 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2634
Title: Willow Pass Park Pedestrian Crossing
Manager: Deyuanne Lei
Proposed By: CDD - Engineering
Classification: TIP-Local Streets and Roads
Location: Willow Pass Community Park/Salvio St
Begin Date: 7/1/2022
Completion Date: 12/31/2024
Related Projects:

Description: The Willow Pass Community Park is bisected by Salvio St with no crosswalks. This project will add a mid-block crossing to safely connect pedestrians to either part of the park. Improvements include the installation of rectangular rapid flashing beacon (RRFB) crossing, four curb ramps, re-stripe the two Americans with Disabilities Act (ADA) spaces, related pavement markings and provide a path of travel to the sidewalk.

Pertinent
Issues:

Willow Pass Community Park currently does not have a safe crossing at Salvio St. The park has facilities on either side of Salvio St that is accessed by park users, including fields, courts, parking, and restrooms.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded
450 Parkland Dedication Area A 250,000 250,000 250,000 475 Measure J Local 80,000 80,000 80,000
Total: 80,000 250,000 330,000 330,000
Project Expenditures
Construction 200,000 200,000 200,000
Construction Engineering 50,000 50,000 50,000
Design Engineering 56,000 56,000 56,000
Other Costs 9,000 9,000 9,000
Preliminary Studies 15,000 15,000 15,000
Total: 80,000 250,000 330,000 330,000
May 25, 2023 11:16 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2649
Title: Citywide Streetlight Upgrade and Routine Maintenance Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/1/2022
Completion Date: 6/30/2027
Related Projects: Arterial/Collector LED Streetlight Retrofit - 2566 Description: Of the total 8,271 streetlights, about 1,000 are being replaced with an additional 500-800 being replaced as part of routine maintenance. The remaining ~6,500 streetlights still need to be upgraded to LED lights ahead of them failing.

Pertinent
Issues:

High rate of failure of existing induction streetlights. This is causing a strain on existing staff resources by not being able to keep up with the failing streetlights as well as not being able to procure material in time due to supply chain issues. A maintenance plan needs to transition into a citywide upgrade project to get ahead of these failures.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
000 Unfunded 250,000 250,000 250,000 750,000
407 2021 Debt Issuance (Measure V) 150,000 150,000 300,000 300,000 490 Measure V Projects 200,000 200,000 200,000
Total: 150,000 350,000 500,000 250,000 250,000 250,000 1,250,000 Project Expenditures
Construction 250,000 250,000 500,000 250,000 250,000 250,000 1,250,000 Total: 250,000 250,000 500,000 250,000 250,000 250,000 1,250,000 May 25, 2023 10:26 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2652
Title: Parking Garage Technology Solutions
Manager: Abhishek Parikh
Proposed By: Public Works - Transportation
Classification: TIP-Traffic Signals
Location: Downtown Parking Garages
Begin Date: 7/1/2022
Completion Date: 6/30/2024
Related Projects:

Description: This project will implement technology at two downtown parking garages and on-street parking at the Todos Santos Plaza to identify parking space availability.

Pertinent
Issues:

This was identified as one of the projects to be funded through the Measure V program, which allocated funding for Transportation Technology.

This project will include a transfer from Project No. 2573 in the amount of $300,000 from Fund 407.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 300,000 (300,000)
490 Measure V Projects 300,000 300,000 300,000
Total: 300,000 300,000 300,000
Project Expenditures
Construction 300,000 300,000 300,000
Total: 300,000 300,000 300,000
May 25, 2023 10:31 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2022-2023City of Concord
Number: 2659
Title: Corporation Yard Admin Roof Replacement
Manager: Richard Steiner
Proposed By: Public Works - Facilities Maintenance
Classification: CIP-Building and Grounds
Location: Corporation Yard
Begin Date: 7/1/2022
Completion Date: 12/29/2022
Related Projects: Transportation Offices and Transportation Management Center at Corporation Yard - 2648
Description: This project will replace the metal roof on the Corporation Yard Administration Building. The roof covers admin facilities, signal shop and carpenter shop.

Pertinent
Issues:

The roof is old and leaks. Patch work has been done but is a stop gap measure. Failing roofs cause leakage and create damage to the building structure, its interior, and its contents. When left unaddressed, the leaks will lead to further damage and increased cost of repair.

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 22-23
New
FY 23-24
New
Avail.

Total
FY 24-25
Est.

FY 25-26
Est.

FY 26-27
Est.

FY 27-28
to 31-32
Est.

Project
Grand
Total
Funding Sources
407 2021 Debt Issuance (Measure V) 130,000 130,000 130,000 490 Measure V Projects 165,000 (130,000) 35,000 35,000 Total: 165,000 165,000 165,000
Project Expenditures
Construction 165,000 165,000 165,000
Total: 165,000 165,000 165,000
May 25, 2023 10:33 AM Capital Improvements Project 2022-2023 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-01
Title: Streetlighting and Safety Improvement
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Local Streets and Roads
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: This project will update City streetlights to LED fixtures and add streetlights where feasible. Citywide, 46 percent of all pedestrian crashes and 66 percent of fatal and severe injury pedestrian collisions are occurring in dark conditions where there are no streetlights, streetlights are not working or lighting provided is not sufficient. Principal Arterials such as Port Chicago Highway, Clayton Road, Cowell Road, Monument Boulevard, Galindo Street, Kirker Pass Road, Treat Boulevard, Ygnacio Valley Boulevard, Concord Boulevard are the major streets of the City that can be improved as part of this project. Transportation staff applied and secured grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a total grant award of $7,409,470. Matching funds is required for the grant which is $830,000 Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
475 Measure J Local 30,000 30,000 30,000
490 Measure V Projects 800,000 800,000 800,000
Total: 830,000 830,000 830,000
May 28, 2023 08:11 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-01
Title: Streetlighting and Safety Improvement
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Local Streets and Roads
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: This project will update City streetlights to LED fixtures and add streetlights where feasible. Citywide, 46 percent of all pedestrian crashes and 66 percent of fatal and severe injury pedestrian collisions are occurring in dark conditions where there are no streetlights, streetlights are not working or lighting provided is not sufficient. Principal Arterials such as Port Chicago Highway, Clayton Road, Cowell Road, Monument Boulevard, Galindo Street, Kirker Pass Road, Treat Boulevard, Ygnacio Valley Boulevard, Concord Boulevard are the major streets of the City that can be improved as part of this project. Transportation staff applied and secured grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a total grant award of $7,409,470. Matching funds is required for the grant which is $830,000 Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
475 Measure J Local 30,000 30,000 30,000
490 Measure V Projects 800,000 800,000 800,000
Total: 830,000 830,000 830,000
May 28, 2023 08:11 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-03
Title: Citywide Bike Lanes Enhancement
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Local Streets and Roads
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: This project will install bike lane buffer delineators to provide physical separation between bicycles and vehicles and install bike boxes at intersection approaches. Transportation Staff identified 10 intersections and 1.3 miles of roadway with bike lanes for bicycle safety enhancements. Locations were identified through City staff review and streets experiencing high bicycle activity in proximity to multi-use trails, schools, and major destinations. Intersections on Concord Blvd, Farm Bureau Rd, and Meadow Ln have existing bike lanes and experience significant ridership. The signalized intersections included in this project would benefit from bike box installation to improve bicycle safety. Existing buffered bike lanes on Clayton Road, Grant Street, Farm Bureau Road, Oakland Avenue, and Salvio Street do not have physical separation between vehicles and bicycles and would benefit greatly from additional enhancement. The existing bicycle lanes at the intersections and along the roadways identified will be substantially improved with advanced limit line bike boxes and physical separation for riders from vehicles.

Transportation staff applied and secured a grant funding from the Highway Safety Improvements Program (HSIP) Cycle 11 for a grant award of $249,480. Matching funds is required for the grant which is $30,000.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
475 Measure J Local 30,000 30,000 30,000
Total: 30,000 30,000 30,000
May 28, 2023 08:13 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-04
Title: Citywide Traffic Signal Improvements Phase 2B
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: This project will upgrade traffic signal equipment and install the backup battery at various locations throughout the City of Concord. This project fills the project shortfall of the already in design Citywide Traffic System Upgrade Phase 2 Project No. 2574 which will improve 45 signalized intersections throughout the City. Locations where the additional funding from this project will be used will be within the same intersections, however, will be determined after the award of the construction contract predecessor Project No. 2574. The City requested and has secured Federal Earmark funds with support of Congressman Mark DeSaulnier's office for an amount of $631,200. Matching funds is required for the grant which is $190,000.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
420 Osip - All Zones 190,000 190,000 190,000
Total: 190,000 190,000 190,000
May 28, 2023 08:14 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-05
Title: Countywide Smart Signal Project
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: A partnership project with Contra Costa Transportation Authority CCTA and Contra Costa County to improve signal functionality and coordination countywide. The CCTA and County are both leading a county-wide smart signal project that includes 50 intersection locations in the City of Concord. Major Arterial intersections proposed in this project includes Clayton Road, Treat Boulevard, Ygnacio Valley Road, and Monument Boulevard. Potential upgrades for this project may include Signal Controller Firmware updates, Advanced Traffic Management Systems, Emergency Vehicle Preemption, Transit Signal Priority, and Traffic Signal Synchronization. The total grant fund for the project for the City of Concord is $3,853,656. Matching funds is required for the grant which is $500,000.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
420 Osip - All Zones 500,000 500,000 500,000
Total: 500,000 500,000 500,000
May 28, 2023 08:15 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-06
Title: Smart Signal Upgrade
Manager: CIP/Engineering
Proposed By: Transportation
Classification: TIP-Traffic Signals
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2026
Related Projects:

Description: This project will upgrade traffic signal equipment with smart signal equipment in 31 intersections within the City of Concord. Major Arterials intersections proposed in this project include Concord Boulevard, Concord Avenue, and Oak Grove Road. Upgrades to the signals will include upgrading legacy traffic signal controller systems, standardizing traffic signal communication systems to interface with county standards, implementing Signal Control Prioritization, and implementing advanced video analytics. Smart signal equipment will help reduce congestion and emissions, prioritize transit and emergency vehicles, and protect vulnerable road users. Contra Costa Transportation Authority CCTA in partnership with the City has requested and has secured Federal Earmark Funds with the support of Congressman Mark DeSaulnier’s office for an amount of $1,200,000 for this project. Matching funds is required for the grant which is $240,000.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend.

Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
420 Osip - All Zones 240,000 240,000 240,000
Total: 240,000 240,000 240,000
May 28, 2023 08:17 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-07
Title: Willow Pass Sewer Capacity Improvements
Manager: CIP/Engineering
Proposed By: CDD - Engineering
Classification: CIP-Sewer and Sanitation
Location: Willow Pass Road from Parkside Drive to San Vicente Drive Begin Date: 7/1/2023
Completion Date: 6/30/2024
Related Projects:

Description: As recommended by the City’s Sewer Master Plan. this project will replace existing 12-inch sewer lines with 15-inch and install lining on existing 15-inch sewer lines on Willow Pass Road from Parkside Drive to San Vicente Drive to improve capacity constraints. This work needs to occur prior to paving improvements on Willow Pass Road. A total of $7,500,000 is required for the design and construction of this project.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
710 Sewer Operating 7,500,000 7,500,000 7,500,000 Total: 7,500,000 7,500,000 7,500,000
May 28, 2023 08:18 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-08
Title: Aspen Sewer Capacity Improvements
Manager: CIP/Engineering
Proposed By: CDD - Engineering
Classification: CIP-Sewer and Sanitation
Location: Aspen Drive between Sunshine Drive and Tilson Drive Begin Date: 7/1/2023
Completion Date: 6/30/2025
Related Projects:

Description: As recommended by the City’s Sewer Master Plan, this project will replace the existing 10-inch sewer line on Aspen Drive between Sunshine Drive and Tilson Drive to meet capacity constraints. A total of $650,000 is required for the design and construction of this project.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
710 Sewer Operating 650,000 650,000 650,000
Total: 650,000 650,000 650,000
May 28, 2023 08:21 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-09
Title: Landana Sewer Capacity Improvements
Manager: CIP/Engineering
Proposed By: CDD - Engineering
Classification: CIP-Sewer and Sanitation
Location: Landana Drive between Willow Pass Road and Larkspur Drive Begin Date: 7/1/2023
Completion Date: 6/30/2025
Related Projects:

Description: As recommended by the City’s Sewer Master Plan, this project will replace the existing 8-inch sewer line on Landana Drive between Willow Pass Road and Larkspur Drive to meet capacity constraints. A total of $750,000 is required for the design and construction of this project.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
710 Sewer Operating 750,000 750,000 750,000
Total: 750,000 750,000 750,000
May 28, 2023 08:23 PM Capital Improvements Project 2023-2024 Page 1

Capital Improvements Project 2023-2024City of Concord
Number: MC-ENG-24-10
Title: Citywide Sewer Condition Assessment Program
Manager: CIP/Engineering
Proposed By: CDD - Engineering
Classification: CIP-Sewer and Sanitation
Location: Citywide
Begin Date: 7/1/2023
Completion Date: 6/30/2025
Related Projects:

Description: The City’s Sewer Master Plan had certain limitations that prevented a comprehensive condition assessment of the entire Concord/Clayton Sewer System at the time. Consequently, it is recommended that the City adopt a more programmatic approach to assess the condition of sewer lines, carry out necessary repairs, and synchronize road disturbances with upcoming paving schedules. In addition, the implementation of Measure V Funds has significantly expedited paving activities throughout the City, posing challenges to completing sewer projects in a timely manner. As a solution, this program will prioritize identifying problematic areas based on the Sewer Master Plan, Public Works input, and scheduling sewer construction activities ahead of paving projects. The program will use CCTV technology to inspect sewer lines in specific neighborhood areas, or streets, evaluate their condition, design appropriate repairs, and execute the construction process prior to the scheduled paving. By adopting this programmatic approach to Sewer Condition Assessment and repair, the aim is to minimize long-term construction disruptions in affected neighborhood areas, coordinate sewer and paving projects effectively, and ensure a comprehensive assessment of the entire City’s sewer system. This program will mainly address spot repairs to clear debris/roots, sewer breaks, deep cleaning, and general pipe material upgrade related to aging infrastructure, increasing effectiveness and longevity of the system. A total of $2,000,000 is required to initiate the assessment, design and construction of this program. As this project is proposed to be an on-going program, any future funding of this program will be recommended as part of the next CIP Budget.

Pertinent
Issues:

Description
Prior
Allocation
Prior
Expend. &
Encumbrance
Carry-
over
FY 23-24
New
FY 24-25
New
Avail.

Total
FY 25-26
Est.

FY 26-27
Est.

FY 27-28
Est.

FY 28-29
to 32-33
Est.

Project
Grand
Total
Funding Sources
710 Sewer Operating 2,000,000 2,000,000 2,000,000 Total: 2,000,000 2,000,000 2,000,000
May 28, 2023 08:26 PM Capital Improvements Project 2023-2024 Page 1

CIP BUDGET MID-CYCLE
FISCAL YEARS 2023 & 2024

PUBLIC HEARING
June 6, 2023
Bernard Enrile, PE, CIP Manager

Overview
• FY 2022-2023 Accomplishments
• Mid-Year Adjustments On-Going
Projects
• Mid-Year Appropriations for New
Projects
2

FY 2022-2023 ACCOMPLISHMENTS
CIP Projects Completed in FY 2022-2023
3

Willow Pass Road Signal Upgrade PJ 2538 Funded By
Measure V , Measure J, PEG, IT Funds: $3,160,000
Civic Center Connection
Conduit Installation
4

Clayton Road Traffic Operations Ph1 PJ 2547 Funded By
Measure V , PEG Funds: $639,900
5

Pavement Maintenance Zone 3 PJ 2443 Funded By
State Gas T ax, SB1, Measure J: $3,229,952
Before
After
6

Port Chicago and Bates Pothole Repair PJ 2556 Funded By Measure V: $2,520,000
Before After
7

Library Roof Replacement Project PJ 2569 Funded By
Measure V , Building Maintenance Fund: $370,000
Before
After
8

Traffic Safety Around Schools PJ 2576
Funded By State Highway Safety Improvement Program (HSIP) Grant, Measure J: $296,600
Before
After
9

Chestnut Ave Bicycle Boulevard PJ 2585
Funded By Transportation Development Act (TDA), Grant Measure J:
$70,000
Before
After
10

Citywide Accessibility Improvements No. 9 PJ2602 Funded By Federal Community Development Block Grant (CDBG), Measure J:
$383,000
Before
After
11

Ellis Lake Area Sanitary Sewer Improvement PJ 2447 Funded By Sewer Enterprise Fund: $5,710,000
12

Citywide Sewer Master Plan PJ 2501 Funded By Sewer Enterprise Fund: $1,300,000
13 • Purpose
• Completion
• Capacity Improvement Projects
• Willow Pass Trunk
• Landana Trunk
• Aspen Trunk
• Marsh Creek Trunk
• Next Phase
• Citywide Sewer Assessment Program

Upcoming Projects
• Downtown Corridors Bicycle & Ped Project
• Treat Boulevard Repaving Phase 1
• Oak Grove Repaving Phase 3
• Market Street/Meadow Lane Repaving
• Arterial/Collector Maintenance Phase 2
• Residential Paving Phase A
• Civic Center Roof Replacement
www.cityofconcord.org/cip
14

MID-YEAR ADJUSTMENTS
Measure V Budget Transfers and Appropriation of
Funds to On-Going Projects
15

Measure V Budget Transfers
• Table 1 on Staff Report
• Accelerate Measure V
Bond spending
• Does not change the
scope or timing of
Projects
16

Measure V New Appropriation
• Measure V Appropriation
• Pavement Maintenance Zone 1E & 1F PJ 2618: $2.6M
• Clayton Road Pavement Rehabilitation PJ 2609: $1.1M
• 1 FTE Transportation Manager II
• Pavement Maintenance Zone 1G & Ayers PJ 2606: $1.0M
17

Willow Pass Park Crossing PJ 2634
Funded By Measure J: $80,000
18

MID-YEAR

NEW PROJECTS
Appropriation and Allocation of Funds to
New Projects
19

New Transportation Projects (6)
• Streetlighting and Safety
Improvement
• HSIP Grant Award of $7,409,470
• RRFB Crosswalk Enhancement
• HSIP Grant Award of $249,984
• Citywide Bike Lane Enhancement
• HSIP Grant Award of $249,480
20 • Citywide Traffic System Upgrade
Ph 2B
• Fed Earmark Grant Award of
$631,000
• Countywide Smart Signal Project
• CCTA OBAG 3 Grant Award of
$3,853,656
• Smart Signal Project
• Fed Earmark Grant Award of
$1,200,000

New Sewer Projects (4)
• Willow Pass Sewer Capacity Improvements
• Aspen Sewer Capacity Improvements
• Landana Sewer Capacity Improvements
• Citywide Sewer Condition Assessment Program
21

Recommended Actions
Resolution adopting
the Mid-Cycle CIP
Budget Adjustments
for Fiscal Year 2023-
2024
22