• Measure: Provide at least three essential services (e.g., medical care, food, and social services) by the end of the first quarter.
• Target Date: March 2025
• Responsible Party: Outreach Manager
Objective 2: Enhance Health and Well-Being
Goal 2.1: Deliver immediate medical care and referrals to 70 individuals served by the mobile unit. • Measure: Track the number of medical consultations and referrals provided. • Target Date: April 2025
• Responsible Party: Program Manager/Project Consultant/Special Project Consultant Goal 2.2: Connect 80 individuals engaged with the mobile unit to mental health and substance abuse services.
• Measure: Monitor the number of individuals referred to mental health and substance abuse services. • Target Date: May 2025
• Responsible Party: Executive Director, Outreach Manager Objective 3: Strengthen Community Engagement and Support Goal 3.1: Build partnerships with local organizations to support the mobile unit’s operations and outreach. • Measure: Establish at least five new partnerships within the first six months. • Target Date: July 2025
• Responsible Party: Executive Director, Outreach Manager Goal 3.2: Raise community awareness and support for the mobile unit through outreach campaigns and public events.
• Measure: Conduct three community outreach events and achieve a 20% increase in public awareness about the mobile unit’s services.
• Target Date: August 2025
• Responsible Party: Outreach Manager, Program Manager
Objective 4: Optimize Operational Efficiency
Goal 4.1: Develop and maintain an efficient scheduling and routing plan to ensure effective service delivery. • Measure: Implement a route plan that covers high-need areas with a 95% adherence rate. • Target Date: October 2025
• Responsible Party: Executive Director
Goal 4.2: Utilize data to enhance service delivery by collecting and analyzing data on service usage, client feedback, and operational challenges.
• Measure: Set up a data collection system and review operational reports quarterly to identify and address improvement areas.
• Target Date: March 2025
• Responsible Party: Grant Manager/Grant Manager/Financial Officer/Data Analyst/Data Analyst Description of the process for tracking and gathering outcome data for reporting purposes The aim of tracking and gathering outcome data is to systematically collect, analyze, and report information that demonstrates the effectiveness and impact of the mobile unit service for the homeless population. This process is essential for assessing progress towards goals, ensuring accountability, and driving continuous improvement. Data collection process will include service utilization logs, client feedback forms, referral tracking, partnership documentation, outreach event records.
5. Partnerships and Funding
Description of any partnerships or subcontractors and the role they play in the project/program We will subcontract medical and psychiatric services, with providers coming onsite to deliver care. We will also partner with other non-profit organizations, such as Sahiata, Circles of Prospect, WEW, and the Contra Costa Public Health Department. These partnerships will support outreach efforts, including food donations and public health initiatives. Additionally, we will collaborate with public health for immunizations and clinic services. We will also work with a compliance company to ensure we stay compliant with state and federal regulations.
Description of how the program would work if the full amount requested is not received Adjustments will be made to the scope, services, and operations to align with available resources while striving to achieve the core objectives of the program. We will prioritize delivering the most critical services based on available funding and ensure that the core needs of the homeless population are met. Resource allocation will be optimized to maintain a baseline level of service, stretch available funds further, and cover as many needs as possible.
Explain if the project/program is a one-time event; if not, how it will remain sustainable after receipt of the grant funds including a description of expected future revenue and sources of revenue, etc.
Adjustments will be made to the scope, services, and operations to align with available resources while striving to achieve the core objectives of the program. We will prioritize delivering the most critical services based on available funding. Ensure that the core needs of the homeless population are met with the resources available. Optimize resource allocation while maintaining a baseline level of service. Maintaining essential services. Stretch available funds further to cover more needs.
6. Funding and Payment Schedule
Provide a budget summary, the proposal milestones, and the frequency and amount of funding that is needed to achieve proposal goals and outcomes
Budget Line Item Concord Other Funding Program Total
Personnel Lines needed:
Benefits (11%) $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Move-In Assistance $0 $0
Supplies & Materials $0 $0
Equipment $0 $0
Communications $0 $0
Meetings & Convenings $0 $0
Travel & Transportation $0 $0
Training $0 $0
Consulting $0 $0
Evaluation $0
Other Lines needed:
Subtotal Non-Personnel $0 $0 $0
Total Personnel & Non-Personnel $0 $0 $0
Indirect Costs $0
TOTAL $0 $0 $0
7. Organizational Capacity
Description of the current financial health of the organization and at what capacity the organization has been providing services or programs to Concord residents Our CEO has over 21 years of experience in supporting individuals with mental health challenges and serving underserved populations. Our Program Manager has successfully implemented a street medicine team in Kern County and developed harm reduction initiatives for community outreach. She has a proven track record of working with vulnerable populations and collaborates closely with the Ryan White Program and Community Hospitals in San Monroe Valley.
Our clinical staff includes experienced nurses and medical assistants. Our Chief Financial Officer brings 22 years of expertise in managing funding specifically for mental health and underserved populations.
Additionally, our Outreach Manager has established strong community relationships and is fluent in multiple languages, enabling effective communication and relationship-building with this vulnerable population.
Description of the organization's experience and capacity to manage, implement, measure, and report on the project/program; include examples and data of successful, similar programs Our organization has successfully implemented mobile clinics in developing countries to support underserved populations and those living in poverty. We also established a first aid program and clinic in Punjab, India,
and launched a successful food bank program. Our team has a proven track record in deploying street medicine programs, which have become self-sustaining. From one initial team, we expanded to three teams across Kern County.
Additionally, we partner with other organizations that serve underserved populations, including homeless shelters, to provide essential food services.
8. Submitter Information
Name and Title of Person Submitting
Naomi Lewis, Financial Officer
Phone
661-632-6980
Email
[email protected]
Acknowledgement that this is one-time funding that will not be renewed Application Submitted by: Naomi Lewis, Financial
Officer
Date: 09/16/2024
Application Accepted by: Leng Power- Community
Services Manager
Date: 09/17/2024
Initially submitted: Sep 16, 2024 - 16:01:00
Returned to Draft 09-16-2024 by Concord
Reason: The City of Concord has received your application in response to the Homeless Strategic Plan Strategy for Mobile Resource Unit. I have returned your application back to draft because the field for amount requested and minimum amount needed must be completed. We are requesting that the fields be completed and resubmitted by close of business today 9/16/24 at 5pm.
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Homeless Strategic Plan Program Application
Due by 5pm, September 13, 2024
1. Organization Information
Agency Name
Temple Bread
Program Name
Homeless Strategic Plan
Address
1735 Pine St Apt 203 Concord, Ca 92520 Kitchen 1044 Shay Circle Concord, Ca 94518 Primary Contact and Title
John Shelton Director
Primary Contact Phone
925 852 3465
Primary Contact Email
[email protected]
Confirmation that the organization is a registered nonprofit Staff and Program/Project Information
Executive Director
Executive Director: James Dedeaux Title: Secretary
Phone: 925 727 8990 Email: [email protected]
Program Manager
Program Manager: John Shelton Title: Director
Phone: 9258523465 Email: [email protected]
Application Contact
Application Contact: John Shelton Title: Director
Phone: 925 852 3465 Email: [email protected]
Finance Manager
Finance Contact: Jamela Mozell Title: C.F.O.
Phone: 510 672 2579 Email: [email protected]
Board President/Chair
Board President/Chair Contact: John Shelton Title: President Phone: 925 852 3465 Email: [email protected]
Addresses
Program Address: 1735 Pine St Apt 203
City, State Zip: Concord, CA 94520
Phone: 925 852 3465 Email: [email protected]
Website: www.templebread.com
Mailing Address: 1735 Pine St Apt 203 Concord, Ca 94520 City, State Zip: Concord, CA 94520
2. Project/Program Information
Provide a brief description of the project or program being proposed for strategy Mobile Resource Unit:
I'll prepare 100 fine dining inspired meals, 3 times a week for our unhoused residents in Concord.
While treating our brothers and sisters who are experiencing homelessness with dignity. We'll provide clothing, shoes, hygiene, & emergency supplies from Temple Breads own resources. We'll meet them where they're at, and see if we can get them to a better destination.
Amount Requested
$167,246
Minimum Amount Needed
$160,000
Estimated Number of Concord Residents to be
Served
600
Estimated Number of All Persons to be Served
1000
3. Community Benefits
Description of the specific population the project/program will benefit We'll serve the unhoused residents of primarily Concord. We'll branch out to Pittsburg, Antioch, Martinez with the overflow from our location.
Description of where the targeted program participants currently reside, where the program will be operated, and any preconditions that may be imposed on program participants The residents that we'll serve reside near Todos Santos Plaza. John F Baldwin Park. The Concord Adult Shelter at 2047 Arnold Industrial Way. And surrounding areas of all the beforementioned. I'm asking the city if we can use the front lawn area of John F Baldwin Park. Its a centralized location of a large unhoused population. Close to the shelter, that doesn't feed them regular nutritious meals. The park is scarcely used in the early afternoon. A majority of our participants won't have vehicles. The parking there is excellent though.
Description of how the project/program will address, help, or solve this need or issue; and description of how the project aligns with the goals outlined within the City's Homeless Strategic Plan We have a space at a commercial kitchen located at 1044 Shay Circle here in Concord. I'll provide 100 fine dining inspired meals, 3 times a week, for our unhoused residents. Along with the homeless residents that Temple Bread gains secure housing for. Showing a proven track record of results. Aiding in data used to secure future funding for the City of Concord, and the Homeless Strategic Plan.
4. Goals and Objectives
Description of the anticipated measurable outcomes of the project/program Within the first month we'll have served 12-1500 meals. We'll end up expanding with more food/ volunteers to aid in more mobilization of meals.
Description of the process for tracking and gathering outcome data for reporting purposes In the field everyone will sign our outreach sheets before receiving services. I'll use HMIS for an accurate log of residents that we provide services for. I worked for CORE as a dispatcher. I'm familiar with the System.
5. Partnerships and Funding
Description of any partnerships or subcontractors and the role they play in the project/program I'm partnered with White Pony, for food distribution. Team Jesus, who is partnered with the Contra Costa/Solano County Food Bank. For food distribution. This will greatly aid in the volume of food we're able to get to people.
Description of how the program would work if the full amount requested is not received Temple Bread is backed by some prominent people in our community, the the Bay Area, and across the Country. We'll be able to fill in the gaps if needed. It's our intention to keep this going. To make some systemic change.
Explain if the project/program is a one-time event; if not, how it will remain sustainable after receipt of the grant funds including a description of expected future revenue and sources of revenue, etc.
We'll use our funds, and resources to maintain the flow of services. Temple Bread is anticipating to bring in $250k this year. We're achieving this through our donors. Through grants, and endowment funds.
6. Funding and Payment Schedule
Provide a budget summary, the proposal milestones, and the frequency and amount of funding that is needed to achieve proposal goals and outcomes
Budget Line Item Concord Other Funding Program Total
Personnel Lines needed:
2 John Shelton $50,000 $50,000
Ernesto Chalco $14,400 $14,400
Benefits (11%) $0
Taxes $7,433 $7,433
Subtotal Personnel $71,833 $0 $71,833
Non-Personnel
Move-In Assistance $0
Supplies & Materials $76,327 $76,327
Equipment $3,186 $3,186
Communications $0
Meetings & Convenings $0
Travel & Transportation $3,900 $3,900
Training $0
Consulting $0
Evaluation $0
Other Lines needed:
Subtotal Non-Personnel $83,413 $0 $83,413
Total Personnel & Non-Personnel $155,246 $0 $155,246
Indirect Costs $12,000 $12,000
TOTAL $167,246 $0 $167,246
7. Organizational Capacity Page 129 of 170
Description of the current financial health of the organization and at what capacity the organization has been providing services or programs to Concord residents We're a new organization, at the grassroots level. We have the support of people in our community who can keep us moving. I've been serving the homeless community for 3 years here. As an organization, Temple bread has been serving 300 meals a week in Concord.
Description of the organization's experience and capacity to manage, implement, measure, and report on the project/program; include examples and data of successful, similar programs We're a new organization, so I can't provide examples of data. I have experience as a Community Organizer in Brooklyn, NY. I helped run the Harm Reduction Union for VOCAL NY. I worked closely with the Homeless Union, as our fields were connected. I have experience in data entry in HMIS with CORE. As well as my prior position in NYC. I've been serving the homeless community in the Bay Area for 5 years.
8. Submitter Information
Name and Title of Person Submitting
John Shelton, Director
Phone
925 852 3465
Email
[email protected]
Acknowledgement that this is one-time funding that will not be renewed Application Submitted by: John Shelton, Director
Date: 09/12/2024
Application Accepted by: Leng Power- Community
Services Manager
Date: 09/17/2024
Initially submitted: Sep 12, 2024 - 12:36:37
Return to Main Page
Homeless Strategic Plan Program Application
Due by 5pm, September 13, 2024
1. Organization Information
Agency Name
TentMakers Inc.
Program Name
Scattered Site Tiny Homes
Address
P.O. Box 5089
Primary Contact and Title
Joe Serrano, founder/CEO
Primary Contact Phone
5107753810
Primary Contact Email
[email protected]
Confirmation that the organization is a registered nonprofit Staff and Program/Project Information
Executive Director
Executive Director: Joe Serrano Title: Executive Director Phone: 5107753810 Email: [email protected]
Program Manager
Program Manager: Felipe Fonseca Title: Architectural & Engineering Mg
Phone: 6284885992 Email: [email protected]
Application Contact
Application Contact: Joe Serrano Title: Executive Director Phone: 5107753810 Email: [email protected]
Finance Manager
Finance Contact: Monica Citco Title: Administrative Executive Phone: 5107753810 Email: [email protected]
Board President/Chair
Board President/Chair Contact: Joe Serrano Title: CEO
Phone: 5107753810 Email: [email protected]
Addresses
Program Address: P.O. Box 5089
City, State Zip: Richmond
Phone: 5107753810 Email: [email protected]
Website: www.tentmakerincs.org
Mailing Address: P.O. Box 5089
City, State Zip: Richmond
2. Project/Program Information
Provide a brief description of the project or program being proposed for strategy Scattered Site Tiny Homes:
Provide 236 s.f. (approx.) studio scattered tiny houses to house 1-2 low-income households at an approx. cost of $120,000/unit for a period of approx. (6)months per RFP. Estimate does take into account the cost of land. This program can be the basis of a longer term permanent housing strategy that includes potential homeownership.
Amount Requested
$0
Minimum Amount Needed
$480,000
Estimated Number of Concord Residents to be
Served
8 Estimated Number of All Persons to be Served
14 3. Community Benefits
Description of the specific population the project/program will benefit Homeless Veterans in need of stable housing that we propose to build at designated sites that the City will provide.
Description of where the targeted program participants currently reside, where the program will be operated, and any preconditions that may be imposed on program participants Targeted homeless veterans will most likely be transient without a stable residence. The program will be located at scattered sites designated by the City. Preconditions will include proper vetting to identified existing needs, (mental health, income, food availability etc.)
Description of how the project/program will address, help, or solve this need or issue; and description of how the project aligns with the goals outlined within the City's Homeless Strategic Plan Provide temporary shelter in the form of low-cost, self contained tiny houses, contiguous configurations up to (6) units per sector for unhoused veterans as listed in the City of Concord Homeless Strategic Plan
4. Goals and Objectives
Description of the anticipated measurable outcomes of the project/program Names of the homeless veteran will be submitted to H3 CORE Outreach Team and veteran counts will be monitored. Veterans will also be monitored by collaborative partners, (Swords to Plowshares, Shelter Inc. VA
Administration).
Description of the process for tracking and gathering outcome data for reporting purposes Integration of homeless veteran counts will be created to interface with H3 CORE Outreach Team existing spreadsheet or system of tracking. Spread
5. Partnerships and Funding
Description of any partnerships or subcontractors and the role they play in the project/program Swords to Plowshares, Shelter Inc. Veterans Administration will be contacted and a system or pathway to stabilization through supportive services, permanent housing and VA medical enrollment will be established Description of how the program would work if the full amount requested is not received Our proposal is based on a per unit cost. We would determine the number of tiny houses that can be built at $120,000/unit. Any shortages would be divided amongst the fully funded units as a contingency for unforeseen cost.
Explain if the project/program is a one-time event; if not, how it will remain sustainable after receipt of the grant funds including a description of expected future revenue and sources of revenue, etc.
The tiny houses that we propose to build are fixed assets and would only need a small budget for maintenance and upkeep. Options to rent at 30% of the occupants income can be used to provide sustainability. This model can used to modify the proposal to convert or transition from temporary housing to permanent.
6. Funding and Payment Schedule
Provide a budget summary, the proposal milestones, and the frequency and amount of funding that is needed to achieve proposal goals and outcomes
Budget Line Item Concord Other Funding Program Total
Personnel Lines needed:
Benefits (11%) $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Move-In Assistance $0
Supplies & Materials $0
Equipment $0
Communications $0
Meetings & Convenings $0
Travel & Transportation $0
Training $0
Consulting $0
Evaluation $0
Other Lines needed:
Subtotal Non-Personnel $0 $0 $0
Total Personnel & Non-Personnel $0 $0 $0
Indirect Costs $0
TOTAL $0 $0 $0
7. Organizational Capacity
Description of the current financial health of the organization and at what capacity the organization has been providing services or programs to Concord residents The current financial health of the organization is sustainable. TentMakers has a low debt financing ratio compared to revenues generated by other income sources and grant capacity. TentMakers operates a housing rehabilitation program which includes ADU' JADU's SB9, Manufactured Housing and a Tiny House Building Academy. Our business philosophy is known as the 'Pathway to Permanency'. The objective to
provide a pathway from homelessness to homeownership by providing a job training platform building tiny houses and then making those houses available to homeless households. Ideally, our targeted homeless population would be recruited, trained to building tiny houses, move into our housing rehabilitation program as an OJT candidate while living in the tiny houses that they build.
Description of the organization's experience and capacity to manage, implement, measure, and report on the project/program; include examples and data of successful, similar programs The founder and CEO of TentMakers has over 30 years of residential planning, design, construction, fund control, development experience working as a public sector housing redevelopment and private contractor professional. He has founded TentMakers to comply with HCD's Community Housing Development Organization, (CHDO) guidelines and is currently operating as a Community Housing Development Corporation. As a former Redevelopment Specialist, he is certified as a federal HOME program specialist and has experience working with CDBG, EHAPCD and RDA funds. He has experience reporting on IDIS. He has working experience in creating, setting up and operating GIS systems to evaluate demographic, statistical and other information used to maximize funding objectives.
8. Submitter Information
Name and Title of Person Submitting
Joe Serrano, CEO - TentMakers Inc.
Phone
5107753810
Email
[email protected]
Acknowledgement that this is one-time funding that will not be renewed Application Submitted by: Joe Serrano, CEO -
TentMakers Inc.
Date: 09/17/2024
Application Accepted by: Leng Power- Community
Services Manager
Date: 09/17/2024
Initially submitted: Sep 17, 2024 - 13:39:45
Returned to Draft 09-16-2024 by Concord
Reason: The City of Concord has received your application in response to the Homeless Strategic Plan Strategy for Scattered Site Tiny Homes. I have returned your application back to draft because some fields in response to area 2 are not complete. The field for amount requested, minimum amount, estimated number of Concord residents served and estimated number of all persons served must be completed. We are requesting that the fields be completed and resubmitted by close of business today 9/16/24 at 5pm.
Return to Main Page
Homeless Strategic Plan Program Application
Due by 5pm, September 13, 2024
1. Organization Information
Agency Name
Veterans Accession House
Program Name
Scattered Site Interim Housing
Address
1820 Galindo Street, Suite 2B
Primary Contact and Title
Leonard Ramirez
Primary Contact Phone
(415) 517-5143
Primary Contact Email
[email protected]
Confirmation that the organization is a registered nonprofit Staff and Program/Project Information
Executive Director
Executive Director: Leonard Ramirez Title: Executive Director Phone: (415) 517-5143 Email: [email protected]
Program Manager
Program Manager: Nubia Ramirez Title: Program Manager
Phone: (925) 787-3100 Email: [email protected]
Application Contact
Application Contact: Leonard Ramirez Title: Grant Writer Phone: (415) 517-5143 Email: [email protected]
Finance Manager
Finance Contact: Nubia Ramirez Title: Program Manager
Phone: 4155175143 Email: [email protected]
Board President/Chair
Board President/Chair Contact: Sophia Aguilera Title: Chairwomen Phone: (925) 324-8516 Email: [email protected]
Addresses
Program Address: 1820 Galindo Street, Suite 2B
City, State Zip: Concord, CA 94520
Phone: (925) 822-3175 Email: [email protected]
Website: www.vahouse.org
Mailing Address: 1820 Galindo Street, Suite 2B
City, State Zip: Concord, CA 94520
2. Project/Program Information
Provide a brief description of the project or program being proposed for strategy Scattered Site Interim Housing:
The Veterans Accession House proposes to operate three Scattered Site Interim Housing units within the City of Concord. We will provide temporary housing services to homeless and at-risk male veterans, to help them attain permanent housing and break the cycle of homelessness. We will provide wrap-around social services with aid of onsite case managers who will assist participants to overcome barriers to accessing and retaining permanent housing. Case managers will assist participants in their pursuits of employment, vocational training, education, connecting to health services, applying for pensions, stabilization, and increasing income, effecting debt relief, credit repair, seeking legal aid, and supporting personal interests, all designed to develop self-sufficiency toward independent living.
Amount Requested
$0
Minimum Amount Needed
$722,750
Estimated Number of Concord Residents to be
Served
50 Estimated Number of All Persons to be Served
100
3. Community Benefits
Description of the specific population the project/program will benefit A VAH operates an interim housing project located in the City of Concord, serving the chronically homeless and or at-risk male veteran population who meet the criteria of being elderly, disabled, youth, or a veteran from the re-entry population. Interim housing programs fill a critical housing gap for veterans who qualify for housing vouchers but need to stabilize while permanent housing is secured. Our emergency housing program will reduce the number of veterans experiencing homelessness in the City of Concord while helping build sustainable life skills needed to prepare them for independent living.
Description of where the targeted program participants currently reside, where the program will be operated, and any preconditions that may be imposed on program participants The target population for this interim housing program is currently residents in the City of Concord’s Adult Homeless Shelter, on the streets, cars, parks, under transit overpasses, abandoned structures, tents, and places not intended for human habitation. The program will be operated as Scattered Site Interim Housing at 5512 Pennsylvania Blvd. A second and possibly a third site will be located within the City of Concord.
Preconditions set: This interim housing program will model a clean and sober living space that requires program participants to be able to navigate independently; prospective participants will enter under a contract allowing VAH staff to help them prepare for sustainable independent living in permanent housing. Each participant must achieve goals and measures set to advance their housing readiness within a four-month period, sooner if clinically appropriate, except agreement by program administrators, factoring each participant’s life circumstances.
Description of how the project/program will address, help, or solve this need or issue; and description of how the project aligns with the goals outlined within the City's Homeless Strategic Plan The Veterans Accession House proposes a housing model to meet the need for Scattered Site Interim Housing for homeless and at-risk veterans in the City of Concord. Our goal is to provide a safe, affirming and stable living environment while having their service needs addressed to ready them for placement into permanent housing. This interim housing model will help keep our homeless veterans in our city, near their relations, community resources and support network they are familiar with. VAH has a history of providing the highest quality of services possible to foster self-sufficiency. We have served hundreds of veterans from throughout the County, with a majority coming from Concord. VAH staff take great interest in the complex factors contributing to homelessness as reported by each program participant. Their sharing informs our approaches and development of cultural competencies, and knowledge needed to effectively engage them in strategies specific to address their circumstances and barriers that hinder this underrepresented group. This is achieved by employing best practices to examine each program participants’ history of homelessness, collaboratively building sound strategies needed to passionately manage homelessness. VAH take great pride in the careful selection of its employees, drawing from a diverse spectrum of the county’s work force, including those with lived experience, students, veterans, disabled and others with a demonstrated record and passion for serving our local homeless population.
In furtherance of serving our veterans community, VAH has established extensive partnerships with local housing, services, training and employment providers. These relationships are made possible through a VAH- sponsored Veterans Resource Group created in 2020, uniting members from the Department of Veterans Affairs, Employment Development Department, Shelter Inc., Rubicon, Insight (formerly Berkeley Food and Housing), Swords to Plowshares, and local employment providers. Each contributes unique resources to aid Veterans. In 2022, 2023 and 2024 the Veterans Accession House in collaboration with the VRG, sponsored a Veterans Employment and Resource Fair. Collectively, these providers and employers aided over 850 Veterans. VAH will continue to partner with these and other organizations and agencies to advance services to residents of our Scattered Site Interim Housing program. VAH also collaborates with other local Veterans Associations, the City Chamber of Commerce, the County Council on Homelessness/ Coordinated Outreach Referral, Engagement (C.O.R.E.) program, the County Equal Employment Opportunity Council, the County Crisis Office/ 211, the County Probation Department, the County Veterans Justice Court, the Concord Vet Center, the State Department of Rehabilitation, and the County College District’s Veterans Resource Offices.
This network of providers ensures the quality of resources VAH can draw upon to the benefit of program participants.
4. Goals and Objectives
Description of the anticipated measurable outcomes of the project/program VAH’s goal is to offer local homeless and/or at-risk veterans an opportunity to live in a stable, safe, and sober living environment, allowing them to overcome barriers to housing and work toward readiness for independent living. Our objectives are to provide weekly onsite case management services to address urgent needs, contributors to homelessness and housing-specific requirements, as well as support personal interests. Meeting these milestones affects interpersonal change and prepares participants for sustainable permanent housing. To accomplish these objectives, VAH proposes to employ one full-time Case Manager (BS degree) and one full-time Case Manager Supervisor (MSW or MSW candidate) to work together in forming a case management program, which will challenge participants to examine thinking, attitudes, habits, beliefs, and behaviors which have contributed to their homelessness. Program participants will participate in the design of their service plans, which includes supporting self-development. The Service Intensive Transitional Housing (SITH) model addresses everyday needs such as healthy lifestyles, stabilizing and or increasing income through services, benefits, finance management practices, credit correction, education, and or employment; each is intended to advance participants’ readiness toward independent living as rapidly as clinically possible. This approach takes into consideration what is important to the program participant. The success of the program’s objectives is measured in each participant’s readiness for independent living and successful sustainment of permanent housing.
Description of the process for tracking and gathering outcome data for reporting purposes The Veterans Accession House has a demonstrated history of documenting program services, treatment, and outcomes in internal and external case note systems. This process starts with detailed screening and recording of identified needs used to guide services. Case notes entries document an individual participant’s goals and benchmark successes, program requirements and objectives toward housing placement. Case notes are entered into a local controlled Salesforce case management database, and relevant information is concurrently logged in the County’s Homeless Management Information System (HMIS), an information sharing technology used to collect client-level data and data on the provision of housing and services to homeless individuals, families and persons at risk of homelessness. This system allows for limited, but secure exchange of specific housing prerequisite, showing a program participant’s cooperation in meeting the goals mutually set by the participant and their case manager(s). This collaboration amongst providers reduces duplication of service, barriers to housing, and promotes collective solutions to the benefit of program participants. Progress is regularly reviewed during their stay to allow for adding new goals and amending others.
5. Partnerships and Funding
Description of any partnerships or subcontractors and the role they play in the project/program The Veterans Accession House enjoys extensive partnerships with local housing, services, training, and employment providers. These relationships are made possible through a VAH-sponsored Veterans Employment & Resource Group founded in 2020, uniting services providers, including the Department of Veterans Affairs’ Supportive Housing program, Compensated Work Therapy program, the County Veterans Service Office, Employment Development Department, Shelter Inc., Rubicon, Insight (formerly Berkeley Food and Housing), Swords to Plowshares, and other local providers. Each provider contributes unique resources to aid local veterans. In 2022, 2023, and 2024, the Veterans Accession House, in collaboration with the VERG, sponsored a Veterans Employment and Resource Fair. Collectively, these providers and employers aided over 850 Veterans. VAH will continue to partner with these organizations and agencies to advance its services through this proposed housing program. VAH also collaborates with other local Veterans Associations, the City Chamber of Commerce, the County Council on Homelessness/ Coordinated Outreach Referral, Engagement (C.O.R.E.) program, the County Equal Employment Opportunity Council, the County Crisis Office/ 211, the County Probation Department, the County Veterans Justice Court, the Concord Vet Center, the State Department of Rehabilitation, and the County College District’s Veterans Resource Offices.
This network of providers ensures the quality of services VAH can access to the benefit of program participants, e.g., DOL Re-Entry Services, VA Supportive Services for Veteran Families, DOL Veterans’ Employment and Training Services (VETS), VASH housing voucher program, Divergence - Justice Court, and other resources.
Description of how the program would work if the full amount requested is not received VAH will use the funding to operate an existing house; we plan to establish two additional leased houses and provide needed services and staffing to manage and perform daily operations at levels that will set our program above others as a model for another interim housing program. We plan to provide wrap-around services to program participants. In addition to essential costs associated with providing utilities, water, waste removal, internet, security systems, and cable services, plus computers/ printers/ TVs and furnishings at each house, VAH will provide onsite prepared warm meals with the assistance a cook; hire three House Managers to oversee daily activities; one full-time Case Manager, and one less than full-time Case Management Supervisor; one part-time administrative aid, and a part-time program Operations Manager. VAH will lease a van to transport participants without means to medical appointments and job interviews, to connect to services, and for planned recreational outings. Other costs would be to cover liability, auto, and general owner/renter insurance and offset costs for accounting and annual tax preparations; leasing of information storage and transmittal software, Microsoft, Adobe, Anti-Virus, and Salesforce case management user contracts; a portable office shed, to not take from available bed space, and general office and house supplies.
Explain if the project/program is a one-time event; if not, how it will remain sustainable after receipt of the grant funds including a description of expected future revenue and sources of revenue, etc.
Presently, VAH operates under a grant from the Department of Veterans Affairs to provide legal services for homeless and at-risk veterans. In addition, VAH sustains housing operations with limited support from local housing service providers, donations, and fundraisers to offset expenses associated with providing interim housing for our veterans. These collaborative resources do not cover most of the costs needed to operate our housing program. Based on success in the care and placement of veterans into permanent housing, it is anticipated that for late 2025-2026, VAH will be in line to receive expanded funding from the Department of Veterans Affairs Grant and Per Diem program and their Case Management grant, plus the likelihood for Measure-X funding to sustain and expand operations.
6. Funding and Payment Schedule
Provide a budget summary, the proposal milestones, and the frequency and amount of funding that is needed to achieve proposal goals and outcomes
Budget Line Item Concord Other Funding Program Total
Personnel Lines needed:
Benefits (11%) $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Move-In Assistance $0
Supplies & Materials $0
Equipment $0
Communications $0
Meetings & Convenings $0
Travel & Transportation $0Page 142 of 170
Training $0
Consulting $0
Evaluation $0
Other Lines needed:
Subtotal Non-Personnel $0 $0 $0
Total Personnel & Non-Personnel $0 $0 $0
Indirect Costs $0
TOTAL $0 $0 $0
7. Organizational Capacity
Description of the current financial health of the organization and at what capacity the organization has been providing services or programs to Concord residents VAH’s current financial health is stable. We are operating in our second grant year as the VA’s Legal Services for Veterans program in Contra Costa County. As a provider, our principal mission is to offer service intensive interim housing to homeless and at-risk veterans. Our operating budget for 2023 was $491.569.00. Our 2024 operating budget is projected to close at approximately $560,000.00 – we do more with less.
As an organization, VAH has been providing services to Concord residents. VAH has been providing services to Concord homeless veterans since 2017. Since our establishment as a nonprofit organization, VAH has provided housing to homeless veterans, successfully completed the VA’s Grant and Per Diem program serving Contra Costa County’s veterans. The first homeless veteran we housed in 2016, was living in Todos Santos Park. We gained our start operating out the City of Concord’s Veterans Hall. We have been located at 1820 Galindo Street, Suite 2B since 2021. With sufficient funding, VAH will be able to expand quality housing services and reduce veteran homelessness in Concord.
Description of the organization's experience and capacity to manage, implement, measure, and report on the project/program; include examples and data of successful, similar programs The Veterans Accession House was founded by five 911 era combat Veterans, three of them co-workers at the San Francisco Department of Veterans Affairs. We provided housing services without funding for our first 4 years. With the ebbs and flow of funding, VAH staffing has fluctuated. Presently, VAH operates with 5 dedicated staff members, a U.C. Berkeley Intern and a local volunteer. Three of our employees are Veterans and seven of our nine governing board members are veterans or work for the Department of Veterans Affairs.
Since our establishment, VAH has provided housing support to over 300 Veterans, successfully connected more than 90 percent of program participants to housing support, to permanent housing and or resolving their legal matters. This is a significant achievement considering statistical data indicates that veterans are a hard-
to-service population. Our program motto “Of the Troops, For the Troops,” guides our spirited efforts to establish rapport needed to win the not so easily given trust of our veterans. This trust allows us to effectively promote a “Help me to Help You” philosophy. This help comes in the form of Case Management services, providing career development planning, financial management, credit repair, assistance in applying for benefits, food services, college registration, applications to vocational institutes, the Veterans Employment and Readiness program (VA Vocational Rehabilitation Program), connection to VA housing vouchers, Legal Aid and assistance in preparation for and attainment of permanent housing. As a Department of Veterans Affairs grantee, VAH demonstrates program goal completion through quarterly reporting and undergoes annual financial management reviews for award compliance. The ARPA grant funding will increase VAH’s capacity to provide interim housing services for 24 Veterans during a 12-month period.
8. Submitter Information
Name and Title of Person Submitting
Leonard Ramirez, Executive Director, Grant Writer
Phone
(415) 517-5143
Email
[email protected]
Acknowledgement that this is one-time funding that will not be renewed Application Submitted by: Leonard Ramirez,
Executive Director, Grant Writer
Date: 09/16/2024
Application Accepted by: Leng Power- Community
Services Manager
Date: 09/17/2024
Initially submitted: Sep 16, 2024 - 13:47:13
870 Market Street | Suite 1228 | San Francisco, CA 94102 Ph: 415.788.7961 | fax: 415.788.7965 | www.homebaseccc.org
Homebase Proposal
Submitted to the City of Concord
Submitted October 1, 2024
Proposal for Homeless Strategic Plan Performance Evaluation
870 Market Street | Suite 1228 | San Francisco, CA 94102 Ph: 415.788.7961 | fax: 415.788.7965 | www.homebaseccc.org Legal and Technical Assistance | Policy | Advocacy | Planning October 1, 2024
Leng Power, Community Services Manager
City of Concord
1950 Parkside Drive
Concord, CA
Dear Leng,
On behalf of Homebase, I am pleased to submit the following proposal to support the City of Concord in completing a performance evaluation for Homeless Strategic Plan implementation.
Homebase is a mission-driven nonprofit organization dedicated to building community capacity to end homelessness, reduce poverty, and foster thriving, inclusive communities. For more than 35 years, we have supported communities to establish the programs and systems needed to help people experiencing or at-risk of homelessness to achieve housing stability, improve health and wellness, and maximize economic self-sufficiency.
In the attached proposal you will find a description of our qualifications to successfully support the City and its partners and funded programs in understanding the effectiveness and impact of programs funded as part of Homeless Strategic Plan implementation. Homebase has extensive experience with the development and implementation of strategic plans to address homelessness, and with the evaluation of programs and systems serving people experiencing and at-risk of homelessness. We offer a flexible, tailored approach and provide recommendations grounded in data and responsive to local realities
. We have identified a highly qualified team with a wide range of relevant expertise and experience to lead this work.
We appreciate your consideration of our proposal. Additional information about Homebase, our staff, and our areas of expertise is available at https://www.homebaseccc.org. We are happy to answer any additional questions you may have or discuss this proposal in further detail.
Sincerely,
Nikka Rapkin
Executive Director
Homebase
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
1 ABOUT HOMEBASE
Homebase is a national nonprofit with over 35 years of experience supporting local responses to homelessness. We work at the national, state, and local levels supporting the design and implementation of programs and systems needed to help people experiencing or at risk of homelessness achieve housing stability, improve health and wellness, and maximize economic self-sufficiency. Homebase has a dedicated team of over 70 staff who bring diverse professional and lived expertise in homelessness, housing, policy , and implementation, and at the intersection of homelessness and adjacent sectors including health care and the criminal legal system. Our team members provide responsive support tailored directly to the unique strengths and needs of each community we work with.
PROJECT BACKGROUND AND SUMMARY
The City of Concord is advancing its recently completed Homeless Strategic Plan by awarding $5 million in grants to nonprofit partners to implement key strategies identified in the plan. To measure the performance and impact of these funded programs, the City is seeking evaluation assistance. Specifically, the City is pursuing a comprehensive performance evaluation of each funded program, culminating in a final report that summarizes the effectiveness and impact of the homelessness response activities conducted by the awarded agencies throughout the grant period. Additionally, program-specific quarterly reports are requested to monitor progress leading up to the final evaluation.
This proposal outlines a comprehensive approach to planning and executing a performance evaluation of the City’s grantmaking in support of its Homeless Strategic Plan:
• In Task 1 , Homebase will collaborate with the City and each funded program to identify measurable outcomes that reflect the programs' performance and impact. • In Task 2, Homebase will work with the City and program partners to develop a robust strategy for collecting data on program effectiveness, including the creation of data collection tools as needed. Homebase will then collect and analyze data over the course of the grant period.
• In Task 3, Homebase will provide the City with quarterly reports detailing measures of performance and deliver a comprehensive a final impact report with an accompanying presentation to summarize the overall evaluation findings.
Throughout the evaluation process, Homebase will provide ongoing support and technical assistance to funded programs to support data collection.
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
2 APPROACH
To provide the City of Concord and its partners with valuable information on the performance and impact of programs funded as part of the Homeless Strategic Plan Implementation, Homebase proposes the following approach:
Task 1 Document Review and Identification of Key Metrics Task 2 Compilation and Analysis of Data
Task 3 Reporting and Presentation of Key Findings and Recommendations Task 1: Document Review and Identification of Key Metrics In Task 1, Homebase will collaborate with each funded program and the City of Concord to identify measurable outcomes at two levels: first, measures that reflect the programs' individual performance and impact and second, measures of overall impact for City’s grantmaking efforts.
As part of Task 1, Homebase will review the City’s Strategic Plan and Professional Services Agreements for each project. Homebase will work directly with each organization to further develop the evaluation plans they submitted, creating a tailored approach for each program for the evaluation period. Homebase will also work with the City to develop city-wide metrics to measure the overall impact of grantmaking, and to help guide future investments and program strategies in addressing homelessness within the community.
Through this process, we will identify and define key metrics, to include:
• Program performance outputs, such as number of clients served • Short- and long-term outcome and impact measures , such as exit destinations and client satisfaction
• Other program-specific milestones and outcomes
• Other city-wide outcomes
Task 2: Compilation and Analysis of Data
Using information from Task 1 as a foundation, Homebase will work with each program and the City of Concord to fine tune a data collection and analysis plan ( Task 2 ) with both quantitative and qualitative elements as relevant and feasible. The data collection strategy may include:
• Document review, including reports, proposals, and existing performance metrics
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
3 • Analyses of participant data from each program, such as data collected by programs or HMIS records
• Qualitative data collection from program staff and stakeholders, such as interviews and focus groups. The current proposal includes two rounds of data collection, at the grant period’s middle and end points
• Qualitative data collection from program participants, such as interviews and focus groups. The current proposal includes one round of data collection for each program, during the last half of the grant period. This process may include gift card incentives to encourage participation
• Surveys of program participants, as needed. This proposal includes one set of surveys for each program, to be distributed during the last half of the grant period. The survey process may include gift card incentives to encourage participation Additionally, Homebase will work with the City and programs to create user- friendly templates to collect program performance data for the Quarterly Progress Reports.
Homebase will also serve as technical support to agencies as they collect data throughout the grant and evaluation period.
Throughout the grant period, Homebase will collect and analyze data as outlined in Task 2 to report on the evaluation outcomes outlined in Task 1. Program performance measures (e.g., number of clients served, type and quantity of services delivered, etc.) will be collected on a quarterly basis. Other data collection activities, such as program and participa nt interviews, surveys, and analyses of participant data, will occur at the beginning, mid -point, and conclusion of the grant-making period.
Task 3: Reporting and Presentation of Key Findings and Recommendations In Task 3 , Homebase will report on key findings to the City of Concord. Homebase will collaborate with the City to establish an effective quarterly reporting mechanism and will deliver program performance metrics every 3 months over the grant period.
Once the programs have completed their period of performance, Homebase will compile and analyze all data collected in Task 2 to assess the overall performance of each project, in alignment with the key metrics established in Task 1. Evaluation activities u ndertaken by Homebase will include quantitative analysis (descriptive analysis, including tests of statistical significance where necessary), and qualitative analysis (thematic interpretation of interviews, focus groups, and surveys).
Homebase will then synthesize the data collected and generate a detailed performance assessment for each project , and a final report summarizing key findings and recommendations for future investment. A draft of the final report will be provided in advance for the City of Concord to provide feedback for the final version, which will be presented to the City Council.
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
4 Table 1 (below) illustrates a potential project timeline. The draft plan assumes a 24 -month evaluation period (18 months for programs to ramp up and run, 6 additional months to wrap up the evaluation efforts). However, the plan can be easily altered to fit a shorter or l onger timeline, to align with the City’s needs and preferences.
Table 1: City of Concord Strategic Plan Performance Assessment: Draft Project Plan
RELEVANT EXPERIENCE
Homebase is a recognized expert on homelessness and housing and skilled technical assistance provider supporting communities across country through federal and state technical assistance and direct engagements with counties, cities, homelessness response systems, and provider agencies. We have a wide -ranging portfolio that includes complex system design, planning, and evaluation; sophisticated data collection and analysis; culturally competent community outreach, education, and engagement; dynamic trainings , direct consultation and guidance, and development of user -friendly tools and reports. Our organization offers strengths stemming from our extensive history in the field and expansive projects, including:
• 30+ years providing capacity building support and TA for homeless systems of care, including 20+ years as a federal HUD TA provider and multiple recent California state TA engagements (e.g., Department of Housing and Community Development, Department of Public Health, and Interagency Council on Homelessness); • A portfolio of dynamic trainings, TA techniques, and user-friendly tools and templates;
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
5 • Advanced facilitation and ability to lead productive discussions among diverse stakeholders, drawing upon the diverse expertise and experience of participants; • Extensive experience supporting local work groups and committees to develop and work collaboratively toward strategic goals;
• Expertise in use of homeless system and other data to identify needs and gaps, measure progress toward goals, and evaluate program and system performance; and • Understanding of the landscape of housing and homelessness policy, programs, and funding which enables our team to bring leading-edge information and updates to our clients and partners.
Our team holds expertise on common challenges and best practice solutions for both system and program-level interventions to prevent homelessness and support housing and economic stability. We have experience in developing prevention, outreach, housing, health and social services, and education, employment, and income supports, as well as in catalyzing system- level action to innovate service provision and promote cross -sector collaboration and collective impact.
Data Collection, Research, and Analysis
Our team has extensive experience utilizing quantitative and qualitative data collection and a variety of analytic methods to strengthen local responses to homelessness and housing insecurity. Homebase frequently works with communities to draw insights from data to inform strategic planning, ongoing policymaking, and system and program improvements.
Our expertise includes data visualizing and reporting, applying data analysis methodologies, data integration, and helping communities better understand and use their data. Our team includes skilled analysts with extensive experience collecting, analyzing, and distilling findings from data on homelessness and housing (e.g., Point -in-Time Count, Housing Inventory Count, Homeless Management Information System [HMIS], coordinated entry system data) as well as available data from adjacent systems (e.g., education, criminal legal system, health care). Our staff leverage analyses to guide program planning, monitoring, and equity improvements. We work with local staff to analyze and drawing insights from their data to make data-driven decisions.
Homebase has extensive experience conducting mixed method analyses, assessments, and evaluations to understand program and system performance, gaps, and disparities and to inform planning to develop more equitable and effective responses to homelessness an d housing insecurity. These efforts involve review of key documents; gathering input from diverse stakeholders including individuals with lived experience and providers through meetings, interviews, surveys, and focus groups; and robust data analysis on lo cal populations, program and system consumers, need, and performance.
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
6 System Evaluation
Homebase has completed numerous system evaluations to support homelessness response and prevention. Examples include:
Coordinated Entry System Evaluations: Homebase has substantial experience supporting communities in developing, evaluating, and redesigning coordinated entry systems to create more effective, efficient, and equitable systems. Our teams have conducted numerous coordinated entry system evaluati ons, addressing how systems meet goals of coordinated entry and provide efficient and equitable access to available housing and services. We analyze local data, materials, and tools and conduct focus groups, interviews, and surveys with diverse stakeholders including people with direct experience seeking help through the system to identify disparities (such as lower average assessment scores for households of certain races/ethnicities or disparities in referrals and outcomes).
These evaluations help communities to understand how their systems are performing and how they can be improved. We offer recommendations based on best practices and support communities to plan and implement improvements so that they are not creating barrie rs to equitable access, treatment, or outcomes. Recent examples include coordinated entry system evaluations in Winston Salem, NC (2024); Monterey and San Benito Counties, CA (2024); Maricopa County, AZ (2023); Marin County, CA (2023); Napa County, CA (202 3); Fresno and Madera Counties, CA (2023); Kern County, CA (2022); and Eastern Pennsylvania Balance of State Continuum of Care (2022).
System Analyses and Assessments: Homebase teams support communities to analyze system data to understand how systems are working to connect people with services and supporting them to reach positive outcomes. Our teams utilize data to explore differential experiences and outcomes for serv ice recipients based on race, ethnicity, gender, age, language, and geography, offering recommendations for addressing systemic gaps. One recent example is a Continuum of Care (CoC) Assessment completed for Winston -Salem / Forsyth County, NC in 2022. Drawing on a broad range of inputs (review of existing policies and procedures; analysis of system performance data; and input from CoC members, service providers, front-line workers, local government leaders, and people with li ved experience of homelessness), the report assessed the CoC’s strengths in carrying out its assigned functions and identified opportunities to improve performance. A separate Action Plan identified a set of strategies and steps the CoC could pursue to imp lement the recommendations in the report.
Another recent example is a Racial and Ethnic Equity Analysis completed by Homebase for San Luis Obispo, CA. Homebase worked with local stakeholders to analyze system disparities and develop a plan focused on addressing identified disparities. Our team convened a working group of diverse stakeholders representing a variety of local agencies and government departments to support the analysis and conducted a quantitative and qualitative analysis, including HMIS, Point-in-Time Count, and Housing Inventory Count data;
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
7 a provider and stakeholder survey; interviews; and focus groups with consumers and providers; to understand whether certain racial and ethnic groups in the community experience disproportionate rates of homelessness, greater barriers in accessing the system of care and resources, inequities in program access, and other inequities related to homelessness. Further analysis identified differences in access within racial groups and across household types, and variations in rates of housing placement across raci al groups and household makeup. Our team shared findings with the working group to dive deeply into potential factors contributing to disparities and opportunities for system improvement.
Program Design and Evaluation
Our teams support design, implementation, and evaluation at the program level, helping communities to build local capacity to effectively leverage data to improve performance and outcomes. We support homelessness response and housing systems to establish transparent performance monitoring systems for funded programs, working with stakeholders to define performance measures and develop processes to evaluate program effectiveness and efficiency and developing and supporting implementation of recommendations f or improvement, with metrics to track progress.
Homebase also helps to evaluate specific interventions and initiatives, including new and pilot programs. For example, in 2021 -2022, Local Initiatives Support Corporation (LISC) San Antonio contracted with Homebase to conduct an evaluation of the City of S an Antonio’s eviction prevention program, a robust coordinated effort between the City, Bexar County (including the Justice of the Peace Courts), and local legal aid organizations. As COVID-19 funding waned, the City and County sought an evaluation of current services and recommendations for long -term sustainability going forward. The evaluation analyzed data across 60 key data points and six participating entities and sought input from stakeholders to explore the structure of the existing eviction preventi on program, key strengths, and opportunities to strengthen and align prevention efforts. Given the need to address sustainability, one area of focus was efficiency. The evaluation included two parameters: the percentage of total funds received from the fed eral government that were distributed to households, and the percentage of eligible households in the jurisdiction that received assistance. Our team identified and recommended key opportunities to move the program forward, along with models from other communities responding to similar challenges.
As another example, Homebase recently conducted a system -wide assessment of Santa Clara County’s Homelessness Prevention System, a large, coordinated program which serves low- income residents at risk of losing housing and entering homelessness (7,247 households served in the past 5 years). Our team helped the county through an iterative process of drafting and revising key questions and evaluation scope. Eighteen provider agencies were involved in the evaluation, which drew on program data (performance, outcomes data, spending) and on provider questionnaires and program participant surveys.
The evaluation focused on whether provider services were effective and responsive to
City of Concord – Homeless Strategic Plan Performance Assessment Homebase Proposal October 2024
8 participant need; whether programs were effective partners in the system; and how programs were meeting funding performance and efficiency goals. Our team drafted reports for each program and system-wide findings to support ongoing improvement.
Strategic Planning and Implementation
Homebase has extensive experience with strategic plan development (including dozens of plans developed at the city, county, and state levels in recent years), and has supported several communities to implement their plans. Our teams provide a range of supp ort for implementation, including development of implementation and action plans, facilitation of local committees and subcommittees overseeing implementation of strategic plan elements, and helping to measure, track, and report out on progress made.
As an example, Homebase supported strategic plan development and implementation with the City of Stockton and San Joaquin County, CA. Our team was engaged to support elements of implementation (exploring a shared funding process and strengthening the local Coordinated Entry System), working with local stakeholders and committees to carry out identified actions to move those focus areas forward. In addition, our team conducted an assessment of implementation progress, collecting information on steps taken within the first 18 months of plan implementation, accomplishments, and progress toward goals. We developed an impact report, highlighting successes and identifying next steps for each goal.
FEE STRUCTURE
The total budget for the elements described in the proposed scope of work is $115,000.
The cost of gift cards or other incentives for data collection are not currently included in budget, as an estimate will require knowing the number of programs and participants . This can be added if the City would like incentives to be administered by Homebase.
We are happy to adjust the scope and budget in collaboration with the City of Concord.
CONTACT
Thank you for your consideration of this proposal. If you have any questions or would like to discuss this project further, p lease contact Amanda Wehrman , Director of Strategy & Evaluation, at [email protected] or (415) 788-7961 x308.
The information provided in this proposal does not constitute legal advice or advertise legal services.
Homebase does not enter into attorney-client relationships.
From: Don Freas <[email protected]>
Sent: Friday, October 18, 2024 8:18 AM
To: Ezell, Justin <[email protected]> ; Birsan, Edi <[email protected]>; Nakamura, Laura <[email protected]>; Aliano, Dominic <[email protected]>
Cc: Laura Rogers <[email protected]> ; Bill Francis <[email protected]>; Edward Barron <[email protected]>
Subject: Re: Agenda packet with funding recommendations is now posted
C
ity of Concord
Please remove Base Camps name from any of this. You are posting an early draft of our proposal based on your self imposed deadline which is a mis representation of our intent.
Thank you
Don Freas
Base Camps For The Unsheltered
2680 Cloverdale Ave
Concord CA 94518
Ph 925-499-1215
Cell 925-765-0410
[email protected]
925-765-0410 cell
[email protected]
https://basecampsforunsheltered.com/
“Base Camps For The Unsheltered” is a nonprofit that is about providing a place for those that are homeless when they call out. Everyone should have access to a place to sleep, to eat, to shower, to do laundry, get the help they need to stay off the streets & a place to be loved.
Benched Correspondence
Agenda Item No. 4.a
October 22, 2024
On Thu, Oct 17, 2024 at 2:54 PM Ezell, Justin <[email protected]> wrote:
Dear Applicant,
Thank you for the vital work you do to support our community. The Ad Hoc Committee's recommendations for the $5 million in grant funding are now available online a nd summarized below.
T
he City received 17 applications totaling over $13 million, making the decision process challenging. We deeply appreciate your efforts and dedication to serving the community, and we regret that not all programs could be funded.
Thank you again for your commitment to our community.
Shaded rows in the table are the programs recommended to be funded:
- Justin
Justin Ezell
Assistant City Manager
1950 Parkside Drive
Concord, CA 94519
(925) 671-3155
[email protected]
Homeless Strategic Plan
Grant Award Recommendations
Justin Ezell
Assistant City Manager
October 22, 2024
1
Background on Homeless Strategic Plan
2 •2022 Community Survey: homelessness is primary concern •August 2022: Council accepted a Work Plan
•December 2023: Working Group established
•February 2024: Homeless Strategic Plan accepted
•June 2024: Council approved $5.2M investment, Ad Hoc
•August 2024: RFP released, new Ad Hoc formed
•September 2024: applicants interviewed by Ad Hoc
Ad Hoc Committee Recommendation Process
3 •Total of 17 applications with more than $13 M in requests •Ad Hoc conducted public interviews of the 17 organizations •Ad Hoc members independently scored each organization’s application using criteria adopted by the City Council
•One organization later withdrew their application
•Six organizations recommended for award at $5 M
Scoring Criteria
4 •Total 100 Points
• 15 general review
• 20 community benefits
• 10 goals and objectives
• 40 partnerships and funding
• 15 organizational capacity
Ad Hoc Recommendations
5 Caminar, Rapid Rehousing - $1,580,000
• Rental assistance and supportive services to at least 60 Concord households experiencing chronic homelessness.
• 6 months of rental assistance on average.
• Comprehensive housing navigation and case management services. • 20 Concord households annually.
• Program will operate for three years.
Ad Hoc Recommendations
6 GROW Concord, Mobile Resource Unit - $1,705,000
• Provide comprehensive, accessible services including food, medical care, clothing, hygiene support, and navigation services, partner with Caminar. • Operate at three locations weekly serving 300 people. • Medical screening, showers, laundry, and clothing services. • Substance abuse/addiction evaluation and referral services. • Referrals to housing, employment, healthcare.
• First site will be established at First Christian Concord Church, 3039 Willow Pass Road. • Second and third sites are still be established.
• Use of security for de-escalation and will be trained in Trauma Informed Care.
Ad Hoc Recommendations
7 Hope Solutions, Permanent Motel Supportive Housing -
$760,000
• Convert the 12-unit Valley Motel into 12 studio apartments. • Leverages $544,000 organization will receive annually for the program. • Serve 48 chronically homeless singles with disabilities (mental health, substance abuse addiction)
• Motel will be leased for minimum of five years.
Ad Hoc Recommendations
8 NAMI Contra Costa, Mobile Resource Unit - $200,000
• Enhance existing “Leave No One Behind” program which services individuals struggling with behavioral health challenges and are chronically homeless.
• Food behavioral health support, reconnection to family, housing navigation, Care Court coordination program, healthcare referrals, connection to hygiene, food, income assistance, medical care.
• Will operate at of downtown office, distribute resources to the field to help people where they are.
Ad Hoc Recommendations
9 Northern California Family Center, Scattered Site Interim Housing - $25,000
• Case management, mediation, and shelter services for runaway and homeless youth.
• Support skill development.
• Help with prescribed medications, school attendance.
• Reunite with families.
• Shelter 36-48 runaway youth in first year.
Ad Hoc Recommendations
10 Veterans Accession House, Scattered Site Interim Housing - $730,000
• Operate three scattered site interim housing units in Concord. • Temporary housing services to homeless and at-risk male veterans. • Help with attaining permanent housing.
• Wrap around social services with onsite case managers. • Employment, vocational training, education, health care, income and financial services. • Assist 24 veterans per year.
Homebase Agreement - $126,500
11 Photo credit: Diablo Gazette
Grant Program Review and Reporting Services
• Establish measurable outcomes that reflect each program's performance and impact.
• Develop a detailed strategy for assessing program effectiveness, which includes designing data collection tools and analyze data throughout the grant period.
• Quarterly performance reports and deliver a final comprehensive impact report, accompanied by a presentation that summarizes the evaluation's overall findings.
Action Items
12 1. Adopt a Resolution authorizing the disbursement of $5 million to nonprofits;
2. Award an agreement to Homebase in the amount of
$126,500 for grant review and reporting services.
Authorize the City Manager to disburse the funds and
execute all attendant documents and agreements in a form acceptable to the City Attorney.
Photo credit: Diablo Gazette
Council Questions and
Public Comment
13 HSP Grant Award Recommendations