Concord City Council
December 3, 2024

1 COUNCILMEMBERS
Edi E. Birsan, Mayor
Carlyn S. Obringer, Vice Mayor
Dominic D. Aliano
Laura M. Hoffmeister
Laura M. Nakamura
Civic Center
1950 Parkside Drive
Concord, CA 94519
www.cityofconcord.org
Regular Meeting of the
Concord City Council
Tuesday,
December 3, 2024
6:30 p.m. - Open Session Council Chamber
1950 Parkside Drive
and/or Various
telephonic/electronic
locations
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* Members of the public are invited to attend and participate at: Council Chamber, 1950 Parkside Drive, Concord, CA.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted. Public comment may be provided in-person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.

HOW TO PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:

1. IN PERSON:
a.Members of the public can provide in-person comments in the Council Chamber.

Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chamber will have seating available for members of the public to attend in person up to full seating capacity.

2. REMOTE: Remote public comment will not be accepted, except when a Councilmember participates remotely pursuant to AB 2449. At the time of the posting of this agenda, none of the Councilmembers have notified the City Clerk’s Office that they intend to participate remotely pursuant to AB 2449, and therefore no remote public comment will 2 be accepted at the meeting. If, after publication of this agenda and before the meeting begins, any councilmember determines that they will need to participate remotely due to just cause or emergency circumstances under AB 2449, their remote participation will be announced at the outset of the meeting in connection with the Roll Call item. If a Councilmember participates in the meeting remotely pursuant to AB 2449, the public may participate and provide public comment remotely, as follows:
a. Zoom:
https://cityofconcord.zoom.us/j/85034097553?pwd=wUm5u98kk5dkSIneBYcTIrUIWez1t A.lQHrxwBmz-HPQ3PT or Zoom Webinar ID: 850 3409 7553 and Passcode: 507107 b.Zoom Phone Numbers. Dial Toll Free: (669) 900-6833 or (346) 348-7799 or (253) 215- 8782.
c.During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand. The meeting host will call on you, by name, and promote you to panelist in the webinar so you can be seen via your camera. Please enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by 3:00 p.m. of the meeting date at [email protected]).

3. EMAIL:
a.Public comments can also be submitted via email to [email protected]. Please note that emailed comments will not be read aloud by staff. Any public comments received up until 3:00 p.m. of the meeting date will be:

1. distributed to the Council before the meeting,

2. posted online for public inspection at
https://stream.ci.concord.ca.us/OnBaseAgendaOnline/Meetings/Search, and

3. inserted into the meeting record.
b.As emails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your email.

4. TO WATCH OR LISTEN ONLY:
a.Watch on TV on Comcast Channel 28, Astound/Wave Channels 29 and 1026, and AT&T U-verse Channel 99
b.Watch the TV broadcast through the City’s website by following THIS LINK c.Watch Live Streaming of the meeting by following THIS LINK d.Join the Zoom webinar by following THIS LINK
3 5. INTERPRETATION OR WRITTEN TRANSLATION:

OPEN SESSION

1. OPENING
Roll Call – Announcements/Consideration and Approval of Requests by Councilmembers to Participate Remote Pursuant to AB 2449 Pledge of Allegiance – Vice Mayor Obringer

2. PUBLIC COMMENT PERIOD
This is a 15-minute Public Comment Period for items within the City Council’s subject matter jurisdiction that are not on this agenda. Each speaker will be limited to approximately three minutes.

State law prohibits the City Council from acting at this meeting on any matter raised during the Public Comment Period. Please see “How to Submit Public Comments” above.

3. PRESENTATIONS
a. Presentation – of certificates to Mayor's Art Competition Winners Samantha Gaspar Mejia, Sun Terrace Elementary; Sophia Hernandez, Oak Grove Middle School; Marco Gnusti, De La Salle High School; and Jenner Breward, Sequoia Elementary. Presentation by Mayor Birsan.
b. Presentation – of Business Recognition Awards to Bayshore Supply, Lisa V's, Pacific States Petroleum, and Sugar Plum Coffee Shop. Overview of program and introduction of recipients by Melissa Rea, Economic Development Specialist. Presentations by Kevin Cabral, President/CEO, Greater Concord Chamber of Commerce. Introduction by Mayor Birsan.

1. To access interpretation or written translation during the meeting, please scan the QR Code or click this link:

Para accesar a la traducción durante la reunion, por favor escanee el Código QR o haga clic en el enlace:
https://attend.wordly.ai/join/SYMQ-8840

2. Choose Language and Click Attend
Seleccione su lenguaje y haga clic en asistir

3. Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcipción en el dispositivo.
4 c. Presentation – by Kit Jory, Parks Manager, providing an update on the Urban Forestry Program. Introduction by Mayor Birsan.

4. ANNOUNCEMENTS
a. Announcing – openings on Concord's Bicycle Pedestrian and Advisory Committee; Concord Pavilion Community Outreach Committee; Design Review Board; and Planning Commission; and setting a deadline of Friday, January 10, 2025, at 5 p.m. for applications to be due to the City Clerk.

Report by Joelle Fockler, City Clerk.

5. CITY COUNCIL CONSENT CALENDAR
The public is entitled to address the City Council on items appearing on the Consent Calendar before or during the City Council’s consideration of the Consent Calendar. Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Councilmember, individual or organization may request removal of an item from the Consent Calendar for separate consideration.

If a request for removal of an item from the Consent Calendar has been received, the Mayor may defer action on the particular item and place the same on the regular agenda for consideration in any order s/he deems appropriate. Please see “How to Submit Public Comments” above. a. Considering – approval of the minutes from the October 8, 22, and November 12, 2024, regular meetings. Recommended by the City Clerk. b. Considering – authorizing the City Manager to grant 6-month extensions to nine nonprofit groups that received American Rescue Plan Act grant allocations from the City of Concord in a form acceptable to the City Attorney.

Recommended by the Assistant City Manager.

CEQA: Not a project/exempt pursuant to CEQA Guidelines Sections 15060(c), 15061(b), 15378, and/or Public Resources Code Section 21065. c. Considering – adoption of a Resolution accepting and appropriating grant funding from the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $41,920 to the City of Concord as a second-tier sub-grantee and the Contra Costa County Office of the Sheriff as the direct awardee. Recommended by the Chief of Police.

CEQA: Exempt/not a project pursuant to Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15273, and/or 15378 including subsection (b)(4).
d. Considering – acceptance of improvements for Police Department Generator and Transfer Switch Replacement Project (Project No. 2653); and directing the City Clerk to file a Notice of Completion. Recommended by the Assistant City Manager.
e. Considering – approval of a Professional Services Agreement with PlanIT Geo, Inc. in the not-to-exceed amount of $247,263 (base agreement of 5 $224,785 plus staff authority to spend up to a 10% contingency of $22,478) to conduct an Urban Forest Management Plan; and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney. (Federal Grant Funds) Recommended by the Director of Public Works.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15273, and/or 15378.

6. CITY COUNCIL CONSIDERATION ITEMS
The public is entitled to address the City Council on items appearing on the agenda before or during the City Council’s consideration of that item. Each speaker will be limited to approximately three minutes.
a. Considering – adoption of a Resolution accepting and appropriating grant funding from the Department of Justice (DOJ) in the amount of $68,744 for the Tobacco Grant Program; and authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Department of Justice in the amount of $68,744, paid using grant monies, to provide for Retail Tobacco Enforcement and Education in the City of Concord. Report by James Nakayama, Police Captain.
b. Considering – the approval of various actions and associated contracts related to the acquisition of a new financial Enterprise Resource Planning (ERP) System for a total not-to-exceed amount of $11,192,780 over 10 years, including a 20% contingency; and authorizing the City Manager to execute the ERP agreements in a form acceptable to the City Attorney. (IT Replacement Budget and General Fund) Report by Greg Taylor, Director of Public Works.

CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c), 15061(b)(3), and/or 15378.

7. CORRESPONDENCE
Correspondence received at the City Council meeting will be listed here on the Annotated Agenda.

8. REPORTS AND ANNOUNCEMENTS
Closed Session Announcements
City Manager or Staff Reports
Council Reports

9. ADJOURNMENT
6 Next Meeting: Regular Meeting
Date: 12/10/2024 6:30 PM

NOTICE TO THE PUBLIC
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited by California law to raising only those issues you or someone else raised in the hearing or in a written correspondence delivered to the City Council prior to or at the hearing.

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Concord to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the ADA Coordinator Tianjun Cao at (925) 671-3243 or [email protected], at least 24 hours in advance of the meeting. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility.

CITY OF CONCORD, CA

TREE MAINTENANCE PLAN,

INVENTORY, AND TREE

MANAGEMENT SOFTWARE
City Council Meeting
Kit P. Jory Sr.

Parks, Medians, & Urban Forestry Division Manager
Department of Public Works

3.c

PlanIT Geo Team
2 TREE MAINTENANCE

PLANNING TEAM
Chris Peiffer
Director of
Urban Forestry
Strategy
Alex
Hancock
Director of
Urban Forestry
Consulting
Services
TJ Wood
Director of
Field Services
Rocky
Yosek
Field Services
Operations and
Account
Manager

FIELD SERVICES

INVENTORY TEAM

Project Overview
Tree
Management
Software
5-7 Year Tree
Maintenance Plan
City-wide Tree
InventoryProject Purpose
3

Purpose
4 THE URBAN FOREST
How do trees impact us?
• Shade and cooling
• Air and water purification
• Natural character
What are the risks and concerns?
• Fall hazards
• Development
• Diseases, pests, and climate change
W
hat are some key strategies?
• Proactive public tree management
• Implementing best practices
• Partnerships, collaboration, & engagement
4

Tree Inventory
INVENTORY DATA POINTS # %
TREES – ALIVE 67,439 95.19%
TREES – DEAD 591 0.83%
TREES – REMOVED* 1,235 1.74%
STUMPS 472 0.67%
VACANT SITES – SMALL 930 1.31%
VACANT SITES – MEDIUM 149 0.21%
VACANT SITES – LARGE 28 0.04%
TOTAL 70,844 100%
www.pg-cloud.com/ConcordCA
* Trees removed before the inventory was completed
(prior to Nov 2023) 5

myrtle
Tree Inventory
233 Unique Genera 582 Unique Species 20 Palm Species SPECIES DIVERSITY – TOP 10 SPECIES COMPARED TO ALL OTHER SPECIES 6

Tree Inventory: Managing Risk

EXAMPLE TREE
Common Name: Siberian elm
Scientific Name: Ulmus pumila
Number of Stems: 1
DBH: 26
Condition: Dead
Observations:
• Crown Dieback
• Poor Structure
• Vines
7

$166,196 $82,908 $176,810 n/a $425,915 $7,369,625 $507,201,281 49 tons 43 acres
intercepted 7,584 tons 125 tons n/a 316,403 tons n/a
Tree Inventory: Ecosystem Benefits
i-Tree methodology and documentation can be found here:
https://www.itreetools.org/support/resources-overview/i-tree-methods-and-files In California, every dollar invested in an urban tree yields $5.82 in benefits, given an average annual per tree management cost of $19.00.

McPherson, E.G., et al. 2016. The structure, function and value of urban forests in California communities. Urban Forestry & Urban Greening, 2016. 28: 43-53. 8

Tree Maintenance Plan (City-Maintained Trees)
CONCORD’S TREE WORK PRIORITIZATION
- High priority situations
- Routine tree care
(s
pecies that require less frequent care)
- Routine tree care
(s
pecies that require more frequent care)
- Young tree care
- Tree planting
9

URBAN FORESTRY PROGRAM MANAGEMENT
Tree Management Software
Maintain Workload
• Assign roles and responsibilities
• Plan staff work schedules
• Schedule inspections
• Update maintenance cycles to 7-1 0 years
Update the Inventory
• Annual windshield Inspections to monitor risks +
c
hanges
• As work is accomplished (pruning, removal,
pl
anting, etc.)
Report Progress and Plan Ahead
• Report on work accomplished
• Identify future needs (resources, staffing,
bu
dgets, etc.)
Engage the Public with Data Transparency
• Extremely engaging and dynamic software that
c
ommunicates the importance of trees
10

Questions?
Kit P. Jory Sr.

Parks/Medians/Urban Forestry Division Manager
Department of Public Works
[email protected] | (925) 671-3385
Chris Peiffer
Director of Urban Forestry Strategy
[email protected] │ (717) 579-9890
Alex Hancock
Director of Urban Forestry Consulting Services
[email protected]
Source: Matt Granz Photography, Flickr

Staff Report
Date: December 3, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Joelle Fockler, MMC, City Clerk
Prepared by: Monique Robinson, Deputy City Clerk
[email protected]
(925) 671-3295
Subject: Announcing openings on Concord's Bicycle Pedestrian and Advisory Committee; Concord Pavilion Community Outreach Committee; Design Review Board; and Planning Commission; and setting a deadline of Friday, January 10, 2025, at 5 p.m. for applications to be due to the City Clerk.

Report in Brief
In accordance with Policy and Procedure, this announcement initiates a recruitment to fill positions for the Bicycle and Pedestrian Advisory Committee, Concord Pavilion Community Outreach Committee, Design Review Board, and Planning Commission.

Members with expiring terms shall continue to serve until their successor is appointed pursuant to the Concord Municipal Code. All incumbents may apply for reappointment.

If any seated incumbent does not submit an application by the application deadline, the application period will extend by five (5) working days, and the extended submittal deadline of January 17, 2025, will be posted on the City’s website.

Applications will be available on the City’s website beginning Wednesday December 4, 2024.

Recommended Action
Announce openings on the following boards, commissions, and committees, and set a deadline of January 10, 2025, at 5 p.m. for applications to be due to the City Clerk.

4.a4.a4.a4.a4.a4.a

City Council Agenda Report
Agenda Item No. 4.a
December 3, 2024
Boards, Commissions, and Committees
 Bicycle & Pedestrian Advisory Committee
 Concord Pavilion Community Outreach Committee
 Design Review Board
 Planning Commission
Background
The Bicycle and Pedestrian Advisory Committee is comprised of five (5) members.

Its role is to review transportation capital projects including roadway, pedestrian and bicycle improvements and provide input to staff on Complete Streets features and for conformity with the City’s Bicycle, Pedestrian, and Safe Routes to Transit Plan, adopted in September 2016 (Plan); review related grant applications; annually review the City’s progress on Plan implementation; and review and provide input on programs or policies related to implementation of the Bicycle, Pedestrian, and Safe Routes to Transit Plan as requested by staff or the City Council.

Current members/terms overview
Members Term Expires
Sarah Allen February 28, 2025
Rebekah McMenamin February 28, 2025
Aneta Sperber February 28, 2025
Michael Maestas February 28, 2027
Jonathan Nguyen February 28, 2027
Vacancy
The Committee is seeking three (3) individuals to serve a four-year term ending February 28, 2029.

The Concord Pavilion Community Outreach Committee consists of five (5) members holding four-year terms, and is comprised as follows: four (4) members appointed by the Concord City Council (City members) and one (1) member appointed by the Manager of the Pavilion (Live Nation) (Manager member). The Committee shall provide guidance to the Pavilion General Manager on outreach efforts to attract applications from local schools, cultural organizations and the community to bring additional community events to the Pavilion in order to expand the use of the venue beyond the concert season. The Committee will assist the Pavilion General Manager in identifying potential community events, but will not have authority to approve or disapprove event applications. The Committee will be responsible for assigning a Committee member to take notes of Committee meetings and complete a record of annotated minutes. The Committee shall

City Council Agenda Report
Agenda Item No. 4.a
December 3, 2024
determine the frequency of its meetings, which shall not be more than once per quarter and will not conflict with Pavilion events.

Current members/terms overview
Members Term Expires
Cedric Cheng February 28, 2025
Lance LeDrew February 28, 2025
Angie Rajczyk February 28, 2027
Merrilln Ruiz February 28, 2027
Aaron Hawkins, Live Nation
Vacancy
The Committee is seeking two (2) individuals to serve a four-year term ending February 28, 2029.

The Design Review Board is comprised of five (5) members: three (3) design professionals that may be nonresidents of Concord, e.g., architects, landscape architects, urban designers, building designers, at least one of whom shall be a professional licensed architect, and one (1) public member, each serving a four-year term, and one (1) member of the City Planning Commission; the public member shall be a resident of Concord with previous experience or training in design concepts. The Design Review Board is requested to review the design of any development for which design review is required by City ordinance and any matter referred to the Board by the City Council, Planning Commission, Zoning Administrator, or Planning Manager, and/or staff.

The City's Conflict of Interest Code requires the Design Review Board members to complete a Conflict-of-Interest Form 700. Filings are required within 30 days of assuming office and on an annual basis.

Current members/terms overview
Current members/terms overview
Members Term Expires Position
Jason Laub Planning Commission
Representative
Jill Finn February 28, 2025 Design Professional
Kirk Shelby February 28, 2025 Design Professional
Ronald Leone February 28, 2027 Public Member

City Council Agenda Report
Agenda Item No. 4.a
December 3, 2024
Jack Moore February 28, 2027 Design Professional
Vacancy
The Committee is seeking two (2) design professionals to serve a four-year term ending February 28, 2029.

The Planning Commission consists of five (5) members serving staggered four-year terms. All members must be residents of Concord. The Planning Commission is expected to develop and maintain a long range comprehensive General Plan of the Concord planning area; and develop specific plans as necessary, making recommendations to the City Council regarding proposed General Plan amendments and municipal code modifications, and review planned district developments, tentative subdivision maps, use permits, and rezoning applications.

Current members/terms overview
Members Term Expires
Raymond Barbour February 28, 2025
Ajit Kaushal February 28, 2025
Craig Mitzutani February 28, 2025
Aeysha Corio February 28, 2027
Jason Laub February 28, 2027
Vacancy
The Committee is seeking three (3) individuals to serve a four-year term ending February 28, 2029.

Public Contact
The City Council Agenda was posted. The current members will be notified, and a news release will be issued and distributed. The announcement will be televised on the Concord TV Cable Channel 28 (Comcast), Channel 1026 (Astound/Wave), and Channel 99 (ATT&T U-verse) Community Bulletin Board. The news release will be posted at the Concord Senior Center, Concord Police Department, the Concord Library, in the City’s agenda display case, on the City’s website, and via social media.

Attachments

1. Policy and Procedure No. 89 – Council Appointments to Boards & Commissions

2. Resolution No. 17-3 Establishing the Bicycle and Pedestrian Advisory Committee

3. Description of Concord Pavilion Community Outreach Committee

City Council Agenda Report
Agenda Item No. 4.a
December 3, 2024

4. Concord Municipal Code Chapter 2.20, Article V, Design Review Board

5. Concord Municipal Code Chapter 2.20, Article VIII, Planning Commission

1 CITY OF CONCORD

Number:

Authority:

Effective:

Revised:

Reviewed:

Initiating Dept.:
89 Council Motion
12-11-78
4/27/2021
CM

COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS

1. P URPOSE
To establish procedures to be used in accepting applications for and making appointments to fill openings on the various Council-appointed Boards and Commissions (Municipal Code, Chapter 2.20).

2. S UBMISSION OF APPLICATIONS

2.1 Applications for Boards or Commissions shall be available on the City’s website.

2.2 The application and description of Boards and Commissions will be made available to Qualified appli- cants and expiring term Boards and Commissions members. Those seeking reappointment or appoint- ment to a Board or Commission must submit a completed application to the City Clerk by the deadline stated in the notice. If any seated incumbent does not submit an application by the application dead- line, the application period will extend by five (5) working days, and the extended submittal deadline will be posted on the City’s website.

Appl
ications shall be considered active until the applicant has had the opportunity to complete a recruitment and appointment cycle for each position for which they have applied.

2.3 To ensure applicants understand the responsibilities of the Board/Commission, a statement of respon- sibility prepared by the liaison will be provided to an applicant at the time of submission of the appli- cation and to the Council Committee to read to each candidate before the interview.

3. N OTIFICATION OF OPENINGS

3.1 Th
e City Clerk shall schedule City Council agenda items for the announcement of expiring terms of members at least three months prior to expiration dates. Terms for all Boards and Commissions ex- pire as shown on the schedule (Section 6). Expiring terms shall be considered as automatically ex- tended beyond the expiration to the date the City Council makes new appointments.

3.2 Th
e City Council shall call for new applications, setting a date certain during the months indicated in Section 6 as the closing deadline for the receipt of applications. Public notice of openings, including a statement that incumbents may reapply, shall be made in advance of the closing deadline and interes- ed parties and organizations shall be notified.

3.3 P
rior to the closing deadline, the City Clerk in partnership with the staff liaison to the recruiting Board/Commission will review the submitted applications to determine the recruitment resulted in a sufficient pool of applicants. Should staff determine that the City has not received an adequate pool of applicants, the City Clerk will make a recommendation through the Mayor to announce an extension of the recruitment at the next available regular meeting.

3.4 The City Council or City Council Committee shall review applications and will conduct interviews with applicants, reserving the right to waive interview process with previously interviewed or incum- bent applicants.

POLICY & PROCEDURE
Attachment 1

POLICY & PROCEDURE NO. 89

2 3.5 The City Clerk shall schedule a City Council agenda item as indicated in Section 6 to publicly appoint persons to a designated term.

3.6 The City Clerk shall prepare appropriate letters confirming appointments and prepare, for the Mayor's signature, letters to those not appointed.

3.7 In making appointments, the City Council shall make appointments th at result in the influx of new ideas and perspectives while, at the same time, ensuring continuity and expertise.

3.8 No individual shall be appointed to serve as a member on more than one City Board or Commission, unless such dual membership is provided for in Chapter 2.20 of the Municipal Code; however, they may serve as an appointee to an advisory body of an outside agency.

3.9 The City Council may appoint one or more alternates to any Board, Commission, or Committee as provided for in Chapter 2.20 of the Municipal Code.

4. APPOINTMENTS

4.1 Members of a City Board or Commission serve at the pleasure of the City Council. An appointment to a Board or Commission is revocable at any time, without cause, by a majority vote of the City Council. A Council Committee review or recommendation is not required for the Council to consider or take such action.

4.2 In the event openings occur prior to the expiration of a member’s term, the Chair of the appointing Council Committee may review the app licant list if it is no older than 12 months and make a recom- mendation to the full Council of an appointment for the vacant seat. If the Committee Chair does not believe there is an adequate pool from which to select, the Chair may recommend to the full Co uncil that the Council call for a recruitment to obtain new applications to fill the unexpired term.

5. ATTENDANCE

5.1 Any member of a City Board or Commission who absents him/herself from three consecutive meet- ings without being excused will be deemed to have resigned his/her office, and the City Council may appoint a new member to serve in the place of such absent member. The City Council shall make the ultimate determination of whether the absence was excused.

5.2 Should the Board or Commission member have three unexcused absences within a fiscal year, staff is to provide pertinent information to the City Clerk who will notify the member of his resignation.

6. SCHEDULE

6.1 A formal recruitment will occur on odd-numbered years, or when an interim vacancy occurs.

Board or Commission
Announce
Openings
1st available Council
Meeting in
Deadline for
Applications: 30
days
following
announcement
City Council
Appointments
1st available
Meeting in
Terms
Begin
Terms
Expire
Bicycle and Pedestrian
Advisory Committee
November January February March 1 February 28
Board of Appeals November January February March 1 February 28 Planning Commission November January February March 1 February 28 Personnel Board November January February March 1 February 28

POLICY & PROCEDURE NO. 89

3 Board or Commission
Announce
Openings
1st available Council
Meeting in
Deadline for
Applications: 30
days
following
announcement
City Council
Appointments
1st available
Meeting in
Terms
Begin
Terms
Expire
Design Review Board November January February March 1 February 28 Parks, Recreation & Open
Space Commission March May June July 1 June 30
Community Services
Commission March May June July 1 June 30
Concord Pleasant Hill Health
Care District Grant
Committee
March May June July 1 June 30
Commission on Aging March May June July 1 June 30
Measure V Oversight
Committee
October November December January 1 December 31
Concord Pavilion Outreach
Committee
November January February March 1 February 28
Youth Members on the Parks, Recrea-
tion & Open Space Commission
Appointed annually by the Parks,
Recreation & Open Space Commission

6.2 Scheduling may be operationally adjusted by the City Clerk.

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Attachment 3

CONCORD PAVILION COMMUNITY OUTREACH COMMITTEE
The Concord Pavilion Community Outreach Committee shall consist of five members holding four-year terms; and comprised as follows: four members appointed by the Concord City Council (aka: City members) and one member appointed by the Manager of the Pavilion (Live Nation) (aka: Manager member).

The Concord Pavilion Community Outreach Committee (Committee) shall provide guidance to the Pavilion General Manager on outreach efforts to attract applications from local schools, cultural organizations, and the community to bring additional community events to the Pavilion to expand the use of the venue beyond the concert season. The Committee will assist the Pavilion General Manager in identifying potential community events, but will not have authority to approve or disapprove of event applications.

The Committee will be responsible for assigning a Committee member to take notes of Committee meetings and complete a record of annotated minutes. The Committee shall determine the frequency of its meetings, which shall be not more than once per quarter and will not conflict with Pavilion events.

Attachment 4

DESIGN REVIEW BOARD
Chapter 2.20

2.20.210 Established; membership.

The Design Review Board of the city, created by Ordinance No. 926, is hereby continued in existence and shall consist of no more than five members. At all times, the Board shall consist of one member of the city Planning Commission, appointed by the Planning Commission; three design professionals, e.g., architects, landscape architects, urban designers, building designers, at least one of whom shall be a professional licensed architect, appointed by the City Council; and one public member, who shall be a resident of the city, with experience or training in design concepts, appointed by the City Council.
(Code 1965, § 2422; Code 2002, § 2-381. Ord. No. 86-22; Ord. No. 92-19; Ord. No. 05-7; Ord.

No. 10-2)

2.20.220 Terms of members; absence from meetings.

Members shall serve at the pleasure of the City Council for staggered terms of four years. The City Council reserves the right to make appointments for an adjusted term period to maintain a staggered term structure. Any member who absents himself from three meetings of the Design Review Board within a fiscal year without being excused will be deemed to have resigned from his appointment, and the City Council may appoint a new member to serve in place of the resigned member.
(Code 1965, § 2423; Code 2002, § 2-382. Ord. No. 86-22; Ord. No. 10-2; Ord. No. 15-3, § 5)

2.20.230 Purpose and intent.

The Board shall meet not less than once a month at the F. A. Stewart Civic Center, 1950 Parkside Drive, Concord, at a time and date to be designated by the Board. The Board shall appoint a chair and vice-chairman for a term of one year or until the successor of each is appointed and takes office. The chair shall preside at all meetings of the Board and shall perform the duties necessary or incidental to the office. The vice-chair is chair in the absence of the chair or in case of the inability of the chair to participate in the proceedings. (Code 1965, § 2424; Code 2002, § 2-383. Ord. No. 86-22; Ord. No. 05-7; Ord. No. 10-2)

The Concord Municipal Code is current through Ordinance 16-5, passed September 13, 2016.

2.20.240 Compensation of members.

The basis and amount of compensation to be paid to members of the Design Review Board shall be established by resolution of the City Council.
(Code 1965, § 2425; Code 2002, § 2-384. Ord. No. 86-22; Ord. No. 94-5; Ord. No. 10-2)

2.20.250 Rules of procedure; designation of committees and task forces.

The Board shall adopt rules for the transaction of its business. The Board shall be served by a Secretary of the Board who shall record official actions by the Board, maintain records and perform such other duties as assigned. The Board shall keep a public record of its resolutions, transactions, findings, and determinations and may establish subcommittees as needed to fulfill its duties.
(Code 1965, § 2426; Code 2002, § 2-385. Ord. No. 86-22; Ord. No. 05-7; Ord. No. 10-2)

Attachment 5

PLANNING COMMISSION
Chapter 2.20

2.20.350 Membership; compensation of members.

The Planning Commission shall consist of five voting members to be appointed by the City Council. Members of the Planning Commission shall be citizens of the city who hold no other municipal office in the city. The basis and amount of compensation to paid members of the Planning Commission shall be determined and set by resolution of the City Council. (Code 1965, § 2401; Code 2002, § 2-471. Ord. No. 226; Ord. No. 687; Ord. No. 990; Ord. No. 1006)

2.20.360 Terms of members.

Members shall serve at the pleasure of the City Council for staggered terms of four years. The City Council reserves the right to make appointments for an adjusted term period to maintain a staggered term structure. Any member who absents himself from three meetings of the Planning Commission within a fiscal year without being excused will be deemed to have resigned his office, and the City Council may appoint a new member to serve in the place of such absent member.
(Code 1965, § 2402; Code 2002, § 2-472. Ord. No. 526; Ord. No. 687; Ord. No. 990; Ord. No. 1006; Ord. No. 10-2; Ord. No. 15-3, § 8)

2.20.370 Rules of procedure; designation of committees and task forces.

The Planning Commission shall adopt rules of procedure and designate committees and task forces by resolution. Said resolution shall not be effective until approved by the City Council. (Code 1965, § 2403; Code 2002, § 2-473. Ord. No. 226; Ord. No. 1006)

2.20.380 Vacancies.

All vacancies occurring on the Planning Commission shall be filled according to the methods of their original selection, and the new member shall serve at the pleasure of the Council for the unexpired term of their respective predecessor.
(Code 1965, § 2404; Code 2002, § 2-474. Ord. No. 70; Ord. No. 226; Ord. No. 687; Ord.

No. 1006)

PLANNING COMMISSION
Chapter 2.20
The Planning Commission is the planning agency of the city. It shall have powers and functions as follows:
(1) All those functions and powers as provided by state law (Government Code §§ 65100-- 65700 as amended);
(2) All duties, powers, and functions as in this Code provided; (3) Such other functions as the City Council may from time to time provide. (Code 1965, § 2405; Code 2002, § 2-475. Ord. No. 70; Ord. No. 1006)

2.20.390 Powers and responsibilities.

REGULAR MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, OCTOBER 8, 2024
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, October 8, 2024, with Mayor Birsan presiding. The pledge of allegiance was led by Councilmember Aliano. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Laura Hoffmeister, Laura Nakamura, Carlyn Obringer, Edi Birsan
STAFF PRESENT: Valerie Barone, City Manager; Justin Ezell, Assistant City Manager; Susanne Brown, City Attorney; Joelle Fockler, City Clerk; Monique Robinson, Deputy City Clerk; Greg Taylor, Director of Information Technology; Mark Bustillos, Chief of Police; Guy Bjerke, Director of Economic Development and Base Reuse; Marie Suvansin, Economic Development Manager;
Melissa Rea, Economic Development Specialist

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Peter Carver Bennett, Concord; Marie and Eli, Concord; Veronica, Concord; Eric Antonick, Concord; Natalie; Mitch; Bruce Olson; Matt Dashner, Concord

PUBLIC COMMENT PERIOD
Peter Carver Bennett, Concord, spoke of the murder of Floyd Brown, Jr.

Marie and Eli, Concord, stated that they fear for their safety and spoke of how homelessness is affecting their quality of life.

Veronica, Concord, stated that she fears for her safety and spoke of how homelessness is affecting her quality of life.

Eric Antonick, Concord, stated that it has taken too long to solve homelessness and of the Concord Community Reuse Project.

Natalie spoke of the use of a stay away order as a tool for the neighbors who are having issues with homelessness.

PRESENTATION

UPDATE ON THE CONCORD COMMUNITY REUSE PROJECT AT THE FORMER CONCORD NAVAL WEAPONS STATION – BCUS Acquisitions LLC (Brookfield Properties) Director of Economic Development and Base Reuse Guy Bjerke introduced Josh Roden, President, NorCal Land & Housing, Brookfield Properties, who provided an update on 2024 quarter three progress, community outreach and engagement, and 2024 quarter four and 2025 quarter 1 priorities.

5.a5.a5.a

City Council Minutes October 8, 2024
2 Following questions from the City Council, Mayor Birsan opened a public comment period.

Mitch inquired about the bunker and ammunition clean-up process.

Bruce Olson spoke of lack of bike trail continuity.

Eric Antonick, Concord, requested more details for transparency and proposed citizen ownership of the project.

Peter Carver Bennett, Concord, spoke of his website, concordnavalweaponsstation.com.

Matt Dashner, Concord, stated that a sports complex should be included in the project.

CITY COUNCIL CONSENT CALENDAR
Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

APPROVE PROFESSIONAL SERVICES AGREEMENT – East Bay Small Business Development Center A motion was made by Hoffmeister and seconded by Obringer to approve a three-year Professional Services Agreement with the East Bay Small Business Development Center in the amount of $134,504, to administer a Small Business support program and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

CITY COUNCIL CONSIDERATION ITEM
WORKPLAN/PROJECT APPROACH – Economic Development Strategic Plan Economic Development Manager Marie Suvansin presented the staff report, providing background, elements of the Strategic Plan, guiding priorities, baseline conditions analysis, community involvement, proposed timeline, and estimated cost of an Economic Development Strategic Plan.

Following questions from the City Council, Mayor Birsan opened a public comment period.

Peter Carver Bennett, Concord, spoke of the need for technology.

Natalie spoke of outreach to renters and Gen Z.

Eric Antonick, Concord, stated that the workplan should have been pursued and implemented already.

Mayor Birsan closed the public comment period, and councilmembers provided feedback to staff.

CORRESPONDENCE
a. Agenda Item No. 2.a, Written Public Comment
b. Agenda Item No. 3.a, BCUS Acquisitions PowerPoint Presentation c. Agenda Item No. 5.a, Economic Development Strategy, Benched Staff Report d. Agenda Item No. 5.a, Economic Development Strategy, PowerPoint Presentation

COUNCIL REPORTS
Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.

City Council Minutes October 8, 2024
3 ADJOURNMENT
By order of the Mayor, the meeting was adjourned on October 8, 2024, at 8:45 p.m. in memory of Bette Boatmun.

EDI E. BIRSAN
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

REGULAR MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, OCTOBER 22, 2024
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, October 22, 2024, with Mayor Birsan presiding. The pledge of allegiance was led by Councilmember Hoffmeister. Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Laura Hoffmeister, Laura Nakamura, Carlyn Obringer, Edi Birsan
STAFF PRESENT: Valerie Barone, City Manager; Justin Ezell, Assistant City Manager; Susanne Brown, City Attorney; Joelle Fockler, City Clerk; Monique Robinson, Deputy City Clerk; Greg Taylor, Director of Information Technology; Mark Bustillos, Chief of Police; James Nakayama, Police Captain; Carlton Thompson, City Engineer; Tianjun Cao, Associate Civil Engineer

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Ady Olvera, Concord; Suzan Requa, Concord; Krish Veluthakkal, Walnut Creek; Pete Bennett, Concord; Edward James Disibio, Concord; Hope Johnson; Jesse Robbins, NAMI Contra Costa; Leanne Matthews; Anonymous; Eric Antonick; Frank Sterling, Antioch; Erica Dahl, Concord; Blaine Carter, Concord; Nicole Arrington; Patricia Granados; Sara; Jennifer Kathleen Gibbons Gibbons, Concord;

PUBLIC COMMENT PERIOD
Ady Olvera, Concord, commented on a police report she filed regarding Mayor Birsan.

Suzan Requa, Concord, spoke of the lack of leadership with the Naval Weapons Station Project and conduct unbecoming of a councilmember by Mayor Birsan.

Krish Veluthakkal, Walnut Creek, announced the 4Vets Recognition Golf Tournament to be held at the Diablo Creek Golf Course on Monday, November 11, at 2 p.m.

Pete Bennett, Concord, spoke about crimes committed against him and his family.

Edward James DiSibio, Concord, spoke about individuals at the city parks and stated that he is looking for employment with the City of Concord.

CITY COUNCIL CONSENT CALENDAR
Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

City Council Minutes October 22, 2024
2 APPROVE MINUTES – August 13, 2024, Regular Meeting
A motion was made by Hoffmeister and seconded by Obringer to approve the minutes from the August 13, 2024, Regular meeting. The motion passed by unanimous vote of the Council.

ACCEPT GRANT FUNDS – Metropolitan Transportation Commission A motion was made by Hoffmeister and seconded by Obringer to accept and appropriate $90,000 Transportation Development Act – Article 3 (TDA) Grant funds from Metropolitan Transportation Commission (MTC) for the Village Rd/Cowell Rd Crossing Improvements Project (Project No. 2717). The motion passed by unanimous vote of the Council.

CITY COUNCIL CONSIDERATION ITEM

HOMELESS STRATEGIC PLAN IMPLEMENTATION
Assistant City Manager Justin Ezell presented the staff report, providing background, strategies, Ad Hoc Committee recommendations, recommended ranking criteria, proposed schedule of events, and recommended action/next steps.

Following questions from the City Council, Mayor Birsan opened a public comment period.

Hope Johnson spoke of her disappointment with an Ad Hoc committee running the process and felt that interest earned on the funds while waiting to implement the program should be used by the program.

Jesse Robbins, NAMI Contra Costa, thanked the Council and spoke in support of the Resolution.

Leanne Matthews stated that she doesn’t qualify for services.

Anonymous asked how the Coast Guard property site is being used.

Eric Antonick, Concord, requested a flow chart for a path foward and stated that this project is putting the cart before the horse.

Mayor Birsan closed the public comment period.

Following discussion by the City Council, a motion was made by Nakamura and seconded by Aliano to adopt Resolution No. 24-51 entitled, “A Resolution Authorizing the Dsbursement of $5 Million to Nonprofits and Authorizing the City Manager to Disburse Funds and Execute all Attendant Documents and Agreements in a Form Acceptable to the City Attorney.”. The motion passed by unanimous vote of the Council.

A motion was made by Nakamura and seconded by Aliano to award an agreement to Homebase in the amount of $126,500 for grant program reviewand reporting and authorize the City Manager to disburse funds and execute all attendant documents and agreements in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

PUBLIC COMMENT PERIOD (CONTINUED)
The following people spoke of conduct unbecoming of a councilmember by Mayor Birsan:

Hope Johnson, Concord
Erica Dahl, Concord
Cora Mitchell

City Council Minutes October 22, 2024
3 Frank Sterling, Antioch, spoke of his cousin, Timmy Charles Lee, and invited the City Council to attend the Timmy Charles Lee Third Annual Memorial Walk to be held on November 2 2024.

The following people spoke requesting the case of Timmy Charles Lee be reopened:

Nicole Arrington
Patricia Granados, Antioch
Sara
Jennifer Kathleen Gibbons, Concord
Blaine Carter, Concord, spoke about Measure V and the lack of civility in this election cycle.

Eric Antonick, Concord, spoke of lack of leadership by the City Council.

Anonymous spoke of his distrust of the Concord Police Department.

CORRESPONDENCE
a. Agenda Item No. 2.a – Written Public Comment
b. Agenda Item No. 4.a – Benched Correspondence
c. Agenda Item No. 4.a – PowerPoint Presentation

COUNCIL REPORTS
Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on October 22, 2024, at 8:33 p.m. in memory of Jerilynn “Jeri” Ann Rueff.

EDI E. BIRSAN
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

REGULAR MEETING OF THE

CONCORD CITY COUNCIL

CITY COUNCIL CHAMBER
1950 PARKSIDE DRIVE

CONCORD, CALIFORNIA AND VARIOUS

TELEPHONIC/ELECTRONIC LOCATIONS
TUESDAY, NOVEMBER 12, 2024
The Concord City Council met in a regular meeting in the Council Chamber, located at 1950 Parkside Drive and via various telephonic/electronic locations at 6:30 p.m. on Tuesday, November 12, 2024, with Mayor Birsan presiding. The pledge of allegiance was led byCouncilmember Nakamura.

Minutes follow in abbreviated form per Resolution 3361 and Council Minutes of September 26, 1966.

ROLL CALL
COUNCILMEMBERS PRESENT: Dominic Aliano, Laura Hoffmeister, Laura Nakamura, Carlyn Obringer, Edi Birsan
STAFF PRESENT: Valerie Barone, City Manager; Justin Ezell, Assistant City Manager; Susanne Brown, City Attorney; Thomas Capriola, Senior Assistant City Attorney; Joelle Fockler, City Clerk; Monique Robinson, Deputy City Clerk;; Mark Robison, Police Lieutenant; Kevin Halm, Police Sergeant; Greg Taylor, Director of Information Technology; Carlton Thompson, City Engineer; James Peavey, Human Resources Manager; Aaron Elias,
Transportation Manager II; Tianjun Cao, Associate Civil Engineer

MEMBERS OF THE PUBLIC
WHO ADDRESSED THE COUNCIL: Peter Carver Bennett, Concord

PUBLIC COMMENT PERIOD

Peter Carver Bennett, Concord, spoke about being unhoused and the losses he has endured over the years.

PRESENTATIONS
PROCLAMATION – Nurse Practitioner Week
Mayor Birsan presented Sharon Vogan, Director, FNP Clinical Placement, Instructor, FNP Program, Samuel Merritt College of Nursing, a proclamation declaring November 10-16, 2024, as "Nurse Practitioner Week" in the City of Concord.

Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

CONTRA COSTA LIBRARY – Self-Service Sundays Pilot Program Mayor Birsan introduced Kimberli Buckley, Library Manager, Contra Costa Library, who provided a presentation on Contra Costa County Library’s Self-Service Sundays Pilot Program.

Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

City Council Minutes November 12, 2024
2 ANNOUNCEMENT
RECRUITMENT – Central Contra Costa Transit Authority Advisory Committee (County Connection)) City Clerk Joelle Fockler announced a recruitment for the City of Concord’s representative on the Central Contra Costa Transit Authority Advisory Committee (County Connection) for a two-year term ending December 31, 2026, and setting a deadline of Friday, December 13, 2024, at 5 p.m. as the deadline for receipt of applications by the City Clerk.

Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

CITY COUNCIL CONSENT CALENDAR
Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

APPROVAL OF MINUTES – August 27, September 3, 10 and 24, 2024, Regular Meetings A motion was made by Aliano and seconded by Hoffmesiter to approve the minutes from the August 27, September 3, 10, and 24, 2024, regular meetings. The motion passed by unanimous vote of the Council.

ADOPTION OF ORDINANCE NO. 24-6 – Amending Concord Municipal Code, Title 18 (Development Code)

A motion was made by Aliano and seconded by Hoffmeister to adopt Ordinance No. 24-6 entitled, “An Ordinance Amending Concord Municipal Code, Title 18 (Development Code), Chapters

18.20 (General Terms), 18.30 (Residential Districts), 18.35 (North Todos Santos District), 18.40 (Office and Commercial Districts), 18.45 (Downtown Districts), 18.50 (Business and Industrial Districts), 18.55 (Public/Quasi-Public District), 18.60 (Community Land Districts), 18.105 (Transit Station Overlay), 18.160 (Parking, Loading, and Access), 18.200 (Standards for Specific Uses), Chapter 18.415 (Design and Site Review), and Title 5 (Business Licenses and Regulations), Section 5.05.090 (Exemptions), to Implement State Law and the 2023 – 2031 Housing Element (Housing Element Programs 15.2 and 16.1), and Clarify and Improve Review Processes; (PL24066 – MC)." Ordinance No. 24-6 was introduced on September 24, 2024, by reading of the title only and waiving further reading. The motion passed by unanimous vote of the Council.

ADOPTION OF ORDINANCE NO. 24-7 Amending Concord Municipal Code, Title 18 (Development Code)
A motion was made by Aliano and seconded by Hoffmeister to adopt Ordinance No. 24-7 entitled, “An Ordinance Amending Concord Municipal Code Title 18 (Development Code), Chapters 18.20 (General Terms), 18.30 (Residential Districts), 18.35 (North Todos Santos District), 18.40 (Office and Commercial Districts), 18.45 (Downtown Districts), 18.50 (Business and Industrial Districts), 18.55 (Public/Quasi-Public District), 18.60 (Community Land Districts), 18.105 (Transit Station Overlay), 18.150 (General Development Standards), 18.160 (Parking, Loading, and Access), 18.200 (Standards for Specific Uses), and 18.410 (Zoning Clearance) for Consistency with State Law and/or Clarify and Improve Review Processes.” Ordinance No. 24-7 was introduced on September 24, 2024, by reading of the title only and waiving further reading.The motion passed by unanimous vote of the Council.

CERTIFYMEASURE J CALENDAR YEARS 2022 AND 2023 GROWTH MANAGEMENT COMPLIANCE

CHECKLIST
A motion was made by Aliano and seconded by Hoffmeister to certify the final Measure J Calendar Years 2022 and 2023 Growth Management Program Compliance Checklist for receipt of Fiscal

City Council Minutes November 12, 2024
3 Years 2023-24 and 2024-25 Local Street Maintenance and Improvement Funds and authorize the Mayor to sign the Compliance Checklist. The motion passed by unanimous vote of the Council.

ADOPT RESOLUTION NO. 24-52 – Accepting and Appropriating Grant Funding from Edward Byrne Memorial Justice Assistance Grant (JAG) Program AND AUTHORIZE EXECUTION OF A MEMORANDUM OF UNDERSTANDING (MOU) – Contra Costa County Office of the Sheriff A motion was made by Aliano and seconded by Hoffmeister to adopt a Resolution No. 24-52 entitled, “A Resolution Accepting and Appropriating Grant Funding from the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the Amount of $44,380 to the City of Concord as a Second-Tier Sub-Grantee and the Contra Costa County Office of the Sheriff as the Drect Awardee,” andauthorize the City Manager to execute a Memorandum of Understanding (MOU) with Contra Costa County Office of the Sheriff in the amount of $44,380, paid using grant monies, to provide for one limited-service public safety position (Police Officer Trainee) in a form acceptable to the City Attorney.The motion passed by unanimous vote of the Council.

APPROVE RENEWAL OF SUBSCRIPTION – Mark43 (Police Department Computer Aided Dispatch (CAD) and Integrated Records Management System (RMS)
A motion was made by Aliano and seconded by Hoffmeister to approve the renewal of a five-year subscription of Mark43, the Police Department Computer Aided Dispatch (CAD) and integrated Records Management System (RMS), for a total not-to-exceed amount of $1,686,070.85; and authorize the City Manager to execute the subscription agreement in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

ADOPTTHE 2025-30 CONSOLIDATED PLAN FUNDING PRIORITIES
This item was pulled from the consent calendar by Councilmember Nakamura, who thanked the Community Services Commission for its work on the FY 2025-26 grant funding cycle.

A motion was made by Naamura and seconded by Obringer to adopt the 2025-30 Consolidated Plan funding priorities as recommended by the Council Committee on Recreation, Cultura Affairs, and Community Services (Birsan and Nakamura). The motion passed by unanimous vote of the Council.

APPROVE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT – Periscope Holdings, Inc (dba NIGP Consulting)
A motion was made by Aliano and seconded by Hoffmeister to approve the First Amendment to the Professional Services Agreement, Agreement No. 3418, with Periscope Holdings, Inc. (dba NIGP Consulting) for interim staff support and other procurement support services to support the Purchasing Division of the Finance Department in the amount of $120,000, for a new not-to-exceed amount of $205,000, and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney. The motion passed by unanimous vote of the Council.

AUTHORIZE STAFF TO UTILIZE CONTINGENCY ON EXISTING CONSTRUCTION CONTRACT – Villalobos & Associates, Citywide Sidewalk Repair (Project No 2666) This item was pulled from consideration on the Consent Calendar by Vice Mayor Obringer, who inquired why the contingency was needed and how staff would ensure this doesn’t happen again.

A motion was made by Obringer and seconded by Nakamura to authorize City staff to utilize up to a 41.2 percent contingency (increase from 30 percent contingeny of $70,725.90 to 41.2 percent contingency of $97,031.30) on the existing construction contract with Villalobos & Associates for the Citywide Sidewalk Repair (Project No. 2666) to fulfill contract change orders that become necessary to complete the project. The motion passed by unanimous vote of the Council.

City Council Minutes November 12, 2024
4 CITY COUNCIL CONSIDERATION ITEM
City Attorney Susanne Brown left the dais and the meeting, and Senior Assistant City Attorney Thomas Capriola joined the staff at the dais.

APPROVE AMENDMENT TO CITY ATTORNEY EMPLOYMENT AGREEMENT (Susanne Brown) AND ADOPT RESOUTION NO. 24-4735.2 – City of Concord’s Salary Schedule Human Resources Manager James Peavey presented the report, explaining that the Council was being requested to approve an amendment to the employment agreement between the City of Concord and City Attorney Susanne Brown amending Section 7(a) and adding Section 7(c); and adopt a Resolution approving the City of Concord’s Salary Schedule, effective September 16, 2024, in accordance with the requirements of the California Public Employees’ Retirement System for a publicly available pay schedule.

Mayor Birsn opened a public comment period, and upon receiving no public comment, closed the public comment period.

A motion was made by Hoffmeister and seconded by Aliano to approve an amendment to the employment agreement between City of Concord and City Attorney Susanne Brown amending Section 7(a) approving a base wage increase of 5 percent effective the first full pay period after September 3, 2024, and adding Section 7(c) contributing $18,000 in calendar year 2024 to employee’s 401(k) deferred compensation account, which shall be distributed in a lump sum in the first full pay period after the amendment is executed, and contributing $15,000 annually to empoyees 401(k) deferred compensation account in calendar year 2025 and each calendar year thereafter, distributed on a bi-weekly basis in employee’s paychecks. The motion passed by unanimous vote of the Council.

A motion was made by Hoffmeister and seconded by Aliano to adopt Resolution No. 24-4735.2 entitled, “A Resolution Approving the Ci8ty of Concord’s Salary Schedule, Effective September 16 2024, in Accordance with the Requirements of the California Public Employees’ Retirement System for a Publicly Available Pay Schedule.” The motion passed by unanimous vote of the Council.

City Attorney Susanne Brown returned to the dais, and Senior Assistant City Attorney Thomas Capriola left the dais.

REVISE POLICY AND PROCEDURE NO. 2 – Defined Mayoral Rotation City Clerk Joelle Fockler presented the report, providing background information and presenting the Policy, Development and Internal Operations Committee’s (Birsan/Obringer) recommended wording defining the proposed defined mayoral rotation.

Following questions from the City Council, Mayor Birsan opened a public comment period, and upon receiving no public comment, closed the public comment period.

Due to lack of support, there was no motion or action taken on this item.

CORRESPONDENCE
a. Agenda Item No. 3.b – Contra Costa Library Self-Service Sunday’s Pilot Program – PowerPoint Presentation
b. Agenda Item No. 5.g – 2025-30 Consolidated Plan – Benched Correspondence c. Agenda Item No. 5.i – Citywide Sidewal Repair (Project No. 2666)– Benched Correspondence d. Agenda Item No. 6.b – Defined Mayoral Rotation – Powerpoint Presentation

City Council Minutes November 12, 2024
5 COUNCIL REPORTS
Councilmembers shared information on events and activities in which they had participated since the last meeting and commented on items of interest.

ADJOURNMENT
By order of the Mayor, the meeting was adjourned on November 12, 2024, at 7:52 p.m EDI E. BIRSAN
MAYOR

JOELLE FOCKLER, MMC

CITY CLERK

Staff Report
Date: December 3, 2024
To: City Council
From: Valerie J. Barone, City Manager
Prepared by: Justin Ezell
[email protected]
(925) 671-3155
Subject: Considering authorizing the City Manager to grant 6-month extensions to nine nonprofit groups that received American Rescue Plan Act grant allocations from the City of Concord in a form acceptable to the City Attorney.

CEQA: Not a project/exempt pursuant to CEQA Guidelines
Sections 15060(c), 15061(b), 15378, and/or Public Resources Code Section 21065.

Report in Brief
On March 7, 2023, the City Council authorized the allocation of $7 million in American Rescue Plan Act (ARPA) funds to support 22 programs serving the Concord community. The agreements with each organization are set to expire on December 31, 2024. At the time of approval, Council stipulated that nonprofits would receive a maximum of 80% of their allocated funding upfront, with the remaining 20% released only after verification that the funds were used in line with the nonprofit's proposed funding plan. This stipulation is included in each contract with awarded organizations.

Agreements with the nonprofit organizations expire on December 31, 2024. To date, 12 of the 22 funded programs have fully expended their allocations, while 10 are still in the process of utilizing 80% of their award. Staff is requesting authorization to extend the agreements by six months to allow these organizations sufficient time to fully utilize their allocated funds.

Included in this report is a status update on each of the 22 programs.

5.b5.b

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Recommended Action
Authorize the City Manager to grant 6-month extensions to nine nonprofit groups that received American Rescue Plan Act grant allocations from the City of Concord in a form acceptable to the City Attorney.

Background
The American Rescue Plan Act (ARPA) was a $1.9 trillion economic stimulus package passed by Congress and signed by President Biden in March 2021 to support recovery from the COVID-19 pandemic. The City of Concord received $27,040,883 in ARPA funds, split between May 2021 and June 2022. In September 2022, the City Council approved $19 million in allocations, including $7 million for nonprofit grants, with an 80/20 disbursement rule requiring usage verification for the final 20%.

A nonprofit grant application period ran from September 30 to October 28, 2022, yielding 73 applications, 70 of which were eligible and requested $34.4 million in total. A Council Ad Hoc Committee consisting of Councilmembers Aliano and Hoffmeister interviewed and scored 68 applicants over three days. Scoring, based on criteria like community benefits and organizational capacity, ranged up to 200 points. The committee recommended funding the top 22 organizations, scoring between 171 and 194 points. The recipients and their programs are summarized in the below table.

Analysis
At the mid-cycle budget review on June 4, 2024, Council adopted a resolution to reallocate ARPA-funded projects and authorized the City Manager to make administrative adjustments, ensuring that all ARPA funds are fully expended by the end of 2024, as required by ARPA legislation. This resolution provided the City with greater flexibility to complete ARPA-funded projects by eliminating timeline constraints that could otherwise result in unspent funds being returned to the federal government.

All agreements with nonprofit organizations are set to expire on December 31, 2024.

Thirteen programs have already received 100% of their funding, while nine others are still in the process of spending the initial 80% they received. Extending these agreements will give nonprofits additional time to utilize the funds while continuing their essential services. Should Council approve granting these six months extensions, the City Manager will work with the City Attorney to draft the agreement extensions and obtain all necessary signatures.

The following table lists each organization, its funded program, the amount received, and an abbreviated status update where available. Included in Attachment 1 are full progress reports from organizations that have received 100% of their funding.

Organizations that have not yet spent 80% of their allocated funds were not required to submit progress reports at this time.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Organization Award Program Summary Program Update
Bay Area
Cris Nursery
$75,000 Funded an additional 5,000
hours for childcare staff to
increase the number of
children the program
supports (18 months - 5
years old), better supporting
the community and
preventing child abuse.
100% FUNDING ISSUED.

BACN prioritized hiring and
training staff early,
increasing service hours
from 676 to 1,047 per
month by December and
focusing on Concord
families, who comprised
over a third of those served.

In 2023, BACN saw a 26%
increase in admissions, with
notable growth in families
and children served,
including a 31% rise in
emergency childcare
admissions. The Food &
Diaper Pantry supported
1,719 families, distributing
89,380 donated diapers,
and partnered with the Food
Bank of Contra Costa and
Solano. BACN also
launched a fresh produce
market in September and
provided holiday meals and
gifts to 440 parents and
children through Community
Giveaways.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
BD (Blue
Devils)
Performing
Arts
$100,000 Funding to support Concord
area participants in
participating in
elementary/middle school
drum corps (ages 8-14),
high school aged drum
corps (ages 15-18),
developmental disabilities
(special needs) color guard
(ages 12 and higher), and
the Diablo Wind Symphony
(ages 14-22) program.

Funding to bring more
local/Concord participants
into the programs and add a
new drumline for
participants with
developmental disabilities
(special needs), as well as
an elementary based music
program to supplement
MDUSD district programs.
100% FUNDING ISSUED.

A Corps won the DCI World
Championships, and B
Corps remained undefeated
in California. C Corps
expanded and served more
members than ever. In
winter 2024, BDPA
launched a percussion
ensemble focused on
training young instructors
and expanded the Winds
division with a movie score
recording session at Warner
Brothers studio. BDPA's
Special Needs Guard had
its first out-of-area
performance in Southern
California, sparking
recruitment for a new
ensemble there. BDPA
continues to support youth
through safe, educational
music and dance
opportunities. Additionally,
BDPA repaired its practice
field, benefiting over 300
students each season.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Cancer
Support
Community
– SF Bay
Area
$50,000 Funding to expand capacity
for free psychosocial,
integrative care for people
facing cancer and their
loved ones. This includes
counseling, support groups,
nutrition, exercise,
emergency financial
assistance and patient
education programs
including special programs
for teens and children. This
will keep cancer support
services accessible for all,
including those from
underserved communities.
100% FUNDING ISSUED.

Cancer Support
Community's (CSC) Kids
Circle and Teen Talk
program has returned to
pre-pandemic attendance,
offering activities for families
impacted by a parent's
cancer, followed by shared
meals and communication
exercises. This year, CSC
expanded to 3,740
programs and saw 44%
new participants, supporting
their mission to reach all
affected by cancer. They
continue to provide spaces
for meaningful connections,
balancing somber and joyful
moments. To address the
challenge of limited
awareness, CSC has
increased marketing efforts,
including bus ads and
community outreach led by
their dedicated Outreach
Manager.

Community
Youth
Center of
Concord
$1,500,000 Funding for renovations of
the Former Big C building
which was donated to
service Concord youth
through the CYC programs.

This will allow program
expansion to serve more
youth and add swimming
and basketball programs to
the CYC offerings. All
entitlements have been
completed and building
permits are in process.
80% FUNDING ISSUED.

Construction is in full swing.

CYC has finished all
demolition, dug necessary
pits, capped the well, added
the electrical conduit,
started working on pipes,
poured footing, and started
laying foundation. When this
project is complete, CYC
will have a 75,000 square
foot youth center for under
served youth. Funds
leveraged to acquire
additional funding through
Measure X. Completion
planned for Summer 2025.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Concord
Historical
Society
$496,000 Funding to complete the
Concord Heritage Center
construction and restoration
and securing it as a safe
place for people to gather.

The projects include
landscaping, irrigation,
secure fencing, painting,
walkways, and lighting. In
addition, the new History
Museum needs modern
fixtures and equipment. The
funding will also allow the
Galindo Home and the
History Museum to be open
and staffed (versus having
to reduce the number of
days open to the public.)
100% FUNDING ISSUED.

The Concord Historical
Society has been actively
preparing for the museum’s
reopening, following
renovations funded by
grants that enabled the
addition of new display
cases to enhance
Concord’s historical
narrative. Community
engagement efforts include
establishing student tours
through Mt. Diablo Unified
School District’s Home
Study program, with
additional plans to re-
establish 3rd-grade tours.

Recent events have
included Rancho Days at
the Heritage Center, a
“thank you” luncheon, and
the annual Spring Tea, held
in partnership with the
Concord Art Association.

Recent and upcoming
events include the Speaker
Series on September 22
and a Holiday Market on
November 23-24, with free
admission to the Galindo
Home as a community gift.

Membership renewals and a
new outreach campaign
launched in September to
expand community
involvement.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Contra
Costa
Economic
Partnership
$200,000 The funds helped develop
and implement a program
geared towards career
exposure and work-based
learning activities to help
young Concord residents
connect to quality careers
with local employers. The
program includes a series of
in-person field trips (8 total
from 4 targeted industries:
manufacturing; allied health;
information technology and
communications; building
trades), as well as a virtual
guest speaker series (8
each from each of the 4
sectors – 32 total guest
speakers).
100% FUNDING ISSUED.

This school year, Concord
students explored local
career opportunities through
site visits to manufacturing
companies and tours of
community college
programs in Advanced
Manufacturing and Trades.

They also attended a
Trades career fair at DVC,
participated in a STEM-
focused SHE Leads event,
and engaged in a virtual
high-tech careers week.

Programs like Earn & Learn
connected students with
Allied Health and local trade
unions. Over 200 students
were impacted, gaining
valuable insights into career
pathways, with some
expressing interest in DVC's
unique programs like music
production and Computer
Science.

Dentists on
Wheels
$200,000 Funding to eliminate the
waitlist for Dentists on
Wheels services in
Concord. Capability to
provide free dental services
increased. New equipment
purchased with the grant
enabled being able to serve
three times more patients
by creating their own
crowns and bridges
immediately onsite, thus
eliminating outsourcing and
required second visits. The
clinic serves three patients
per hour rather than one.
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Diablo Ballet $139,000 The funding will support a
list of activities slated for
2023-24. Diablo Ballet will
also provide and enhanced
PEEK (Performing Arts
Education & Enrichment for
Kids) program which serves
Title-I schools and at-risk
teenagers incarcerated at
Juvenile Hall and John Muir
Hospital in Concord. Funds
would increase educational
activities, including service
to over 750 Concord
residents each year.

Funding will also cover 20
spaces each for Concord
residents in the Diablo
Ballet School and the
Dance for Parkinson’s
classes (dance therapy
support).
100% FUNDING ISSUED.

In 2023, Diablo Ballet’s
PEEK program successfully
expanded its reach, serving
16 classrooms at 9 Title-1
schools and for the first
time, both boys and girls at
John A. Davis Juvenile Hall.

The program aimed to
increase self-esteem,
teamwork, leadership, and
communication skills, which
it achieved through
partnerships with educators
and tailored sessions. At
Juvenile Hall, PEEK helped
students struggling with
aggression and behavioral
issues by using movement
to express emotions, which
was noted as a healing
experience by school
officials. Additionally, Diablo
Ballet expanded its
Nutcracker Suite
production, featuring 10
Concord scholarship
students from Diablo Ballet
School. The school will also
perform at the Annual Tree
Lighting event in San
Ramon, which will be
televised. The Dance for
Parkinson’s classes
continued to improve
participants' outlook on life
and fine motor skills.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Friends of
Camp
Concord
$180,000 The funds will provide pre-
COVID level scholarships to
underserved populations of
school aged students to
attend camp at Camp
Concord through the
Friends of Camp Concord
program. It will also expand
programming to include
high school youth and
young adults.
80% FUNDING ISSUED.

Futures
Explored
$150,000 The grant funding would
help support adult Concord
artists with intellectual and
developmental disabilities,
giving them the opportunity
to acquire new skills and
generate income using
creative arts. The project
will facilitate the
development and sale of
artwork at the Artist Den at
1913 Salvio Street through
the purchase of new art
equipment tools and
technology, including 3D
printers. It will host gallery
exhibits, artistic events and
activities, in collaboration
with other organizations
such as the Concord
Chamber of Commerce and
Visit Concord.
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Japanese
American
Religious
and Cultural
Center
$215,000 This funding will support
building renovations and the
creation of a 1-hour
documentary film with
interviews of the elders in
the community and their
history with the City and
organization. The
documentary will show
footage of the Festival and
the various other activities
and community events that
happen throughout the year
and culminate in a showing
of the film and a ceremonial
event.
100% FUNDING ISSUED.

The JARCC has been able
to replace a leaky roof,
repair and replace aged
sewer lines prior to the 2024
Summer Festival, trim storm
damaged trees, repair
irrigation lines around the
facility, improve the security
system for the facility,
replace and rekey door
locks, make incidental
repairs due to water
damage, and start the JA
Club Centennial project.

La Clinica
de La Raza,
Inc.
$58,000 This project will fund the
purchase and installation of
a lactation pod, freeing up
an exam room, for both
patients and staff as well as
new exam tables and vitals
monitors & stands for La
Clínica’s medical clinic at La
Clínica Monument.
100% FUNDING ISSUED.

La Clinica received new
exam tables and a blood
pressure stand, allowing
them to donate four older
tables to another clinic,
increasing capacity for older
adult patients. They
installed a lactation pod for
patient and staff use after a
brief purchasing delay and
resolved an initial issue with
the pod's reporting
mechanism by manually
tracking usage. To improve
access, QR codes were
added, and further patient
guidance is being
developed. The added
exam space has enhanced
staff efficiency and patient
satisfaction, allowing quick,
ADA-compliant
accommodations for
patients.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
La Clinica
de La Raza,
Inc.
$500,000 This funding will allow the
purchase of a combination
retinal and optical
coherence tomography
camera, which will enable
La Clínica to monitor
patients for changes with
more accuracy and
efficiency. Secondly, a new
Medical Assistant will be
funded to increase ability to
schedule patients and take
images. Finally, the funding
will cover uninsured patient
fees for this imaging test
ensuring no patient is
unable to access care due
to cost. La Clínica
anticipates reaching 7000
patients with an eye
screening.
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Leaven Kids $105,000 Funding for Leaven Kids
after school program (K-5)
to expand impact on
children at the Virginia Lane
site in Concord to help them
recover from the academic
impacts of COVID-19.

Funding will allow for adding
two additional days of
programming per month
(equal to an additional
month of programming per
year). Funds will also go
towards technology
equipment and supplies, the
quarterly community events,
and a new van for
transporting children.

Leaven Kids emphasizes
Science, Technology,
Engineering, Arts and Math
(STEAM) and Healthy
Learning Eating Active
Learning (HEAL) initiatives.
100% FUNDING ISSUED.

Leaven Kids recently
completed a successful 6-
week Summer Success
Program, focusing on math,
language, reading, and
STEAM activities to address
learning gaps and foster
creativity. The program
included field trips and
community engagement
through the National Night
Out event.

The school year began with
assessments to track
students' progress. Through
valuable community
partnerships, Leaven Kids
provides presentations on
health, wellness, financial
literacy, and art, along with
fun STEAM activities. Over
the past year, 25 children
were served at the Concord
site, with plans to exceed 40
by the next report.

Meals on
Wheels
Diablo
Region
$700,000 The Breakfast Bag Program
will provide a total of 51,800
breakfast meals over the
18-month grant period
(7/1/2023 – 12/31/2024).

The Cultural Cuisine
Program will provide a total
of 49,000 Latin American
inspired lunch/dinner meals
over the 18-month grant
period (7/1/2023 –
12/31/2024).
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Mindful Life
Project
$111,000 Funding allowed MLP to
continue to support the
mental and emotional
wellbeing of students and
educators through direct
service programming at El
Dorado Middle School and
Meadow Homes Elementary
School, and to add three
new schools (i.e. one
middle and two elementary)
in Concord to the
Mindfulness 360 hybrid
program which is a virtual
and in person service.
100% FUNDING ISSUED.

From March to June 2023,
Mindful Life Project (MLP)
provided in-person
programs at El Dorado and
Meadow Homes. In 2023-
2024, MLP continued at El
Dorado and introduced
online/hybrid programming
(Mindful 360) at Sun
Terrace and Wren Avenue.

MLP served around 2,280
students and 90 teachers in
Concord. At El Dorado, all
teachers wanted MLP to
return, and at Sun Terrace
and Wren, 100% of
teachers used mindfulness
in their classrooms, with
students reporting improved
emotional awareness and
peer connections. MLP
plans to expand its in-
person programming at Sun
Terrace in 2024-2025.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Monument
Impact
$1,500,000 The funds will launch a
limited duration guaranteed
income program which will
disperse $500 dollars a
month for a year supporting
approximately 120
community members from
families in Concord. All
participants will be low
income, priority will be given
to families with children 12
or younger. In addition,
initial emergency cash
awards of up to $2,500 will
be available to help stabilize
families facing past due rent
or bills at the onset of the
limited duration program.

This project will include
collecting and analyzing
data to evaluate the
program’s impact.
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Mt. Diablo
Education
Foundation
$58,000 Funding supported MDEDF
and Exploring New
Horizons to provide 300
disadvantaged Concord
students with a life-
changing week of outdoor
education. The funds
helped with transportation,
travel, consulting, and
program fees.
100% FUNDING ISSUED.

The Mt. Diablo Education
Foundation funded five
overnight outdoor education
camps for fifth graders at
four high-need Concord
elementary schools:

Silverwood, Wren Avenue,
El Monte, and Sun Terrace.

The camps, held at Pigeon
Point and Sempervirens,
provided hands-on learning
in marine and forest science
aligned with NGSS
standards. Students, guided
by certified naturalists and
assisted by high school
mentors, explored tide
pools, observed sea lions,
and studied forest
ecosystems. For many, it
was their first time
experiencing the outdoors in
such settings. The
foundation will use
additional ARPA funding to
support a future camp for
Mountain View Elementary.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Visit
Concord /
Creative
Concord
$200,000 The funds were used to
create dynamic Creative
Concord (public murals,
music, and related
activities) events for 2023
and 2024. Funding
purchased supplies,
materials, programming,
marketing, and advertising,
and project management.

The project increased
visitors to Concord and
resident access to arts and
cultural experiences.
100% FUNDING ISSUED.

Visit Concord's Creative
Concord program achieved
significant success in 2023,
highlighted by winning the
prestigious Helen Putnam
Award. The program
expanded public art in
Concord, fostered
collaborations with local
businesses and talent, and
strengthened community
pride through the arts. Key
activities included new
public murals, large-scale
sculptures, the Art & Music
Jam event with 19 artists
and 4 music performances,
spoken-word poetry, a
California Symphony
performance, and a pop-up
gallery. Creative Concord
has established a strong
arts brand for the city,
generating positive
feedback and interest.

Plans are underway to
sustain and grow the
program beyond 2024.

Visit
Concord,
CA
$50,000 Funding the launch of
Accessible Concord
program (autism
friendly/sensory sensitivity)
is for 9 trained hotel
locations (plus new
construction locations as
they come on-line),
equipped with sensory kits
with at least 5 of these
properties offering program-
specific room rates. Over
1000 families will be served.
80% FUNDING ISSUED.

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
White Pony
Express
$200,000 The funds will support The
Food Rescue Program to
increase by 12,000+ pounds
of surplus food daily and
supply it to needy neighbors
at no cost. The need for
services has continued to
grow, so more funds are
needed to address food
insecurity and decrease
waste and provide more
equitable access to healthy
and organic food. This
program will assist
businesses and the City in
compliance with new,
unfunded State law (SB
1383) regarding edible food
recovery, and help to
decrease greenhouse gas
emissions.
100% FUNDING ISSUED.

From March 2023 to March
2024, White Pony Express
(WPE) expanded its reach
to serve 125,000 people but
now faces a waitlist of 50
organizations due to rising
demand. To address this,
WPE launched the Food
Rescue Hero (FRH) app,
which connects restaurants
and other food donors with
volunteer “food runners” to
deliver excess food directly
to people in need. This
initiative, supporting CA
Senate Bill 1383’s food
recovery goals, aims to
divert nearly 600,000
pounds of food annually.

WPE also provides fresh
food to Floyd Marchus
School, where students gain
valuable culinary skills.

Elisa Arreola, Culinary
Teacher, shared, “This
program instills confidence
and positivity in kids who
had none.” For more, watch
this video:
https://www.youtube.com/w
atch?v=IOK4mI0J7FA

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
Yours
Humanly
$213,000 This grant will be used to
improve reading proficiency
of 4,216 children in
Concord’s 10 highest needs
elementary schools
(Cambridge, El Monte, Fair
Oaks, Holbrook, Meadow
Homes, Mountain View,
Sun Terrace, Westwood,
Wren, and Ygnacio Valley)
(Concord Early Literacy
Project). The two major
activities for this project are
1) add English language
and bilingual books to
school classrooms and
libraries and 2) implement
“Family Literacy Nights”
which are school-wide
events that bring all
students and their parents
to campus for an evening of
family time and reading fun,
capitalizing on the benefits
of parent engagement
which has been identified as
a large contributor to
children’s success in
school.
80% FUNDING ISSUED.

Financial Impact
There is no fiscal impact by extending these agreements.

Environmental Determination
Pursuant to the California Environmental Quality Act of 1970, Public Resources Code §21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the allocation of American Rescue Plan Act funds to support community nonprofits does not constitute a “project,” within the meaning of Public Resources Code Section 21065 and CEQA Guidelines Sections 15060(c), 15061(b), and 15378 because there is no potential that the activity will result in a direct or reasonably foreseeable indirect physical change in the environment. Even if this activity were determined to be a “project” for CEQA analysis, this activity falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant

City Council Agenda Report
Agenda Item No. 5.b
December 3, 2024
effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Public Contact
The City Council Agenda was posted. Each of the organizations that need additional time were contacted and informed of this agenda item.

Attachments

1. Progress reports submitted by the organizations that have received 100% of their funding.

ATTACHMENT 1

PROGRESS REPORTS

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Bay Area Crisis Nursery
Agency: Bay Area Crisis Nursery

ARPA PROGRESS REPORT
City of Concord
Final Report

AGENCY INFORMATION:

Agency
Bay Area Crisis Nursery
Preparer
Tara Legaspi
Preparer's Title
Executive Director
Street Address
1506 Mendocino Dr
Telephone
925-685-6633
Date
01/31/2024
City, State, Zip
Concord, CA 94521
E-Mail Address
[email protected]
Project Title
Bay Area Crisis Nursery Period Covered:Final Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 165 148 56 204 124%
Total Concord Clients served 45 50 19 69 153%
Hours of Care 5,000 4,060 3,143 7,203 144%

B. Please describe highlights the program has had during this report period.

During the first period, we were hiring new staff and training. Our focus from October through December was serving additional children each day. This increased our service numbers from an average of 676 hours per month to 1,047 hours. We focused our outreach efforts on Concord families and over one-third of families served live in our city.

The crisis nursery is one of only four crisis nurseries in the state. We play a critical role in reducing the occurrence of child abuse. While each crisis nursery has its own set of unique wraparound services, BACN has focused on alleviating the effects of poverty, parent education on the child development milestones, identifying children who are not appropriately meeting the milestones, referring children for assessments, and caring for children with special needs.

In 2023, we increased admissions from 1,778 in 2022 to 2,235 in 2023, a 26% growth. We had an 18% growth in the number of families served and a 15% growth in the number of children served with crisis care, emergency childcare, and respite services. The emergency childcare program had 31% more admissions than the previous year.

BACN’s Food & Diaper Pantry served 1,719 families and 2,415 children, a 73% growth from the previous year with 89,380 diapers and 1,810 visits to the pantry. The diapers are 100% donated by individual and corporate donations as we do not have a contract to operate a diaper bank. The food is supplied by donations and a partnership with the Food Bank of Contra Costa and Solano. We opened a fresh produce market held each Tuesday this past September.

Throughout the year, we support families accessing Nursery services with Community Giveaways. They focus on times that create stress for parents, and a little holiday cheer. We provided 925 Thanksgiving and December holiday meals and holiday gifts for 440 parents and children.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

The only challenge we have is a daily waiting list of one to two children each day. Last spring, our wait list was much longer, around five to seven children daily. The additional staff has helped resolve that barrier to service for families.

Our clients are always facing challenges—homelessness, domestic violence, physical illness, depression, stress, poverty, to name a few. What we have seen in the past three years is how the cost of living and inflation have

impacted families. The average price for a package of disposable diapers was $16.54 in 2019, according to NIQ data on U.S. sales of disposable diapers. Now, the average price is $21.90. In our local stores, it's $45, double the national average. Food costs have risen significantly in the past few years, and costs for basic items like eggs, milk, and produce continue to be high. Couple that with the cost of housing, and we are seeing more and more families homeless or with unstable housing, often couch surfing and staying with friends when they can. What we are seeing are the impacts of families not having enough for the basics to care for their children, feed their families, and diaper their children.

Last year, the number of families and children served with our Food & Diaper Pantry increased dramatically. While we gave out over 89,000 diapers, we had requests for over 100,000. We continue to expand our food pantry offerings due to our partnership with the Food Bank of Contra Costa and Solano. Our diaper bank relies solely on donations from individuals and corporations as we do not have a funding contract to operate it. Thankfully, we receive around 7,500 cans of formula from community donations annually to assist families.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

This past October, we met a homeless mother with a physically and developmentally disabled child. She had been living with family members who were all forced from their home after it was deemed unsafe. She had been living in parking lots, outside, and had recently begun receiving case management services from Catholic Charities. She was stopped by the police for trespassing and the officer referred her to the Nursery to admit her child. While completing her intake and assessments, our Navigator learned that she had been working with several agencies within the previous month of being homeless, desperately trying to obtain childcare, complete assessments and create an IEP, and access housing services. We obtained a release of information authorizations for all her workers and began speaking with all of them and coordinating our support services. Her son lived with us on the nights that she was unable to find motel vouchers. We worked on finalizing her child’s IEP with Mount Diablo School District and found a preschool program with an opening for him. Catholic Charities worked with her on accessing mental health services. The Catholic Charities Navigator, housing services Navigator, and our Navigator worked closely on identifying programs that would be able to accept her quickly. The Public Health Nurse worked to coordinate her and her son’s services and appointments. The navigators all met at the Nursery twice and were in constant communication.

Ultimately, her son was diagnosed with developmental disabilities, an IEP was put in place, and a childcare program was found that could work with him. She was given a placement in a family shelter locally that would allow her to get her child to his day programs. We were proud of how our four agencies collaborated on finding services for her and her child. We are truly grateful to the county workers, Catholic Charities navigators, the MDUSD, and public health nurses who worked with us diligently to support this mothe

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

We coordinate with other agencies on a case-by-case basis depending on the family issues that clients need to resolve. This could be assisting families in accessing a childcare subsidy through the CalWORKs program, Head Start programs, or CocoKids. We work with case managers, navigators, and public health nurses to coordinate services. We work closely with housing agencies to find permanent or short-term housing solutions. The client story in this report is a perfect example of how social service agencies work together to make certain that families have the best outcomes.

F. Additional comments or information.

Program Manager Signature Tara Legaspi
Date Signed 01/31/2024
Concord Approval Signature Justin Ezell
Date Signed 02/27/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: BDPA Community Arts Programs
Agency: BD Performing Arts

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
BD Performing Arts
Preparer
Michael Stone
Preparer's Title
COO
Street Address
4065 Nelson Avenue
Telephone
925-689-2918
Date
05/16/2024
City, State, Zip
Concord, CA 94520
E-Mail Address
[email protected]
Project Title
BDPA Community Arts Programs Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 500 400 400 80%
Total Concord Clients served 300 250 250 83%
Increase awareness of BD Performing
Arts 1 1 1 100%
Grow numbers in current programs 2 2 2 100%
Start a developmental disabilities
drumline 3 3
3 100%
Start an elementary school music
program 4 4
4 100%
Add a developmental disabilities chapter
to our Diablo Wind Symphony 5 4
4 80%

B. Please describe highlights the program has had during this report period.

A Corps won DCI World Championships
B Corps was undefeated in California
C Corps grew and served more members than in previous seasons. In the winter of 2024, we added a new percussion ensemble that focuses on teaching young adult to be betters instructors. We expanded opportunities for our Winds division as they traveled to Southern California for a session on movie score recording at Warner Brothers studio. Our Special Needs Guard had their first out of area performance opportunity when they traveled to Southern California. This also launched recruitment for our new Southern California Special Needs ensemble.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Travel costs continue create challenges for us brining in quality staff members for each of our ensembles as well as providing touring opportunities for the participants.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

We continue to support today's youth of all ages and abilities by providing a safe atmosphere and educational opportunities in music and dance.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

We were able to repair our practice field which allows over 300 students to perform and perfect their show for each season.

F. Additional comments or information.

We are embarking on the 2024 season. In addition to our A corps doing a full summer tour, our B corps will travel throughout California and to Indianapolis. Our C corps continues to recruit and provide performance opportunities for local elementary students. Our Special Needs guard is expanding to provide opportunities for specially abled youth in both Northern and southern California.

Program Manager Signature Mike Stone
Date Signed 05/16/2024
Concord Approval Signature Justin Ezell
Date Signed 05/23/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Cancer Support Programs
Agency: Cancer Support Community SF Bay Area

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Cancer Support Community SF Bay Area
Preparer
Andy Dunn
Preparer's Title
Donor Engagement Manager
Street Address
3276 Mcnutt Ave
Telephone
9259531213
Date
11/27/2023
City, State, Zip
Walnut Creek, CA 94597
E-Mail Address
[email protected]
Project Title
Cancer Support Programs Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 2,000 1,255 1,255 63%
Total Concord Clients served 150 96 96 64%

B. Please describe highlights the program has had during this report period.

Our Kids Circle and Teen Talk program - for families with school-age children who have a parent with cancer - has returned to pre-pandemic levels of attendance. Families attend this program together, where they participate in separate activities and end with lunch and a family activity designed to enhance communication.

We have increased the total number of programs we offer. Through October 31, we have offered 3,740 programs.

We have also increased the number of first-time attendees this year. Roughly 44% of our participants are new to us this year. This accomplishment is part of our strategic plan to reach everyone affected by cancer.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

One challenge that we continually face is the fact that there are a lot of people facing cancer who are not aware of our services. Our goal is to reach everyone affected by cancer. To achieve that goal, we are devoting more resources to marketing and outreach. We increased our marketing budget to be more visible in the area, including bus ads. In addition, our Outreach Manager is spends all her time in the community, making presentations and connecting with individuals and organizations.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

One of our participants, Chris, was attending a support group for caregivers in one of our group rooms. It is stressful and draining to be in that role, which is why their own support group is so important. Next door, in another group room, his wife was attending a support group for cancer patients. Chris described the mood in his caregiver group as very somber. Suddenly, they could hear an eruption of laughter through the wall coming from the patient support group. There were several other eruptions of laughter throughout the 2 hours they were together. That is a good illustration of what takes place in our support groups. It is a place to just be where you are. Sometimes it's somber, but much more often it is joyful. Participants benefit from being able to connect with people going through a shared experience in ways they cannot anywhere else.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

We received a grant to develop a collaborative effort with Women's Cancer Resource Center, a Berkeley-based nonprofit that provides similar services.

We also have a partnership with Equiva, a health relationship management platform, to provide—at no cost— tablets with internet service and resources downloaded onto the devices. It allows low-income cancer patients the

technology needed to access not only Cancer Support Community's programs, but a variety of other valuable resources.

In addition, we partnered with BASS Medical Group to increase and streamline patient referrals. We are now incorporated into their software, Epic. Every cancer patient is given a distress screening. If their score indicates that they are in distress, they are automatically referred to us. This guarantees that our services will be made available to anyone in need. We hope to expand this process with other medical providers in the future.

F. Additional comments or information.

We distribute a yearly survey to our participants to determine the impact of our programs on health outcomes and quality of life. Our goal is that at least 75% of people accessing CSC support programs will report an impact in the following areas as a result of participation in our programs:
• ability to manage their stress level and cope with cancer • knowledge to help manage their treatment
• connection with others who are dealing with similar issues • decreased social isolation
• ability to make treatment decisions and communicate effectively with their healthcare team • overall improvement in quality of life

Program Manager Signature Andy Dunn
Date Signed 11/27/2023
Concord Approval Signature Justin Ezell
Date Signed 12/21/2023

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Career Exposure Through Work-based Learning
Agency: Contra Costa Economic Partnership (CCEP)

ARPA PROGRESS REPORT
City of Concord
Final Report

AGENCY INFORMATION:

Agency
Contra Costa Economic Partnership (CCEP)
Preparer
Gina Del Carlo
Preparer's Title
Founder, CEO
Street Address
1615 Bonanza Street #324
Telephone
925) 246-1880
Date
05/28/2024
City, State, Zip
Walnut Creek, CA 94596
E-Mail Address
[email protected]
Project Title
Career Exposure Through Work-based Learning Period Covered:Final Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 800 0 820 820 103%
Total Concord Clients served 800 0 420 420 53%
Young people participating 400 0 400 400 100%
Young people participating 800 0 820 820 103%
Young people viewing 800 0 820 820 103%

B. Please describe highlights the program has had during this report period.

This school year has yielded a number of excellent opportunities for students in Concord to interact with and hear from employers in their immediate area.

Beginning in October, students were taken to a variety of Manufacturing employers in the county to hear about career opportunities and advancements in the Advanced Manufacturing (and Trades) fields. Following site visits, students then visited their local Community Colleges to tour and see available programs related to the fields they saw from employers. Next, students had an intimate invitation to visit a Trades-specific career fair held at DVC.

With employers tabling, ready-to-educate students are open careers for them immediately after graduation, and course suggestions to take now for a career in the field for their future. 'The Spring semester has brought a variety of support in the way of guest speaking engagements. In March, Earn & Learn connected the Mt. Diablo School District with five additional agencies and employers to table at their Allied Health Fair, which reached 130 Concord students.

Additionally funded was a bus of 26 students from Concord to a STEM-focused SHE Leads event. Students heard from a panel of speakers on different pathways to STEM careers, participated in 2 workshops and engaged with mentors during the round table mentoring portion of the day! The feedback was great, and students enjoyed the event.

Also, together with our Trades partners located in Concord (and the immediate area), we coordinated a day of guest speaking tours at Mt. Diablo and Concord High schools, reaching 57 students in three different classes.

Representatives who attended spoke presented on five different local trade unions and the career opportunities available. Later in the spring, students also registered for the virtual High-Tech, High-Wage Careers week, hearing from a variety of industry professions and specialties.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

One of the main difficulties in the Spring semester what teacher availability for getting students off campus. Our faculty was very welcoming and supportive of having our employers come to them but coordinating an off campus adventure that requires a lot of coordination and coverage on the campus side was our biggest hurdle. Luckily, our employer partners were very receptive and understanding and happy to meet teachers and students where they were, on their campuses.

For both fall and spring, we found it very difficult to reach number goals specific to Concord students due to the above. We do know that these events have an impact on the local learners, so moving forward it is truly figuring out how to reach teachers and schools in a way that will bring them on board and attend off-campus events.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

Throughout the school year, Concord students have been immersed in valuable interactions with local employers, offering glimpses into the dynamic fields of Advanced Manufacturing and Trades. Starting in October, 125 students embarked on enlightening visits to various manufacturing companies, where they learned about career prospects and explored advancements in the industry. Following these eye-opening excursions, students ventured to their nearby Community Colleges, where they toured facilities and discovered programs aligned with the fields, they had explored firsthand. In the spring semester, the momentum continued with a focused invitation for students to attend a Trades-specific career fair at DVC. Here, amidst employer booths, students found themselves confronted with immediate job prospects and received guidance on courses vital for their future careers in the field. Moreover, the support didn't end there. Through initiatives like Earn & Learn, students benefited from engagements such as the Allied Health Fair, STEM-focused SHE Leads events, and guest speaking tours at local high schools, collectively shaping a future brimming with possibilities for 57 eager minds in Concord.

Quotes from 2 Mount Diablo students after the Tech Talk at DVC: 'My favorite stop on the tour at DVC was the music producing area. If I were going to DVC, I would study Computer Science.' 'I am a senior and am planning on attending DVC. What surprised me is how community colleges like DVC can offer courses that 4-year schools do not, yet the perception is that 4-year colleges are 'better.''

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

None of these experiences could have happened without the collaboration between Earn & Learn, MDUSD, CCCOE, and 4CD. All of the impact was felt by the learners, faculty, and staff because of the commitment made by all of these entities. It is an example of how important it is to work together for the local learners and should become a model of how quality work-based learning should be done.

F. Additional comments or information.

Photos of Concord students at DVC:
https://drive.google.com/drive/folders/1fDSgw9kitvTQvjCSOx0foNpdqmPeKgiZ Trades Day including Concord students:
https://drive.google.com/file/d/1xAkWyPQeHfTshno8xyPgkZTO_fqm1xR9/view?usp=sharing In the upcoming Fall semester, the annual Manufacturing Day events as well as Trades Day will repeat. We are expected to meet and/or exceed the goal numbers for Concord schools.

Program Manager Signature Gina Del Carlo
Date Signed 05/28/2024
Concord Approval Signature Justin Ezell
Date Signed 06/20/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Concord Heritage Center and History Museum
Agency: Concord Historical Society

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Concord Historical Society
Preparer
Vivian Boyd
Preparer's Title
1st Vice President
Street Address
1928 Clayton Road
Telephone
925-827-3380
Date
07/20/2024
City, State, Zip
Concord, CA 94519
E-Mail Address
[email protected]
Project Title
Concord Heritage Center and History Museum Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 385 205 205 53%
Total Concord Clients served 310 186 186 60%
Students 120 35 35 29%
Member Activities 24 6 6 25%
Visits 180 50 50 28%
Memberships 45 10 10 22%

B. Please describe highlights the program has had during this report period.

The focus of the program has been on getting our archives rearranged and reestablishing the museum. That has meant that our energy has gone into the physical arrangement of these two spaces. We did engage two high school interns for this project. We did hold a successful Tea with 150 in attendance.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

We develop programs with no way to get people involved. We have been unsuccessful in getting schools to come tour the museum or the Galindo Home. We made plans to Concord History Camp but, unfortunately, no one enrolled. Because of the pandemic only one school tour came to the museum.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

People who came through the museum while it was open exclaimed that they knew little about the history of Concord and appreciated the information that we provided. In particular, they had no knowledge of the Anza expedition, which took place in1776, and its impact on the Diablo Valley.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

We have successfully collaborate with the Concord Rotary, they hold their Friday lunches in the Concord Museum and Event Center most Fridays, and the Concord Art Association, which sponsored a show and sale during the time of our annual Spring Tea. We have had partial success with the Mt. Diablo School District in getting two interns. We also collaborate with Visit Concord on any of our events, to distribute information and help us with ticket sales. We are currently working with the Contra Costa Crisis Center to develop fundraising plans.

F. Additional comments or information.

CHS provided additional justification of meeting goals via an August 29, 2024 email to Justin Ezell.

Program Manager Signature Vivian Bbyd
Date Signed 07/20/2024
Concord Approval Signature Justin Ezell
Date Signed 08/30/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Diablo Ballet Annual Season Programming and Educational Outreach in Concord
Agency: Diablo Ballet

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Diablo Ballet Preparer Preparer's Title
Street Address
P.O. Box 4700
Telephone
925-943-1775
Date
11/26/2023
City, State, Zip
Walnut Creek, CA 94596
E-Mail Address
[email protected]
Project Title
Diablo Ballet Annual Season Programming and Educational Outreach in Concord
Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 5,000 3,000 3,000 60%
Total Concord Clients served 750 500 500 67%

B. Please describe highlights the program has had during this report period.

Diablo Ballet’s 2023 PEEK goals were to expand its reach, which became a reality. The Ballet reached more classrooms (16) at 9 Title-1 Schools in the East Bay and for the first time served both boys and girls at John A.

Davis Juvenile Hall. Program goals at each of the Title-1 school sites were to:

Increase the #/% of students that gained self-esteem and adopt positive social behaviors and increase the #/% of students that have improved teamwork skills, problem solving, communication, leadership, and story development skills.

Diablo Ballet was able to meet these goals by working with the educators to form a partnership in delivering messaging and sessions to the students that worked specifically for their peer group.

Arts engagement is profound among students struggling with academic or behavioral issues and PEEK responds to the needs of underserved communities. Many of the Juvenile Hall students suffer from aggression/behavioral and chemical dependency issues. The PEEK Team led activities that taught rhythm, perception, and memory in addition to making connections to academic concepts. Expressing feelings through movement proved to be a healing and positive experience. Brian Murtagh, Juvenile Hall School Principal stated, “We are so appreciative of what you do for our students. Your presence at the Hall has been tremendous.” Diablo Ballet expanded its annual production of the Nutcracker Suite, which included students from Diablo Ballet School of which 10, who reside in Concord are on scholarship. Due to this success, the School will be performing on December 1st at the Annual Tree Lighting event at City Center in San Ramon which will be hosted by a NBC Bay Area’s newscaster and televised.

Dance for Parkinson’s classes have continued to improve Parkinson’s participants outlook on life and helping with their fine motor skills. A participant stated, “These classes continue to help me with my daily activities and reminds me that thi

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Diablo Ballet’s PEEK Team began working with both boys and girls at Juvenile Hall in Martinez in a co-ed program.

This is the first time the Hall has tried this format, which proved to be a learning experience for everyone. The boys were more forthcoming in sharing their feelings and the girls were more inhibited. The PEEK team and Juvenile Hall staff, including the teachers, worked to make it more cohesive, which has made for a positive experience for

everyone.

Sunrise Elementary in Concord, where Diablo Ballet has had a two-year relationship, had some challenges due to their students, who have behavioral issues including violent aggressions. The PEEK Team was able to use different approaches to reach these youth. With the aid of the educators, the year ended with students being able to express themselves in a positive way and engage their fellow peers through teamwork.

One of our Dance for Parkinson’s participants faced some initial challenges. Her motor skills were severely impaired, and she was having trouble with her legs locking and was not able to walk without a walker. After months of weekly Diablo Ballet Dance for Parkinson’s classes, she now has the muscle memory to walk with walking sticks.

Statistics show that people with PD who start exercising for a minimum of 2.5 hours per week experience a slowed decline in quality of life. Daily exercise and dance in particular are critical to program activities.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

Below are testimonials from some of the individuals whose lives have been touched by this generous grant:

Diablo Ballet School Scholarship Parent from Concord:

GASP! I am beside myself, Miss Lauren!! THANK YOU, so much! I am humbled by the City of Concord’s kindness and generosity! Grace and I are so grateful, we’re in tears. Diablo Ballet School provides the most exceptional training, and we are so fortunate!” - Wila
Dance for Parkinson’s Student/Patients from Concord:
'I feel more extension of movement along with more coordination'. ' This class uses muscle groups that aren't used in the other classes.' My memory is much better after taking these classes.'-“We are so grateful for this grant to make classes like this possible!”
Diablo Ballet Subscriber grant recipients from Concord:
“Thank you so much for providing us with performance tickets, which we couldn’t afford otherwise. Diablo Ballet is an incredible world-class company with incredible performances and dancers. We are so grateful to have you in our community.”
PEEK Outreach Teacher Concord:
“Today was such a powerful and moving lesson. I was moved to tears at how Diablo Ballet’s PEEK Director, Rosselyn had opened up the true emotions of my students through movement, music and voice. We all truly came together as a class through laughter, tears and in the end hugs all around. Each student had a chance to share a story about what has made them happy, sad or excited. The stories that came out and the trust they placed on their classmates' understanding was amazing! Rosselyn explained to the class how dance and music can be about sad things as well as happy things. I loved how we ended the session with each student expressing themselves through individual dance movements. Rosselyn has a great way of connecting with my class and when she arrived today, they all rushed over to give her a hug! I am grateful that we have a chance to be part of your program and to the Cit

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

Diablo Ballet collaborates and works with PEEK staff, educators, and counselors from all of the school and detention center sites to gather data that is reviewed and discussed quarterly to meet the needs of the students. To assess program success, the PEEK team, staff, educators, and counselors form a partnership to measure progress. Students take pre-and post-questionnaires to determine their growth. Diablo Ballet uses a rubric to evaluate Final Student Presentations to measure categories such as creativity, emotional expression, use of movement, peer interaction, and effort. Students are assessed in each of the four skills and at least 95% of students accomplished them:
- Expression of Emotions: Ability to convey emotions through movement. - Movement Form: Ability to use a range of levels, directions, rhythms. - Peer Interaction: Ability to work productively and cooperatively with others. - Effort: Participation in activities, demonstration of self-confidence and decision-making skills.

PEEK Program curriculum helps youth facing academic, behavioral, and social issues:
- Teaches students how to communicate a range of feelings through nonverbal techniques and movement. - Improves self-esteem and increased confidence in oneself in individualized and group activity. - Expands awareness of other students’ emotions and belief systems; and consciousness of how others perceive them through group sessions.
- Empowers students to overcome negative feelings by reaching out to support systems including teachers and program staff.

In addition, the Ballet collaborated with a Diversity, Equity, Inclusion and Belonging consultant, who led mandatory racial sensitivity training, in addition to redesigning survey questions and evaluation strategies for students from a more equitable lens.

F. Additional comments or information.

We are so incredibly appreciative of this generous grant which is helping to change the lives of deserving low- income individuals, who would not otherwise be able to be supported to this extent.

Program Manager Signature Lauren Jonas
Date Signed 11/26/2023
Concord Approval Signature Justin Ezell
Date Signed 12/31/2023

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: JARCC & Diablo JA Club Building Renovation and Centennial Documentary Film 2026
Agency: Japanese American Religious and Cultural Center

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Japanese American Religious and Cultural
Center
Preparer
Wayne Akiyama
Preparer's Title
President JARCC
Street Address
3165 Treat Blvd.

Telephone
9252047286
Date
11/01/2024
City, State, Zip
Concord, CA 94518
E-Mail Address
[email protected]
Project Title
JARCC & Diablo JA Club Building Renovation and Centennial Documentary Film 2026
Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 500 500 500 100%
Total Concord Clients served 5,000 5,000 5,000 100%
Documentary Film 1 0 0 0%
Repairs and Maintenance 9 8 8 89%

B. Please describe highlights the program has had during this report period.

The JARCC has been able to replace a leaky roof, repair and replace aged sewer lines prior to the 2024 Summer Festival, trim storm damaged trees, repair irrigation lines around the facility, improve the security system for the facility, replace and rekey door locks, make incidental repairs due to water damage, and start the JA Club Centennial project.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

We encountered challenges when we initially addressed the sanitary sewer line blockage. The entire line was inspected with a video camera. That inspection found the main line blocked by roots. Two sections of the line were replaced to resolve the blockage. Subsequently, members noted a blocked line in one kitchen sink. This led to an inspection beneath the building. As a result of the inspection, most of the sanitary lines beneath the kitchen (5 sinks and two floor drains); and beneath the northern restrooms were replaced

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

The JARCC provides a facility for a Japanese language school, a youth and adult basket ball programs, a judo club, a kendo club, a Taiko (Japanese Drums) club, an exercise club, a seniors group and for the Concord Buddhist Sunday School for seniors and youth. The grant provided needed funding to update the building, provide security, ensure the safety of seniors entering and leaving the building and a safe space for members and associated clubs to have their daily/weekly activities.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

The JARCC/JA Club worked with the City of Concord to host an event for the Concord Ambassadors and the Concord Sister City event, where host families, the City of Concord and Club members met and the sister City visitors participated in Buddhist Church service and Obon dancing.

F. Additional comments or information.

Program Manager Signature Wayne Akiyama
Date Signed 11/01/2024
Concord Approval Signature Justin Ezell
Date Signed 11/06/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: La Clinica Monument Medical Project
Agency: La Clinica de La Raza, Inc.

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
La Clinica de La Raza, Inc.

Preparer
Khushboo Asija
Preparer's Title
Planner
Street Address
Post Office Box 22210
Telephone
925-331-0465
Date
05/29/2024
City, State, Zip
Oakland, CA 94623
E-Mail Address
[email protected]
Project Title
La Clinica Monument Medical Project Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 12,000 10,965 10,965 91%
Total Concord Clients served 7,920 9,869 9,869 125%
Total Lactation Pod Uses 365 2 2 1%

B. Please describe highlights the program has had during this report period.

During this reporting period, La Clinica has received exam tables and blood pressure stand. The agency was able to donate four older tables to our other clinic that increased the capacity of medical staff and now they have more space for older adult patients for rooming them during their appointments. The agency has collaborated with the vendor to purchase and install a lactation pod. After finalizing with the vendor, lactation pod has installed for patients and staff uses.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

The initial challenge was a delay in purchasing the Lactation Pod. La Clinica’s facility team ensured to purchase the right size of lactation pod and met with the vendor two times to have all the detailed information about the lactation pods, which caused some delay to finalize the item. Once the agency decided on the type of Lactation Pod to be purchased, it was delivered on 12/21/24. Another challenge was reporting mechanism of the lactation pod after installation which was not functioning properly. As a result, it has failed to capture the usage data accurately. The staff actively worked with Mamava (vendor) to address this issue and ensure that the reporting mechanism is corrected promptly. Despite the reporting challenges, the staff has collected the data manually for the number of patients utilized the lactation pod since its installation. La Clinica’s staff is also working on increasing an accessibility of the lactation pod for patients. There are QR code signs within the clinic to facilitate easy access for patients, but it seems that patients need more information regarding the process to access the lactation pod. The staff is addressing this issue and exploring alternative solutions so that the lactation pod serves its intended purpose effectively.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

An elderly patient came in the office to see her Primary Care Provider, and the staff had the option to use any exam room that can accommodate the patient. An adaptability in the clinic due to an extra exam space and facilities for patients was so relieving to the medical staff. The staff did not need to figure out which rooms had ADA capacity, instead they have invested that time in serving and interacting with the patient. The patient was happy and satisfied to receive the services at La Clinica with quick accommodation.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

We collaborate with our dental department for taking blood pressure for their patients who has high blood pressure.

We re-take the readings using the new Blood Pressure machine which helped to get an accurate measure for the patients and create a treatment plan efficiently.

F. Additional comments or information.

NA

Program Manager Signature Khushboo Asija
Date Signed 05/29/2024
Concord Approval Signature Justin Ezell
Date Signed 06/20/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Leaven Kids Concord Centers
Agency: Leaven Kids

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Leaven Kids
Preparer
Renee Tadlock
Preparer's Title
COO
Street Address
220 Boynton Ave., Suite A
Telephone
855-622-5439
Date
08/26/2024
City, State, Zip
Fairfield, CA 94533
E-Mail Address
[email protected]
Project Title
Leaven Kids Concord Centers Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 40 25 25 63%
Total Concord Clients served 40 25 25 63%

B. Please describe highlights the program has had during this report period.

Leaven Kids concluded an enriching 6-week Summer Success Program that left a lasting impact on the young minds of our children. Through a combination of special presentations and exciting field trips, we provided them with exposure to new experiences that extended far beyond the classroom. Our primary focus was on bolstering their academic skills in math, language, and reading, ensuring that they retained and reinforced what they had learned during the previous school year. We also addressed specific learning gaps to guarantee their readiness for the upcoming academic year. The Summer Program was infused with STEAM themes, igniting the curiosity and creativity of our young learners. They engaged in a multitude of hands-on projects that fostered critical thinking and served as a platform for their creative expression. In addition, we proudly partnered with the community in a National Night Out resident event, promoting a sense of togetherness and camaraderie.As we transitioned into the new school year in late August, we administered a comprehensive assessment to all our students. This assessment is a pivotal tool in tracking their academic needs and progress throughout the program year 2023- 2024. We are committed to providing the best support to our students, and this assessment is a cornerstone of our approach. Leaven Kids has forged valuable partnerships that enhance our students' education. These partnerships have allowed us to bring in captivating presentations and offer field trip opportunities in our local area. The topics span a wide range, covering health and wellness, financial literacy, and guided art projects. On Fridays, our students dive into STEAM activities making learning both fun and informative. At Leaven Kids, we remain dedicated to nurturing young minds, fostering creativity, and providing the knowledge and skills needed for a brighter future.

We look forward to more growth, exploration, and learning.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Challenge: Some children's attendance was inconsistent, which affected their participation in our program. This inconsistency was due to various reasons, such as family issues, and scheduling conflicts.

Solution: Regular Communication: We increased communication with parents and guardians to understand the underlying reasons for inconsistent attendance. This helped us provide additional support when needed.

Availability: We offered to walk students to and from the afterschool program to accommodate families' needs and constraints, making it easier for children to attend regularly.

Incentives: We introduced attendance incentives, such as small rewards and additional celebrations/special activities, to motivate children to attend regularly.

Challenge: Language barriers posed challenges for both students and parents, making it difficult to communicate effectively and understand the child’s homework.

Solution: Bilingual Support Staff: Leaven Kids provided a dedicated bilingual support staff member who was available two days a week. This staff member was proficient in the languages spoken by the children and their families.

Translation Services: We also leveraged translation services for written communications, ensuring that program materials and important information were accessible to non-English-speaking families.

By addressing these challenges with a combination of increased support, open communication, and language- focused initiatives, we were able to improve the overall experience for our participants and ensure that they received the support and resources they needed to fully engage in our program. These solutions helped create a more inclusive and supportive environment for all children and families involved in the program.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

Jayden's journey in our afterschool program has been truly remarkable. When he first joined, he was behind grade level in both Math and Reading, facing challenges that made it difficult for him to keep up with his peers. However, with consistent attendance and the unwavering support of our dedicated Leaven Kids Site Director, Jayden has made tremendous progress. Through daily engagement with Math and Reading activities during our program, Jayden's determination and hard work have shone brightly. He has not only caught up with his grade level but has also displayed the enthusiasm and aptitude to tackle advanced Math exercises. It's inspiring to witness his newfound confidence and readiness for 2nd grade. This transformation has not only impacted Jayden but has also filled his parents with immense gratitude. They are thrilled with his solid growth and the invaluable assistance our program has provided. Jayden's story is a testament to the positive impact of Leaven Kids afterschool program on children's academic and personal development, and we couldn't be prouder of his achievements

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

Eden Housing: Eden Housing hosted a partnership event that brought together residents, the Police Department, and other community representatives. The goal of this event was to encourage neighborhood safety and enhance the quality of life in the local community. The collaborative efforts aimed to foster a sense of community and safety, directly impacting the well-being and living conditions of residents.

Mt. Diablo Unified School District: Leaven Kids continued to nurture a collaborative relationship with school faculty to support their students and families. This collaboration focused on providing academic, social, and emotional resources needed for the well-being of the children.

Additionally, area churches were involved as volunteers to support the programming goals and objectives of Leaven Kids. Their participation provided positive role models for child participants, helping them develop socially and emotionally. The collaborative efforts between Leaven Kids, school faculty, and area churches directly impacted the academic, social, and emotional well-being of the children they serve, contributing to their overall development and success.

F. Additional comments or information.

Over the past 12 months, Leaven Kids has served 25 unique children at our Concord site which was expected.

Going into the 2024/25 school year, we expect normal turnover of families in the housing complex the site is located in. As a result, the number of unique individuals served will increase with an expectation that we will meet or exceed our goal of 40 unique individuals served by the time we submit our next report.

Program Manager Signature Mark Lillis
Date Signed 08/26/2024
Concord Approval Signature Justin Ezell
Date Signed 08/26/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Outdoor Educational Equity for Concord Students Agency: Mt. Diablo Education Foundation

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Mt. Diablo Education Foundation
Preparer
Matt Lovett
Preparer's Title
Programs Director
Street Address
PO Box 5151
Telephone
925-890-3560
Date
05/10/2024
City, State, Zip
Concord, CA 94524
E-Mail Address
[email protected]
Project Title
Outdoor Educational Equity for Concord Students Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 300 240 240 80%
Total Concord Clients served 300 240 240 80%
Concord Students Served 300 240 240 80%
Concord Students Served 300 240 240 80%
Concord Students Served 300 240 240 80%

B. Please describe highlights the program has had during this report period.

During this time period, the foundation helped fund five overnight, outdoor education camp experiences for fifth grade students at four high-FRMP% Concord elementary schools: Silverwood, Wren Avenue, El Monte, and Sun Terrace. This included three 3-day camps at the Pigeon Point lighthouse in Pescadero and one 4-day and one 5- day camp at Sempervirens camp in Scotts Valley. Pigeon Point students learned NGSS-aligned marine science curricula in a very hands-on manner. Highlights included an afternoon of tide pooling and a separate trip to Ano Nuevo State Park to observe calving sea lions. Sempervirens students slept in a redwood forest and studied NGSS-aligned forest science, with lessons reinforced by daily hikes to identify forest flora and fauna. Students in both programs were led by certified naturalists with years of experience integrating classroom learning with outdoor, experiential learning. Assisting the naturalists were 25 high school students who for the most part were veterans of the programs themselves. These students were given the opportunity to practice leadership skills with younger students with daily debriefs with the naturalists. Certainly a highlight of both programs for some of the students is simply the opportunity to experience these types of outdoor places for the very first time. For several students this was the first time they had ever been to the seashore or in an actual forest, despite living fairly close by to both. For many students, outdoor education is often the highlight of their entire fifth grade year. The principal at one of the schools attending Pigeon Point reported, 'It was truly a once in a lifetime experience for our 5th graders!'

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

For some students, these camps are their first experience sleeping away from home, which can create anxiety for them and present challenges for staff. However, after decades of experience, Exploring New Horizons' naturalists are well-versed in addressing separation anxiety and making all students feel safe and comfortable.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

One student from the 5-day Sempervirens program announced to both one of the naturalists and to his teacher that whereas before he liked nature, he now 'loved it like never before' and had decided then and there that he wanted to become a scientist to be able to figure out how to make sure the forests never change. Time will tell if he does that, but it's a good illustration of the spark that gets lit under these students when they are immersed in something like this for the first time. Without fail, at Pigeon Point, when students go down to the beach on the first day, there

are two or three kids who just kneel down and put their hands in the water because they've never touched the ocean before. It's a powerful moment.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

Successful outdoor education camps for high FRMP% schools are the poster child for collaboration. School districts do not cover the costs of participation, and families often cannot afford to pay the program fees. In addition, by law, if a school participates, no child can be turned away due to an inability to pay, and neither the school nor the school's parent group (if it even has one) can collect fees individually from families. Collaboration occurs when these schools are able to fundraise to help offset total costs (an activity which itself requires parent-teacher- principal collaboration), when the providers, like Exploring New Horizons, are able to discount program fees, and when nonprofits, like our foundation, can step in and assist in offsetting these and other ancillary costs. In addition, partnerships must exist among the provider, the school, and the local high school to provide older students to assist. This type of collaboration occurred in every one of these four schools.

F. Additional comments or information.

The second ARPA disbursement will be used to offset program fees plus bus and substitute costs for one additional Concord school: Mountain View Elementary, which will be attending the 3-day Pigeon Point program in November, 2024.

Program Manager Signature Matt Lovett
Date Signed 05/10/2024
Concord Approval Signature Justin Ezell
Date Signed 05/21/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Mindfulness for Concord Schools
Agency: Mindful Life Project

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Mindful Life Project
Preparer
Alexandra (Ali) Hawkins
Preparer's Title
Senior Director of Development
and Marketing
Street Address
1001 Canal Blvd. Suite A
Telephone
5105176290
Date
09/10/2024
City, State, Zip
Richmond
E-Mail Address
[email protected]
Project Title
Mindfulness for Concord Schools Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 23,000 22,500 22,500 98%
Total Concord Clients served 3,750 3,555 3,555 95%

B. Please describe highlights the program has had during this report period.

During the Spring of 2023 (March through June), MLP delivered in-person, direct-service programming (Mindful Community and Rise Up) at El Dorado Middle School and Meadow Homes Elementary. Throughout the 2023-2024 school year, MLP continued to provide El Dorado with direct-service programs. Additionally, MLP implemented its online/hybrid programming (Mindful 360) at Sun Terrace Elementary and Wren Avenue Elementary for 25 and 16 weeks, respectively, throughout the 2023-2024 academic year. Unfortunately, Meadow Homes declined to participate in any MLP programming in 2023-2024. Throughout this grant period, MLP served a total of approximately 2,280 students and more than 90 teachers in Concord. Please see below for a sample of our highlights for this work.
* Direct-Service: Among El Dorado teachers, 100% expressed a desire for MLP to return to their schools in 2024- 2025. Additionally, 100% of teachers stated that they would recommend MLP to other schools. *Online/Hybrid: Among Sun Terrace and Wren teachers, 100% reported that they incorporate mindfulness practices into their classroom teaching. Also, 100% reported that their students improved their ability to recognize and share their emotions. 88% of teachers reported that MLP programming helped improve their classroom culture and learning environment. Among Sun Terrace and Wren students, 96% responded that MLP programming helped deepen their connections to their peers and teachers and enabled them to make healthier choices and decisions. 95% reported that they are better able to understand and respect others’ feelings and 90% stated that they are better able to identify, name, and control their emotions.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Overall, students, teachers, administrators, and families were highly engaged in MLP programming throughout the grant period. This is especially true for members of El Dorado Middle School’s School Community during the 2023- 2024 school year. Unfortunately, issues beyond MLP’s control, including personnel changes and budget cuts, sometimes result in alterations to our partnerships. For example, at Wren, a new principal was hired for the 2024- 2025 school year. Although we do not currently have programming at Wren (as of September 2024), our Director of Partnerships is in contact with the new principal and has shared that the new principal is very interested in and excited about MLP and hopes to restart programming later in the Fall of 2024. The way we mitigate these challenges and address these changes is by initiating, strengthening, and stewarding our relationships with numerous stakeholders within school and school district communities with intentionality and sincerity.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

At the end of the 2022-2023 school year (Spring 2023), a parent of two daughters who attend El Dorado Middle School contacted the MLP staff directly. In addition to their participation in MLP’s weekly 25-minute whole-school programming (Mindful Community), the daughters received an additional 45-minute session every Monday during the academic year through Rise Up. Rise Up is both a prevention and intervention pull-out program that serves students with the highest behavioral health needs. Rise Up engages students in mindfulness and SEL through a variety of modalities, including creative and performing arts, poetry, and yoga. These activities are designed to help students dive deeper into the exploration of their emotions. The parent shared that their daughters looked forward to Rise Up every week and that they had used the knowledge and implemented the skills they learned in their daily lives. In fact, the students brought their knowledge and skills home and shared their mindfulness practices with other family members during dinner time! (This is the type of ripple effect for which we strive!) The positive, robust, and meaningful impact that MLP had on the parent’s daughters inspired and motivated them to share this feedback with the organization directly.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

Collaboration is a core component of MLP’s organizational DNA. Indeed, our direct-service model relies entirely on our building and stewarding our relationships with each of our partner schools. To begin, MLP staff worked with administrators at both the district (Mount Diablo Unified School District) and school level to develop, finalize, and implement our programming contract. Additionally, MLP Coaches work closely with many classroom teachers at our partner schools and collaborate to identify students eligible for participation in Rise Up, support students on their mindfulness journeys throughout the year, and facilitate data collection for program evaluation. Lastly, MLP provides teachers, administrators, and family members with separate and specific mental and emotional health and wellbeing sessions. These sessions are built around stakeholder feedback and thus tailored to meet the needs and address the priorities that are unique to each of our partner school communities.

F. Additional comments or information.

As MLP seeks to scale, the organization has begun to leverage Mindfulness 360, our online/hybrid programming, to introduce our work to schools located in new geographic locations. MLP now consciously leverages Mindfulness 360 as a vehicle to deepen relationships and as a pathway to direct-services partnerships. We are thrilled to report that MLP’s collaboration with Sun Terrace Elementary School has followed this desired trajectory. In 2023-2024, MLP provided Sun Terrace with 25 weeks of Mindfulness 360. For the 2024-2025 school, we will engage more robustly with the Sun Terrace by providing the whole school community with in-person, direct-service mindfulness- based SEL programming.

Program Manager Signature Alexandra Hawkins
Date Signed 09/10/2024
Concord Approval Signature Justin Ezell
Date Signed 09/10/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Visit Concord Non-Profit Application
Agency: Visit Concord

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency
Visit Concord
Preparer
Tari Loring/Beth Javens
Preparer's Title
Managing Director, Local Edition
Street Address
2151 Salvio Street Suite T
Telephone
19256851182
Date
07/11/2024
City, State, Zip
Concord, CA 94520
E-Mail Address
[email protected]
Project Title
Visit Concord Non-Profit Application Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 0
Total Concord Clients served 0
attendees (residents and visitors) and
participants (local, regional, reknown) 20,000 6,000 6,000 30% financial sponsors - community based 30 5 5 17%
in kind sponsors - community based 25 10 10 40%
grants 6 3 3 50%
community artist organizations 25 41 41 164%

B. Please describe highlights the program has had during this report period.

Creative Concord has greatly enhanced the public art offerings in Concord, has provided meaningful collaborations and communication with local establishments and talent, and has instilled a growing sense of pride in the community through the arts. Highlights during the 2023 program included: a new public mural installation, 3 large- scale sculpture installations, another successful 2-day Art & Music Jam event in Todos Santos Park, 19 visual artists invited to participate at Art & Music Jam, inclusion of 4 live music acts during Art & Music Jam (new for 2023), a spoken-word poetry show, a performance by California Symphony, and a pop-up gallery in Salvio Pacheco Square. All of these activities provided our local talent with paid opportunities and elevated exposure for them in front of a public audience. 2023 marked Creative Concord's 2nd year of programming. We've established an arts & culture brand for the City of Concord that's becoming recognizable to the residents and to neighboring cities and counties. This is generating broader awareness every year we produce Creative Concord. We continue to receive overwhelmingly positive feedback, interest, and excitement from community members and visitors that have greatly enjoyed the artworks and experiences.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Upon signing of the ARPA agreement with the city and Visit Concord, and receipt of the initial grant funds, our lead time for production was just 4 months to pull programming together for 2023. The time constraint made the process challenging, limited our ability to incorporate additional public artworks, and limited our time to produce the ART & MUSIC JAM event. We planned ahead as much as possible in order to be ready to go as soon as we were able to move forward. Knowing we have our base funding for 2024 already established provides us with the necessary time to organize the annual program. We need to continue building awareness about the program and will continue to work with Visit Concord and the city on additional marketing tactics to further our reach for 2024.The addition this year of 3 temporary sculptures were a hit with the public; however, they are a larger investment due to the rental equipment necessary for setup and breakdown, artist lease fees as well as city permit fees. Sculptures also come with additional logistical challenges based on size and space available for display. An annual display would be preferred vs. a 3-month display, although proper display locations must be identified to ensure the safety and upkeep of the sculptures year-round. For 2024 we will likely not be including sculptures in order to allot more funding for murals; however, we'd like to explore incorporating sculptures again in the future if possible. We had a

few issues occur during the Art & Music Jam event which included delayed access to power boxes, religious protesters with a megaphone disrupting the event, and unhoused individuals that made our vendors and attendees uncomfortable. We've discussed these issues as well as solutions with city staff. In 2024, we will incorporate a couple of licensed guards or police officers to assist with public safety.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

Creative Concord’s mission is to enhance the City of Concord’s public art portfolio, connect creatives and community, and develop ongoing arts & culture experiences that are accessible to all and inspire a diverse range of people. We've developed public art and programming for an overall boost in the quality of life for the community, primarily via engagement and cultural enrichment, that promotes and fosters social and economic resilience. What is good for the residents of a city is also good for visitors and has a net positive impact for encouraging non- residents to consider Concord for living, working, or exploring. Through Creative Concord we've installed magnificent high-quality artworks that speak to many different cultures, ethnicities, ages, and socio-economic backgrounds.

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

In just two years; time, we've collaborated with over 75 different organizations and businesses, most being hyper local to provide a synergistic effect to our efforts.

F. Additional comments or information.

We would like to explore how we can continue this program beyond 2024 as well as how Local Edition Creative can be The City of Concord's official public art partner in order to continue building upon the foundation we have created with the city, businesses and community at large.

Program Manager Signature Beth Javens
Date Signed 07/11/2024
Concord Approval Signature Justin Ezell
Date Signed 08/06/2024

Contra Costa
Gabriel Lemus Email: [email protected] (925) 655-2885 Return to Main Page
Program: Food Rescue Program
Agency: WHITE PONY EXPRESS

ARPA PROGRESS REPORT
City of Concord
Interim Report

AGENCY INFORMATION:

Agency

WHITE PONY EXPRESS
Preparer
Mindy Bush
Preparer's Title
Development Manager
Street Address
3380 Vincent Road, #107
Telephone
19253220604
Date
11/12/2024
City, State, Zip
Pleasant Hill, CA 94523
E-Mail Address
[email protected]
Project Title
Food Rescue Program Period Covered:Interim Report

A. Outcomes/Goals
Jurisdiction
Annual
Goal 1st Period Served
2nd Period
Served
Year-End
Total
Cumulative
Percentage
%
Total Clients Served 120,000 125,000 125,000 104%
Total Concord Clients served 16,800 20,000 20,000 119% Total Pounds of Food Rescued Daily 12,000 10,000 10,000 83% Pounds of Food Rescued Daily in
Concord 1,680 1,400 1,400 83%
0 0
Total Pounds of CO2 Gas Avoided in
Concord each year 1,540,000 1,255,240
1,255,240 82%
0 B. Please describe highlights the program has had during this report period.

From March 2023-March 2024, WPE was able to serve an increased number of individuals (125,000) by adding agencies to our distribution list. Unfortunately, we are seeing an increased in demand for free food services and have 50 organizations on our waitlist for food deliveries. To meet the ever-growing community need, WPE has launched an innovative initiative called Food Rescue Hero (FRH). This is an application-based food rescue program that will expand our reach by redistributing edible food waste from a new source- restaurants, caterers and cafeterias- to people in need of food. Through this new program, we are creating an entirely new collection and distribution system for smaller, more frequent donations that we have historically been unable to pick up due to our capacity limitations. Food donors/restaurants can signal when they have excess food by using the White Pony Express Food Rescue App (think Uber for food rescue). A 'food runner' volunteer will pick up and deliver it directly to a matching food recipient organization. This initiative is one of the efforts within our Food Rescue Program, the cornerstone of our work, that will allow us to help Tier 2 food purveyors find a reliable and well-connected outlet for redirecting their food waste. As part of CA Senate Bill 1383, restaurants will be required to recover 20% of currently disposed food by January 1, 2025. In 2023 one of WPE's most successful accomplishments was engaging 100 active food runners through the WPE Food Rescue Hero app. We estimate nearly 600,000 pounds of food per year — about 500,000 meals — will be kept out of the waste stream and delivered to hungry people once this program is fully operational.

C. Please describe challenges or obstacles your staff &/or participants faced in this report period; include solutions or remedies.

Because of high inflation, and the pandemic settling down, our food donation totals have leveled off from the increased numbers of food we were able to distribute in years 2020-22. We are working to add more food donors and are actively looking for partners that can deliver the quantities needed by our communities. We also are working to more fully implement our Food Rescue Hero Program in 2024. Restaurants have started to recognize the need for relationships with food rescue organizations, and as we are one of the largest in Northern California, we are perfectly poised to implement the state-mandated redistribution of edible food waste. One of the biggest challenges we faced in 2023, however, was recruiting restaurants to join in this initiative. It has been difficult to attract new food donors to the program as managing their food waste has not been a priority for many of them and

we need the funding to hire designated program personnel. We know we need to help these Tier 2 providers better understand how this program works and the benefits they would receive as a result. Unfortunately, food waste has just been accepted as a part of the cost of doing business for most of them. We are presenting an alternative narrative that we hope will resonate with these restaurant partners. We see this as an opportunity in 2024, especially since they will need to find solutions to comply with SB1383.

D. Please provide a brief vignette that illustrates the impact of your services on the lives of a client family, individual or the community this reporting period.

WPE delivers food on a regular basis to the Floyd Marchus School in Concord, where students have the opportunity to participate in a culinary program. Because WPE is able to supply healthy , fresh food, the students can learn essential skills through this program: teamwork, thinking on their feet, basic (and complex) kitchen skills, planning and preparing a menu.

This is a quote from the program leader, Elisa Arreola:“This program instills confidence and positivity in kids who had none. These skills will take them beyond this kitchen and into the world.” Elisa Arreola, Culinary + ROP Teacher, Floyd Marchus School, Concord
To see more on this program, please follow this link to watch a short video highlighting our partnership with the Floyd Marchus School: https://www.youtube.com/watch?v=IOK4mI0J7FA

E. Please briefly describe any significant collaborative activity and how it directly impacts stated outcomes during this report period.

WPE delivers to 16 partner agencies in Concord in order to reach the most vulnerable residents who depend upon our regular, healthy food donations. We collaborate with them weekly, if not daily, to determine what is needed and requested by their clients. Our regular food deliveries (amounting to more than 1,680 pounds per day) go to the following groups:

1.Concord House Home for Adults Experiencing Developmental Disabilities

2.Central County Adult Continuum of Services - Concord Shelter County Shelter for the Unhoused

3. Contra Costa Forensic Conditional Release Program (CONREP)

4. Hope Solutions Lakeside Apartments - Residence for Low Income Seniors

5. Mt. Diablo High School - School Pantry Culinary Program

6. Refuge Church - Public Pantry

7. The Respite Inn Home for Adults Experiencing Developmental Disabilities

8. Restore Justin Way - Residence for Recovery

9. Restore Sanford - Residence for Recovery

10. The Salvation Army - Concord Public Pantry

11. First Christian Church SHARE Food Pantry

12. St. Bonaventure Catholic Church - Public Pantry

13. Floyd I. Marchus Counseling and Education Program - Food Pantry

14. Monument Impact - Immigrants, Refugees, and Low-Income Residents

15. Crossroads High School - School Pantry Program

16. Mark's Outreach Ministries Serving the Unhoused (Direct Distribution at Concord Encampments)

F. Additional comments or information.

In 2024, WPE is moving to our new location in Concord at 2470 Bates Avenue! Our current location can no longer contain the energy and productivity that’s needed to meet the need in our communities. This new location will allow us to operate more efficiently and safely, and allow for future growth. We currently have 50 organizations on our waitlist to receive food donations and need to expand our physical space in order to accommodate the increased need we are seeing in Contra Costa. We expect this year to be a challenge while we undergo a relocation, but are excited about the possibilities for us in the new space and are committed to keeping our Food Rescue Program up and running every day.

Program Manager Signature Becky Coburn
Date Signed 11/12/2024

Initially submitted: Nov 12, 2024 - 15:37:08

Staff Report
Date: December 3, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mark Bustillos, Chief of Police
Prepared by: Kevin Halm, Police Sergeant
[email protected]
(925) 671-5999
Debbie Wellnitz, Administrative Services Manager
[email protected]
(925) 603-5878
Subject: Considering adoption of a Resolution accepting and appropriating grant funding from the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $41,920 to the City of Concord as a second-tier sub-grantee and the Contra Costa County Office of the Sheriff as the direct awardee.

CEQA: Exempt/not a project pursuant to Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15061(b)(3), 15273, and/or 15378 including subsection (b)(4).

Report in Brief
On September 23, 2024, the Contra Costa County Office of the Sheriff announced that Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program will award $41,920 to the City of Concord as a second-tier sub-grantee. The Contra Costa County Office of the Sheriff is the direct awardee of JAG 2024 funds. Council is being requested to adopt a Resolution accepting and appropriating the grant funding. In addition, the Resolution includes language that authorizes the City Manager to execute any agreement, Memorandum of Understanding (MOU) and/or other materials as necessary to

5.c5.c

City Council Agenda Report
Agenda Item No. 5.c
December 3, 2024
meet the program goals and expend such grant funds. The grant funds will be used to provide for one Limited-Service Public Safety Position (Police Officer Trainee).

Recommended Action
Adopt a Resolution accepting and appropriating grant funding from the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $41,920 to the City of Concord as a second-tier sub-recipient and the Contra Costa County Office of the Sheriff as the direct awardee.

Background
The Edward Byrne Memorial Justice Assistance Grant (JAG) is a federal source of funding for local law enforcement agencies administered by the Bureau of Justice Assistance (BJA). The grant was created and named in honor of New York Police Department Officer Edward Byrne who was murdered in the line of duty in 1988.

On September 23, 2024, the Contra Costa County Office of the Sheriff (CCCSO) notified the Concord Police Department that Fiscal Year 2024 Edward Byrne Memorial Justice Assistance (JAG) Grant Program will award $41,920 to the City of Concord as a second-tier sub-grantee and that the CCCSO is the direct awardee of JAG 2024 funds.

CCCSO was notified by Office of Justice Program (OJP) on local JAG allocations including subrecipients. JAG 2024 performance period is October 1, 2023, through September 30, 2027. JAG is on federal fiscal year which begins in October and ends in September.

The City of Concord was required to submit FY2024 JAG Grant Program Narrative, Budget Worksheet and other required documentation to CCCSO by October 4, 2024, so that they can submit the application as the direct awardee to OJP by their required deadline. The grant award process involves CCCSO’s submission of the application, preparation of a Memorandum of Understanding (MOU), and providing other documents as necessary which may take several months. Once the MOU is finalized and eventually fully executed and any required reports are submitted to CCCSO for submission to OJP, the City will be reimbursed for the approved grant funding amount requested.

Analysis
The JAG 2024 grant will be used for one limited-service public safety position. The City of Concord’s Program Narrative was submitted as follows:

Objective:

Off-set the costs associated with sponsoring one (1) Limited-Service Public Safety Position (Police Trainee) in a POST Certified Police Academy. In order to continue our recruitment efforts for the Police Department, we are sponsoring trainees in the Police Academy which will aid in the development and retention on new officers. Moreover, this will enable the department to bolster first-responder services to the community, enhance various law enforcement programs, and support efforts to attract and retain an

City Council Agenda Report
Agenda Item No. 5.c
December 3, 2024
all-inclusive and accountable law enforcement workforce. These employees are provided an hourly wage, necessary uniforms and equipment needed to complete the academy and their academy tuition is paid for by the sponsoring agency.

Approval of the Resolution will authorize the City’s receipt of these funds and appropriate the funds to off-set the costs of a Police Trainee. In addition, the Resolution authorizes the City Manager to sign necessary documents to meet the program goals and expend the funding.

Environmental Determination
This item is exempt from California Environmental Quality Act (CEQA) as it does not constitute a "project" within the meaning of Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15273, and/or 15378 including subsection (b)(4).

If this were determined to be a “project” for CEQA analysis, this activity falls within the "Common Sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3).

No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Financial Impact
No matching funds are required to accept and appropriate the grant funds.

Public Contact
The City Council Agenda was posted.

Attachments

1. A Resolution accepting and appropriating grant funding from the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $41,920 to the City of Concord as a second-tier sub-grantee and the Contra Costa County Office of the Sheriff as the direct awardee.

Res. No. 24-XX 1
Attachment 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Accepting and Appropriating Grant
Funding from the Fiscal Year 2024 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program in
the Amount of $41,920 to the City of Concord as a
Second Tier Sub-Grantee and the Contra Costa
County Office of the Sheriff as the Direct Awardee
Resolution No. 24-XX
/
WHEREAS, on September 23, 2024, the Contra Cosa County Office of the Sheriff announced that the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance (JAG) Grant Program will award $41,920 to the City of Concord as a second-tier sub-grantee; and WHEREAS, the funds will be used for a limited service public safety position (Police Officer Trainee) during the period of October 1, 2023 to September 30, 2027; and WHEREAS, the Chief of Police has recommended acceptance of the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance (JAG) Grant award.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. This item is exempt from California Environmental Quality Act (CEQA) as it does not constitute a "project" within the meaning of Public Resources Code Section 21065, CEQA Guidelines Section 15060(c)(2), 15273, and/or 15378 including subsection (b)(4). If this were determined to be a “project” for CEQA analysis, this activity falls within the "Common Sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3). No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Section 2. Accept these grant funds in the amount of $41,920.

Section 3. Authorize the appropriation and use of these funds for expenditure on the public safety position as outlined in the grant documents for the Edward Byrne Memorial Justice Assistance (JAG) Grant 2024.

Res. No. 24-XX 2
Attachment 1
Section 4. Authorize the City Manager and Chief of Police to execute any agreements, Memorandum of Understanding (MOU) and/or other materials as necessary in order to meet the program goals and expend such grant funds, subject to the City Attorney approval.

Section 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Concord on December 3, 2024, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on December 3, 2024.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney

Staff Report
Date: December 3, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Deyuanne Lei, PE, Associate Civil Engineer [email protected]
(925) 671-3049
Subject: Considering acceptance of improvements for Police Department Generator and Transfer Switch Replacement
Project (Project No. 2653); and directing the City Clerk to file a Notice of Completion.

Report in Brief
The Police Department Generator and Transfer Switch Replacement Project (Project No. 2653) provided replacement of the emergency back-up generator and associated automatic transfer switch (ATS) at the Police Department building, located at 1350 Galindo Street. See attached location map (Attachment 1). Vince Sigal Electric, Inc. of Santa Rosa, CA completed all work associated with this project and provided the required warranty. The work was completed satisfactorily and within the authorized budget, closed-out, and the warranty received as of October 25, 2024.

Recommended Action
Accept the improvements for the Police Department Generator and Transfer Switch Replacement Project (Project No. 2653), constructed by Vince Sigal Electric, Inc.; and direct the City Clerk to file a Notice of Completion (Attachment 2).

Background
On August 8, 2023, the City Council awarded a construction contract to Vince Sigal Electric, Inc. (VS Electric) of Santa Rosa, CA for the Police Department Generator and Transfer Switch Replacement Project (Project No. 2653) (Project) in the not to exceed amount of $400,885.20. The vicinity map for the project is shown as Attachment 1.

5.d5.d5.d

City Council Agenda Report
Agenda Item No. 5.d
December 3, 2024
Analysis
The Engineering Division managed design, bid advertisement, and construction of the project which began on December 11, 2023. The City contracted with Park Engineering to provide construction management. Construction was completed on June 14, 2024 within the budget and time frame of the original contract, with close out completed and warranty received as of October 25, 2024. VS Electric completed all work and staff inspected and confirmed compliance with project plans and specifications. VS Electric provided the required 10% warranty bond, which guarantees the work from defects for one (1) year.

Financial Impact
The construction contract was completed in the total amount of $354,491.59; within the $400,885.20 that Council authorized for the project on August 8, 2023.

The Project was funded by Measure V Funds (Fund 490).

Public Contact
The City Council Agenda was posted.

Attachments

1. Location Map

2. Notice of Completion

Attachment 1
Project Location Map
Police Department Generator and Transfer Switch Replacement Project City Project No. 2563
SITE

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

City Clerk
City of Concord
1950 Parkside Drive MS/03
Concord, CA 94519
APN(s): __ _n/a______
(Space Above This Line for Recorder’s Use Only)
[Exempt from recording fee per Gov. Code § 27383]

NOTICE OF COMPLETION
(Cal. Civ. Code §§ 8180-8190, 8100-8118, 9200-9208)
A. The City of Concord, a California municipal corporation, entered into a written contract with Vince Sigal Electric, Inc. (Contractor) dated August 8, 2023. The surety on said contract is held by the Everest National Insurance Company.

B. NOTICE IS HEREBY GIVEN THAT:
(1) The name and address of the owner or reputed owner are:

City of Concord, 1950 Parkside Drive, Concord, CA 94519-2578 (2) The name and address of the direct contractor are:

Vince Sigal Electric, Inc., 400 Tesconi Circle, Santa Rosa, CA 95401 (3) The name and address of the construction lender, if any, are:

Not applicable
(4) A description of the site sufficient for identification, including the street address of the site, if any, follows:

The real property herein referred to is situated in the City of Concord, County of Contra Costa, State of California, and is described as follows: Project No. 2653 Police Department Generator and Transfer Switch Replacement. Project included turnkey removal and replacement of the existing emergency back-up generator and associated automatic transfer switch. See attached map. (5) The name, address, and relationship to the parties of the person giving the notice:

City of Concord, a California Municipal Corporation, 1950 Parkside Drive, Concord, CA 94519; person giving notice and owner.
(6) The person giving this notice is not a claimant
(7) This notice is given for (check one):

X Completion of the work of improvement as a whole.
__ Completion of a contract for a particular portion of the work of improvement. If the notice is given only of completion of a contract for a particular portion of the work of improvement as provided in California Civil Code Section 8186, provide the following information:
(a) The name and address of the direct contractor under that contract: See item B(2), above. (b) A general statement of the work provided pursuant to the contract: See item A above. (8) If signed by the owner’s successor in interest, the name and address of the successor’s transferor:

Not applicable
(9) The nature of the interest or estate of the owner: City-owned (fee) (10) The date of completion: October 25, 2024
I, Carlton Thompson, say I am the City Engineer for the City of Concord, owner of the aforesaid interest or estate in the property described in the above Notice of Completion, and as such, make this verification on behalf of City of Concord; and that I have read the above Notice of Completion and know the contents thereof and that the facts stated therein are true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on ___________________________, 20____, at
Concord, California
______________________________________
Carlton Thompson, PE, City Engineer (Signature)
ATTEST:
______________________________________
Joelle Fockler, MMC
City of Concord City Clerk
Attachment 2

Staff Report
Date: December 3, 2024
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Kit P. Jory Sr., Parks Division Manager
[email protected]
(925) 671-3385
Subject: Considering approval of a Professional Services Agreement with PlanIT Geo, Inc. in the not-to-exceed amount of $247,263 (base agreement of $224,785 plus staff authority to spend up to a 10% contingency of $22,478) to conduct an Urban Forest Management Plan; and authorizing the City Manager to
execute the agreement in a form acceptable to the City
Attorney. (Federal Grant Funds)
CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections
15060(c)(2),15273, and/or 15378.

Report in Brief
The City’s urban forest consists of street, park, other public trees, and private trees.

Residential street trees and other private trees are maintained by private property owners. City owned trees are maintained by the City’s Public Works Department.

Recently, the City completed an inventory of all publicly owned trees and privately owned trees in the public rights of ways. With this information, the City is now proposing to hire PlanIT Geo, Inc. to develop a long-term Urban Forest Management Plan to inform and guide future decisions on how to preserve, maintain, and grow the City’s urban forest. The same federal grant will cover the costs of developing this Plan.

Developing this Plan will involve collaboration between City staff, property owners, and other members of the community; Staff will return to Council with the draft Plan for review and adoption.

5.e5.e5.e

City Council Agenda Report
Agenda Item No. 5.e
December 3, 2024
Recommended Action
Approve a Professional Services Agreement with PlanIT Geo, Inc. to conduct an Urban Forest Management Plan in the not-to-exceed amount of $247,263 (base agreement of $224,785 with a 10% contingency of $22,478); and authorize the City Manager to execute the agreement in a form acceptable to the City Attorney.

Background
In February 2023, under the Inflation Reduction Act, the United States Department of Agriculture (USDA), United States Forest Service, announced it received $1.5 billion for its Urban and Community Forestry program to support tree-planting, urban forest planning and management, and other related activities, particularly in disadvantaged communities. On May 25, 2023, City staff submitted a competitive application to the USDA to conduct multiple urban forest activities and the City received a Notice of Intent to Award a grant in the amount of $1 million on September 14, 2023. In February of 2024, staff and the USDA sub-grantor Trust for Public Lands, reached an agreeable scope for the appropriate use of the grant funds.

On March 26, 2024, City of Concord City Council authorized the City Manager to accept the $1 million grant, execute an agreement with Trust for Public Lands, and to implement the project deliverables of the agreed upon grant scope. This scope includes multiple tree-related activities including completing a Citywide Tree Canopy Assessment and drafting the City’s first ever Urban Forest Management Plan. Other grant activities, not included in this award, are outreach programs with the public, Mt. Diablo School District, and Diablo Valley College; and establishing a local tree contractor training and compliance program, tree planting, and a community education program for the preservation and care of private trees called “Tree Health, Our Health.” The City recently completed a Citywide tree inventory, deployed tree management software, and is in the process of finalizing a short-term (3-7 year) Tree Maintenance Plan. There are approximately 77,000 trees located in public spaces, including privately owned and maintained trees within City right-of-way. The City has deployed TreePlotter, a dynamic tree management platform that will be used to manage tree activities, report out urban forestry data, and to quantify the value of the City’s urban forest. Staff are currently working with the consultant to finalize the draft Tree Maintenance Plan.

Analysis
The next deliverable under the Federal Grant is to develop an Urban Forest Management Plan. An Urban Forest Management Plan (UFMP) serves as the industry- standard framework to guide agency policies, procedures, and resource allocation for managing a community’s urban forest. The primary goal of a UFMP is to recommend best practices for urban forestry management, addressing key areas such as planning, policy, and resource allocation. This includes setting targeted objectives for increasing, maintaining, and protecting a diverse tree canopy, with specific emphasis on reducing

City Council Agenda Report
Agenda Item No. 5.e
December 3, 2024
greenhouse gas (GHG) emissions. The plan also identifies potential tree risks that may threaten public safety and provides an analysis of the current condition of the urban forest. This includes reviewing existing management practices and evaluating the need for updates to the city's tree-related ordinances. A critical component of the UFMP is to ensure that tree management aligns with City’s climate action plan and sustainability goals.

The UFMP plays a key role in addressing the financial aspects of urban forestry, estimating the costs associated with tree management, and identifying revenue opportunities to offset these expenses. Further, the UFMP emphasizes the importance of community engagement, encouraging public participation in urban forestry initiatives.

It provides guidance for developing partnerships with local organizations and fosters effective communication between residents and City staff, ensuring that urban forest management is both inclusive and responsive to community needs. These activities are required per the details of the USDA grant awarded to the City of Concord in 2024.

The City has taken very progressive steps in the last two years to improve how staff manage the urban forest. We have improved the administration of tree contracts, completed a Citywide Tree Inventory, deployed tree management software, and are actively addressing tree maintenance issues. Additional work is needed to improve long term management of the urban forest. This work includes improving public engagement, updating the City’s tree policies and procedures, creating a long term tree planting palette to ensure the City is planting ‘The Right Tree in The Right Place’, , improving preservation maintenance, and setting achievable tree planting goals that will growth of the urban forest. Developing and adopting an Urban Forest Management Plan, which is a 40 to 50 year plan, will accomplish these steps. Upon completion of a draft UFMP, staff will return to Council for Council review and adoption of the Plan.

Procurement Process
City staff solicited proposals from qualified and experienced firms to provide consulting services to complete an Urban Forest Management Plan and Citywide Tree Canopy Assessment. The City published a Request For Proposals (RFP#073024) in July of this year and five proposals were received. The proposals were evaluated based on price, quality of proposal, experience, and likelihood of project delivery by staff and PlanIT GEO scored substantially higher than the other proposers.

Financial Impact
This project is part of the reimbursable grant already created as Project No. 2719 USDA USFS Grant. No additional funds are being requested.

Environmental Determination
CEQA: Not a project/exempt pursuant to Public Resources Code Section 21065, CEQA Guidelines Sections 15060(c)(2), 15273, and/or 15378.

City Council Agenda Report
Agenda Item No. 5.e
December 3, 2024
Public Contact
The City Council Agenda was posted.

Attachments

1. Professional Services Agreement with PlanIT Geo, Inc.

2. USDA & TPL Grant and Subrecipient Agreement (Exhibit C to Professional Services Agreement)

RFP# 073024 – Consultant Services – UFMP
THIS AGREEMENT ("Agreement") is entered into on December 3, 2024, between the City of Concord, a California municipal corporation, ("CITY") and PlanIT Geo Inc., PO Box 1334, Wheat Ridge, Colorado, 80034 (“CONSULTANT”).

THE PARTIES ENTER THIS AGREEMENT based upon the following facts, understandings and intentions:

The CITY desires to contract with CONSULTANT to provide the professional services described in Section 2 of this Agreement, upon the terms and conditions hereinafter set forth.

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the parties herein contained, the parties hereto agree as follows:

1. TERM. This Agreement shall commence on December 3, 2024, and expire on December 2, 2027.

A. Extension of Term. Upon mutual written agreement by the parties, the term of this Agreement may be extended for two (2) additional period(s) of one (1) year(s) each commencing upon the expiration of the initial or extended term, subject to the same terms and conditions of this Agreement.

CONSULTANT shall give written notice of its request for extension of the term of the Agreement to the City’s Authorized Representative, as identified in Section 4 below, at least thirty (30) days prior to expiration of the initial or extended term. The extension(s) of the term of this Agreement shall be subject to a review of CONSULTANT’S performance in accordance with the terms and conditions of this Agreement and shall be subject to City approval. Such extension of time shall be in writing by a duly executed Amendment to this Agreement.

2. SCOPE OF SERVICES. Subject to such policy direction and approvals provided by the CITY's Authorized Representative, CONSULTANT shall perform the services described in detail in Exhibit A, Scope of Services. CITY retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement.

A. FEDERAL USDA FOREST SERVICE REQUIREMENTS. This Agreement is being paid by the City using federal funds it received as a subrecipient to a USDA Forest Service (“USFS”) grant entitled “Growing Resilience Through Forested Community Schoolyards,” awarded to The Trust for Public Land (“TPL”) by the USFS. The CONSULTANT is subject to the terms and conditions specified in the City’s Attachment 1

RFP# 073024 – Consultant Services – UFMP
Subrecipient Agreement with TPL and the Cooperative Agreement between TPL and the US Forest Service, and these two agreements are attached hereto as Exhibit C, Federal Funding Agreements, and incorporated herein. CONSULTANT represents and certifies that it will provide its services to the City in a manner consistent and in compliance with the City’s Subrecipient Agreement with TPL and the Cooperative Agreement between TPL and the US Forest Service and all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the USFS Inflation Reduction Act.

3. PAYMENT. The compensation to be paid to CONSULTANT including payment for professional services, contingency (10%), and reimbursable expenses, shall be at the rate and schedules in detail in Exhibit A. However, shall in no event shall the amount CITY pays CONSULTANT exceed Two Hundred forty thousand five hundred and zero cents. ($247,500.00) for the term of this Agreement. Any Amendment to this Agreement that includes an increase to this compensation amount shall be made in accordance with Section 5 below.

CONSULTANT may submit monthly statements for services rendered; all statements shall include adequate documentation demonstrating work performed during the billing period. It is intended that CITY review such statement and pay CONSULTANT for services rendered within thirty (30) days of receipt of a statement that meets all requirements of this Agreement. Payment by CITY shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the CITY at the time of payment.

4. AUTHORIZED REPRESENTATIVES. Authorized representatives shall represent CITY and CONSULTANT in all matters pertaining to the services to be ordered by CITY or rendered by CONSULTANT under this Agreement except where approval for the CITY is specifically required by the City Council. The CITY’s authorized representative is Kit Jory, Parks Manager of the Public Works Department. The CONSULTANT’s authorized representative is Ian Hou, CEO.

5. AMENDMENT TO AGREEMENT. This Agreement may be amended in writing, subject to approval by both parties. If additional services are requested by CITY other than as described in the above Scope of Services, this Agreement may be amended, modified, or changed by the parties subject to mutual consent and in accordance with the CITY’s Municipal Code by execution of an Amendment by authorized representatives of both parties setting forth the additional scope of services to be performed, the performance time schedule, and the compensation for such services.

RFP# 073024 – Consultant Services – UFMP
A. Amendment for Additional Compensation. CITY’s Authorized Representative is authorized to execute amendments to the Agreement on behalf of CITY, including amendments providing for additional compensation to CONSULTANT not to exceed the Minimum Threshold, including the base contract amount, throughout the term of this Agreement. “Minimum Threshold” means the dollar amount over which Council approval is required during each fiscal year as set forth in Concord City Council Resolution 21-43 pursuant to Concord Municipal Code Section 3.10.040(a). The Minimum Threshold for Fiscal Year 2021-22 is $75,000 and increases by $5,000 each subsequent fiscal year such that by Fiscal Year 2026-27 the Minimum Threshold is $100,000. Any additional compensation to CONSULTANT that is greater than the Minimum Threshold, including the base contract amount, must be approved by City Council.

CONSULTANT’s failure to secure CITY’s written authorization for additional compensation or changes to the Scope of Services shall constitute a waiver of any and all right to adjustment in the price or time due, whether by way of compensation, restitution, quantum meruit, or similar relief.

6. INDEPENDENT CONTRACTOR. Both parties understand and acknowledge that CONSULTANT, its officers, agents, employees, volunteers and subcontractors are and shall at all times remain as to the CITY wholly independent contractors. Neither the CITY nor any of its officers, officials, agents, employees or volunteers shall have any control over the manner by which the CONSULTANT performs this Agreement and shall only dictate the results of the performance. CONSULTANT shall not represent that CONSULTANT or its officers, agents, employees, volunteers or subcontractors are agents or employees of the CITY, and CONSULTANT shall have no authority, express or implied, to act on behalf of the CITY in any capacity whatsoever as an agent, and shall have no authority, express or implied, to bind the CITY to any obligation whatsoever, unless otherwise provided in this Agreement.

As an independent contractor, CONSULTANT shall not be eligible for any benefits, which the City may provide to its employees and all persons, if any, hired by CONSULTANT shall be employees or subcontractors of CONSULTANT and shall not be construed as employees or agents of the CITY in any respect. CONSULTANT shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. CONSULTANT shall not receive a premium or enhanced pay for work performed on a recognized holiday. CONSULTANT shall not receive paid time off for days not worked,

RFP# 073024 – Consultant Services – UFMP
whether it be in the form of sick leave, administrative leave, or for any other form of absence. CONSULTANT shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by CONSULTANT.

7. STANDARD OF PERFORMANCE. CONSULTANT represents and warrants to CITY that CONSULTANT is skilled and able to provide such services described in the Scope of Services and that such services shall be performed in an expeditious manner, and with the degree of skill and care that is required by current, good, and sound procedures and practices. CONSULTANT further agrees that the services shall be in conformance with generally accepted professional standards prevailing at the time work is performed.

8. PERFORMANCE BY CONSULTANT. CONSULTANT shall not employ other consultants, subconsultants, experts, or contractors without the prior written approval of the CITY. Notwithstanding the foregoing, CITY shall not be obligated or liable for payment hereunder to any party other than the CONSULTANT. CONSULTANT hereby designates the CONSULTANT’S representative as the person primarily responsible for the day-to-day performance of CONSULTANT'S work under this Agreement.

CONSULTANT shall not change the CONSULTANT’S representative without the prior written consent of the CITY. Unless otherwise expressly agreed by the CITY, CONSULTANT'S representative shall remain responsible for the quality and timeliness of performance of the services, notwithstanding any permitted or approved delegation hereunder.

9. OWNERSHIP AND MAINTENANCE OF DOCUMENTS. All documents furnished by CONSULTANT pursuant to this Agreement are instruments of CONSULTANT’s services in respect to this project. They are not intended nor are represented to be suitable for reuse by others except CITY on extensions of this project or on any other project. Any reuse without specific written verification and adoption by CONSULTANT for the specific purposes intended will be at user’s sole risk and without liability or legal exposure and expenses to CONSULTANT, including attorney’s fees arising out of such unauthorized reuse.

CONSULTANT’s records, documents, calculations, and all other instruments of service pertaining to actual project shall be given to CITY at the completion of the project. The CITY reserves the right to specify the file format that electronic document deliverables are presented to the CITY.

RFP# 073024 – Consultant Services – UFMP

10. INDEMNIFICATION.

A. For Design Professional Services Only. Pursuant to California Civil Code Section 2782.8, CONSULTANT agrees to indemnify the CITY (including its officers, officials, agents, employees and volunteers) against liability for claims against the CITY that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of this Agreement. The CONSULTANT will reimburse the CITY for any expenditures, including reasonable attorney fees, incurred by the CITY in defending against claims ultimately determined to arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.

B. For All Other Services. CONSULTANT agrees to defend, indemnify and hold harmless the CITY (including its officers, officials, agents, employees and volunteers) from and against all claims, demands, actions, losses, damages, injuries, and liability (including all attorney’s fees and other litigation expenses) arising out of the CONSULTANT’s performance under the terms of this Agreement. This indemnification obligation on CONSULTANT’s part shall not apply to the demands, actions, losses, damages, injuries, and liability arising out of the sole negligence or willful misconduct on the part of the CITY.

11. INSURANCE. CONSULTANT agrees to have and maintain the policies set forth in Exhibit B entitled “INSURANCE REQUIREMENTS,” which is attached hereto and incorporated herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City Attorney as to form and content and shall be provided no later than thirty (30) calendar days following the execution of this Agreement by both parties. These requirements are subject to amendment or waiver only if so approved in writing by the CITY. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.

The insurance contemplated under this provision shall remain in full force and effect during the term of this Agreement.

12. TIME OF PERFORMANCE. The time of performance of the services under this Agreement is of the essence, and all time deadlines identified in this Agreement or Scope of Services shall be strictly construed.

13. SUSPENSION OF WORK. CITY may, at any time, by written notice, suspend further performance by CONSULTANT. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner, and CONSULTANT shall be paid for services performed and reimbursable expenses

RFP# 073024 – Consultant Services – UFMP
incurred prior to the suspension date. During the period of suspension, CONSULTANT shall not receive any payment for services, or expenses, except for reasonable administration expenses, incurred by CONSULTANT by reason of such suspension.

14. TERMINATION. CITY may terminate this Agreement for any reason upon ten (10) days written notice to the other party. CITY may terminate the Agreement upon five (5) days written notice if CONSULTANT breaches this Agreement. In the event of any termination, CONSULTANT shall promptly deliver to the CITY any and all finished and unfinished reports or other written, recorded, photographic, or visual materials, documents, data, and other deliverables (“Work Materials”) prepared for the CITY prior to the effective date of such termination, all of which shall become CITY’s sole property. After receipt of the Work Materials, CITY will pay CONSULTANT for the services satisfactorily performed as of the effective date of the termination.

15. COMPLIANCE WITH CIVIL RIGHTS. During the performance of this contract, CONSULTANT agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, CONSULTANT shall not discriminate against any employee or applicant for employment on the basis of any protected class pursuant to California law. Such actions shall include, but not be limited to, the following:
employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of 1964. CONSULTANT will comply with all federal regulations relative to nondiscrimination in federally assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment. In all solicitation, either by competitive bidding or negotiations, made by CONSULTANT for work to be performed under a subcontract including procurement of materials or leases of equipment, each potential subcontractor, supplier or lessor shall be notified by CONSULTANT of CONSULTANT’S obligation under this Agreement and the regulations relative to nondiscrimination on the basis of any protected class pursuant to California law.

16. CONFLICT OF INTEREST.

RFP# 073024 – Consultant Services – UFMP
A. CONSULTANT covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of CITY or which would in any way hinder CONSULTANT’s performance of services under this Agreement. CONSULTANT further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, official, agent, employee or subcontractor without the express written consent of the CITY. CONSULTANT agrees to at all times avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the CITY in the performance of this Agreement.

B. CONSULTANT is not a designated employee within the meaning of the Political Reform Act because CONSULTANT:
(1) Will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation or counsel independent of the control and direction of the CITY or of any CITY official, other than normal contract monitoring; and (2) Possesses no authority with respect to any CITY decision beyond the rendition of information, advice, recommendation or counsel. (2 Cal. Code Regs. § 18700(a)(2).)

17. COMPLIANCE WITH LAWS. CONSULTANT shall comply with all applicable Federal, State of California, and local laws, rules, and regulations and shall obtain all applicable licenses, including a business license with the City of Concord, and permits for the conduct of its business and the performance of the services.

18. CHOICE OF LAW. This Agreement shall be construed and interpreted in accordance with the laws of the State of California, excluding any choice of law rules which may direct the application of the laws of another jurisdiction. In the event that suit shall be brought by either party hereunder, the parties agree that trial of such action shall be held exclusively in a state court in the County of Contra Costa, California.

19. NON-WAIVER. The waiver by either party of any breach of any term, covenant, or condition contained in the Agreement, or any default in their performance of any obligations under the Agreement shall not be deemed to be a waiver of any other breach or default of the same or any other term, covenant, condition, or obligation, nor shall any waiver of any incident of breach of default constitute a continuing waiver of same.

20. ENFORCEABILITY; INTERPRETATION. In the event that any of the provisions or portions of application of any of the provisions of the Agreement are held to be illegal or invalid by a court of

RFP# 073024 – Consultant Services – UFMP
competent jurisdiction, CITY and CONSULTANT shall negotiate an equitable adjustment in the provisions of the Agreement with a view toward affecting the purpose of the Agreement. The illegality or invalidity of any of the provisions or portions of application of any of the provisions of the Agreement shall not affect the legality or enforceability of the remaining provisions or portions of application of any of the provisions of the Agreement. This Agreement shall be interpreted as though it was a product of a joint drafting effort and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted.

21. INTEGRATION. All exhibits identified in this Agreement are attached hereto and incorporated herein by reference. The Agreement contains the entire agreement and understanding between the parties as to the subject matter of this Agreement. It merges and supersedes all prior or contemporaneous agreements, commitments, representation, writings, and discussions between CONSULTANT and CITY, whether oral or written.

22. SUCCESSORS AND ASSIGNS: NO THIRD PARTY BENEFICIARIES; NO JOINT VENTURE. CITY and CONSULTANT respectively, bind themselves, their successors, assigns, and legal representatives to the terms and obligations of this Agreement. CONSULTANT shall not assign or transfer any interest in the Agreement without the CITY's prior written consent, which consent shall be in the CITY’s sole discretion. Any attempted assignment or transfer in breach of this provision shall be void. This Agreement is not intended and shall not be construed to create any third party benefit. This Agreement is not intended and shall not be construed to create a joint venture or partnership between the parties. CONSULTANT, its officers, employees and agents shall not have any power to bind or commit the CITY to any decision.

23. FINANCIAL RECORDS. Records of CONSULTANT’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to CITY if and when required.

24. NOTICES. All notices required hereunder shall be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or by personal delivery to the CITY's address as shown below, or such other places as CITY or CONSULTANT may, from time to time, respectively, designate in a written notice given to the other. Notice shall be deemed received three (3) days after the date of the mailing thereof or upon personal delivery.

RFP# 073024 – Consultant Services – UFMP
To CITY: Kit Jory, Parks Division Manager
Public Works Department
City of Concord
1455 Gasoline Alley
Concord, CA 94519-2578
Phone: (925) 671-3385
Email:
[email protected]
To CONSULTANT: Ian S. Hanou, CEO/Founder
PlanIT Geo Inc.

P.O. Box 1334
What Ridge, Colorado, 80034
Phone: (303) 214 -5067
Email:
[email protected]

25. NON-LIABILITY. No member of the CITY and no other officer, official, agent, employee or volunteer of the CITY shall be personally liable to CONSULTANT or otherwise in the event of any default or breach of the CITY, or for any amount which may become due to CONSULTANT or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement.

26. EXECUTION . Each individual or entity executing this Agreement on behalf of Applicant represents and warrants that he or she or it is duly authorized to execute and deliver this Agreement on behalf of Applicant and that such execution is binding upon Applicant.

This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

IN WITNESS WHEREOF, the parties have executed this Agreement in one (1) or more copies as of the date and year first written above.

PlanIT Geo Inc. CITY OF CONCORD, a Municipal
Corporation
By:_________________________________ By:______________________________ Name: Ian S. HanouError! Reference source not found. Name: Valerie J. Barone Title: CEO/FounderError! Reference source not found. Title City Manager Address: P.O. Box 1334 Address: 1950 Parkside Drive
Wheat Ridge, CO, 80034 Concord, CA 94519
Telephone: (303)503 -4846 Telephone: (925) 671-3150
Email:
[email protected]

RFP# 073024 – Consultant Services – UFMP
APPROVED AS TO FORM: ATTEST:

Susanne Meyer Brown Joelle Fockler, MMC
City Attorney City Clerk
FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date:

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 2023-2024 TO PAY THE ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.

THE SUM OF $247,500.00 Account Code 4905700C99963800 490267311163800.

Finance Director's Signature

RFP# 073024 – Consultant Services – UFMP
EXHIBIT A– STATEMENT OF WORK
I. INTRODUCTION
A. Project Description/Objectives
The City of Concord is seeking proposals from qualified and experienced firms to provide consulting services for a City-wide Tree Canopy Assessment and to draft the City’s first ever Urban Forest Management Plan (a long term, forty (40) to fifty (50) year plan to manage, preserve, and enhance the urban forest with meaningful and achievable goals). The purpose of completing an Urban Forest Management Plan is to make recommendations on planning, policy, and procedures to reflect the industry’s best management practices; provide targeted goals to increase, maintain, and protect a diverse tree canopy including setting urban forestry goals that result in the reduction of GHG emissions; identify tree risks that threaten public safety; analyze the current condition of the urban forest, including management methods and stakeholder opinions; review and make recommendations on possible revisions to the City’s tree related ordinances based on study findings; review the current management structure, policies and other procedures that currently guide management of trees; increase community outreach opportunities to engage residents; increase awareness of the benefits of trees; estimate the financial needs to meet urban forestry needs; evaluate the financial challenges currently facing the City of Concord and make recommendations on revenue opportunities to adequately manage costs and budgets; address environmental changes and pursue environmental sustainability; make appropriate environmental justice recommendations relating to urban forestry; provide a standardized tree maintenance manual as a guide for all tree maintenance; provide guidance, support and recommendations for the City to identify and support an urban forest community partner; make recommendations on enforcing the City’s tree ordinances; provide broad and in-depth engagement with the public to better understand public goals for community forestry and provide processes of communication to City staff; and other related tasks. The deliverables and dates defined in Section 3 of this RFP are based on the details tied to the USDA grant awarded to the City of Concord in 2024 and are not adjustable.

B. City Of Concord Background
Concord is the largest City in Contra Costa County, with a diverse population of approximately 130,000 residents. Situated east of Oakland and west of San Jose, it is considered a hub of North Bay Area businesses, with companies such as BevMo!, Wells Fargo, and 6 Flags Hurricane Harbor, all having major headquarters or offices in Concord. The City was founded as Todos Santos by don Salvio Pacheco II in 1869 and later changed to Concord. The City is a major bedroom community for San Francisco and Oakland for the last 40 years.

RFP# 073024 – Consultant Services – UFMP
The City’s Public Works Department encompasses the Parks, Facilities, Infrastructure, and General Services Divisions. The Urban Forestry Program is part of the Parks Division and consists of internal staff whose primary responsibilities include urban forest planning, the City’s tree inventory, tree permitting, enforcement of tree ordinances, and other city services that involve substantial interaction with tree-related issues.

The City public rights-of-way are unique public resources held in trust by the City for the benefit of the public. These physically limited resources require proper management by the City to maximize the efficiency and minimize the costs to the taxpayers, to minimize the inconvenience to and negative effects on the public from nontraditional uses of the public rights-of-way, to promote orderly growth and development that is compatible with the surrounding neighborhood character, to ensure provision for adequate traffic circulation, utilities, and other public services in the city, and to preserve the public health, safety and general welfare. In addition to the park properties and the City public rights-of-ways areas, the City maintains numerous other public facilities such as Police and Fire stations, community centers, Lighting and Landscaping Maintenance Districts, and other city-owned properties. Trees fall under the City’s purview based on several classifications; these include Street Trees, Private Trees, Protected Trees, Exempt Trees, and Heritage Trees. The City recognizes the multiple benefits that trees provide and is committed to engaging in a process that informs future decisions for its urban forest C Project Background
In August 2023, under the Inflation Reduction Act, the United States Department of Agriculture (USDA), United States Forest Service, announced it received $1.5 billion to its Urban and Community Forestry program to support tree-planting, urban forest planning and management, and other related activities, particularly in disadvantaged communities.

On September 14, 2023, the USDA sent the City a Notice of Intent to Award a grant in the amount of $1 million. On March 26, 2024, City of Concord City Council authorized the City Manager, or their designee, to accept the $1 million grant, execute an agreement with Trust for Public Lands as the sub- grantor, and to implement the project deliverables of the agreed upon grant scope. This scope includes multiple tree-related activities including completing a City-wide Tree Canopy Assessment and the establishment of an Urban Forest Management Plan. The City recently completed a City-wide tree inventory, deployed tree management software, and is in the process of drafting a short-term (3-7 year) Tree Maintenance Plan. The City has approximately 72,000 public and street trees throughout the City- maintained areas of public spaces and privately-maintained trees within public rights-of-way. The City has deployed TreePlotter, a dynamic tree management platform that will be used to manage tree activities, report out urban forestry data, and to quantify the value of the City’s urban forest. Currently, a Tree Maintenance Plan is being developed to help guide staff’s decision-making on tree maintenance with

RFP# 073024 – Consultant Services – UFMP
respect to current risks, immediate maintenance need, and short-term future maintenance planning.

D. Project Schedule
The City intends to initiate this project upon award of the services contract by City Council. Upon signed agreement, the first draft Urban Forest Management Plan shall be ready for City review and comment within 24 months and full completion within 32 months.

2. ENUMERATED TASKS
The Scope of Work outlined in this Section 2 will serve as direction for the Consultant throughout the project and provide a baseline for consultation between Consultant and City of Concord to maximize quality and effectiveness of project outputs. A final scope of services will be developed by the City and the Consultant. The final scope of services approved by the City of Concord will be incorporated into the final Consultant Services Agreement.

Task 1: Urban Forest Analysis & Tree Canopy Assessment

1. Analyze the current condition of the urban forest, identify tree risks that threaten public safety, including current maintenance and management methods. a. Utilize “Condition” and “Recommending Maintenance” from most recent tree inventory, provide recommendations to mitigate immediate risks

2. Review the City’s historical tree planting activities and provide the City with a recommended City-wide tree list consisting of a broad, unique, and species list that represent creating a urban tree canopy the largest shade trees with the following considerations:
i. Native species.
ii. Species acclimated to Concord, CA.
iii. Species acclimated to a climate that is geographically similar to the projected climate and temperature for Concord, CA based on climate change models for the year 2070.
iv. Species identified by sub-category of suitable planting location; typical sub-categories may be:

1. Residential

2. Back-up Lot

3. Street Tree well/Planting strip

4. Street Medians

RFP# 073024 – Consultant Services – UFMP

5. Commercial

6. Park

3. Present an Urban Tree Canopy Growth Report, with a clear and targeted public message to prioritize a tree planting plan based on available planting spaces identified in the Tree Canopy Analysis.

4. Complete an analysis of current City resources that support urban forest management, staff, and activities. Identify unmet policy, procedure and staffing needs, safety issues, and other observed problems.

5. Complete a comprehensive Tree Canopy Assessment and report to be used to guide tree canopy goals, tree equity, and strategies to address the effects of climate change utilizing the urban forest.

Task 2: Public Engagement

1. Prepare a comprehensive public engagement plan, which at a minimum, will engage with the public and City stakeholders by holding eight (8) in-person public engagement sessions, presentations, and/or workshops, that include statistically valid surveys to solicit stakeholder opinions specific to the urban forest priorities, goals, and stewardship.
a. The consultant that is awarded this contract will be required to have a statistician or hire a sub-consultant to meet this specialty.

2. Make recommendations to increase community outreach opportunities, identify opportunities to increase awareness of the benefits of tree planting, maintenance, and the urban tree canopy.

3. Provide guidance, support and recommendations for the City to identify and support an urban forest community partner which does not currently exist.

4. Make recommendations on updating the City’s policies, procedures, and ordinances regarding enforcement, process, and appeal.

5. Make recommendations on a process on how to provide a standardized method to engage with the public and provide processes of communication to City staff.

6. Create a web-based platform that includes a comprehensive short and long-term public engagement program to inform the community about the different values of trees and provide a roadmap with recommendations to the City on publication, circulation, and a sustainable broad education program.

7. Provide a community feedback report, complete with polls and/or statically valid surveys, that adequately communicates where trees fall as a priority within the community.

RFP# 073024 – Consultant Services – UFMP
Task 3: Management

1. Review the current organizational and management structure, including maintenance operations, policies and other procedures that currently guide management of trees. a. This will include providing the City with a comprehensive list of options regarding urban forest maintenance responsibility, specific to public and street trees, including an evaluation of the current costs of these activities across all departments compared to the projected costs involved for the City to takeover these activities, providing a cost/benefit analysis on this option, the financial commitment required, and recommendations to identify funding such operations.

2. Review and consider recommendations on possible revisions to the City’s tree related ordinances based on study findings.

3. Review and make recommendations on the current tree mitigation structure, policy, and procedures, pertaining to development and tree removals subject to the permitting process.

4. Review current expenses and budgets regarding trees and make recommendations to adequately manage costs.

5. Produce a standardized tree maintenance manual, easily understandable by residents and property owners, as a guide for basic tree maintenance.

6. Produce a standardized tree maintenance manual for professional tree companies consisting of all areas of basic and advanced tree maintenance practices.

7. Make recommendations to improve the efficiency and effectiveness of urban forest management.

Task 4: Urban Forest Management Plan

1. Analyze, evaluate, and address environmental changes and pursue environmental sustainability that is consistent with the City Climate Action Plan.

2. Make appropriate environmental justice recommendations relating to urban forestry.

3. Make recommendations on planning, policy, and procedures to reflect the industry’s best management practices.

4. Provide targeted goals to increase, maintain, and protect a diverse tree canopy.

5. Make recommendations on additional methods to increase the reduction of GHG emissions through urban forest management consistent with the City Climate Action Plan.

6. Produce a complete plan that includes the following:
i. Executive Summary.

RFP# 073024 – Consultant Services – UFMP
ii. Introduction/Overview.
iii. Benefits of Urban Trees.
iv. Guiding Principles.
v. Organization of the Plan.
vi. City Tree Inventory and Tree Canopy Assessment Summary. vii. Identification of Tree Care and Maintenance Best Practices. viii. Management Procedures for aging street and public trees. ix. Recommend changes to current City resources that support urban forestry management and identification of necessary and unmet staffing and policy needs, safety issues, and observed problems.
x. Cost/Benefit Analysis of the City’s Urban Forest using iTree or similar software. xi. Community engagement process, feedbacks, and results. xii. City Tree Ordinance Review.
xiii. Coordination of tree infrastructure policies and standards for new residential and commercial developments.
xiv. Update to Landmark Trees including recommended additions or exclusions.
xv. Establish canopy coverage goals.
xvi. Ongoing community outreach plan
xvii. Monitoring and inspection plan.
xviii. Actionable Tasks needed to take to meet goals including:
a. High Priority Actions to reach within two to three (2-3) years. b. 5, 15, and 30-year measurable targets.
c. Baseline metrics for all targets
d. Aspirational goals
xix. Estimated annual budget needed to effectively implement plans and achieve goals, including recommendations for financing the implementation of plans and goals
xx. Conclusion and Stated Goals of the 40-50-year Plan. xxi. Acknowledgements and funding information (CalFire).

AGREEMENT FOR PROFESSIONAL SERVICES
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xxii. Appendix (if applicable).

7. The Plan shall be easily understandable, visually appealing, and should include simple, attractive graphics, including appropriate way-finding strategies, and a template for future annual measurable progress reports.

8. The Plan shall be web-based and interactive, tied to the City’s Tree Canopy Assessment and tree inventory that is accessible on TreePlotter.

3. PRELIMINARY PROJECT SCHEDULE

3.1 Preliminary Project Schedule
The Consultant shall ensure that all studies are complete, and summaries delivered within 32 months of a fully executed contract, or other mutually agreed upon alternative deadline date based on time frames outlined in the firm’s proposal. It is essential that all deliverables of this project be complete and accepted by the City prior to March 1, 2027, due to the timelines imposed by the grantor.

The preliminary schedule shall be as follows:

November 2024 Contract Award.

December 2024 Agreement executed.

December 2024 Initial coordination meeting.

February 1, 2025 Public Engagement Plan due for review and approval.

March 15, 2025 Public Engagement Sessions begin.

August 1, 2026 Initial Draft or UFMP due.

February 1, 2027 Final UFMP Draft Due.

March 1, 2027 Completion of the eight (8) UFMP presentations to the public and/or City stakeholders.

3.2 Period of Performance
The Consultant agreement will become effective once signed by all parties. The Consultant and City of Concord will finalize the contract terms, work performance requirements, and tentative work schedule at the time of contract award. All requirements of the contract scope of work must be satisfactorily completed by the contract termination date.

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EXHIBIT “B”
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims from injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by CONSULTANT, their agents, representatives, employees or subcontractors.

MINIMUM SCOPE OF INSURANCE.

Coverage shall be at least as broad as:

1. Commercial General Liability Policy: CONSULTANT shall maintain during the term of this Agreement a commercial general liability insurance policy providing coverage of at least one million ($1,000,000) combined single limit per occurrence or two million ($2,000,000) aggregate limit for bodily injury, personal injury and property damage. The coverage shall contain no special limitations on the scope or protection afforded to CITY, its officers, officials, agents, employees, or volunteers. CONSULTANT’s insurance coverage shall be primary insurance with respect to CITY, its officers, officials, agents, employees, and volunteers. Any insurance, risk pooling arrangement, or self-insurance maintained by CITY, its officers, officials, agents, employees, or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it.

2. Automobile Liability Coverage. CONSULTANT shall maintain automobile liability insurance covering all vehicles used in the performance of this Agreement providing a one million dollar ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage.

3. Professional Liability Coverage (Errors and Omissions). CONSULTANT shall maintain professional liability insurance with coverage for all negligent errors, acts or omissions committed by CONSULTANT, its agents and employees in the performance of this Agreement. The amount of this insurance shall be not less than one million dollars ($1,000,000) on a claims made annual aggregate basis or a combined single limit per occurrence basis.

4. Workers Compensation: CONSULTANT covenants that it will insure itself against liability for Workers' Compensation pursuant to the provisions of California Labor Code §3700, et seq.

CONSULTANT shall, at all times, upon demand of the CITY, furnish proof that Workers' Compensation Insurance is being maintained by it in force and effect in accordance with the California Labor Code. The insurer shall also agree to waive all rights of subrogation against the CITY, its officers, officials, agents, employees and volunteers for losses arising from work performed under this Agreement. This provision shall not apply upon written verification by CONSULTANT that CONSULTANT has no employees.

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If CONSULTANT maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by CONSULTANT. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.

The policies are to contain, or be endorsed to contain the following provisions:

1. Additional Insured. CITY, its officers, officials, agents, employees, and volunteers are to be covered as an additional insured as respects: Liability arising out of activities performed by or on behalf of CONSULTANT and operations of CONSULTANT, premises owned, occupied, or used by CONSULTANT. The coverage shall contain no special limitations on the scope or protection afforded to CITY, its officers, officials, agents, employees, or volunteers.

Except for worker's compensation and professional liability insurance, the policies mentioned in this subsection shall name CITY as an additional insured and provide for notice of cancellation to CITY. CONSULTANT shall also provide timely and prompt notice to CITY if CONSULTANT receives any notice of cancellation or nonrenewal from its insurer.

2. Primary Coverage. CONSULTANT'S insurance coverage shall be primary insurance with respect to CITY, its officers, officials, agents, employees, and volunteers. Any insurance, risk pooling arrangement, or self-insurance maintained by CITY, its officers, officials, agents, employees, or volunteers shall be in excess of CONSULTANT'S insurance and shall not contribute with it.

3. Reporting Provisions. Any failure to comply with the reporting provisions of the policy shall not affect the coverage provided to the CITY, its officers, officials, agents, employees, or volunteers.

4. Verification of Coverage. CONSULTANT shall furnish CITY with certificates of insurance and the original endorsements effecting coverage required by this Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The aforementioned policies shall be issued by an insurance carrier having a rating of Best A-7 or better which is satisfactory to the City Attorney and shall be delivered to CITY at the time of the execution of this Agreement or before work commences. Such policies and certificates shall be in a form approved by the City Attorney. CITY reserves the right to require complete certified copies of all required insurance policies at any time.

5. Inclusion in Subcontracts. To the extent any of the services required of CONSULTANT under this Agreement are subcontracted to a third party, CONSULTANT shall include all of the provisions of this Section in all such subcontracts as obligations of the subcontractor.

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EXHIBIT “C”
Federal Funding Agreements
Attach:
(1) Subrecipient Agreement between The Trust for Public Land and the City of Concord, entitled “USFS Urban and Community Foresty Grant: Growing Resilience Through Forested Community Schoolyards,” dated April 4, 2024.
(2) Cooperative Agreement between TPL and the USFS, entitled “Federal Financial Assistance Award of Cooperative Agreement, 24-CA-11132544-011, Between The Trust for Public Land and the USDA Forest Service, State, Private & Tribal Forestry Cooperative Forestry,” dated February 5, 2024.

Attachment 2
Exhibit C

The Trust for Public Land
23-7222333 HN7CS4YNMBC4
23 Geary St
Suite 1000
San Francisco
CA: California
USA: UNITED STATES
94108-5750
Stephanie
Flynn
The Trust for Public Land
202-330-4716
[email protected]
24-CA-11132544-011

M: Nonprofit with 501C3 IRS Status (Other than Institution of Higher Education) U.S. Department of Agriculture – Forest Service

10.727
Inflation Reduction Act – Urban and Community Forestry
USDA-FS-2023-UCF-IRA-01
Inflation Reduction Act – Urban and Community Forestry
Growing Resilience Through Forested Community Schoolyards Re-granting

CA-011 US-ALL
11/20/2023 11/20/2028
10,000,000.00

0.00 0.00

0.00 0.00

0.00 10,000,000.00
Stephanie
Flynn
Sr. Manager of Federal Grants
202-330-4716
[email protected]
11/14/2023

SECTION A - BUDGET SUMMARY
$
BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2025
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds New or Revised Budget
Federal
(c)
Non-Federal
(d)
Federal
(e)
Non-Federal
(f)
Total
(g)

5. Totals

4. 3.

2. 1. $ $ $ $
$$$$
Urban and Community
Forestry Program

10.727 10,000,000.00 10,000,000.00
10,000,000.00 10,000,000.00$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1

SECTION B - BUDGET CATEGORIES

7. Program Income
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
j. Indirect Charges
k. TOTALS (sum of 6i and 6j)
i. Total Direct Charges (sum of 6a-6h)
(1)
Authorized for Local Reproduction
Prescribed by OMB (Circular A -102) Page 1A
Standard Form 424A (Rev. 7- 97)

GRANT PROGRAM, FUNCTION OR ACTIVITY
(2) (3) (4) (5)
Total6. Object Class Categories
a. Personnel
b. Fringe Benefits
c. Travel
Urban and Community
Forestry Program
913,545.00
438,502.00
40,000.00
10,000.00
105,000.00
8,000,000.00
9,507,047.00
492,953.00
10,000,000.00
913,545.00
438,502.00
40,000.00
10,000.00
105,000.00
8,000,000.00
9,507,047.00
492,953.00
10,000,000.00
$$$$$
$$$$$
$$$$$
$
$

SECTION D - FORECASTED CASH NEEDS

14. Non-Federal

SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (d) Other Sources(c) State (e)TOTALS $
$
$ $ $
$
$
$
$
$8.

9. 10.

11. 12. TOTAL (sum of lines 8-11)

15. TOTAL (sum of lines 13 and 14)

13. Federal
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Urban and Community Forestry Program
1,285,472.00
1,285,472.00
192,821.00
192,821.00
192,821.00
192,821.00
449,915.00
449,915.00
449,915.00
449,915.00
$ $
$ $ $
$ $ $ $

FUTURE FUNDING PERIODS (YEARS)

SECTION F - OTHER BUDGET INFORMATION

SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT Authorized for Local Reproduction
$
$
$ $
$
$16.

17. 18.

19. 20. TOTAL (sum of lines 16 - 19)

21. Direct Charges: 22. Indirect Charges:

23. Remarks:
(a) Grant Program
(b)First (c) Second (d) Third (e) Fourth
Urban and Community Forestry Program 2,161,333.00 2,162,080.00 2,176,005.00 2,215,110.00 2,161,333.00 2,162,080.00 2,176,005.00 2,215,110.00
$492,953$9,507,047
$ $
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2Page 49 of 95

PROJECT NARRATIVE
IRA - UCF Project Narrative 2023 - Page 1

1. Project Scope Alignment:

There are nearly 100,000 public schools across the U.S., occupying over 2 million acres of land (about the area of Connecticut), and they are located in the heart of every community. And yet, across the country, too few schoolyards are open to the public for use during non-school hours.

And an even smaller number—as little as five percent—are designed with the kinds of trees, green space and natural play features that the schools and greater communities need and deserve. Through joint-use agreements between the school districts and municipal agencies, schoolyards can remain open as public green space for the surrounding community after school hours as “community schoolyards.” Community schoolyards represent an opportunity to increase tree equity and educate students and the broader community about the importance of trees and how to steward a healthy urban forest.

An analysis by Trust for Public Land (TPL) reveals that 36 percent of the nation’s 50.8 million public school students attend school in a heat island, which is defined as 1.25 degrees Fahrenheit or more, on average, than the surrounding town or city. Heat disrupts learning and intensifies existing educational inequities. In too many communities, schoolyards look more like parking lots than playgrounds—flooding when it rains and baking under the hot sun. Even when schoolyards have forests, schools in disadvantaged communities struggle to maintain them.

Public education spending in the U.S. falls short of global benchmarks and the funding disparity is magnified in disadvantaged communities due to the tax-based funding formula. School districts are starting to identify outdoor spaces for learning, but they are not prioritizing the operational capacity to sustain outdoor facilities. For this reason, schoolyard forests must be paired with a compressive stewardship and capacity building program.

Public schoolyards are a public asset, and those that double as vibrant, forested community parks should be the national standard—for the benefit of 50.8 million public school students nationwide as well as the neighboring communities where they learn and play. Through TPL’s Community Schoolyards
® initiative, we are leading a nationwide movement to transform asphalt schoolyards into green spaces that improve the daily lives of students, educators, and the surrounding community. Since our first schoolyard transformation in the 1970s and with our local partners, TPL is building more resilient, healthy, and equitable communities nationwide. Trust for Public Land proposes to work with the U.S. Forest Service (USFS) as a pass-through partner to support disadvantaged communities and schools to forest schoolyards and other high priority open spaces. This work on schoolyards will address disparities in access to nature and environmental justice by changing how school grounds in disadvantaged communities are designed, maintained, and stewarded for student learning and community use.

This project's scale and reach will greatly contribute to the goals of the Urban and Community Forestry program. First, it contributes to the Justice40 goal that 40 percent of the overall benefits of Federal investments flow to disadvantaged communities, as all funding from this proposal will directly benefit disadvantaged communities, as identified by the White House Council on Environmental Quality’s Climate and Economic Justice Screening Tool (CEJST).

Disadvantaged communities will experience the following climate benefits through the urban

IRA - UCF Project Narrative 2023 - Page 2
and community forestry planning, planting, maintenance, environmental education, workforce development, and stewardship work of this project: reduction in urban heat island effect, increased flood mitigation and stormwater capture, carbon sequestration, and reduction in local air pollutants. This project will also meet all seven goals of the Ten-Year Urban and Community Forestry Action Plan (2016-2026). It will support Goal 1: Planning by providing technical assistance to communities to ensure schoolyard forestry is incorporated into local and regional plans, such as comprehensive and master plans and school district strategic plans. It will support Goal 2: Human Health by sub-awardee planning, designing, and managing urban forests to improve human health and wellness such as mitigating pollution, improving mental health, reducing urban heat island effect, and increasing clean water. It will support Goal 3:

Diversity, Equity, and Leadership by engaging directly with disadvantaged communities to increase schoolyard tree canopy, building local capacity, and increasing youth exposure to professional opportunities in urban forestry. It will support Goal 4: Environmental Health by increasing the biodiversity, health, and resilience of trees, and using urban forests to increase access to local foods through orchard trees, vegetable gardens, rain gardens, and locally- appropriate trees and vegetation. It will support Goal 5: Management by improving local school district management, maintenance, and arboricultural practices, and creating and disseminating resources to share best practices for school districts nationwide. Finally, it will support Goal 7: Education and Awareness by strengthening environmental education programs focused on urban forestry at disadvantaged schools and increasing outreach and educational opportunities for disadvantaged communities to increase forestry stewardship.

2. Implementation Strategy/Methodology/Timeline:

We will work with the USFS as a pass-through partner to administer, support and guide grantees through grant administration and implementation. Our proposed approach will take place across four main activities. First, we will administer Tier I sub-grants to the communities matched to TPL by USFS. This process includes overall program objectives, sub-grant agreement negotiation and sub-grant administration. Second, we will administer Tier II sub- grants to the communities still to be identified. The second Tier will follow the same scope as Tier I. Third, we will establish the technical assistance and capacity building programs to support the grantees’ use of best practices and resources to plan and plant, integrate trees and urban forests into school district plans and schoolyards, and engage the community. This includes the development of stewardship capacity and maintenance planning within schools and communities. Fourth, we will build the evidence base and best practices for trees and nature-based solutions in community schoolyards, and evaluate and disseminate program outcomes.

Through our technical assistance and capacity building program, we will support grantees to equitably prioritize and plan forests in schoolyards as interventions for community health and wellness. If needed, priority schools in disadvantaged census tracts will be identified through GIS analysis and school community engagement to best deliver benefits to communities with the greatest need. After site selection, community partners will undergo an extensive community engagement process, and schoolyards will be conceptually designed by the school community as living community schoolyards, complete with robust nature-based solutions.

IRA - UCF Project Narrative 2023 - Page 3
Forest plantings and nature-based solutions will be implemented on-site for the benefit of the school community. We will support sub-grantees in developing local capacity to steward schoolyard forests. Through workshops, curriculum integration and teacher training, schools will become pedagogical community centers for healthy arboriculture. We will support the Tier I and Tier II sub-grantees who have identified stewardship activities led by schools and their partners with the goal of increasing public awareness through environmental education, workforce development opportunities, and promoting stewardship of trees and urban forests.

These projects will support biodiversity, strengthen ecological services, and restore native habitat. They will increase tree equity and support diverse communities in having positive interactions with nature every day in a safe setting at school.

Proposed Approach and Timeline

1. A DMINISTER Tier I Pass-Through Sub-Grants, Years 1-5 Task 1a. Overall program management. Develop program plans, timelines, and schedules; establish processes for federal legal compliance and procurement review processes, financial accounting and oversight of sub-awards, financial and programmatic reporting processes, and dissemination of funding to sub-awardees, maintain program documentation; track program expenses and budget.
• C reate an efficient performance and financial reporting system for subaward projects that aligns with the reporting requirements of this agreement and the national impact dashboard and supports timely submission of reports and success stories.

Task 1b. Negotiate and execute subgrant agreements with the five Tier I Communities that have been matched to TPL by the USFS (as outlined in Task 1d) Sub-grant negotiation will include grantee scope adjustments for the two communities that submitted a proposal greater than the awarded grant amount: Salem, OR and Concord, CA. Scope may also be adjusted based on TPL’s concerns related to feasibility, proposal completeness or regulatory compliance. Prior to execution, TPL will complete an organizational risk assessment. Signed agreements will detail tasks, responsibilities, and methods for reporting spending, progress, and evaluation to TPL and USFS.

Task 1c. Administer the award for the Tier 1 Communities by implementing federal legal compliance and procurement review, financial accounting, providing oversight of work, reporting to USFS and tracking the grant deliverables, budget and expenses.

Task 1d. Monitor the scope of work, deliverables and budget for the T ier I Communities:
• Auburn, NY program budget of $945,000 – Scope includes planting trees over 5 years to address the City's hot spots and increase tree canopy through partnerships with the City’s West End neighborhoods and City School District. The program will follow the goals of the proposal submitted to the USFS on June 1, 2023 as
Auburn Urban Forestry Disadvantaged
Communities Initiative
• Chandler, AZ program budget of $767,000 – Scope includes planting of trees that will address the challenge of extreme heat and the human health issues associated with a lack of tree canopy in a desert environment. The City of Chandler will target disadvantaged communities that lack equitable access to trees identified in the Climate and Economic Justice Screening Tool. A key partner includes the Chandler Unified School District (CUSD) to educate students on urban forestry with planting at public parks and properties. The

IRA - UCF Project Narrative 2023 - Page 4
project goals are to increase tree canopy to maximize the benefits trees offer while providing education to students and the community. The program will follow the goals of the proposal submitted to the USFS on June 1, 2023, as Planting for Livability in the Desert Environment: Growing the Urban Forest in Chandler, Arizona • Concord, CA program budget of $1,000,000 – Scope is subject to negotiation because the City’s submitted proposal reflects a budget of $6,521,648. The scope of work will be reduced by a percentage equal to the reduction in funding (15.3%). In addition, the remaining scope will prioritize work that has the biggest potential to increase the urban tree canopy in disadvantaged communities. Finalized scope to be included as an addendum to this proposal.
• Mesa, AZ program budget of $824,900 – Program scope is a tree planting and education project for students in disadvantaged neighborhoods with little to no nature and urban forest experience. The project includes classroom and hands on urban forestry planting activities to expand students’ awareness of the community benefits that urban forests provide and show them how to become community urban forest advocates and stewards.

Through interactive projects, City of Mesaand Mesa Public Schools will collaborate with local non-profits, as well as water conservation and urban forestry professionals, to show students how to grow healthy, sustainable urban forests on their school campuses for future generations. The program will follow the goals of the proposal submitted to the USFS on June 1, 2023, as Trees are Cool.
• Salem, OR program budget of $1,000,000 – Scope is subject to negotiation because the submitted proposal reflects a budget of $8,826,400. The scope of work will be reduced by a percentage equal to the reduction in funding (11.3%). In addition, the remaining scope will prioritize work that has the biggest potential to increase the urban tree canopy in disadvantaged communities. Finalized scope to be included as an addendum to this proposal.

2. A
DMINISTER Tier 2 Pass-Through Grants, Years 1-5
Task 2a. Work with USFS on an agreed upon approach to identify disadvantaged communities that prioritize tree planting, tree care and maintenance in schools. Implement identification process to select communities to receive Tier 2 sub-awards.

Task 2b. Negotiate and execute subgrant agreements with the s elected Tier 2 Communities.

Work with Tier 2 Communities to develop project scope and budget to maximize tree canopy impact to disadvantaged communities. Prior to execution, TPL will complete an organizational risk assessment. Signed agreements will detail tasks, responsibilities, and methods for reporting spending, progress, and evaluation to TPL and USFS.

Task 2c. Administer the award for the Tier 2 Communities by implementing federal legal compliance and procurement review, financial accounting, providing oversight of work, reporting to USFS and tracking the grant deliverables, budget and expenses.

3. T
ECHNICAL ASSISTANCE AND CAPACITY BUILDING, Years 1 -5
Task 3a. Establish an Advisory Committee and facilitate regular meetings among team members. Advisory Committee to be comprised of program partners and, as appropriate, US Forest Service staff.

IRA - UCF Project Narrative 2023 - Page 5
Task 3b. Work with Advisory Committee to establish Schoolyard Forestry Peer-Learning Cohort(s) to include both Tier I and Tier II sub-grant recipients. The Cohort to be modeled after TPL’s Green Schoolyards National Peer Learning Network (GSNPLL) and 10-Minute Walk® Community of Practice (COP) for sub-awardee training, technical assistance, and sharing best practices and challenges.

Task 3c. Provide technical assistance a nd resources to sub-grantees to deploy best practices in school and community engagement, schoolyard planning and design, tree and green space planting, installation of outdoor learning areas and nature based play, tree care, landscape maintenance planning, and stewardship.

Task 3d. Provide technical assistance and a
ssess policies at local, regional, and state level to
identify opportunities to codify the schoolyard forestry vision into local and regional plans (i.e.

Comprehensive and Master Plans). Support the development of school board policies to scale impact (i.e. joint use agreements for public access to schoolyards outside of school hours).

4. E
VALUATE AND DISSEMINATE , Years 1-5
Task 4a. Develop communications plan (described in detail below).

Task 4b. As part of the communications plan, assist subawards with development and distribution of communications and promotional materials that support the funded program of work and reflect IRA as the source of funding.

Task 4c. Develop ev aluation plan and program. Work with Advisory Committee to create and distribute summative report.

Task 4d. Amplify ev idence-based research and best practice case studies for forested community schoolyards through professional and educational networks, peer-reviewed journals, etc.

E
xpected Accomplishments
• At least 10 cities and/or school districts engaged
• Improvements to forested cover planned for at least 20 schoolyards • At least 20 disadvantaged schools and community groups engaged in tree planning and planting.
• At least 20 city and school district administrators engaged (i.e. sustainability directors, facility managers, capital program planners, curriculum planners, school board members)
• At least 100 teachers/ staff from disadvantaged schools trained in schoolyard forestry • An estimated 1,000 students will learn about the resilience and health benefits of forests
• At least 20 middle or high school students will be exposed to workforce development opportunities (i.e. forest management, agriculture, horticulture, arboriculture, landscape maintenance & design)
• A cohort of community members are engaged in design and stewardship in each city • Evidence linking schoolyard forests with improvements in mental health, physical health, climate resilience, urban heat island mitigation, and learning will be disseminated

IRA - UCF Project Narrative 2023 - Page 6
• The schoolyard movement will be strengthened, engaged, and empowered to position schoolyard forests as the standard practice
• Summative report detailing program findings, best practices and challenges will be created

Evaluation Methods and Outcomes
TPL will track all deliverables through sub-award reporting. TPL holds community at the center of all our work, and as such we enter the evaluation process by discussing and defining outcome priorities with each stakeholder group involved in a schoolyard transformation. TPL’s Director of Evaluation and Learning will lead the development of an evidence base to drive policy and practice on climate, education, and health. We will apply our Community Schoolyard
® Evaluation Toolkit to capture outcomes associated with sub-grantees that are working in schools. This may include the following qualitative measures:
• Top priorities of school staff (e.g. enhance the learning environment, ability to teach about trees and forests outside, increase local student attendance at the school) • Top priorities of students (e.g. more time outside during school, shaded places to play) • Top priorities of the community (e.g. create better connections between the school and community; have a close-to-home place to play; ability to use schoolyard on weekends)

In addition, we may include quantitative measures related to improved climate resilience such as stormwater management, extreme heat abatement, change in tree canopy cover over time, and academic performance compared to tree canopy cover density & outside temperature.

3. Capability and Capacity:

Trust for Public Land (TPL) is a national nonprofit that works to connect everyone to the benefits and joys of the outdoors. For more than 50 years, communities have entrusted us to help create parks and protect land where they are needed most. TPL has protected more than 3 million acres of public land, created more than 5,000 iconic outdoor places, and connected more than 9 million people to the outdoors. With partners and supporters, we have created nearly 300 Community Schoolyards® projects and are working with over 50 school districts in 21 states and 9 Tribal Nations to integrate green space into school facilities plans in disadvantaged communities. Our partnership with the Department of the Interior’s Bureau of Indian Education is an example of our commitment to equity and cultural vitality. We continue to lead the movement to transform our nation’s asphalt schoolyards into vibrant green spaces that are improving student education outcomes, community health, and climate resiliency.

Given our systems-change approach, we are partnering with national nonprofits who influence sustainable education policy and operations. The below organizations will make up the Advisory Committee that will inform the application process, scoring criteria, and award selection. They will support technical assistance and efforts to disseminate the sub-award opportunities through their respective networks and help amplify best practices towards systems change.

The National Education Association (NEA) is the largest union of educators, representing more than three million educators. Their partnership and role on the Advisory Committee will

IRA - UCF Project Narrative 2023 - Page 7
ensure we reach teachers, principals, custodians, facilities planners and superintendents with the opportunities and procedures that will drive long-term change.

The Green Schools National Network (GSNN) has a long, successful history of coaching school districts to implement sustainable building and grounds. They will serve on the Advisory Committee. They have experience running a tree planting re-grant program for school districts and are eager to “dig” back in.

The U.S. Green Building Council’s Center for Green Schools (USGBC) has a long history of convening school districts to implement climate-smart school buildings and grounds. They are a recognized convener and disseminator of best practices for sustainable operations through their cohort of school district sustainability directors, and will serve on the Advisory Committee.

Aspen Institute’s This is Planet Ed (A I) is at the forefront of shifting educational pedagogy towards climate action, and in 2021 they released the groundbreaking K12 Climate Action Report, outlining the tremendous opportunity the education sector provides for climate resilience. They will serve on the Advisory Committee.

Key Personnel
Danielle Denk is TPL’s Community Schoolyards ® Initiative Director. With 25 years of experience in public space design and community organizing, she will oversee all program development and management. She has a professional degree in architecture and urban design from Kent State University and a M.L.A. from The University of Pennsylvania.

Community Forest Schoolyard Program Manager will d irect TPL’s Forested Community Schoolyards Re-granting initiative. They will lead communications and evaluation, the re-grant program, Advisory Committee, COP and technical assistance, and finance, legal, and reporting.

Stephanie Flynn is T PL’s Sr. Manager of Federal Grants. With 7+ years of experience in nonprofit management, re-grant programs, and federal grant management, she will work with Finance, Legal, Grants, and Program staff to oversee the federal award and re-grant program.

Brendan Shane is TPL’s Climate Director. He le ads efforts to leverage the power of parks, schoolyards, trails and land protection to build more climate-resilient communities.

Dara Murray is TPL’s Director of Learning and Evaluation. With 10 years of experience working with nonprofits to examine and incorporate findings as part of long-term and iterative program planning, she will oversee the project evaluation plan. Dara has a B.S. in behavioral science from Drew University and a M.A. in public policy from Johns Hopkins University.

Field Project Managers and/ or CORE Fellows (3) have expertise in community engagement, participatory design, urban forestry, environmental education and art, and public and private funding. They will support technical assistance to sub-awardees.

Keith Maley is T PL’s Associate Vice President, Communications, where he directs organizational communication goals and strategies. He will oversee the communications plan.

Jennifer Seydel is G SNN’s Executive Director, with 40 years of experience as a teacher, curriculum author, school designer, and nonprofit leader. She is on the Advisory Committee.

Anisa Heming is U SGBC’s Director, Center for Green Schools with 15 years of experience in policy, school district operations, and disaster resilience. She is on the Advisory Committee.

Laura Schifter, E d.D. is AI’s Senior Fellow. She leads the K-12 Climate Action Initiative and is a lecturer at Harvard’s Graduate School of Education. She is on the Advisory Committee.

IRA - UCF Project Narrative 2023 - Page 8
Joel Solomon is NEA’s Sr. Program Manager, Health and Safety. He develops training programs, policy, and partnerships for equitable learning. He is on the Advisory Committee.

4. C
ommunications Plan:

The communications plan will focus on the primary audiences for this project, which may include students, parents, educators, school district administrators, residents, local businesses, elected officials, community-based organizations, and private funders. We will develop concise and compelling messages highlighting the Urban and Community Forestry program objectives, benefits of urban forests on the community and environment, and an invitation to participate.

Additionally, all community schoolyards will have signage acknowledging the source of funding.

TPL has an extensive list of effective communication channels to reach the identified primary audiences, including a combination of traditional media (press releases, news articles, radio and television) and digital media (our owned websites, social media platforms, and newsletters), peer-reviewed journals, conference events, schoolyard peer learning networks, community events, signage and direct outreach. Our partners on the Advisory Committee provide extensive networks within education and will provide significant leverage to our capacity to get the word out. The key messages and channels will be tailored for the preferences of our key audience(s).

TPL will also assist subawards with development and distribution of communications and promotional materials that support the funded program of work and reflect IRA as the source of funding.

5. Evidence of Disadvantaged Community Status for projects requesting Match Waiver:

Eligibility criteria for sub-awards will include the CEJST to ensure all work through this project will be performed in disadvantaged communities. If approved, the cost-share match waiver for this project will be passed-through to sub-awardees. Project partners will create eligibility and scoring criteria that ensures trees and nature-based solutions are invested in schoolyards in disadvantaged communities with the highest need, and will allocate portions of funding for rural, urban, and tribal schoolyards, respectively, to ensure equitable investment across geographies and populations. Sub-awardees will also use TPL’s public, freely available GIS- based National Community Schoolyards Prioritization Tool t o prioritize equitable investment in
schoolyards. This tool includes demographic, socioeconomic, environmental and environmental justice datasets from EJScreen and PLACES, education statistics from the National Center for Education Statistics, park priority areas from TPL’s ParkServe database, and non-redundant data from the CEJST, EnviroAtlas, and federally-designated Opportunity Zones.

6. R
eporting
• Interim progress reports (both written and financial SF-425) for periods ending June 30 and December 31 will be submitted no later than July 31 and January 31, respectively. • Final financial and written progress reports will be submitted no later than 120 days after completion of the award or grant period end date. The final written progress

IRA - UCF Project Narrative 2023 - Page 9
report will address all planned activities and describe quantitative and qualitative accomplishments throughout the entire grant period.
• Additionally, quantitative and qualitative project accomplishments (metrics and activities) will be reported for periods ending June 30 and December 31 to a public- facing Impact Reporting platform. Impact reporting includes content such as census tracts, stories, videos, photographs, and testimonials. o TPL will create an efficient performance and financial reporting system for subaward projects that aligns with the reporting requirements of this agreement and the national impact dashboard and supports timely submission of reports and success stories.

Project Title: Growing Resilience Through Forested Community Schoolyards Re-granting

Project Applicant: The Trust for Public Land

Budget Summary
Cost Category Total Budget
Personnel $913,545
Fringe Benefits $438,502
Travel $40,000
Supplies $10,000
Contractual $105,000
Other (sub-grants) $8,000,000
Total Direct Charges $9,507,047
Indirect Charges $492,953
Total $10,000,000

Budget Narrative

PERSONNEL:

Funding in the amount of $913,545 in salaries, not including fringe benefits, is required for the 5-year period of this project. This includes 4% annual salary increases per year. • Program Management and Implementation
o New Hire, Community Forest Schoolyard Program Manager Total Budget $516,970 @ 75% FTE in Year 1; 100% FTE in Years 2-5 o Community Schoolyards Initiative Director
Total Budget $35,230 @ 5% FTE Years 1-5
• Grant Administration and Coordination
o Senior Federal Grants Manager
Total Budget $44,450 @ average 8% FTE per year for Years 1-5 o Grants Administrator/Coordinator
Total Budget $10,990 @ 5% FTE for Years 3-5
o Finance Director
Total Budget $52,950 @ average 7% FTE per year for Years 1-5 o Legal Counsel
Total Budget $52,040 @ average 5% FTE per year for Years 1-5 • Technical Assistance, Evaluation, and Dissemination
o Community Schoolyards Stewardship
Total Budget $15,210 @ 5% FTE in Years 3-5
o Content Experts – Climate Director; 10 Minute-Walk Program Total Budget $48,105 @ 10% FTE in Year 1; 5% FTE in Years 2-5 o Director of Learning and Evaluation
Total Budget $24,310 @ 5% FTE in Years 2-5
o Field Program Managers (4)
Total Budget $113,290 @ 14% combined FTE in Year 1; 24% FTE in Years 2-5

FRINGE BENEFITS: Fringe benefits for the salaries of staff working directly on the project over the 5- year performance period are requested at $438,502, calculated at a rate of 48% on all personnel ($913,545 @ 48% = $438,502). Fringe benefits including Medical Insurance, 403(b) Retirement match, Worker’s Compensation, Disability & Life Insurance, F.I.C.A. & Medicare, State Unemployment, etc. are calculated at 33%. Paid Time Off, including sick time, holiday time, vacation time, etc. is calculated at 15%.

TRAVEL: Travel for TPL employees over the 5-year period is requested at $40,000. This includes approximately 10 domestic trips for 2 people at $1,500 each trip and 20 local travel at $500 each trip.

EQUIPMENT: None requested.

SUPPLIES: $10,000 is requested over the 5-year period. $5,000 in supplies is budgeted for the (5) Tier I grantees and $5,000 in supplies is for the Tier II grantees. Supplies include printing and shipping of technical assistance materials, such as engagement flyers, toolkits, and other printed material to support grantees.

CONTRACTUAL: $105,000 is requested in total for contractual services over 5 years. This includes $25,000 for Workforce Consultant and $80,000 for various partners in an advisory role.

Anticipated Advisory Committee Partners:
• The Green Schools National Network (GSNN)
• U.S. Green Building Council’s Center for Green Schools (USGBC) • National Education Association (NEA)
• Aspen Institute
OTHER (sub-grants): Other expenses consists of competitive sub-grants and is requested at a total of $8,000,000 over the 5-year grant period of performance:
• Tier I Communities:
o $767,000 sub-grant to City of Chandler, AZ
o $824,900 sub-grant to City of Mesa, AZ
o $1,000,000 sub-grant to City of Concord, CA
o $1,000,000 sub-grant to City of Salem, OR
o $945,000 sub-grant to City of Auburn, NY
• Tier II Communities (TBD)
o $3,463,100 sub-grants awarded through USFS-approved selection process INDIRECT COSTS: On November 28, 2023 The Trust for Public Land submitted an indirect cost rate (ICR) proposal to the US Forest Service Resource Audit Branch, with a proposed rate of 32.79%.

Utilizing a reduced rate of 32.71%, the total amount of estimated indirect costs is $492,953 computed against Modified Total Direct Costs of $1,507,047.

TPL Forested Community Schoolyards - REVISED DRAFT

BUDGET TABLE
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Cash In-Kind
Personnel
New-Schoolyards Forest / PAGR Manager $75,000 $104,000 $108,160 $112,490 $117,320 $516,970 $516,970 $516,970 Senior Federal Grants Manager $10,300 $10,710 $5,570 $5,790 $12,080 $44,450 $44,450 $44,450 Grants Admin/Coordinator $0 $0 $3,520 $3,660 $3,810 $10,990 $10,990 $10,990 Community Schoolyards Initiative Director $6,500 $6,760 $7,030 $7,310 $7,630 $35,230 $35,230 $35,230 Schoolyards Stewardship $0 $0 $4,870 $5,060 $5,280 $15,210 $15,210 $15,210 Content Experts - Climate and 10MW $14,955 $7,800 $8,110 $8,440 $8,800 $48,105 $48,105 $48,105 Geospatial $0 $0 $0 $0 $0 $0 $0 $0
Director Of Learning And Evaluation $0 $5,720 $5,950 $6,190 $6,450 $24,310 $24,310 $24,310 Finance $24,300 $8,420 $5,260 $5,470 $9,500 $52,950 $52,950 $52,950 Legal $27,750 $9,620 $4,000 $4,160 $6,510 $52,040 $52,040 $52,040 Field Project Managers (4) $12,750 $23,660 $24,600 $25,590 $26,690 $113,290 $113,290 $113,290 Fringe Benefits $82,346 $84,811 $84,994 $88,397 $97,954 $438,502 $438,502 $0 $0 $438,502 Travel $8,000 $8,000 $8,000 $8,000 $8,000 $40,000 $40,000 $40,000 $0
Equipment $0
$0
Supplies $2,000 $2,000 $2,000 $2,000 $2,000 $10,000 $10,000 $10,000 $0
$0
$0
Contractual $0
Workforce Consultant or Partner $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 $25,000 $25,000 Advisory Partners $16,000 $16,000 $16,000 $16,000 $16,000 $80,000 $80,000 $80,000 $0
Other (sub-grants only) $0
Sub-grants $907,380 $1,773,155 $1,773,155 $1,773,155 $1,773,155 $8,000,000 $8,000,000 $8,000,000 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Direct Costs: $9,507,047 $9,507,047 $9,507,047
Indirect Cost: $492,953 $492,953 $492,953
Total Project Cost: $10,000,000 $10,000,000 $10,000,000 Source of
Matching Funds
$0
11/14/2023
$0
Federal Funds
(requested) Total
Non-Federal Match

THE TRUST FOR PUBLIC LAND
Unique Entity ID
HN7CS4YNMBC4

CAGE / NCAGE
3B0F8
Purpose of Registration
All Awards
Registration Status
Active Registration
Expiration Date
Oct 24, 2024
Physical Address
23 Geary ST Unit 1000
San Francisco, California 94108-5750
United States
Mailing Address
PO Box 889336
Los Angeles, California 90088-9336
United States
Business Information
Doing Business as

TRUST FOR PUBLIC LAND
Division Name
(blank)
Division Number
(blank)
Congressional District
California 11
State / Country of Incorporation
California / United States
URL
http://www.tpl.org
Registration Dates
Activation Date
Oct 27, 2023
Submission Date
Oct 25, 2023
Initial Registration Date
Oct 9, 2002
Entity Dates
Entity Start Date
May 5, 1972
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
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Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
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Corporate Entity (Tax Exempt)
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Organization Factors
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Profit Structure
Non-Profit Organization
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https://sam.gov/entity/HN7CS4YNMBC4/coreData?status=null Page 1 of 3

Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Financial Information
Accepts Credit Card Payments
Yes
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
3B0F8
Taxpayer Information
EIN
237222333
Type of Tax
Applicable Federal Tax
Taxpayer Name

TRUST FOR PUBLIC LAND THE
Tax Year (Most Recent Tax Year)
2022
Name/Title of Individual Executing Consent
Controller
TIN Consent Date
Oct 25, 2023
Address
101 Montgomery ST STE 900
San Francisco, California 94104
Points of Contact
Accounts Receivable POC
Lisa Rossman, Senior Finance Director
[email protected]
4158005235
Electronic Business
Lisa Rossman, Senior Finance Director
[email protected]
4158005235
P.O. Box 889336
Los Angeles, California 90088
United States
Michelle Pandori, VP
[email protected]
4154954014
P.O. Box 889336
Los Angeles, California 90088
United States
Government Business
Lisa Rossman, Senior Finance Director
[email protected]
4158005235
P.O. Box 889336
Los Angeles, California 90088
United States
Michelle Pandori, VP
[email protected]
4154954014
P.O. Box 889336
Los Angeles, California 90088
United States
Past Performance
Michelle Pandori, VP
[email protected]
4154954014
P.O. Box 889336
Los Angeles, California 90088
United States
Security Information
Company Security Level
(blank)
Highest Level Employee Security Level
(blank)
Service Classifications
NAICS Codes
Primary
Yes
NAICS Codes
813312
NAICS Title
Environment, Conservation And Wildlife Organizations
Last updated by Stephanie Mitchell on Oct 25, 2023 at 07:03 PM THE TRUST FOR PUBLIC LAND Dec 08, 2023 06:24:12 PM GMT
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541370 Surveying And Mapping (Except Geophysical) Services Product and Service Codes
PSC PSC Name
E1PC Purchase Of Unimproved Real Property (Land)
Z2PC Repair Or Alteration Of Unimproved Real Property (Land) Size Metrics
IGT Size Metrics
Annual Revenue (from all IGTs)
(blank)
Worldwide
Annual Receipts (in accordance with 13 CFR 121)
$175,527,000.00
Number of Employees (in accordance with 13 CFR 121)
320
Location
Annual Receipts (in accordance with 13 CFR 121)
(blank)
Number of Employees (in accordance with 13 CFR 121)
(blank)
Industry-Specific
Barrels Capacity
(blank)
Megawatt Hours
(blank)
Total Assets
(blank)
Electronic Data Interchange (EDI) Information
This entity did not enter the EDI information
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Stephanie Mitchell on Oct 25, 2023 at 07:03 PM THE TRUST FOR PUBLIC LAND Dec 08, 2023 06:24:12 PM GMT
https://sam.gov/entity/HN7CS4YNMBC4/coreData?status=null Page 3 of 3

Grants Certifications Report

THE TRUST FOR PUBLIC LAND
Unique Entity ID
HN7CS4YNMBC4
Certification Validity From:

Wed Oct 25 19:03:52 EDT 2023
Purpose of Registration
All Awards

CAGE/NCAGE
3B0F8
Certification Validity To:

Thu Oct 24 19:03:52 EDT 2024

n     Financial Assistance General Certifications and Representations As the duly authorized representative of the THE TRUST FOR PUBLIC LAND, I certify that THE TRUST FOR PUBLIC LAND:
(1) Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability to ensure proper planning, management and completion of any financial assistance project covered by this Certifications and Representations document (See 2 C.F.R. § 200.113 Mandatory disclosures, 2 C.F.R. § 200.214 Suspension and debarment, OMB Guidance A- 129, "Policies for Federal Credit Programs and Non-Tax Receivables"); (2) Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives (See 2 C.F.R. § 200.302 Financial Management and 2 C.F.R. § 200.303 Internal controls); (3) Will disclose in writing any potential conflict of interest to the Federal awarding agency or pass through entity in accordance with applicable Federal awarding agency policy (See 2 C.F.R. § 200.112 Conflict of interest); (4) Will comply with all limitations imposed by annual appropriations acts; (5) Will comply with the U.S. Constitution, all Federal laws, and relevant Executive guidance in promoting the freedom of speech and religious liberty in the administration of federally-funded programs (See 2 C.F.R. § 200.300 Statutory and national policy requirements and 2 C.F.R. § 200.303 Internal controls); (6) Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and public policies governing financial assistance awards and any Federal financial assistance project covered by this certification document, including but not limited to:
(a) Trafficking Victims Protection Act (TVPA) of 2000, as amended, 22 U.S.C. § 7104(g); (b) Drug Free Workplace, 41 U.S.C. § 8103;
(c) Protection from Reprisal of Disclosure of Certain Information, 41 U.S.C. § 4712; (d) National Environmental Policy Act of 1969, as amended, 42 U.S.C. § 4321 et seq.; (e) Universal Identifier and System for Award Management, 2 C.F.R part 25; (f) Reporting Subaward and Executive Compensation Information, 2 C.F.R. part 170; (g) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement), 2 C.F.R. part 180; (h) Civil Actions for False Claims Act, 31 U.S.C. § 3730; (i) False Claims Act, 31 U.S.C. § 3729, 18 U.S.C. §§ 287 and 1001; (j) Program Fraud and Civil Remedies Act, 31 U.S.C. § 3801 et seq.; (k) Lobbying Disclosure Act of 1995, 2 U.S.C. § 1601 et seq.; (l) Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq.; (m) Title VIII of the Civil Rights Act of 1968, 42 U.S.C. § 3601 et seq.; (n) Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq.; (o) Section 504 of the Rehabilitation Act of 1973, as amended, 42 U.S.C. § 794; and. (p) Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq.

I have read each of the certifications and representations presented on this page. By submitting this certification, I, Stephanie Mitchell, am attesting to the accuracy of the certifications and representations contained herein. I understand that I may be subject to criminal prosecution under Section 1001, Title 18 of the United States Code or civil liability under the False Claims Act if I misrepresent THE TRUST FOR PUBLIC LAND by providing false, fictitious, or fraudulent information to the U.S. Government. (End of Provision)
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THE TRUST FOR PUBLIC LAND
Active Registration
Unique Entity ID
HN7CS4YNMBC4

CAGE/NCAGE
3B0F8
Purpose of Registration
All Awards
Physical Address
23 Geary ST Unit 1000
San Francisco, California 94108-5750
United States
Mailing Address
PO Box 889336
Los Angeles, California 90088-9336
United States

EXCLUSIONS
There may be instances when an individual or firm has the same or similar name as your search criteria, but is actually a different party. Therefore, it is important that you verify a potential match with the excluding agency identified in the exclusion's details. To confirm or obtain additional information, contact the federal agency that took the action against the listed party. Agency points of contact, including name and telephone number, may be found by navigating to the Agency Exclusion POCs page within Help.

Active Exclusions
There are no active exclusion records associated to this entity by its Unique Entity ID.

Inactive Exclusions
There are no inactive exclusion records associated to this entity by its Unique Entity ID.

PROCEEDINGS
There are no proceedings associated to this entity by its Unique Entity ID.

OTHER RESPONSIBILITY & INTEGRITY INFORMATION
There are no other responsibility information records associated to this entity by its unique entity ID.

CORPORATE RELATIONSHIPS
Legal Business Name CAGE Responsibility & Integrity Record Highest Owner
(none) (none) N/A
Immediate Owner
(none) (none) N/A
Predecessors
(none) (none) N/A
DOWNLOADED ON Dec 08, 2023 06:25:56 PM GMT