Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 31 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Travel Time
Travel Time, Concord
Travel Time Number Percentage
< 30 Minutes 28,890 51.7%
30-59 Minutes 17,350 31.7%
60 or More Minutes 10,325 16.7%
Total: 56,565 100%
Data Source: ACS 2019-2023 5-year estimate
Education:
Educational Attainment by Employment Status (Population 16 and Older)
Educational Attainment by Employment Status, Concord
Educational Attainment
In Labor Force
Civilian
Employed Unemployed Not in
Labor Force
Less than high school graduate 6,087 522 2,822
High school graduate (includes equivalency) 11,628 1,022 4,308 Some college or Associate's degree 15,567 1,272 4,405
Bachelor's degree or higher 13,037 472 1,971
Data Source: ACS 2019-2023 5-year estimate
Educational Attainment by
Age
Educational Attainment by Age, Concord
Age
18–24
yrs
25–34
yrs
35–44
yrs
45–65
yrs 65+ yrs
Less than 9th grade 115 866 1,651 2,172 1,092
9th to 12th grade, no diploma 876 1,187 1,127 1,684 863 High school graduate, GED, or alternative 3,272 3,921 3,124 5,799 4,544 Some college, no degree 2,755 4,076 3,315 6,989 4,679
Associate's degree 620 1,508 1,526 3,459 1,901
Bachelor's degree 862 5,748 5,243 7,748 4,535
Graduate or professional degree 49 1,742 2,643 3,499 2,436 Data Source: ACS 2019 -2023 5-year estimate
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 32 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Educational Attainment – Median Earnings in the Past 12 Months
Median Earnings in the Past 12 Months
Educational Attainment Median Earnings in the
Past 12 Months
Less than high school graduate 30,528
High school graduate (includes equivalency) 41,982
Some college or Associate's degree 56,675
Bachelor's degree 80,522
Graduate or professional degree 101,843
Data Source: ACS 2019 – 2023 5-year estimate
Based on the Business Activity table above, what are the major employment sectors within your jurisdiction?
The City of Concord labor force is comprised of more than 67,000 workers with the largest industries being Education and Health Care Services (21%), Retail Trade (12%), Professional, Scientific, Management Services (14%), and Art, Entertainment, Accommodations (14%).There has been little change in the five-year period since the last Consolidated Plan.
Describe the workforce and infrastructure needs of the business community:
Workforce - The County Workforce Development Board of Contra Costa County (WDBCCC) has utilized a sector approach to address workforce and business needs in the region since 2004. As part of its sector engagement process, the WDB bundled quantitative analysis with anecdotal information gathered through business engagement efforts (e.g. interviews, surveys, and conversations), in order to better ascertain business needs, validate labor market projections, and identify skills gaps in the workforce.
The WDBCCC Local Plan for 2025 – 2028 will continue to contract with providers to deliver AJCC/One-Stop services, including training and other supports. These services will be tailored for special groups including youth, veterans, and dislocated workers. The WDBCCC will work to expand supportive services by exploring new initiatives and partnerships, including transportation assistance, childcare support, background checks, drug tests, physical exams, licensing, and legal aid.
The WDBCCC will empower Contra Costa County’s residents and support their pursuit of economic self-sufficiency through the following activities:
• Connect job seekers to employment opportunities with sustainable wages to support themselves and their families;
• Strive for all workers to be in positions that have the opportunity for career advancement and upward mobility;
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 33 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
• Support access to resources not evenly distributed throughout the county and readily available to all;
• Strategically provide supportive services that are necessary for workers to succeed on the job; and
• Prioritize investments in earn-and-learn opportunities to ensure individuals can enroll in education and/or training while continuing to earn needed income.
The WDBCCC will pursue economic growth by supporting local businesses, employers, and CBOs to help them thrive and grow through these activities:
• Create community resource centers that can support all businesses, with an emphasis on minority-owned and micro businesses, to gain greater access to appropriate resources;
• Proactively work with all partners (including EDD, CBOs, etc.) to respond to the needs of the community accordingly and appropriately;
• Invest in analyzing and identifying the skill needs and occupations of high-demand industries and optimize investments in these skills and occupations; and • Develop and expand relationships to leverage knowledge and resources. • Capture the market share of job seekers, youth, and businesses using services to meet or exceed performance metrics.
• Expand partnerships with organizations that can help the WDBCCC achieve its latest strategic plan.
• Proactively seek discretionary funding necessary to achieve key performance metrics not covered by California’s Workforce Innovation and Opportunity Act (WIOA).
It has become increasingly uncommon for high school and college students to be exposed to skilled trades, which limits their career choices. Some students find the trades less desirable for this reason. Even if they aspire to the trades, many graduates leave high school with inadequate math skills and turn to community colleges for remediation. This has prompted some local employers to look to out-of-state labor to fill positions. The WDBCCC will continue to promote its Earn-and-Learn and Targeted Training strategies, which are detailed in the following Strategic Vision section. These strategic initiatives aim to expand career options and education pathways, making them accessible to all and combining new technologies with WBL. As these programs are driven by employers, they serve as an on-ramp to high-demand occupations. They connect individuals to quality jobs and support the sectors that drive the local economy
The infrastructure
needs of Concord’s overall business community is largely met due to the City's location within the San Francisco Bay Area. The City has two major interstate highways and is served by the Bay Area Rapid Transit (BART) passenger light rail system, which connects City residents and workers to east, central, and west Contra Costa County, in addition to the greater Bay Area.
Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 34 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
or may affect job and business growth opportunities during the planning period.
Describe any needs for workforce development, business support or infrastructure these changes may create.
The reuse of the former Concord Naval Weapons Station will allow for the development of approximately 2327 acres which will include new housing and commercial uses. The City is not able to provide exact numbers or information regarding workforce development or business support needs at this time, however, the economic development goals include the plan’s ability to create quality jobs; complement existing business and retail areas; generate new opportunities for existing businesses; provide neighborhood-serving retail; encourage uses that provide ongoing revenue to pay for community services; promote “hire-local-first” policies; hold aside land for future opportunities; consider a research or university campus; develop collaborations between business and education; and do not fiscally burden the City and residents.
How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction?
The City of Concord has the responsibility to help attract, retain, and expand local businesses and support local employment-generating investments and activities. It does this several ways including working with local partners, such as the Workforce Development Board and Contra Costa Small Business Development Center (CCSBDC) to develop training in skill and knowledge areas that have been identified as important by local and regional businesses. The City of Concord seeks to influence public policy by coupling demand-driven research and the voice of community partners to develop, implement, and support strategies designed to strengthen the business community.
Self-employment is becoming a very common labor trend and California leads the nation in this trend. The CCSBDC is working actively with existing small businesses, providing a variety of services and training to assist them in in becoming strong, vibrant, and prospering businesses.
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 35 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations.
Describe how these efforts will support the jurisdiction's Consolidated Plan.
The Workforce Development Board of Contra Costa County provides a number of services and resources for the County’s workforce and business community through their One-Stop system, including job training, unemployment services, job fairs, and rehabilitation services, among other things. The WBD is developing a number initiatives and strategies to support job creation and employee-skill enhancement. The City of Concord is actively participating in these initiatives.
Monument Impact, a local nonprofit organization, has developed an Emerging Businesses program that shepherds low-income small business owners through the process of securing City and County business licenses. Low-income small business owners are able to formalize their businesses allowing income growth and business expansion. The program helps individuals and families achieve self-sufficiency. By increasing the economic opportunities for one individual or family, the agency is investing in the community as a whole.
Opportunity Junction has developed the Healthcare Career Pathway to provide Certified Nursing Assistant (CNA) and Medical Assistant (MA) training to Contra Costa County residents in order to help participants earn certification and build a foundation for a sustainable career in healthcare services. The program combines technical training with professional skills, case management, job placement, and long-term follow-up in the form of the Career Advancement Project (CAP).
Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)?
No
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 36 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth.
The City of Concord has an Economic Vitality Strategy that includes specific strategies such as focused targeting of emerging technologies and the strengthening of existing business districts. In addition, the City has further demonstrated its commitment towards supporting economic development by incorporating economic development strategies in its general plan. The City participates with State and regional economic development parties to promote employment opportunities. It is through these efforts and others that the City of Concord has become the job center of Contra Costa County.
MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration")
The 2023 – 2031 Concord Housing Element presented data relevant to this section which will be included here. Concentration is defined as areas of extreme or high poverty defined by US census as areas with 40% of the tract population living below the federal poverty threshold.
Households with multiple housing concerns are concentrated in the high density housing area along the Monument Corridor, and in the Todos Santos, Estates, North Concord and Baldwin Park neighborhoods, meaning they have two or more of the following concerns:
overcrowding, cost burden (more than 30% of income paid for housing), lack adequate kitchen facilities, or lack adequate plumbing facilities. The dominate concerns are cost burden and overcrowding.
Are there any areas in the jurisdiction where racial or ethnic minorities or low- income families are concentrated? (include a definition of "concentration")
52.9% of residents live in areas identified as “Low Resource” or “High Segregation and Poverty” areas. Racial and ethnic minorities and low-income families are concentrated along the Monument Corridor, meaning more than 50% of the area population reflects one of these categories. This area is triangulated by Monument Blvd., Clayton Road and Highway 242.
What are the characteristics of the market in these areas/neighborhoods?
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 37 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
These areas are comprised primarily of high-density housing, resulting in predominately renter households. Owner-occupied homes tend to be over 50 years old and in need of upgrades and repairs. Residents of these areas are generally very-low to low-income families who are renting or purchasing older homes and seniors who have lived in their homes for many years.
Are there any community assets in these areas/neighborhoods?
There are a number of park and recreation areas in these neighborhoods, including Todos Santos Plaza, which hosts a certified Farmers market on Tuesday afternoons and Thursday evenings. Vendors at the market accept EBT, making it possible for low-income families to purchase fresh, healthy food. The Monument Crisis Center serves low-income families and individuals in the Monument Corridor by providing nutritious food, education, general assistance and referrals to community services.
Are there other strategic opportunities in any of these areas? The City’s Housing Element includes rezoning properties in higher-income, predominantly white areas of Concord to provide capacity for at least 1,000 new units of lower-income housing. Monument Impact, a local nonprofit organization, provides training and tools for participants to become economically self-sufficient, while supporting a better quality of life through healthy living and civic engagement. The main Concord station for Bay Area Rapid Transit (BART), a light rail system that connects the three counties of San Francisco, Alameda and Contra Costa, provides easy access to transportation. The County-wide bus system runs several buses from these and other convenient locations within the City.
MA-60 Broadband Needs of Housing occupied by Low- and Moderate- Income Households - 91.210(a)(4), 91.310(a)(2)
Describe the need for broadband wiring and connections for households, including low- and moderate-income households and neighborhoods.
In Contra Costa County, the 2023 American Community Survey (ACSDP1Y2023) shows that, of the 416,172 total households in the county, 98.1% have a computer and 96.1% have a broadband internet subscription. According to the Federal Communications Commission (FCC) National Broadband Map (1/2024), Contra Costa County has almost 100% of units covered with fixed broadband, and 90% covered with mobile broadband. The Consortium is well covered by a variety of service providers with varying types of accessibility and speed. Broadband internet availability for the County as a whole at over 95% far exceeds the US average of 79%, and is better than the California average of 94%.
The State of California Broadband for All recently completed its 2024 “California Digital Equity Plan” which states that “access to the internet is essential for education, healthcare, workforce and economic development, essential services, and civic participation.“ But a variety of households, including lower income households, households with limited English proficiency and some older persons and persons with disabilities, may struggle to:
Consolidated Plan CITY OF CONCORD 2025/30 Consolidated Plan 38 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
• Navigate online government services (find information on services and resources, complete applications, upload forms)
• Participate in virtual medical services (e.g. conduct video visits, access patient portals, refill prescriptions)
• Find and maintain employment (perform job searches, prepare resumes, apply for jobs, conduct virtual interviews, acquire basic job-related tech skills) • Access news and resources (access in-language media, search health information, receive emergency alerts and information, participate in civic activities) • Meet daily needs (conduct online banking and grocery shopping, use ride-share platforms, navigate public transit and way-finding apps)
• Connect socially (communicate with friends and family, participate in group and class activities.)
Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction.
Xfinity (Comcast) offers its Internet Essentials program to every unconnected HUD-assisted household and is the primary provider of television and internet throughout the County, including Concord. All areas have access to the highest speed access to high-speed internet. Xfinity (Comcast) offers this speed service by cable, and AT&T provides it by fiber (with limited coverage) and by DSL.
Satellite services at 25 Mbps are offered by ViaSat and HughesNet, while DSL is provided by Sonic, also at a speed of 25 Mbps. All areas of the County are served by at least six providers with a wide range of products, speeds and prices, therefore competition is deemed adequate.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 39 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
MA-65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3)
Describe the jurisdiction’s increased natural hazard risks associated with climate change.
Contra Costa County updated its Hazard Mitigation Plan in November 2024. This plan provides an assessment of hazard risks facing Contra Costa County and consortium cities, followed by a general outline of how climate change may alter these hazards, and how hazard risks have changed over the last five years. The Contra Costa County Consolidated Plan addresses current and developing vulnerabilities. The Plan can be reviewed here: https://www.contracosta.ca.gov/6415/Local- Hazard-Mitigation-Plan
High hazard risks include:
Earthquake
Wildfire
Landslide
Medium hazard risks include:
Severe weather (heavy rainfall, heat wave/extreme heat, severe thunderstorm, tornado) Drought
Flood (Urban/Flash Flood, Riverine/Creek Flood)
Hazardous Materials Incidents
Climate Change
Sea Level Rise
Cybersecurity Threats
Dam and Levee Failure
Low hazard risks include:
The rankings of many hazards have increased since risks were last assessed in 2018. The risks associated with wildfires, severe weather, and flooding have all increased from medium hazard risks to high hazard risks. Sea level rise and drought are now both considered medium hazard risks rather than low hazard risks.
Describe the vulnerability to these risks of housing occupied by low- and moderate- income households based on an analysis of data, findings, and methods.
Lower income communities face various environmentally and socially driven cumulative impacts on their health.
• Many of the County's lower income communities in Central and East County live around or north of Highway 4, near hazardous waste disposal sites, and impaired water bodies.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 40 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
• Rates of outdoor workers are substantially higher in low income communities, further exposing low income residents to environmental conditions. • Low income communities have limited access to healthy and nutritious food and healthy living conditions inside their homes.
• These communities face negative health impacts from high asthma rates, high rates of cardiovascular disease, and low birth weight as a result of these environmental and social factors.
• While bearing these health impacts, many people in these communities do not have access to quality health insurance to address their health-related needs.
Severe weather:
• Throughout Contra Costa County, heat waves and number of excessive heat days are likely to intensify in the coming years.
• Excessive heat can lead to severe health impacts and associated costs. According to the California Department of Public Health, the 2006 summer heat wave in California lead to the deaths of over 140 people, many of whom were elderly. • People with cardiovascular health issues, outdoor workers, people over the age of 65, and those without adequate health insurance are among the most vulnerable populations to severe heat events.
• Because all Contra Costa communities already have high housing burdens, those residents are likely to suffer the greatest consequences, as they have few resources to spend on air conditioning installation or the increased energy bills associated with air conditioning use.
Flooding:
• Flood mapping from the Adapting to Rising Tides study illustrates that flooding occurring as a result of sea level rise will disproportionally impact lower income communities on the northern side of Highway 4. • Health impacts related to flooding are associated with releases of hazardous waste and water contamination.
• A number of the County's lower-income communities are located near hazardous waste sites. Flood can spread hazardous material contamination of air, water, and soil to nearby communities.
•
Even without the presence of hazardous waste facilities, contaminated water, also known as impaired water, contains toxins that can spread due to flooding.
Populations likely to be most affected include:
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 41 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
• Unsheltered homeless persons, who are most at risk in times of severe weather, both drought and flooding, with little to no protections from the elements. • Seniors and frail elderly, living on a fixed income, who may have a lesser tolerance to high heat conditions due to medical reasons, adverse reactions to heat due to medications, and less access to air-conditioning to stay cool or ability to pay high electric bills to keep it on if they do have it. Transportation to a cooling center may be more challenging for those who cannot drive.
• Persons with disabilities have similar challenges as seniors and frail elderly. • Families living in overcrowded conditions also face significant challenges in extreme heat events
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 42 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 43 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
SP-05 Overview
Strategic Plan Overview
The Strategic Plan discusses the priority housing and community development needs of the City of Concord and establishes objectives intended to meet those needs as well as strategies to implement the objectives. Priority needs have been determined as the result of the needs assessment process. Assessment consisted of an analysis of the community setting including housing and population characteristics, consultations, public workshops, and an online survey.
A priority need is one that has a demonstrated level of need. A high level of priority can be established as the result of a high absolute level of need or a high level of need in relation to resources available to meet that need.
The discussion of priority needs is grouped into four major categories: affordable housing, homelessness, non-housing community development and administration. Non-housing community development is further divided into general public services, non-homeless special needs, youth, fair housing, economic development and infrastructure/public facilities. The strategies are intended to guide the implementation of the Consolidated Plan. They serve as a framework for individual projects, programs, and activities undertaken over the five-year planning period. The annual Action Plan for each program year will identify the objective(s) which the undertaking is meeting and the strategies being pursued for each undertaking.
Strategies may be revised or additional strategies may be adopted during the term of this Strategic Plan provided they are consistent with the priority needs identified in this Plan and fulfill Plan objectives.
SP-10 Geographic Priorities - 91.415, 91.215(a)(1)
Geographic Area
Table 132 – Geographic Priority Areas
1 Area Name: City of Concord
Area Type: Citywide
Other Target Area Description: Citywide
HUD Approval Date:
% of Low/ Mod:
Revitalization Type:
Other Revitalization Description:
Identify the neighborhood boundaries for this target area.
STRATEGIC PLAN
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 44 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Include specific housing and commercial characteristics of this target area.
How did your consultation and citizen participation process help you to identify this neighborhood as a target area?
Identify the needs in this target area.
What are the opportunities for improvement in this target area? Are there barriers to improvement in this target area?
General Allocation
Priorities
Describe the basis for allocating investments geographically
Concord does not allocate funds on a geographic basis. The City will prioritize the use of its CDBG funding for the conservation of affordable housing for low-income households and to address homelessness. Infrastructure improvements will be focused on those city-wide barrier removal priorities noted in the City’s ADA Transition Plan. Investments in public facilities and services serving special needs populations and low to moderate income persons will be made by allocating funds to local organizations that provide services to low-income households throughout the City.
SP-25 Priority Needs - 91.415, 91.215(a)(2)
Priority Needs
Table 133 – Priority Needs Summary
1 Priority Need Name Affordable Housing
Priority Level High
Population
Extremely Low, Low, Moderate
Large Families
Families with Children
Elderly
Geographic Areas Affected Citywide
Associated Goals AH-1 Existing Housing Stock
Description The Affordable Housing Priority Need addresses the need to preserve existing housing units for low-income homeowners in the City of Concord.
Basis for Relative Priority
According to data provided in the Housing Market Analysis, almost half of the existing homes in the City were built before 1970, and 26 percent before 1960. The City has prioritized funding for housing rehabilitation for low income homeowners.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 45 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
2 Priority Need Name Homelessness
Priority Level High
Population
Extremely Low, Low
Chronic Homelessness
Individuals
Families with Children
Mentally Ill
Chronic Substance Abuse
veterans
Persons with HIV/AIDS
Victims of Domestic Violence
Unaccompanied Youth
Elderly and Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Geographic Areas Affected Citywide
Associated Goals H-1 Emergency Shelter and Homeless Related Services
Description
The Homelessness Priority addresses the need of expanding and preserving shelter and housing for the homeless or those at imminent risk of becoming homeless, and to expand and preserve services to assist the homeless and those that are at imminent risk of becoming homeless.
Basis for Relative Priority
Nearly 4,000 men, women and children received shelter, support services or housing assistance during 2019/20. This data indicates a need to support programs that serve the homeless. The City will focus its resources on preserving services to assist the homeless and those at imminent risk of becoming homeless.
3 Priority Need Name Non-Housing Community Development
Priority Level High
Population
Extremely Low, Low, Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Non-housing Community Development
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 46 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Geographic Areas Affected Citywide
Associated Goals
CD-1 General Public Services
CD-2 Non-Homeless Special Needs Population
CD-3 Youth
CD
-4 Fair Housing
CD-5 Economic Development
CD-6 Infrastructure/Public Facilities
Description
The Non-Housing Community Development Priority is to address the need of providing various public services, infrastructure/public facilities, and economic development opportunities to extremely-low, very-low, and low- income persons, including non-homeless special needs populations, of the City.
Basis for Relative Priority
Special needs groups such as elderly/frail elderly, persons with disabilities, persons who suffer from alcohol and other drug addictions, persons who are victims of domestic violence and persons living with HIV/AIDS live throughout the City. Given that these special needs populations have various obstacles to accessing housing and various services, the City of Concord will continue to provide CDBG funds for housing rehabilitation activities, public facility/infrastructure improvements, and public service activities that improve the quality of life for special needs groups.
4 Priority Need Name Administration
Priority Level High
Population Other
Geographic Areas Affected Citywide
Associated Goals CD-7 Administration
Description
General Administration of the Community Development Block Grant (CDBG) program to support the development of viable communities.
Basis for Relative Priority General administration of the CDBG program will include participation in the Contra Costa Consortium and in the local Continuum of Care.
Narrative
Priority needs are those that
will be addressed by the goals outlined in the Strategic Plan.
Affordable Housing
• Construction of supportive housing for homeless/extremely low income residents • Rehabilitation of existing units
• Energy saving upgrades to lower housing costs
• Improvements to increase resiliency of housing stock to earthquake, flooding, etc.
Homelessness
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 47 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
• Outreach
• Emergency shelter operations
• Rapid re-housing
• Prevention
• Support for construction of homeless shelter /CARE center Non-housing Community Development
• Public Facility improvements for homeless and warming/cooling centers • Public Improvements and Infrastructure
• Public Services
• Economic Development
Administration
• Support the development of viable communities
Priority is assigned based on the level of need that is demonstrated by the data that has been collected during the preparation of the Plan, the information gathered during the consultation and citizen participation process and the availability of resources to address these needs.
Based on all of these components, affordable housing, homelessness, non-housing community development needs and grant administration are all considered “high” priorities.
Introduction
During the five-year Plan period, the City expects to receive approximately $1,000,000 annually in CDBG funding, for a five-year total of approximately $5 million. CDBG funds are used by the City for affordable housing, homeless services, non-housing community development activities and administrative costs. The City also allocates Cannabis Community Benefit Funds (CCBF) to programs that provide youth drug use prevention and education efforts, drug treatment and mental health programs and workforce development. The table below provides a breakdown of these anticipated resources which are based on FY 2025/26 allocations.
Anticipated Resources
SP-35 Anticipated Resources - 91.420(b), 91.215(a)(4), 91.220(c)(1,2)
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 48 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Table 134 – Anticipated Resources
Pro-
gram
Source
of
Funds
Uses
of
Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description Annual
Allocatio
n$
Program
Income$
Prior Year
Resources:
$
Total:
$
CDBG
public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
987,662
10,000
300,000
1,297,662
4,000,000
Anticipated amount
available to City based
on FY 2025/26 funding.
Other
public
-
federal
Other
30,000
0 0
30,000
150,000
The City will allocate
Revolving Loan funds for
housing administration
and for grants and loans
to low-income
homeowners as part of
the Housing
Rehabilitation Loan and
Grant program.
Other
Public –
Local
Other
80,000
0 0
80,000
450,000 Cannabis Community
Benefit Fund (CCBF)
allocates funds from a
portion of Cannabis
license holder fees for
youth drug use
prevention and
education efforts,
drug treatment and
mental health
programs, and
workforce
development.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 49 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City requires a 20% match for all projects receiving CDBG funds which typically includes other federal, state or local public and/or private funds. CDBG funds are coupled with local and private funds, allowing projects to compete for additional funding provided by tax credits, bonds, and state financing programs. An investment by the City makes projects more competitive in various funding competitions. All sources and types of funds are more limited due to the current economic climate and the demise of statewide redevelopment tax- increment funds. The City will continue to search for additional sources of funding from local, state, federal, and private sources in order to develop and deliver efficient and cost-effective projects.
If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan
There is no publicly owned land in Concord that may be used to address identified needs Discussion
The City of Concord will utilize funds from the FY 2025/26 entitlement grant and unspent funds from past year's CDBG grant, as well as Revolving Loan Funds and Program Income, to provide services to further the well-being of the City's most at-risk residents.
SP-40 Institutional Delivery Structure - 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions.
Table 135 – Institutional Delivery Structure
Responsible Entity Responsible
Entity Type Role Geographic
Area Served
Concord
Government
Economic Development
Homelessness
Non-homeless special needs
Ownership
Planning
Public Housing
Rental
neighborhood improvements
public facilities
public services
Jurisdiction
Community Services Commission Other Planning Jurisdiction
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 50 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Table 135 – Institutional Delivery Structure
Responsible Entity Responsible
Entity Type Role Geographic
Area Served
City of Concord Engineering Dept.
Government
Non-homeless special needs
Planning
neighborhood improvements
public facilities
Jurisdiction
City of Concord Code Enforcement
Division Government Rental Jurisdiction
Habitat for Humanity East Bay Non-profit
organizations Ownership Jurisdiction
Contra Costa Continuum of Care Continuum of Care Homelessness Jurisdiction
Assess
of Strengths and Gaps in the Institutional Delivery System
The Contra Costa County Consortium was formed by the County of Contra Costa and the cities of Antioch, Concord, Pittsburg and Walnut Creek to develop a collaborative approach to administering and implementing the goals and objectives of their respective CDBG programs.
The Consortium members have coordinated Consolidated Planning efforts and developed a streamlined process for applying for CDBG/HOME/ESG funds that allows applicants to complete one application for multiple jurisdictions and, once funded, complete one periodic performance report for all funding jurisdictions. This joint effort has eased the administrative burden for Subrecipients and allows jurisdictions to easily share information. The Consortia also developed a joint monitoring process, eliminating duplicative and repetitive monitoring for many of the CDBG/HOME funded programs within the County. Furthermore, the Consortia established a 2-year funding cycle for the first two years of the five-year Consolidated Plan period, and a 3-year funding cycle to complete the last three years. The multiple-year funding cycle has greatly reduced the time spent on completing and reviewing applications for both Subrecipients and CDBG/HOME staff respectively.
Each entitlement jurisdiction in the Consortia completes its own annual planning and allocation process, including preparation and completion of its annual Action Plan, as well as its Consolidated Annual Performance Evaluation Report (CAPER). The annual Action Plan and CAPERs are subsidiary documents to the Consolidated Plan. These planning efforts have a high degree of coordination.
The Consortia works closely with the Contra Costa Council on Homelessness (CCCH) Executive Board, which provides advice and input on the operations of homeless services, program operation and program development efforts in Contra Costa County. CCCH is the working group of the CoC and membership includes representation from non-profit, governmental, housing development, law enforcement, faith-based, business, and homeless services providers as well as non-profit community and advocacy groups, the interfaith community, business organizations and other relevant community groups to implement key strategies identified in the County’s Homeless Strategic Plan.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 51 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
The majority of the Consortia jurisdictions goals and objectives within the Consolidated Plan and Annual Action Plans are met through activities that are carried out by Subrecipients that are primarily public and private agencies within the County, including non-profit organizations. There is ongoing concern about the long-term capacity of the non-profit community during these severe budgetary times and their ability to comply with often complex federal regulations and requirements in implementing federally funded programs.
Contributing factors include the relatively low pay scale associated with non-profits leading to high staff turnover and a severe lack of resources for ongoing training and professional development.
Availability of services targeted to homeless persons and persons with HIV and mainstream services
Table 136 – Homeless Prevention Services Summary
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Counseling/Advocacy X X X
Legal Assistance X
Mortgage Assistance X
Rental Assistance X X X
Utilities Assistance X X X
Street Outreach Services
Law Enforcement X X
Mobile Clinics X X
Other Street Outreach Services X X
Supportive Services
Alcohol & Drug Abuse X X
Child Care X
Education X
Employment and Employment
Training
X
Healthcare X X X
HIV/AIDS X X X
Life Skills X X
Mental Health Counseling X X X
Transportation X X X
Other
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 52 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth)
Contra Costa County as a whole still faces the same challenges seen nationwide. On January 30, 2024, the local Continuum of Care (CoC) conducted its annual census of sheltered and unsheltered people experiencing homelessness. While the count found an overall increase Countywide, the number of unsheltered individuals in Concord decreased from 241 in 2023 to 173 in 2024.
The CORE outreach team, developed by Contra Costa County Health, Housing and Homeless Services, interacts directly with the homeless on the street, referring them to supportive services and providing transportation to overnight shelters. Concord funds a dedicated CORE team that includes a Care Coordinator to provide outreach services to unhoused residents and to facilitate entry into mental health services. CORE serves as the entry point into shelters Countywide.
In addition to providing direct medical care, testing and immunization services, the Countywide Health Care for the Homeless Program uses its mobile healthcare van for outreach. The bilingual Healthcare for the Homeless Team assesses client’s needs, provides social support, and links clients to appropriate services and programs, including mental health and substance abuse programs, Medi-Cal, the County's Basic Adult Care program, and the Covered California healthcare insurance exchange.
In cooperation with the local VA, Contra Costa's CoC has worked to increase its capacity to house and serve homeless veterans, including the distribution of HUD-VASH vouchers and rental assistance for permanent housing units provided to homeless veterans and their families under the Supportive Services for Veteran Families (SSVF) program.
When foster youth age out of the foster care system, they are linked to the Independent Living Skills Program (ILSP). ILSP includes workshops that prepare youth for emancipation (money management, education, computer skills, home management, and social skills), employment assistance, non-McKinney-Vento housing and retention services, and an individualized transition plan out of foster care. In addition, foster youth can elect to remain in foster care or return to care after emancipation (but before turning 21) to receive a two-year housing subsidy, which can be used in a market rate unit, student housing, or congregate living. This is a State program that all foster youth and former foster youth are able to access.
Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above
The Contra Costa County Consortium was formed by the County of Contra Costa and the cities
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 53 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
of Antioch, Concord, Pittsburg and Walnut Creek to develop a collaborative approach to administering and implementing the goals and objectives of their respective CDBG programs.
The majority of the Consortia jurisdictions goals and objectives within the Consolidated Plan and Annual Action Plans are met through activities that are carried out by Subrecipients that are primarily public and private agencies within the County, including non-profit organizations.
There is ongoing concern about the long-term capacity of the non-profit community during these severe budgetary times and their ability to comply with often complex federal regulations and requirements in implementing federally funded programs. Contributing factors include the relatively low pay scale associated with non-profits leading to high staff turnover and a severe lack of resources for ongoing training and professional development.
Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs
The City will prioritize the use of its CDBG funding to meet the priority needs of the City as noted in Section SP-25, including the homeless and special needs groups such as elderly/frail elderly, persons with disabilities, persons who suffer from alcohol and other drug addictions, persons who are victims of domestic violence and persons living with HIV/AIDS. Given that these populations have various obstacles to accessing housing and various services, the City of Concord will continue to provide CDBG funds for housing rehabilitation activities, public facility/infrastructure improvements, and public service activities that improve the quality of life for special needs groups.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 54 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Table 137 – Goals Summary
Sort
Order Goal Name Start
Year
End
Year Category Geographic
Area
Needs
Addressed Funding Goal Outcome
Indicator
1 AH-1 Existing
Housing Stock
2025
2030
Affordable
Housing
City of
Concord
Affordable
Housing
CDBG:
$1,500,000
Revolving
Loan
Fund:
$150,000
Homeowner Housing
Rehabilitated:
125 Household
Housing Unit
Table 137 – Goals Summary
Sort
Order Goal Name Start
Year
End
Year Category Geographic
Area
Needs
Addressed Funding Goal Outcome
Indicator
2 H-1
Emergency
Shelter and
Homeless
Related Svcs
2025
2030
Homeless
City of
Concord
Homelessness
CDBG:
$100,000
.
Homeless
Outreach and
Emergency
Shelter:
500 Persons
Assisted
3 CD-1 General
Public
Services
2025
2030
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$175,000
CCBF:
$ 50,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit:
50,000 Persons
Assisted
4 CD-2 Non-
Homeless
Special Needs
Population
2025
2030
Non-
Homeless
Special
Needs
City of
Concord
Non-Housing
Community
Development
CDBG:
$350,000
CCBF:
$50,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit:
5,000 Persons
Assisted
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 55 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
5 CD-3 Youth
2025
2030
City of
Concord
Non-Housing
Community
Development
CDBG:
$175,000
CCBF:
$225,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit:
9,800 Persons
Assisted
6 CD-4 Fair
Housing
2025
2030
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$50,000
Public service
activities other than
Low/Moderate
Income Housing
Benefit:
125 Persons
Assisted
7 CD-5
Economic
Development
2025
2030
Non-Housing
Community
Development
Non-Housing
Community
Development
CDBG:
$200,000
CCBF:
$50,000
Jobs
created/retained:
20 Jobs
Businesses Assisted:
50 Businesses
Assisted
Table 137 – Goals Summary
Sort
Order Goal Name Start
Year
End
Year Category Geographic
Area
Needs
Addressed Funding Goal Outcome
Indicator
8 CD-6
Infrastructure/
Public Facilities
2025
2030
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$1,500,000
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit:
40,000 Persons
Assisted
9 CD-7
Administration
2025
2030
Administration
City of
Concord
Administration
CDBG:
$950,000
Other:
1 Other
Goal Descriptions
Table 138 – Goal Descriptions
1 Goal Name AH-1 Existing Housing Stock
Description Maintain and preserve existing housing for low-income homeowners through rehabilitation activities.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 56 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
2 Goal Name H-1 Emergency Shelter and Homeless Related Services
Description
Further “Housing First” approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability. Expand existing prevention services including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management and credit counseling.
3 Goal Name CD-1 General Public Services
Description
Ensure that opportunities and services are provided to improve the quality of life and independence for lower-income persons, and ensure access to programs that promote prevention and early intervention related to a variety of social concerns such as substance abuse, hunger, and other issues.
4 Goal Name CD-2 Non-Homeless Special Needs Population
Description
Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as elderly/frail elderly, disabled persons, victims of domestic violence, abused/neglected children, persons with HIV/AIDS, and illiterate adults.
5 Goal Name CD-3 Youth
Description Increase opportunities for children/youth to be healthy, succeed in school and prepare for productive adulthood.
6 Goal Name CD-4 Fair Housing
Description Continue to promote fair housing activities and affirmatively further fair housing.
7 Goal Name CD-5 Economic Development
Description
Reduce the number of persons with incomes below the poverty level, expand economic opportunities for very low- and low-income residents, and increase the viability of neighborhood commercial areas.
8 Goal Name CD-6 Infrastructure/Public Facilities
Description
Maintain quality public facilities and adequate infrastructure and ensure access to public facilities for the disabled; Remove barriers to the safe travel of persons with disabilities and enhance public safety and accessibility; Provide or improve access to facilities for disabled persons.
9 Goal Name CD-7 Administration
Description
Support the development of viable urban communities through extending and strengthening partnerships among all levels of government and the private sector, and administer federal grant programs in a fiscally prudent manner. Strategies include:
• To continue the collaborative administration with the other Consortia jurisdictions for the City’s community development and affordable housing programs undertaken under this Strategic Plan. This effort will include common policies and procedures for requests for the use of funds, Subrecipient reporting, record-keeping, and monitoring. • The City will also cooperatively further the efforts of the Contra Costa Council on Homelessness.
Estimate the number of extremely
low-income, low-income, and moderate-income
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 57 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2)
The City of Concord's HOME allocation is pooled with the other Consortium members and administered by the County. CDBG funds will be used to fund the Housing Rehabilitation Loan & Grant program for 125 households over the next five years.
SP-65 Lead-based Paint Hazards - 91.415, 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards
Many homes built before 1980 are at risk of containing lead-based paint, and as seen in the table below, more than half of all homes in Concord were built prior to this time. In 2000, the City developed a Lead Based Paint (LBP) Management Plan to ensure compliance with federal regulations. It established a LBP Grant Program for lower income homeowners to address abatement and risk assessment issues in housing rehabilitation projects and to help offset the cost of LBP analysis, testing and abatement by lower income homeowners. The City’s Housing Rehabilitation Loan and Grant program provides grants for lead abatement as part of the rehabilitation process.
How are the actions listed above integrated into housing policies and procedures?
Lead-based paint management and abatement has been incorporated into the City of Concord’s Home Rehabilitation Loan and Grant Program. Lead-based paint abatement grants up to $22,500 are provided to low-income homeowners (households earning at or below 80% of the Area Median Income [AMI]). The City requires that recipients of homeowner rehabilitation funds sign HUD’s Notification for Lead Based Paint and that any abatement required be included in the home’s repairs.
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 58 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
SP-70 Anti-Poverty Strategy - 91.415, 91.215(j)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families
The objectives and strategies of this Strategic Plan are focused on reducing the number of families in poverty, improving the quality of life for the poorest of families, and lessening the impacts of poverty. Strategies include those addressing affordable housing, homelessness, public facilities, public improvements, and economic development. The movement of people above the poverty line involves a variety of policies and programs that extend beyond providing opportunities for employment at a living wage. Access to education, transportation, childcare, and housing are key components that can assist persons to secure and retain economically self-sustaining employment.
Concord will employ a variety of strategies to help alleviate poverty in the City, including efforts to stimulate economic growth and job opportunities, and to provide residents with the skills and abilities required to take advantage of those opportunities. The City uses a portion of its CDBG funding to provide grants to non-profit agencies to operate Economic Development and Public Services programs that serve homeless and very-low income residents and address fair housing issues in the community, which directly impact poverty- level individuals. The City, through its various departments, provides services and supports programs that promote personal responsibility, independence and self-sufficiency.
How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan
Funding for programs that provide a support system for individuals and families that are struggling with poverty remain a high priority for Concord. The City is providing funding for economic development projects, fair housing and tenant/landlord services, the County’s 211
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 59 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
referral line, homelessness prevention/rapid rehousing services, food banks and a local crisis center that provides a wide variety of services to low-income residents.
The Housing Rehabilitation Loan and Grant Program provides low-interest rehabilitation loans and no-cost emergency grants to low-income homeowners in the City of Concord.
Households earning at or below 80% of the Area Median Income (AMI) can qualify for home repair loans up to $75,000, mobile home repairs up to $25,000, emergency repair and accessibility grants up to $25,000, weatherization and home security grants for seniors (age 62+) up to $2,000 and lead-based paint abatement grants up to $22,500.
In response to numerous complaints from residents about serious life, health and safety violations in multi-family housing units, the Concord City Council unanimously adopted the Multiple Family Rental Dwelling Unit Inspections and Maintenance Code of the City of Concord on March 7, 2000. The City's Multi-Family Housing Inspection program provides inspection and code enforcement services for 655 affordable housing units throughout the City.
Cal WORKS emphasizes outcomes, the value of work and the duty of government to support its citizens in their self-sufficiency efforts. The County’s implementation of Cal WORKS has been constructed with the purpose of going beyond “welfare reform” to building models that integrate services, leverage funding and share expertise across agencies. Contra Costa County, in partnership with the Workforce Investment Boards from the City of Richmond, Alameda, and Oakland has formed a collaborative known as “Eastbay Works”. Presently there are 14 East Bay One Stop and Career Centers, one of which is located in Concord.
SP-80 Monitoring - 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The Contra Costa Consortium works diligently to ensure activity compliance with federal regulations and timeliness in accomplishing goals and drawing down funds. Monitoring includes:
Risk Analysis: A Risk Analysis spreadsheet is compiled for the entire Consortium with each ConPlan and risk assessed on a standardized form at least annually for all funded activities for Consortium members. In addition, the list is updated throughout the year as factors may change to increase risk.
Consortium members review the list at Consortium meeting, and jointly determine which agencies in the High/Medium risk categories receive Site Monitoring and when.
Desk Monitoring: The Consortium conducts rigorous desk monitoring quarterly. Narrative quarterly reports are thoroughly reviewed to: compare contract goals to achievements; compare racial/ethnic percentages of persons served to jurisdictional populations percentages; examine the
Consolidated Plan CITY OF CONCORD 2020-25 Consolidated Plan 60 OMB Control No: 2506-0117 (exp. 06/30/2018)
Exhibit B
income level of persons served; and to note issues reported with program delivery. Board minutes are required quarterly accompanying the report and are reviewed for a big-picture perspective of agency challenges and successes. A Sources and Uses budget is required and reviewed to gauge progress in obtaining program financial support from non-CDBG sources and to ensure leverage is being obtained. Expense Summary reports and backup are carefully reviewed to ensure compliance with 2 CFR 200 Uniform Administrative Requirements, and other HUD regulations, prior to payment being released. Timesheets are attached and spot reviewed to verify Expense Summary personnel expenses. Functional timesheets signed by the employee and supervisor are required.
Independent financial audits are submitted by most agencies annually. Services to clients with limited English proficiency, numbers of staff who speak Spanish and other languages, materials translated into other languages, accessibility of programs to persons with disabilities and other info is required upon application and in the year-end report.
Site Monitoring (Virtual and On-Site): Agencies scoring as High/High Medium risk in the Risk Analysis receive a physical site monitoring. This is a single visit, coordinated and shared by Consortium members who fund the agencies to reduce staff cost and burden and save valuable agency time. Site monitoring include a physical inspection for accessibility and language access, interviews with the Executive Director and key program and finance staff, verification of source data from quarterly reports, and review of project files. A standardized Consortium Program and Financial monitoring form is used by the Consortium. All monitoring contact letters, completed monitoring forms, final monitoring results, documentation of remediation of findings, and any follow-up communication about the monitoring is electronically submitted and stored in the CDS on-line reporting system.
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Exhibit C
1 Rev. June 2025
CITIZEN PARTICIPATION PLAN
GENERAL INFORMATION
A. Purpose of the Citizen Participation Plan (CPP): The City of Concord’s CPP provides for and encourage s participation of all residents of Concord, particularly lower - and moderate-income persons, minorities, non-English speaking persons, and persons with disabilities. Through the Plan, the City hopes to obtain a broad perspective of housing and community development needs from citizens and organizations involved in affordable housing and community development activities.
B. Requirements of
the U.S. Department of Housing and Urban Development (HUD):
HUD requires all jurisdictions receiving HUD funding to develop and maintain a Citizen Participation Plan consistent with HUD Consolidated Plan rules 24 CFR Parts 91 and 570.
The City of Concord receives an annual formula grant allocation of Community Development Block Grant (CDBG) funds from HUD.
Before utilizing these federal funds to address community needs, HUD requires that the City develop a five-year Consolidated Plan (ConPlan). The ConPlan establishes a unified vision for community development actions, sets forth Concord’s policy for allocating investment of various resources among housing needs activities, is a statement of specific long-term and short-term community development objectives and priority non-housing community development needs, and is a strategy to be followed in carrying out HUD programs.
In order to more effectively and cooperatively plan for the housing and community development needs of the entire County, and reduce the cost of HUD compliance, all of the cities in the County that receive HUD CDBG funds created the Contra Costa CDBG/HOME Consortium. The Consortium consists of the cities of Antioch , Concord, Pittsburg, and Walnut Creek and the County of Contra Costa on behalf of all other cities and jurisdictions. The Consortium consults with a wide variety of public and private concerns during the development of various HUD planning documents. These include public and private agencies that provide emergency housing for homeless, transitional and permanent supportive housing services; the Housing Authorities of Contra Costa County, Pittsburg and Richmond; nonprofit owners, developers and manager of low income and assisted housing for special needs populations; nonprofit organizations and faith-based communities, providers of health and social services; and developers that address infrastructure needs. The City of Concord also consults with participating Urban
2 Rev. June 2025
County and other Consortium Cities, particularly concerning problems and solutions that go beyond a single jurisdiction.
The County acts as the lead agency for preparation of the five-year Consolidated Plan. As this is a co-created and shared Consortium document, the City of Concord’s Citizen Participation process is guided by and harmonious with the County’s CPP, while ensuring that all Concord stakeholders receive access to information and public meetings that are detailed in the Concord CPP.
Consortium members submit the Consolidated Plan and year one Annual Action Plan using the Consortium Consolidated Plan template in IDIS OnLine. The County is lead agency and members agree upon the date of the County’s submission of all Action Plans and the ConPlan. However, Consortium jurisdictions still prepare the annual Consolidated Annual Performance and Evaluation Report (CAPER) independently and submit to HUD electronically through IDIS.
In addition to working collaboratively on the Consolidated Plan, Consortium members also jointly issue a request for proposals and conduct a unified grant process twice per Con Plan period. The grant cycles for each ConPlan period are an initial two-year cycle, followed by a three-year cycle. The Concord CPP is valid through these cycles and until modified.
C. Oversight of the CDBG and other HUD-funded programs: The City’s Community and Economic Development Department staff have the responsibility for administration of the CDBG program, Consolidated Plan and Fair Housing planning processes, which includes all activities related to development and dissemination of the ConPlan, Annual Action Plans, Consolidated Annual Performance Evaluation Reports (CAPER), as well as the CPP, Language Assistance Plan, Residential Anti -Displacement and Relocation Assistance Plan, and any other plans that HUD may require.
Additional information may be obtained from the following:
Brenda Kain Mindy Gentry
Community Services Manager Director, Community Development Dept. 1950 Parkside Drive 1950 Parkside Drive
Concord, CA 94519 Concord, CA 94519
(925) 603-5838 (925) 671- 344
[email protected] [email protected]
3 Rev. June 2025
I. CITIZEN PARTICIPATION PLAN GOALS
The five major goals of the City citizen participation process are as follows:
1. To provide citizens with adequate and timely information about the range of activities that may be undertaken through its CDBG program (“Program”), the kinds of activities previously funded in the City, the level of funding available to carry out these activities, and the estimated amount of funds that will benefit very low- and low-income persons;
2. To provide and encourage an appropriate means to ensure public participation, especially the involvement of very low and low-income residents most likely to be affected by the Programs and to provide reasonable efforts to ensure continuity of involvement of citizens or citizen organizations throughout all stages of the Programs.
3. To provide citizens with an adequate opportunity to articulate needs, express preferences about proposed activities, assist in the selection of priorities, and the development of the Programs: the 5-Year Consolidated Plan (ConPlan), the Annual Action Plan, and the CAPER;
4. To provide citizens with the opportunity to assess and submit comments on all aspects of program performance; and
5. To conduct meetings and respond to information requests in a manner consistent with the Ralph M. Brown Act and California Public Records Act.
II. PROCESS
The City, in its citizen participation process, has instituted a variety of activities to accomplish the above-stated goals:
A. Assessment of Fair Housing (AFH)
Fair housing is a condition in which individuals of similar income levels in the same housing market have similar ranges of choice available to them. Concord’s Affirmatively Furthering Fair Housing (AFFH) Rezoning Project is an inclusive public planning process that involves rezoning select properties in higher resource neighborhoods to allow multi- family development. While the project is being completed under mandates from the State of California, the overarching goal is to partner with the community to address housing inequities and improve quality of life in Concord by creating a more inclusive community.
Additional information is available on the City’s Housing Element 2023-2031 webpage.
4 Rev. June 2025
Community Engagement Principles
• Encourage conversations in community values to guide future decision making. • Establish a transparent and comprehensive public engagement process that strives to include all Concord community members.
• Build off previous work done by the City and conversations that have already taken place during the Housing Element update about community needs and desires.
• Collaborate with experts to further understand the economic, environmental, and social impacts of rezoning to meet our fair housing needs. • Connect with the community and City Council frequently throughout the process to ensure the project is responsive to community needs.
B. 5-Year Consolidated Plan (ConPlan)
The City, in conjunction with the Consortium lead agency (County DCD), will develop a proposed Consortium ConPlan every five years (FY 2020/25, FY 2025/30, etc.) The City will present a proposed Consortium ConPlan for the allocation of the City’s CDBG and other HUD resources at a public meeting of the City Council, where it will be considered for approval. The ConPlan must be completed in a timely manner for submission to HUD.
The following steps will be followed in developing the ConPlan:
1. The first stage of ConPlan development is the determination of needs based upon input from the general public, neighborhood associations, and other interested parties.
City staff will work with the Consortium lead to set a timetable with benchmarks to ensure that work on the ConPlan is accomplished in a timely manner.
2. During this process at least three citizen/community and/or focus group meetings will be held throughout the County, including at least one in Central County at a site easily accessible by Concord residents. Citizens are encouraged to discuss community needs in various areas such as affordable housing, economic development, infrastructure/public facilities, and public services. The discussions are structured to identify unmet needs of very low- and low-income households that can be addressed through the Programs, and to identify appropriate projects and programs to meet those needs.
a. Citizens are encouraged to participate in the development and any revisions to the ConPlan. Particularly, participation by low - and moderate -income persons, especially those persons living in predominately very- low and low -income
5 Rev. June 2025
neighborhoods, as may be defined by HUD and/or the City. City staff shall take appropriate action to encourage all its citizens, including minorities and non - English speaking persons, as well as persons with disabilities, to participate. b. City staff shall encourage the participation of local and regional institutions, Continuum of Care, and other organizations (including businesses, developers, nonprofits, philanthropic organizations and communities-based and faith-based organizations) during the development and implementation of the ConPlan. c. City staff shall work with Consortium members that have PHAs to encourage participation with PHAs and residents of public housing and assisted housing developments, resident advisory boards, resident councils and resident management corporations, along with other low -income residents of targeted revitalization areas in which the developments are located, during the development of the Plan. City shall make an effort to provide information regarding the ConPlan activities related to its developments and any surrounding communities so that the PHA may this information available at the annual public meeting(s) for the PHA Plan.
d. These public meetings are subject to become a “virtual” public meeting conducted via a real -time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real-time video conferencing service.
3. The second stage of ConPlan development is the review of all input. Consortium members will conduct a preliminary review to assess feasibility and eligibility. City staff shall then prepare a listing of the priority needs based on all input. City staff will use this listing to recommend a broad range of strategies by category based upon identified needs and input at public meetings and other forums.
4. During the third stage of ConPlan development, City staff uses the data gathered from the second stage, plus historical funding data, to recommend the range of subprograms and the appropriate percentage of the estimated total funds to be allocated to each eligible subprogram (for example, public facilities and improvements, housing, public services, and economic development). This document becomes the Draft ConPlan. A notice announcing the availability of the Draft ConPlan for public review will be posted in a newspaper of general circulation at least thirty (30) days prior to the proposed City Council public meeting to consider the Draft ConPlan for approval. The Draft ConPlan will be available for review and public comment for at least thirty ( 30) days prior to the proposed City Council meeting to consider the Draft ConPlan for approval.
6 Rev. June 2025
5. Staff will consider any written comments received during the comment period or oral comments received during the City Council public meeting, and if necessary, m ake appropriate changes to the Draft ConPlan.
6. The final ConPlan is sent to HUD for approval. Copies of the final ConPlan are published on City’s web site and a reasonable number of free copies are available to the public and in a form accessible to persons with disabilities, upon request.
C. Annual Action Plan
As mentioned on page 2 of this document, the Contra Costa Consortium conducts a unified grant process twice per five-year ConPlan period. The first grant process cycle is for two years, and the second three year grant cycle concludes the 5-year Consolidated Plan period.
The Annual Action Plan process outlined here (Steps 1 through 7) is for the first year of both multi-year grant cycles. All subsequent years typically do not release a Notice of Funding Availability (NOFA). In these years, agencies which were selected and funded during the NOFA year, and which performed satisfactorily, are invited to submit a renewal application and the process starts with Step 4 below.
1. The Annual Action Plan process begins with a Consortium-wide Notice of Funding Availability (NOFA) for CDBG, HOME, ESG, and HOPWA funds 1. The NOFA is posted on County DCD’s website, City website, distributed to County’s interested parties list (which includes interested parties from all other jurisdictions) , and published in the non-legal section of a newspaper of general circulation. The NOFA announces a n annual public “K ickoff” meeting for the CDBG, HOME, ESG, and HOPWA funds. This meeting is designed to encourage very low - and low-income persons, members of minority groups, members of non-English speaking groups, and other residents to express their views and ideas of what they perceive as community development and housing needs in all areas of the County. The widely-publicized public meeting is held to advise residents and nonprofit organizations of program requirements and processes to be followed in developing and approving applications.
Information about the amount of program funds to be available for housing and community development activities, and for planning and administrative activities is provided, if that information is available at that time. In addition, the range of activities that may be undertaken with these funds and the kinds of projects and programs previously funded are explained. The application, evaluation and approval process are also explained as well as the process timeline to facilitate citizen participation.
1 Other funding from HUD or other sources may be included as it comes available.
7 Rev. June 2025
2. To facilitate the involvement of very low - and low -income persons, non -English speaking persons, and residents in areas most likely to be affected by the Programs, staff provides technical assistance in developing project proposals , upon request .
Information and technical assistance is also provided to community organizations so they may adequately develop project proposals and participate in planning and assessing the Programs.
3. Additional public meetings may be held at various stages of the Annual Action Plan funding process. Meetings are scheduled at times and locations that permit broad participation by very low- and low-income persons. When needed or upon request, translators are made available for non-English speaking attendees and the hearing- impaired.
4. These public meetings are subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real- time video conferencing service.
5. Once applications are received, they are reviewed by City personnel and the Community Services Commission (CSC). The CSC is a seven -member volunteer citizen body appointed by the City Council to a term of four years. It is composed of residents of Concord who hold no other municipal office in the City. Members are to be representative of the City’s general public and its religious, racial, age, sex, disabled and ethnic groups. The CSC is charged with identifying housing, neighborhood and social services needs within the community; reviewing funding requests; and making funding recommendations to the City Council on the allocation of community grants for programs and project. The CSC’s Evaluation Criteria is attached at Appendix C, and summarized as follows:
(a) Eligibility Criteria - Ability to meet the following: ConPlan Priority, Goal, National Objective, Eligible Activity Citation, Preliminary NEPA Determination. Data is collected on whether agency is a CBDO, new or existing subrecipient, the type of activity, whether services are delivered in the city, by phone or in another manner, and whether the agency has a facility in the city.
(b) Presentations – Each applicant is asked to make a five minute program presentation to the CSC, followed by a five to seven minute question and answer period.
(c) Evaluation Criteria – Application is evaluated in four different areas, utilizing 17 different criteria: Community Needs and Priorities (40 points), Benefits to Target
8 Rev. June 2025
Population (20 points) ; Organizational/Administrative Capacity (15 points); Partnerships and Collaboration (5 points), and Financial Review (20 points) Recommendations of the CSC become the draft Action Plan prior to consideration of the Action Plan by City Council. Agencies who applied for funding are notified of the draft Action Plan, and their comment is invited.
6. A notice for the Draft Action Plan and summary of the available funding is then published in a newspaper of general circulation and posted to the City’s website at least thirty (30) days prior to the City Council public meeting date to consider the Action Plan2. The notice outlines the dates of the public comment period and the date, time and address of the Council public meeting on the proposed Action Plan and the location where a reasonable number of free copies of the Draft Action Plan may be obtained. The Draft Action Plan is available for review and public comment for at least 30 days prior to the proposed City Council public meeting to consider the Draft Action Plan for approval, or for the amount of time specified in any HUD waiver that may reduce the public comment period.
7. This public meeting is subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real-time video conferencing service.
8. Staff will consider any written comments received during the comment period or oral comments received during the City Council public meeting, and if necessary, make appropriate changes to the Draft Action Plan.
9. The final Action Plan is submitted to HUD for approval. Copies of the final Action Plan are published on City’s web site and a reasonable number of free copies are available to the public and in a form accessible to persons with disabilities, upon request.
D. Consolidated Annual Performance and Evaluation Report (CAPER) Every year, the City must submit to HUD the CAPER within 90 days of the close of the program year, by September 30th. In general, the CAPER describes how funds were actually spent and the extent to which these funds were used for activities that benefited very-low and low -income people. The purpose of the CAPER is to account for each
2 HUD may issue a Waiver to reduce the public comment period associated with various plans. This CPP will then be presumed to comply with any Waiver authority that HUD issues.
9 Rev. June 2025
CDBG and other HUD funded activity in each program year, until the project is "closed- out" in accordance with program requirements.
1. The CAPER will be made available for review and comment. Notice, public review, and public comments will be made in accordance with the following procedures:
a. City staff shall provide at least fifteen (15) days advance notice of and availability of a Draft CAPER before there is a public meeting regarding the CAPER. The CAPER notice will be published in a non -legal section of an area newspaper of general circulation in addition to being posted on County DCD’s website. b. A complete copy of the Draft CAPER will be made available to the public. Copies will also be made available at locations as indicated in this Citizen Participation Plan under Accessibility of Information.
c. A City Council public meeting will be held to consider accepting the CAPER.
Public comments will be accepted during a fifteen (15) day comment period prior to the City Council public meeting as described in the public notice. d. This public meeting is subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real-time video conferencing service.
e. In preparing the CAPER for submission to HUD, careful consideration will be given to all comments and views expressed by the public, whether given as verbal testimony at the public meeting or submitted in writing. The Annual Performance Report sent to HUD will have a "public comment" section that presents all comments and staff explanations. [24 CFR 91.105(d)(2)]
f. The final CAPER is submitted to HUD for approval.
III. ACCESSIBILITY OF INFORMATION
The following information will be available to the public at Concord City Hall, 1950 Parkside Drive, Concord, during normal working hours:
a.
All mailing and promotional materials.
b. Records of public meetings.
c. All key documents, including applications, letters of approval, performance reports, and any other reports required by HUD.
10 Rev. June 2025
d. Copies of the regulations and issuances governing the Programs. e. Explanation of important Program requirements, such as contracting and operations procedures, environmental policies, fair housing, and other equal opportunity requirements, and relocation provisions.
f. A copy of the Citizen Participation Plan.
g. Copies of each written comment or complaint about the Programs’ performance, and a description of any actions taken and/or written response.
Copies of the ConPlan , Action Plan, and any Substantial Amendments shall also be made available at the Concord library. A summary of the public meetings, noticing, and publishing schedule is attached in Appendix A. A sample calendar is attached in Appendix B.
IV. SUBSTANTIAL AMENDMENTS TO THE CONSOLIDATED PLAN OR ACTION PLAN If after the Consolidated Plan or Action Plan has been submitted to HUD, changes are proposed in the use of Program funds (provided the proposed change in funding is greater than $10,000 or 10 percent of a project’s total allocation , whichever is greater) from one eligible activity to another, this shall constitute a Substantial Amendment. A change in project/program scope, location and/or beneficiaries will be considered a change in eligible activity. Citizens will be given reasonable notice and an opportunity to comment on Substantial Amendments made to the ConPlan or Action Plan.
There will be a public review period of
thirty (30) days during which written or verbal comments on the Substantial Amendment may be made before the City Council takes action on the amendment. A public notice will be published in the non -legal section of at least one local newspaper, and posted at City Hall, 1950 Parkside Dive, Concord, CA, thirty (30) days prior to the meeting. The notice shall describe the proposed amendment and provide the date for City Council action on the amendment. The notice will be made available in formats accessible to persons with disabilities, upon request. Any comments received will be presented to the City Council prior to their taking action. A summary of the comments will be attached to the Substantial amendment upon submission to HUD.
V. ELIGIBLE ACTIVITIES WITHIN CONPLAN
In the 2025/30 Consolidated Plans, the Concord City Council adopted the following goals for programs/projects funded with CDBG funds:
Affordable Housing
11 Rev. June 2025
The 2025/30 Consolidated Plan establishes the following priorities for affordable housing programs and projects funded with CDBG funds:
Priority AH-1 Preservation: Maintain and preserve the affordable housing stock.
Homelessness
Priority H-1: Further “Housing First” approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability, Priority H-2: Expand existing prevention services including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management and credit counseling.
The affordable housing and human services objectives of the Plan also address homelessness.
Non-housing Community Development
Priority CD-1 General Public Services: Ensure that opportunities and services are provided to improve the quality of life and independence for lower -income persons, and ensure access to programs that promote prevention and early intervention related to a variety of social concerns such as substance abuse, hunger and other issues.
Priority CD-2 Non-Homeless Special Needs: Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as the elderly and frail elderly, disabled persons, battered spouses, abused children, persons with HIV/AIDS, illiterate adults and migrant farmworkers
Priority CD-3 Youth: Increase opportunities for children/youth to be healthy, succeed in school and prepare for productive adulthood.
Priority CD-4 Fair Housing: Continue to promote fair housing activities and affirmatively further fair housing.
Priority CD-5 Economic Development: Reduce the number of persons with incomes below the poverty level, expand economic opportunities for very low - and low-income residents, and increase the viability of neighborhood commercial areas.
12 Rev. June 2025
Priority CD-6 Infrastructure and Accessibility: Maintain quality public facilities and adequate infrastructure, and ensure access for the mobility- impaired by addressing physical access barriers to public facilities.
Priority CD-7 Infrastructure and Accessibility: Maintain quality public facilities and adequate infrastructure, and ensure access for the mobility- impaired by addressing physical access barriers to public facilities.
Priority CD-8 Administration/Planning: Support development of viable urban communities through extending and strengthening partnerships among all levels of government and the private sector, and administer federal grant programs in a fiscally prudent manner.
VI. RESIDENTIAL ANTI -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN The City of Concord has established the Residential Anti- displacement and Relocation Assistance Plan to minimize displacement of persons or businesses as a result of projects funded with Program funds. This plan can be found on page 23 of this document.
VII. COMPLAINT PROCESS
Citizens have an opportunity to register complaints by letter, telephone, email, or in person directly to City staff at the following address: City of Concord, 1950 Parkside Drive, Concord CA 94519, by calling (925) 671-3088, or by emailing [email protected].
All written complaints will be answered in writing within 15 working days. Citizens are encouraged to initially register complaints by telephone, directly to the program staff involved in the relevant program, since oftentimes complaints can be resolved satisfactorily at this level. Staff will investigate complaints and respond as quickly as possible. Staff will respond in writing to all written citizen complaints within fifteen (15) working days of their receipt, where practicable.
Any citizen not satisfied by the response of City staff may request further review of their complaint by the
Director of Community and Economic Development. The Director will respond in writing to all written complaints within thirty (30) working days of their receipt, where practicable.
Citizens may also file complaints directly to HUD. Per HUD procedures, HUD will forward the complaint to the Concord C ity Manager’s Office. A copy of the letter accompanying the complaint will be sent to complainant. The City Manager’s Office has fifteen (15) working days from the date of the HUD letter to respond directly to the complainant and must forward a copy of the response to HUD for their review.
13 Rev. June 2025
All documentation including final disposition of the complaint will be retained by the City for a period of no less than three years from the date of disposition.
APPENDIX A – SUMMARY OF PUBLIC MEETINGS, NOTICING, AND PUBLISHING 14 Rev. June 2025
1. 5-Year Consolidated Plan for Contra Costa Consortium (countywide) (a) At least three citizen/community and/or focus group meetings throughout the County, one in the City of Concord.
Noticing: By invitation and published in non -legal section of at least one local newspaper of general circulation at least thirty (30) days prior to the first meeting.
Website: The notice is also posted on County DCD’s website and the City of Concord website at: http://www.cityofconcord.org
(b) City Council meeting to approve Consolidated Plan
Noticing: Published in the non- legal section of at least one local newspaper and posted at City offices, 1950 Parkside Drive, Concord, CA at least thirty (30) days prior to the date of the meeting. The notice includes a summary of the proposed plan.
Website: The notice is also posted on City’s website at http://www.cityofconcord.org (c) These public meetings are subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real- time video conferencing service.
(c) Publishing : A copy of the Consolidated Plan will be made available at the City Administration office, located at 1950 Parkside Drive, Concord, as well as on the City’s website, at http://www.cityofconcord.org
2. Annual Action Plan – 1st Year of Two-Year and Three-Year Funding Cycles (a) Notice of funding availability (NOFA)
Noticing: Letters (regular U.S mail and/or email) are sent to interested party mailing list, maintained by the County as Consortium Lead Agency, and published in non - legal section of at least one local newspaper at least thirty (30) days prior to application due date.
(b) At least two public meetings
i. During development
Noticing: Letters (regular U.S mail and/or email) are sent to all CDBG applicants and meeting notice posted on the C ity’s website and at Concord City Hall, 1950 Parkside Drive, Concord CA at least ninety-six (96) hours prior to the date of the meeting.
ii. City Council Meeting to approve Action Plan
Noticing: A notice is published in the non -legal section of at least one local newspaper at least thirty (30) days prior to the date of the meeting, and the notice is also posted at Concord City Hall, 1950 Parkside Drive, Concord CA.
Website: The notice is also posted on City’s website.
APPENDIX A – SUMMARY OF PUBLIC MEETINGS, NOTICING, AND PUBLISHING 15 Rev. June 2025
iii. These public meetings are subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real- time video conferencing service.
(c) Publishing: A copy of the Action Plan will be made available at the Concord Public Library, located at 2900 Slavio Street, Concord, at the City Administration office, located at 1950 Parkside Drive , Concord, as well as on the City’s website, at http://www.cityofconcord.org
3. Substantial Amendment
(a) At least one public meeting
i. City Council Meeting to approve Amendment
Noticing : Published in the non- legal section of at least one local newspaper and posted at City offices, located at 1950 Parkside Drive, Concord, CA at least thirty (30) days prior to the date of the meeting. The notice is also posted on City’s website, http://www.cityofconcord.org
ii. This public meeting is subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real- time video conferencing service.
4. Consolidated Annual Performance and Evaluation Report (CAPER) (a) City Council Meeting to approve CAPER
Noticing: Published in the non- legal section of at least one local newspaper and posted at City offices, located at 1950 Parkside Drive, Concord, CA at least fifteen (15) days prior to the date of the meeting. The notice is also posted on City’s website at http://www.cityofconcord.org
(b)This public meeting is subject to become a “virtual” public meeting conducted via a real-time video conferencing service. These meetings are still open to the public where the public can provide public comment during the meeting via the real-time video conferencing service.
(b) Publishing: A copy of the CAPER will be made available at the Concord Public Library, located at 2900 Salvio Street, Concord, at the City Administration office, located at 1950 Parkside Drive, Concord, as well as on the City’s website, at http://www.cityofconcord.org
APPENDIX B – SAMPLE CALENDAR
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September Issue Request for Proposals (Funding Availability) October/November Conduct Funding Kickoff Meeting
December A pplications due
January/February/March Applicant Presentations
March/April Applications / Staff Recommendations considered by Community Services Commission
May City Council review and approval of Action Plan Submit Action Plan to HUD
June Subrecipient Meeting and Contract Negotiations July Start of new Fiscal Year
August Program monitoring (ongoing through May)
Public Notice of CAPER
September CAPER submitted to HUD
October Semi-annual labor standards report
MBE/WBE Report
APPENDIX C: APPLICATION ELIGIBILITY & EVALUATION CRITERIA 17 Rev. June 2025 Page 90 of 135
18 LANGUAGE ASSISTANCE PLAN (LAP)
In order to better serve Concord limited-English proficient (LEP) residents, the City of Concord has developed a Language Assistance Plan (LAP). The implementation of the LAP is consistent with the U.S.
Department of Housing and Urban Development’s (HUD) Final Guidance (Federal Register/ Vol. 72, No. 13, January 22, 2007) and Executive Order 13166 (August 11, 2000) to ensure that programs receiving federal financial assistance provide meaningful access to LEP persons. Failure to ensure that LEP persons can effectively participate in, or benefit from federally assisted programs may violate Title VI of the Civil Rights Act of 1964 that prohibits discrimination based on national origin.
Implementation of the LAP enable
s Concord to better serve its beneficiaries by ensuring access to language assistance for its community development program funded with federal funds. Although Concord may have limited resources at a given time, the LAP ensures that access to language assistance for LEP residents will be provided in some form.
I. GOALS OF THE LAP
The three major goals of the Concord LAP are as follows:
1. To provide meaningful access for Concord’s LEP residents through the provision of free language assistance for the CDBG program;
2. To provide an appropriate means to ensure the involvement of LEP residents that are most likely to be affected by the programs and to ensure the continuity of their involvement;
3. To ensure that the City’s CDBG staff will assist the City’s LEP population in obtaining the necessary services and/or assistance requested.
II. IDENTIFICATION OF LEP POPULATIONS
According to the 2011-2015 American Community Survey (ACS) 5-Year estimates, the City of Concord had a population of 126,268. Language data was projected for 117,515 person’s age 5 years and older. Of these persons, 75,037 persons (64%) age 5 and older speak English as their only language.
The major languages spoken by the remaining 36% (42,478 persons) of the City’s population, and those that speak English less than “very well” are:
• Spanish – 22.9% (26,860 persons)
• Other Indo-European Languages – 5% (5,846 persons)
• Asian and Pacific Island Languages – 7.4% (8,716 persons) • All remaining languages have 1,056 speakers. For the purpose of this LAP, the only language that will be labeled as “frequently encountered” is Spanish. However, the City will also provide access to language assistance for an LEP resident that is not part of the “frequently encountered” language groups.
19 LANGUAGE ASSISTANCE MEASURES
A. Types of Language Assistance
Concord must provide access to language assistance at no charge to the LEP resident. Depending on the language and nature or importance of a program, service, or activity, the City shall provide access to oral interpretation, written translation, or in some cases, access to both. The City will ensure that access is provided but not limited to the following ways:
• Hiring or providing bilingual staff;
• Contracting with language assistance agencies;
• Accessing language assistance telephone lines; and
• Utilizing community volunteers from community-based organizations.
B. Critical programs: Provision of Oral Interpretation and Written Translation Certain programs, services, or activities deemed “critical” warrant the need to provide both oral interpretation and written translation. In most cases, housing and housing related complementary services, including services to homeless populations are viewed as critical programs as they are essential to maintaining quality of life.
In most of these cases, subrecipients providing non-housing related programs will not be required to provide the same level of interpretive services as housing or housing-related programs. At the very least, subrecipients of non -housing related programs must provide access to language assistance in some form. The subrecipients’ access to LEP services will be monitored as part of the Consortium’s overall monitoring program of a fiscal year.
C. Oral Interpretation Assistance: Face-to-Face and Telephone Communication Face-to-face contact or telephone contact is the most frequent mode of contact with the public or beneficiaries of a program. In most of these cases oral interpretation will be the mode most likely to take place to assist an LEP resident.
In face -
to-face contact, staff should follow the following steps to ensure access to language assistance:
• Staff shall notify the LEP resident, to the best of their ability, that language assistance is available to them free of charge and can be arranged for them. A notice stating that free language assistance is available from the City will be posted in the lobby of the Community Development department division lobby in the most “frequently encountered” language of Spanish.
• If the LEP resident is not in any of the “frequently encountered” language groups, the provision of “I Speak” cards shall be presented to the LEP resident to determine what language is appropriate.
20 • Once the language is determined, staff will arrange language assistance for the LEP person with bilingual staff, language assistance telephone lines, language assistance agencies, or community staff, depending on the nature of assistance needed.
The assistance from a family member or friend is discouraged; however, if the LEP person has a family member or friend that they would like to utilize and they have been notified that there is free assistance available to them, staff must document that free language assistance was offered but the LEP resident elected to utilize a family member or friend.
In situations where precise, complete, and accurate translations of information are critical (i.e. lease agreements, loan documents, legal documents, etc.), the City reserves the right to use a professional interpreter, regardless of whether the LEP individual provides his/her interpreter.
To respond to LEP telephone calls, staff should follow these steps to ensure access to language assistance:
• Staff must, to the best of their ability, try to ascertain the language of the LEP caller. At the very least, staff must ask a “do you speak…” question. Staff should start with the most frequently encountered languages (e.g. “Do you speak Spanish?”). • If the language can be determined and there is bilingual staff available to assist the caller, staff must inform the LEP caller that there will be an attempt to transfer the call to the bilingual staff and also give the phone number of the bilingual staff member to the LEP resident. If there is knowledge that the bilingual staff member is on leave/vacation, staff shall try to obtain the phone number of the LEP person for the bilingual staff member to call back, or get assistance from an outside interpreter (i.e. language assistance line, existing contract with a language assistance agency, etc.) to assist the LEP caller. • If there is no bilingual person on staff that can assist the LEP person, staff shall contact an outside language assistance interpreter that the City may have available (i.e. language assistance phone line, interpreter from a language assistance agency on retainer, etc.) and work with the outside interpreter and assist the LEP caller.
D. Oral Interpretation Assistance: Public Meetings/Hearings If a significant number of LEP residents are expected to attend a public meeting/hearing, the City shall provide oral interpretation assistance for the meeting. To determine if written translated materials (if any) are also required for the meeting, see section on “Safe Harbor” Threshold below.
E. Written Translation Assistance of Vital Documents
The City shall provide access to written translation of vital documents in programs that are funded with CDBG. A vital document is any document that is critical for ensuring meaningful access to the City’s major activities and programs by beneficiaries generally and LEP persons specifically. Depending on the nature and importance of the document, it is encouraged that vital documents be translated by a highly competent professional translator as many vital documents contain legal and/or technical concepts. Vital documents include but are not limited to:
21 • Legal or binding documents that participants must execute (i.e. loan documents for homeownership, housing applications, rental agreements); • Information and Outreach materials for housing and housing-related programs; • Public Notices of public meetings/hearings.
Note: Not all public notices may warrant written translation. The City’s notice for the Action Plan meeting or Consolidated Annual Performance and Evaluation Report (CAPER) usually would not warrant written translation; however, a non -English notice for a substantial amendment to the Action Plan may be warranted if the substantial amendment is regarding a specific program/project that has a large non -English speaking clientele. In addition, notices requesting resident input or participation (i.e. 5 -year Consolidated Plan meetings) should be translated in the most frequently encountered languages, and the notice should also state that if a resident requires language assistance in the form of oral interpretation, the resident shall notify the City within 72 hours of the meeting/hearing.
F. “Safe Harbor” Threshold and Written Translation Assistance In any case in which a language population exceeds 5% of a target population for a program or exceeds 1,000 persons for one language involved in a program, the City shall provide written translation of program materials regardless of the type or nature of the program. These materials also include public notices of public meetings/hearings in regards to the specific program, service, or activity.
G. Training Staff to Provide Access to LEP residents
City CDBG-funded staff shall be trained and knowledgeable of the resources available to LEP residents of Concord. As part of an orientation, new staff shall be instructed of all the necessary steps of providing meaningful access to LEP residents.
Staff shall be re-
trained on the necessary steps at a minimum of every two years. If there are new requirements or new procedures, staff shall be informed and trained on the new requirements or procedures as soon as possible, but no later than 14 days of the receipt of the new requirements or procedures. All staff having contact with the public shall be trained effectively to work with in- person and/or telephone interpreters.
H. Providing Notice to LEP Persons
The City’s Community and Economic Development department, under which the CDBG program operates, shall post signs stating that free language assistance is available from the City in the lobby of the Administration Building at 1950 Parkside Drive in Concord, as this is the common area where the public is frequently encountered. The signs shall be translated in the most frequently encountered language of Spanish. All outreach materials of the CDBG program shall state that free language assistance services are available. The statement shall be translated in the most frequently encountered language of Spanish.
22 Depending on the nature and/or importance of the notice and the population of the target audience, notices in local non-English newspapers shall be posted. The City’s notices for the public meetings on the Action Plan and Consolidated Annual Performance and Evaluation Report (CAPER) usually would not warrant the necessity of posting in non-English newspapers; however, a non-English notice for a substantial amendment to the Action Plan may be warranted if the substantial amendment is regarding a specific program/project that has a large non-English speaking clientele. Notices regarding the 5 -year Consolidated Plan should be posted in non - English newspapers, especially if it is a notice asking for resident input or participation on determining the City’s priorities, goals, and needs. Notices requesting resident input or participation shall also state that if a resident requires language assistance in the form of oral interpretation, the resident shall notify the City within 72 hours of the meeting.
Any notice or information televised on local access television shall also state that free language assistance is available in the frequently encountered languages of Spanish. A notice requesting resident input shall be translated in the most frequently encountered language of Spanish and the notice shall also state that if a resident requires language assistance in the form of oral interpretation, the resident shall notify the City within 72 hours of the meeting.
I. Monitoring and Updating the LAP
Given that the demographics and the needs of Concord residents are in constant flux, the City will periodically monitor and update the LAP. In order to consider changes to demographics, types of services, or other needs, the evaluation of the LAP shall be conducted annually in conjunction with the development of the City’s Consolidated Annual Performance and Evaluation Report (CAPER) of the CDBG program. In addition, the LAP shall be reevaluated in conjunction with the development of the Contra Costa County Consortium’s 5 -year Consolidated Plan for the CDBG, HOME, ESG, and HOPWA programs, and when new census data is released.
Areas that shall be considered during the evaluation and assessment of the LAP shall include :
• Current LEP populations in the jurisdiction geographic area or population affected or encountered;
• Frequency of encounters with LEP language groups;
• The nature and importance of activities/services/programs to LEP persons; • The availability of resources, including technological advances and sources of additional resources, and the costs imposed;
• Whether existing assistance is meeting the needs of LEP persons; • Whether staff knows and understands the LAP and how to implement it; and • Whether identified sources for assistance are still available and viable.
23 RESIDENTIAL ANTI -DISPLACEMENT AND
RELOCATION ASSISTANCE PLAN
All jurisdictions receiving CDBG and other sources of federal funding are subject to the Uniform Relocation Act (URA) and must comply with its requirements. The purpose of the URA is to provide displaced persons with fair, equitable treatment and protection from disproportionate injury by projects designed to benefit the public as a whole. This includes displacement that results from acquisition, demolition, or rehabilitation for HUD-assisted projects carried out with Concord CDBG and any other federal HUD funds funds, and real property acquisition for HUD-assisted projects, whether publicly or privately undertaken. The URA protects all persons who are displaced by a federally assisted project, regardless of their income.
The City of Concord
has developed this Residential Anti-displacement and Relocation Assistance Plan (“Plan”) in Under Section 104(d) of the Housing and Community Development Act of 1974, as Amended, and in accordance 24 CFR part 42, subpart B, to certify that the City is following a Plan that will minimize the displacement of persons as a result of assisted activities.
A COMMITMENT TO MINIMIZE DISPLACEMENT
Consistent with the goals and objectives of activities assisted under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (“URA”) as amended, the City of Concord will minimize the displacement of persons from their homes by:
1. Evaluating projects submitted for Community Development Block Grant or other HUD funding that might involve displacement of low/moderate-income households and advising the sponsor/developer of the relocation and replacement housing obligations.
2. Encouraging the funding of projects that will not involve the displacement of low/moderate- income households.
3. Encouraging sponsors/developers of projects that will involve the displacement of low/moderate-income households to seek alternative sites for development.
4. Requiring the sponsor/developer of low/moderate-income housing to give preference to displaced low/moderate -income households in the new projects, if the person or family qualifies for the project.
A COMMITMENT TO PROVIDE RELOCATION ASSISTANCE
The City shall provide relocation assistance as described in 24 CFR 570.606, to each low/moderate-income household displaced by the demolition of housing or by the conversion of a low/moderate -income dwelling to another use as a direct result of assisted activities. This includes the levels of assistance outlined in Section 104(d) of the Housing and Community Development Act of 1974 and further defined in 24 CFR 42.350 which provide for rental assistance over a 60 month period.
24 The City shall provide each household with the option of receiving assistance as described in 49 CFR 24 which provides for rental assistance over a 42 month period if it is determined that such assistance is in the household’s best interest.
Temporarily displaced households shall be provided with assistance to cover reasonable out-of-pocket expenses during displacement. This can include advisory assistance and monetary assistance for increased rent, moving costs, security deposits and increased utility costs. In rare cases, a per-diem may be provided for food costs if comparable housing is not available.
Displaced persons shall be relocated into comparable, decent, safe and sanitary dwellings that are adequate in size to accommodate the dwelling occupants. Replacement dwellings shall be functionally equivalent to the acquired dwellings and shall not be subject to unreasonably adverse environmental conditions.
Displaced persons shall have the right to appeal a claim that is denied by the City or its grantee.
Distribution of relocation assistance payments shall be made on a timely basis in a minimum of two installments. A displaced household may elect to receive a lump-sum payment equal to the capitalized value of the relocation assistance payment to allow for the purchase of replacement housing in accordance with program restrictions.
A COMMITMENT TO PROVIDE ONE -FOR -ONE REPLACEMENT
The City shall replace all occupied and vacant occupiable low/moderate -income dwelling units demolished or converted to a use other than as low/moderate-income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570.606(b)(1) and 24 CFR 42.375. Dwellings shall be provided within Concord and shall be designed to remain affordable to persons of low and moderate income for ten years from the date of initial occupancy.
All replacement housing will be provided within three years of the commencement of the demolition and rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the City will make public and submit to the HUD Field Office the following information in writing:
1. A description of the proposed assisted activity;
2. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activity;
3. A time schedule for the commencement and completion of the demolition or conversion;
4. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units;
5. The source of funding and a time schedule for the provision of replacement dwelling units; and
25 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate- income dwelling unit for at least 10 years from the date of the initial occupancy.
1 CITY OF CONCORD
2025/26 ACTION PLAN
EXPECTED RESOURCES
DRAFT
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
During the five
-year Plan period, the City expects to receive approximately $1,000,000 annually in CDBG funding, for a five-year total of approximately $5 million. CDBG funds are used by the City for affordable housing, homeless services, non-housing community development activities and administrative costs. The table below provides a breakdown of these anticipated resources which are based on FY 2025/26 allocations.
Anticipated Resources
Table 139 – Expected Resources by Priorities
Pro-
gram
Source
of Funds Uses of Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder of
ConPlan
$
Narrative Description Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
987,662 10,000 300,000 1,297,662 4,000,000
Anticipated amount
available to City based on
FY 2025/26 funding.
Other public -
federal Other 30,000 0 0 30,000 150,000
The City will allocate
Revolving Loan funds for
housing administration
and for grants and loans to
low-income homeowners
as part of the Housing
Rehabilitation Loan and
Grant program.
Exhibit D
2 Table 139 – Expected Resources by Priorities
Pro-
gram
Source
of Funds
Uses of Funds
Expected Amount Available Year 1 Expected
Amount
Available
Remainder of
ConPlan
$
Narrative Description Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Other
Local
Other
$80,000
$80,000
$400,000 Cannabis Community
Benefit Fund (CCBF)
allocates funds from a
portion of Cannabis
license holder fees for
youth drug use
prevention and
education efforts,
drug treatment and
workforce
development.
Explain
how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City requires a 20% match for all projects receiving CDBG funds which typically includes other federal, state or local public and/or private funds. CDBG funds are coupled with local and private funds, allowing projects to compete for additional funding provided by tax credits, bonds, and state financing programs. An investment by the City makes projects more competitive in various funding competitions. All sources and types of funds are more limited due to the current economic climate and the demise of statewide redevelopment tax- increment funds. The City will continue to search for additional sources of funding from local, state, federal, and private sources in order to develop and deliver efficient and cost-effective projects.
3 If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
There is no publicly owned land in Concord that may be used to address identified needs however, Concord is currently in the process of developing a Specific Plan for the 2,327-acre Inland Area of the Concord Naval Weapons Station, which was created by the Navy in the 1940s during World War II. The Inland Area of the base was deactivated in 1997 and declared surplus property by the Navy in 2007. A Reuse Plan was adopted by the City for the area in 2010 (Appendix 1). An Area Plan was then adopted by the City for the area in 2012. The development of the area represents a significant opportunity for the City. The Specific Plan will create more specific zoning for the site and improve the quality of life for residents of Concord and the region through creation of new jobs, a variety of housing types, significant open space, preservation of natural resources, active parks, pedestrian and bike trails and community facilities. The project is expected to be home to 28,000 residents in 12,272 new residential units over a 30-year period, 25 percent of which will be affordable housing. East Bay Regional Park District is currently in the process of implementing a land use plan for the management of 2,537 acres of adjacent parkland area.
Discussion
The City of Concord will utilize funds from the FY 2025/26 entitlement grant and unspent funds from past year's CDBG grant, as well as Revolving Loan Funds and Program Income, to provide services to further the well-being of the City's most at-risk residents.
4 AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Table 140 – Goals Summary
Sort
Order Goal Name Start
Year
End
Year Category Geographic
Area
Needs
Addressed Funding Goal Outcome
Indicator
1 AH-1
Existing
Housing
Stock
2025
2026
Affordable
Housing
City of
Concord
Affordable
Housing
CDBG:
790,130
Revolving
Loan
Fund:
$30,000
Homeowner
Housing
Rehabilitated:
30Household
Housing Unit
2 H-1
Emergency
Shelter and
Homeless
Related Svcs
2025
2026
Homeless
City of
Concord
Homelessness
CDBG:
$20,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 100
Persons
Assisted
Homelessness
Prevention: 10
Persons
Assisted
3 CD-1 General
Public
Services
2025
2026
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$33,000
CCBF:
$10,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 10,500
Persons
Assisted
4 CD-2
Non-
Homeless
Special
Needs
Population
2025
2026
Non-
Homeless
Special
Needs
City of
Concord
Non-Housing
Community
Development
CDBG:
$70,000
CCBF:
$10,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 950
Persons
Assisted
ANNUAL GOALS AND OBJECTIVES
5 Table 140 – Goals Summary
Sort
Order Goal Name Start
Year
End
Yea
r
Category Geographic
Area
Needs
Addressed Funding Goal Outcome
Indicator
5 CD-3
Youth
2025
2026
City of
Concord
Non-Housing
Community
Development
CDBG:
$35,000
CCBF:
$50,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 1800
Persons
Assisted
6 CD-4
Fair Housing
2025
2026
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$10,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 25
Persons
Assisted
7 CD-5
Economic
Development
2025
2026
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$40,000
CCBF:
$10,000
Jobs
created/retained
: 5 Jobs
Businesses
assisted: 20
Businesses
Assisted
8 CD-6
Infrastructure
/ Public
Facilities
2025
2026
Non-Housing
Community
Development
City of
Concord
Non-Housing
Community
Development
CDBG:
$300,000
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit: 8000
Persons
Assisted
9 CD-7
Administration
2025
2026
Administration
City of
Concord
Administration
CDBG:
$197,532
Other: 1 Other
Goal Descriptions
6 Table 141 – Goal Descriptions
1 Goal Name AH-1 Existing Housing Stock
Goal
Description
Maintain and preserve existing housing for low-income homeowners through rehabilitation activities.
2 Goal Name H-1 Emergency Shelter and Homeless Related Services Description Further “Housing First” approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability. Expand existing prevention services including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management and credit counseling.
3 Goal Name CD-1 General Public Services
Description Ensure that opportunities and services are provided to improve the quality of life and independence for lower-income persons, and ensure access to programs that promote prevention and early intervention related to a variety of social concerns such as substance abuse, hunger, and other issues.
4 Goal Name CD-2 Non-Homeless Special Needs Population
Description Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as elderly/frail elderly, disabled persons, victims of domestic violence, abused/neglected children, persons with HIV/AIDS, illiterate adults and migrant farmworkers.
5 Goal Name CD-3 Youth
Goal
Description
Increase opportunities for children/youth to be healthy, succeed in school and prepare for productive adulthood.
6 Goal Name CD-4 Fair Housing
Description Continue to promote fair housing activities and affirmatively further fair housing. 7 Goal Name CD-5 Economic Development
Description Reduce the number of persons with incomes below the poverty level, expand economic opportunities for very low- and low-income residents, and increase the viability of neighborhood commercial areas.
8 Goal Name CD-6 Infrastructure/Public Facilities
Description Maintain quality public facilities and adequate infrastructure and ensure access to public facilities for the disabled; Remove barriers to the safe travel of persons with disabilities and enhance public safety and accessibility; Provide or improve access to facilities for disabled persons.
9 Goal Name CD-7 Administration
Goal
Description
Support the development of viable urban communities through extending and strengthening partnerships among all levels of government and the private sector, and administer federal grant programs in a fiscally prudent manner. Strategies include:
• To continue the collaborative administration with the other Consortia jurisdictions for the City’s community development and affordable housing programs undertaken under this Strategic Plan. This effort will include common policies and procedures for requests for the use of funds, Subrecipient reporting, record- keeping, and monitoring.
•
The City will also cooperatively further the efforts of the Contra Costa Council on Homelessness (CCCH).
7 Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Given that the homeless and special needs populations have various obstacles to accessing housing and community services, the City of Concord will continue to provide CDBG funds for housing rehabilitation activities, public facility/infrastructure improvements, and public service activities that improve the quality of life for special needs groups.
8 AP-35 Projects - 91.420, 91.220(d)
Introduction
The City will prioritize the use of its CDBG funding to meet the priority needs of the City as noted in the 2025/30 Consolidated Plan, including services to the homeless and special needs groups such as elderly/frail elderly, persons with disabilities, persons who suffer from alcohol and other drug addictions, persons who are victims of domestic violence and persons living with HIV/AIDS.
# Project Name
1 Bay Area Crisis Nursery
2 Court Appointed Special Advocates (CASA)-Serving All Foster Children 3 ECHO - Fair Housing Services
4 Family Justice Alliance - Family Justice Navigation Program 5 CC Behavioral Health Services Homeless Program - CORE 6 Food Bank of Contra Costa and Solano Food Distribution Program 7 Meals on Wheels Diablo Region - Meals on Wheels
8 Monument Crisis Center-Critical Safety Net Resources for Families and Individuals 9 Contra Costa Crisis Center-Crisis / 211 Contra Costa
10 STAND! For Families Free of Violence - Rollie Mullen Center Emergency Shelter 11 Empowered Aging-Ombudsman Services
12 Community Violence Solutions - Children's Interview Center-Child Sexual Assault Intervention 13 Winter Nights Family Shelter, Inc.
14 Choice in Aging Adult Day Health Care
15 Contra Costa Senior Legal Services - Legal Services for Seniors 16 Lions Center for the Blind - Independent Living Skills for Blind & Visually Impaired Adults 17 Opportunity Junction - Healthcare Career Pathway
18 Monument Impact - Emerging Business Support Program
19 We Care Services for Children
20 Planned Parenthood Northern California Mental/Behavioral Health Program 21 City Engineering - ADA Transition Plan
22 CDBG Administration
23 City of Concord Youth Scholarship Program
24 City Housing Administration
25 Habitat for Humanity - Housing Rehabilitation Program 26 Monument Crisis Center K-12 Youth Education and Empowerment Table 3 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Given that the homeless and special needs populations have various obstacles to accessing housing and
9 community services, the City of Concord will continue to provide CDBG funds for housing rehabilitation activities, public facility/infrastructure improvements, and public service activities that improve the quality of life for special needs groups.
10 AP-38 Project Summary
Project Summary Information
11 1 Project Name Bay Area Crisis Nursery
Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding CDBG: $15,000.00
Description The Crisis Nursery provides short-term residential/shelter services and emergency childcare for children ages birth through five years.
LMC/05L
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
25 families will receive emergency childcare services.
Location Description 1506 Mendocino Dr, Concord, CA 94521 Planned Activities The Bay Area Crisis Nursery provides emergency residential/shelter services and childcare for young children birth through 5 years, as well as emergency childcare and residential/shelter services for children living in families who identify as
experiencing a crisis or parental stress,
are at-risk of child abuse or neglect, or who have been previously abused or neglected and have been
reunited with natural family.
2 Project Name Court Appointed Special Advocates (CASA)-Serving All Foster Children Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Cannabis Community Benefit Funds (CCBF): $15,000.00
Description CASA recruits, trains, and supports volunteers to advocate for abused and neglected children and youth during
their uncertain journey in the
foster care system. CASA also integrates academic, mental, and reproductive health care into our services for children and youth in foster care. This guarantees they find a permanent home, complete their education, and become productive adults.
Target Date 6/30/2026
12 Estimate the number
and type of families
that will benefit from
the proposed
activities
25 children will receive services.
Location Description Main Office: 2151 Salvio Street Ste 295, Concord, California Planned Activities Trained volunteers will provide advocacy, mentoring and representation services to abused and neglected children who are wards of the County’s Juvenile Dependency Court to improve access to health and social services and a safe and permanent living situation. 3 Project Name ECHO - Fair Housing Services
Target Area City of Concord
Goals Supported CD -4 Fair Housing
Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description ECHO Housing is a HUD- approved housing counseling agency and satisfies HUDs definition of a Qualified Fair Housing Enforcement Organization. ECHO affirmatively furthers fair housing by addressing discrimination investigates allegations of discrimination; conducts audits to uncover discrimination, provides training to housing providers. LMC/05J
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
25 families will receive Fair Housing services.
Location Description Main Office: 770 A St, Hayward, California. Services are provided by phone and at various locations throughout the County.
Planned Activities ECHO's Fair Housing Services will assist Concord tenants and landlords who require information regarding fair housing and discrimination, or complainants who allege discrimination based on federal, state, and local regulations.
4 Project Name Family Justice Alliance - Family Justice Navigation Program Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population
13 Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Cannabis Community Benefit Funds (CCBF): $10,000.00
Description Provide navigation services to victims of domestic violence, sexual assault, child abuse, elder abuse and human trafficking. LMC/05G Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
250 victims of domestic violence, sexual assault, child abuse, elder abuse, and human trafficking will receive services.
Location Description 2151 Salvio Street, Suite 201, Concord, CA 94520 Planned Activities Navigation services will be provided to victims of domestic violence, sexual assault, child abuse, elder abuse and human trafficking guide them to safety, self-sufficiency and empowerment.
5 Project Name CC Behavioral Health Services Homeless Program - CORE Target Area City of Concord
Goals Supported H -1 Emergency Shelter and Homeless Related Service Needs Addressed Homelessness
Funding CDBG: $10,000.00
Description CORE teams conduct outreach to unsheltered persons and serves as an entry point into the coordinated entry system for unsheltered persons and work to identify, engage, stabilize and house chronically homeless individuals and families. The outreach teams will contact homeless individuals to provide basic needs supplies, counseling, benefits assistance, linkages to healthcare, shelter placement, and referrals and transportation to C.A.R.E. Centers. Program will provide services to 100 Persons. (LMC/05)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
100 homeless residents will receive services.
Location Description Services are provided where homeless individuals congregate including on the streets, in parks and along waterways.
14 Planned Activities A team of two outreach workers will deliver services to homeless individuals in encampments and on the streets, completing housing and service assessments
and providing basic needs supplies such as
socks, hygiene kits and emergency food. Teams will assist with the completion and submission of MediCal, CalFresh, and/or SSI applications and will link individuals to shelter and day centers.
6 Project Name Food Bank of Contra Costa and Solano Food Distribution Program Target Area City of Concord
Goals Supported CD -1 General Public Services
Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description Collect, store and distribute nutritious food to eligible low-income households through three direct distribution programs: Food for Children, Brown Bag for Seniors and the Food Assistance program. (LMC/05W)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
5000 Low-to-moderate income individuals will receive nutritious food Location Description Main Office/Warehouse: 4010 Nelson Avenue, Concord, California 94520. Food is distributed at various sites throughout the City.
Planned Activities Operate a year- round food program which collects and distributes nutritious food to low-income households through three of its direct food distribution programs: Food for Children, Brown Bag for Seniors, and Food Assistance program.
7 Project Name Meals on Wheels Diablo Region - Meals on Wheels Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
15 Description Meals on Wheels delivers nutritious meals to all frail, home bound seniors living in Contra
Costa County to help them live at home in
safety, in comfort and with dignity for as long as possible. Clients are 62+ years old, home bound, and are unable to shop and/or prepare meals for themselves. Seniors benefit from daily health and wellness checks from volunteer drivers and ongoing client monitoring through in-home visits by outreach workers. LMC(PB)/05A
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
150 seniors will receive a hot, nutritious lunch delivered to their home Location Description Main Office: 1300 Civic Dr, Walnut Creek, California 94596. Meals are delivered to senior’s homes throughout the City
Planned Activities Deliver nutritious meals to frail, home -bound seniors to help them to live at home in safety, in comfort, and with dignity for as long as they can.
8 Project Name Monument Crisis Center- Critical Safety Net Resources for Families and Individuals
Target Area City of Concord
Goals Supported CD -1 General Public Services
Needs Addressed Non-Housing Community Development
Funding CDBG: $13,000.00
Description The Monument Crisis Center provides crisis assistance, nutritious food, information, referrals,
education and support to extremely low-income
families, children, teens, seniors and homeless in Central Contra Costa County. (LMC/05)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
1,500 homeless and low-income individuals will receive services.
Location Description 1990 Market St, Concord, CA 94520
16 Planned Activities Monument Crisis Center offers wrap- around safety net services through on- site food distribution, direct referrals to shelter, referrals and workshops for financial assistance, referrals and access to health care and health care services, basic employment workshops, court mandated community service
programs, on site legal and crisis support services.
9 Project Name Contra Costa Crisis Center-Crisis / 211 Contra Costa Target Area City of Concord
Goals Supported CD -1 General Public Services
Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description The homeless hotline and 211 information and referral line helps children, teens, adults and seniors access local health and social services 24 hours per day, 365 days per year. Resource information, motel vouchers and free, personal voice mail boxes are provided to homeless people allowing them to connect with services, get emergency needs met and help them begin to develop
self- sufficiency.
(LMC/05)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
2,000 homeless and special needs residents will receive assistance.
Location Description 307 Lennon Lane Walnut Creek, CA 94598 Planned Activities Trained counselors will provide immediate crisis mental health/suicide intervention services by phone 24 hours a day and will provide immediate information and referral services to persons who are presumed beneficiaries, including homeless persons, abused children, people over age 62, migrant farm
workers, battered spouses, illiterate adults, severely disabled adults, and persons with AIDS.
10 Project Name STAND! For Families Free of Violence - Rollie Mullen Center Emergency Shelter
Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population
17 Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description STAND's Emergency Shelter can accommodate up to 24 adult survivors and their children who are fleeing from violent relationships for up to 3
months at no cost. As part of a continuum of care at STAND!, the Shelter provides clients with access to comprehensive supportive services including food, clothing, social and legal advocacy, vocational assistance, children's services, housing and other referrals, and evidence-based counseling transitioning clients toward independence.
LMC(PB)/05G
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed
activities
25 persons (10 women and their children) will receive emergency shelter and support services.
Location Description Shelter is in an undisclosed location.
Planned Activities STAND!’s Rollie Mullen Center will provide emergency shelter to 10 women and their children fleeing life-
threatening violent relationships
at no cost for up to 3 months. The shelter provides clients with access to comprehensive supportive services, including food, clothing, social and legal advocacy, vocational assistance, childcare, housing referrals, and evidence-based counseling to aid in transitioning clients toward independence.
11 Project Name Empowered Aging -Ombudsman Services
Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description Empowered Aging serves older and dependent adults who live in the nearly 500 long-term care facilities in Contra Costa County. The majority of the clients served are older adults (62+), with disabilities and impairments requiring care and assistance with at least three activities of daily living. Approximately 30% of those individuals are low-income and more than half experience the effects of dementia and two additional co-occurring conditions such as diabetes, heart disease, mental illness etc. LMC(PB)/05Z
18 Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
150 frail elderly and disabled residents will receive advocacy services Location Description Services will be provided in long term care facilities throughout the City.
Planned Activities Dependent adults and elderly residing in long term care facilities will have access to safe and secure environments through the advocacy of trained and certified Ombudsmen who investigate abuse and ensure
compliance of facilities with Title 22 California Code of Regulation 12 Project Name Community Violence Solutions - Children's Interview Center-Child Sexual Assault Intervention
Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description The Children's Interview Center program of CVS serves children sexual assault victims aged 2-17 years and their non-offending family members who are involved in child sexual assault investigations.
Services are also provided to developmentally disabled individuals of any age. These participants are referred from all areas and cities of our county and only by law enforcement and social services. LMC(PB)/05N Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
65 children and their non-offending family member will receive services.
Location Description 2101 Van Ness Street, San Pablo, CA 94806 Planned Activities Provide child sexual assault and physical abuse victims aged 2-17 years and their non-offending family members services including forensic interview, advocacy, case management, and mental health services. 13 Project Name Winter Nights Family Shelter, Inc.
Target Area City of Concord
19 Goals Supported H -1 Emergency Shelter and Homeless Related Service Needs Addressed Homelessness
Funding CDBG: $10,000.00
Description The project will provide rotating emergency shelter for homeless adults and their children. (LMC(PB)/03T)
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Program will serve 10 homeless adults and children.
Location Description The shelter is located at various churches throughout the County on a two-week rotation
Planned Activities The project, which rotates to different churches for two week periods, will provide emergency shelter, food, tutoring, transportation, case management and housing placement assistance to homeless families from October through May each year.
14 Project Name Choice in Aging Adult Day Health Care
Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description Choice in Aging’s Adult Day Health Care (ADHC) programs serve the senior community and adults with disabilities with day programs that provide activities and health care.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
11 elderly or disabled clients
Location Description 490 Golf Club Road, Pleasant Hill, CA 94523
20 Planned Activities Choice in Aging’s Adult Day Health Care (ADHC) programs serve the senior community and adults with disabilities through day care programs that provide activities, health care and interaction with others to prevent isolation. Choice in aging
supports family members
through caregiver support groups, one-on-one counseling, and connections to other critical community resources.
15 Project Name Contra Costa Senior Legal Services - Legal Services for Seniors Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
Description Contra Costa Senior Legal Services provides vital legal assistance to older residents of the County aged 62 and over in areas such as eviction defense, protection from elder abuse and consumer debt.
Services are free and clients do not have to meet income qualifications as is frequently required by other legal service providers, so in some cases, we may be the only legal provider of free services to seniors in our county. We target services to those with the greatest social and economic need. LMC/05A
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
100 seniors will receive legal services.
Location Description 2702 Clayton Rd., Ste. 202 Concord CA 94519 Planned Activities Contra Costa Senior Legal Services provides services essential to the health and well
-being of older residents of Concord to help them stay
housed and to protect against elder abuse and unscrupulous consumer debt practices.
16 Project Name Lions Center for the Blind - Independent Living Skills for Blind & Visually Impaired Adults
Target Area City of Concord
Goals Supported CD -2 Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development
Funding CDBG: $10,000.00
21 Description Program will provide in-home independent living skills instruction and training to visually impaired adults to help maintain independence and avoid institutionalization.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
32 adults with vision impairments will receive in home support.
Location Description 175 Alvarado Avenue, Pittsburg, CA 94565 Planned Activities In- home independent living skills instruction and training will be provided to 32 visually impaired adults, allowing them to maintain their independence, avoid institutionalization, and improve quality of life.
17 Project Name Opportunity Junction - Healthcare Career Pathway Target Area City of Concord
Goals Supported CD -5 Economic Development
Needs Addressed Non-Housing Community Development
Funding CDBG: $20,000.00
Cannabis Community Benefit Funds (CCBF): $10,000.00
Description The Healthcare Career Pathway program equips low- income job seekers to enter the healthcare workforce as Certified Nursing Assistants and build stable careers while providing critical patient care to the low-income, aging population. The program combines training needed for certification with life skills, case management, career skills, job placement, and long-term follow-up. LMJ/18A
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 people will enter the healthcare workforce as Certified Nursing Assistants.
22 Location Description Office: 3102 Delta Fair Blvd. , Antioch, CA 94509 Instructional site: Mt. Diablo Adult Education, 1266 San Carlos Avenue, Concord, CA 94518
Clinical sites: San Miguel Villa, 1050 San Miguel Rd, Concord, CA 94518 and Tampico Terrace, 130 Tampico, Walnut Creek, CA 94598 Planned Activities The program combines training needed for Certified Nursing Assistant certification with life skills, case management, career skills, job placement, and
long-term follow-up.
18 Project Name Monument Impact - Emerging Business Support Program Target Area City of Concord
Goals Supported CD -5 Economic Development
Needs Addressed Non-Housing Community Development
Funding CDBG: $20,000.00
Description Catalyze entrepreneurship and self- sufficiency wages among low- income residents in Concord by providing navigation and support to small business owners through the business formalization process.
LMC/18C
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
10 low-to-moderate income individuals will receive individual advising.
Location Description 2699 Monument Blvd. Suite G Concord, California 94520 Planned Activities Assist low- income individuals to achieve self-sufficiency by starting and/or growing a microenterprise. The project will support existing and emerging businesses to qualify for and/or secure a business license.
19 Project Name We Care Services for Children
Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding Cannabis Community Benefit Funds (CCBF): $10,000.00
23 Description We Care Services for Children provides safety-net mental health services to high-need children up to age five and their families from unserved and underserved low-income populations in Concord.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
25 children and their caregivers will receive mental health services.
Location Description 2151 Salvio Street, Suite 301 Concord CA 94520 Planned Activities The project will target at- risk children aged zero to five with diagnosed mental health needs, along with their families. A wide range of services will be offered including Parent-Child Therapy, Family Therapy, Play Therapy, Wraparound services, Preschool Expulsion Prevention, and Parent Education. We Care will maintain a two-generation approach, which strengthens relationships between children and their caregivers, benefiting both generations and supporting long-term family stability. 20 Project Name Planned Parenthood Northern California Mental/Behavioral Health Program
Target Area City of Concord
Goals Supported CD -1 General Public Services
Needs Addressed Non-Housing Community Development
Funding Cannabis Community Benefit Funds (CCBF): $10,000.00 Description Planned Parenthood Northern California (PPNorCal) will support Concord residents mental/behavioral health and well-being by providing mental health programming at our Concord Health Center.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
2,000 persons will be seen for mental/behavioral health services.
Location Description 2185 Pacheco Street Concord CA 94520
24 Planned Activities PPNorCal advances a health equity framework focused on reducing barriers to care, including offering interventions addressing the social drivers of health and wellness. Patients will receive a warm handoff for referrals and ongoing support through weekly counseling sessions with Behavioral Health specialists.
21 Project Name City Engineering - ADA Transition Plan Target Area City of Concord
Goals Supported CD-6 Infrastructure/Public Facilities
Needs Addressed Non-Housing Community Development
Funding CDBG: $300,000.00
Description Program installs curb ramps that provide access to sidewalks and public transportation and constructs/replaces sidewalks throughout the City where gaps and uplifted sidewalks create barriers for the mobility impaired.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
8,000 mobility impaired residents will have safe access to sidewalks and businesses.
Location Description Various locations throughout the City Planned Activities This project will implement portions of the City’s ADA transition plan by removing
barriers, constructing sidewalks and installing curb ramps. 22 Project Name CDBG Administration
Target Area City of Concord
Goals Supported CD -7 Administration
Needs Addressed Administration
Funding CDBG: $197,532.00
Description Project administers CDBG entitlement grant program and ensures compliance with all applicable rules and regulations. (21A) Target Date 6/30/2026
25 Estimate the number
and type of families
that will benefit from
the proposed
activities
Through the administration of CDBG funds, City staff will ensure essential
services are provided to residents throughout Concord.
Location Description City Offices: 1950 Parkside Drive Concord, California 94519 Planned Activities City of Concord will administer CDBG entitlement grant program in a fiscally responsible manner and will ensure compliance with all applicable Federal rules and regulations
23 Project Name City of Concord Youth Scholarship Program Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding Cannabis Community Benefit Funds (CCBF): $10,000.00 Description The City's Recreation Services Department youth scholarship program will provide summer recreation opportunities for low-income Concord youth.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
500 scholarships will be awarded to Concord youth.
Location Description Various recreation sites within the City of Concord Planned Activities Through the scholarship program, underserved Concord youth can experience traditional summer recreation activities, including the popular group swim lessons at Concord Community Pool and Splash Camp, Lil’ Explorers half-
day camp for preschoolers, Backyard Explorers
day camp for elementary students, East Bay Explorers day camp for middle school students, and the Counselor-in-Training (CIT) program for teens ages 12-15.
24 Project Name City Housing Administration
Target Area City of Concord
Goals Supported AH- 1 Existing Housing Stock
Needs Addressed Affordable Housing
26 Funding CDBG: $65,000.00
Description Administration of CDBG Housing Rehab Program Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
20 low-to moderate income owner-occupied households will receive assistance with loans or grants to preserve the City's housing stock Location Description 1950 Parkside Drive Concord, California 94519 Planned Activities This project will administer CDBG funds for the housing rehabilitation grant and loan
program in a manner that is fiscally responsible and that ensures compliance with all applicable Federal rules and regulations. The City will work with Habitat for Humanity to administer the program.
25 Project Name Habitat for Humanity - Housing Rehabilitation Program Target Area City of Concord
Goals Supported AH- 1 Existing Housing Stock
Needs Addressed Affordable Housing
Funding CDBG: $725,130.00
Revolving Loan
Funds: $30,000.00
Description Distribute Loans and Grants to eligible property owners. Get bids for housing
rehabilitation and have work completed and have inspection afterwards.
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
30 low- to moderate-income owner-occupied households will receive grants or loans to preserve the City's existing housing stock.
Location Description Habitat for Humanity Offices: 2619 Broadway, Oakland, CA, 94612 Repairs are done at the homes of low-income residents throughout the City.
27 Planned Activities The City's Housing Conservation Program will provide grants and loans for home repairs to low-income homeowners of single-family homes and mobile homes. The program provides home repair loans, emergency repair and accessibility grants, weatherization and home security grants for seniors and lead-based paint abatement grants. The program will be administered by Habitat for Humanity and City staff. 26 Project Name Monument Crisis Center Critical Safety Net Resources for Families and Individuals
Target Area City of Concord
Goals Supported CD -3 Youth
Needs Addressed Non-Housing Community Development
Funding Cannabis Community Benefit Funds (CCBF): $15,000.00 Description The Monument Crisis Center offers wrap- around safety net services through on-site food distribution, direct referrals to shelter, referrals and workshops for financial assistance, referrals and access to health care and health care services, basic employment workshops, court- mandated community service programs, on-site legal and crisis support services. LMC/05Z
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
1,200 youth will receive workshops, education, enrichment and empowerment, and back to school programs.
Location Description 1990 Market Street Concord, CA 94520 Planned Activities The following Monument Crisis Center programs are offered for K-12th grade students and their families: After School Cafe Tutoring, Teen Center Middle School Activities, High School and Beyond college and career counseling, Summer Camp, Annual Backpack distribution, 180 individualized mentoring and support program, as well as high school internships, senior projects and community service projects.
28 AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low- income and minority concentration) where assistance will be directed
Geographic Distribution
City of Concord - Citywide
Table 144 – Geographic Distribution
Target Area Percentage of Funds
City of Concord 100
Rationale for the priorities for allocating investments geographically
Concord does not allocate funds on a geographic basis. The City will prioritize the use of its CDBG funding for the conservation of affordable housing for low-income households and to address homelessness. Infrastructure improvements will be focused on those city-wide barrier removal priorities noted in the City’s ADA Transition Plan. Investments in public facilities and services serving the homeless, special needs populations and low to moderate income persons will be made by allocating funds to local organizations that provide services to low-income households throughout the City.
Discussion
CDBG Funds are allocated throughout the City of Concord to respond to priority needs.
29 AP-85 Other Actions - 91.420, 91.220(k)
Introduction
Priority is assigned based on the level of need that is demonstrated by the data that has been collected during the preparation of the Plan, the information gathered during the consultation and citizen participation process and the availability of resources to address these needs.
Based on all of these components, affordable housing, homelessness, non-housing community development needs and grant administration are all considered “high” priorities.
Actions planned to address obstacles to meeting underserved needs
Special needs groups such as elderly/frail elderly, persons with disabilities, persons who suffer from alcohol and other drug addictions, persons who are victims of domestic violence and persons living with HIV/AIDS live throughout the City. Given that these special needs populations have various obstacles to accessing housing and various services, the City of Concord will continue to provide CDBG funds for housing rehabilitation activities, public facility/infrastructure improvements, and public service activities that improve the quality of life for special needs groups.
Concord addresses the needs of children by funding various programs that assist low-income families, such as the Monument Crisis Center and the Food Bank. In addition, the City provides funds to We Care Services for Children and Community Violence solutions for mental health services for children and to the City of Concord’s Recreation Department for the summer Youth Scholarship Program.
The City also supports services that assist the homeless with accessing food, shelter, benefits and permanent housing. The CORE Outreach Team delivers services to homeless individuals in encampments and on the streets, providing basic needs supplies and connecting people to local services and housing.
30 Actions planned to foster and maintain affordable housing
On March 5, 2024, in an effort to stabilize the rental community and minimize displacement of residents, Concord City Council adopted an amended Residential Tenant Protection Program (“Program”) that went into effect on April 19, 2024. The Program increased the “just cause” for eviction protections, expanded the City’s Rent Registry, and established a rent stabilization program. Additional amendments to the Program were adopted on April 22, 2025 that adjusted the annual allowable rent increase and the application of just cause for eviction policies for rented single-family homes and condominiums in Concord. These policies go beyond those mandated by the State under the Tenant Protection Act of 2019.
The increased “just cause” for eviction protections apply just cause to multi-family complexes (2 or more rental units on one parcel) and some single-family homes/condominiums (owner owns 3 or more single-family homes and/or condominiums). The Ordinance further requires increased relocation assistance for no fault evictions with the amount depending on the rental unit type and the protected status of the tenant residing in the rental unit.
The Rent Stabilization provisions that were initially established in April of 2024 set the allowable annual rent increase cap for covered rental units to 60% of the consumer price index (CPI) or 3%, whichever is lower. This calculation equated to the annual allowable rent cap of 2.52%, effective between April 2024 and July of 2025. The recent amendment to this Ordinance adjusted this annual allowable rent increase to a flat 5% which will begin in August of 2025, which is still more restrictive than the rental cap mandated by state law. The Ordinance also establishes a rent adjustment hearing process for tenants to request downward adjustment in rent due to an unlawful imposition of a rent increase or a decrease in housing services, and property owners to request an increase above the annual allowable rent increase cap if they are not receiving a fair return on their investment.
The expansion of the Rent Registry program requires that all rental units in the City of Concord complete an annual registration. The registration collects information such as the rental unit type, ownership information, current rent, cost of services included with rent, and other related information for all rental units. Failure to adhere to these regulations prevents property owners from raising rents, participating in rent adjustment hearings, and imposition of fees and fines. A notice of tenants rights is required to be served to tenants notifying them of the just cause for eviction and/or rent stabilization protections that apply to their rental unit.
Further, as part of the 6th cycle Housing Element Update, the City of Concord will be working to research affordability restrictions on pre-existing and upcoming affordable housing projects throughout the City. Research on applicable funding sources and expiration of affordability restrictions will be used to track affordable housing availability and pursue strategies for ongoing preservation of at-risk units.
Lastly, the City of Concord has expanded its First Time Homebuyer program by increasing First Time Home Buyer allocations up to $60,000 and extending the program to households earning up to 150% of the area median income (AMI). This increase in funding coupled with additional
31 homebuyer subsidies from other public and private agencies increases the household’s purchase capacity allowing households access to more properties that are on the market.
Actions planned to reduce lead-based paint hazards
Lead-based paint management and abatement has been incorporated into the City of Concord’s Home Rehabilitation Loan and Grant Program. Lead-based paint abatement grants up to $22,500 are provided to low-income homeowners (households earning at or below 80% of the Area Median Income [AMI]). The City requires that recipients of funds from the Housing Rehabilitation Loan and Grant program sign HUD’s Notification for Lead Based Paint and that any abatement required be included in the home’s repairs.
Actions planned to reduce the number of poverty-level families
Concord employs a variety of strategies to help alleviate poverty in the City, including efforts to stimulate economic growth and job opportunities, and to provide residents with the skills and abilities required to take advantage of those opportunities. The City uses a portion of its CDBG funding to provide grants to non-profit agencies to operate the Public Services programs that serve the homeless and address fair housing issues in the community, which directly impact poverty-level individuals. Concord also funds economic development activities designed to support low-income individuals in achieving self-sufficiency through starting and/or growing micro-enterprises. The City, through its various departments, provides services and supports programs that promote personal responsibility, independence and self-sufficiency.
Actions planned to develop institutional structure
The Contra Costa County Consortium was formed by the County of Contra Costa and the cities of Antioch, Concord, Pittsburg and Walnut Creek to develop a collaborative approach to administering and implementing the goals and objectives of their respective CDBG programs.
The Consortium members coordinate Consolidated Planning efforts and have developed a streamlined process for applying for CDBG/HOME/ESG funds that allows applicants to complete one application for multiple jurisdictions and, once funded, complete one periodic performance report for all funding jurisdictions. This joint effort has eased the administrative burden for Subrecipients and allows jurisdictions to easily share information. Furthermore, the Consortia established a multiple-year funding cycle that has greatly reduced the time spent on completing and reviewing applications for both Subrecipients and CDBG/HOME staff respectively.
Each entitlement jurisdiction in the Consortia completes its own annual planning and allocation process, including preparation and completion of its annual Action Plan, as well as its Consolidated Annual Performance Evaluation Report (CAPER). These planning efforts have
32 a high degree of coordination with Consortium members working together to closely align CDBG allocations, helping to maximize funding and to ensure collaboration between agencies.
Actions planned to enhance coordination between public and private housing and social service agencies
The majority of the City's goals and objectives within the Consolidated Plan and Annual Action Plan are met through activities that are carried out by Subrecipients that are primarily public and private agencies within the County, including non-profit organizations. There is ongoing concern about the long-term capacity of the non-profit community during these severe budgetary times and their ability to comply with often complex federal regulations and requirements in implementing federally funded programs. Concord will continue to support these agencies by providing technical assistance, helping to establish collaboration between agencies and with funding, when possible
Discussion
The City of Concord works closely with public and private affordable housing providers as well Contra Costa County’s Public Health, Behavioral Health and Homeless Services departments to coordinate the allocation of funds to best meet the needs of the City’s most at risk residents. CDBG funds are distributed to programs that provide services to persons with physical, developmental, substance abuse and mental health issues. This coordination leverages CDBG funds to maximize their impact.
33 AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
Projects planned with all CDBG funds expected to be available during the year are identified in AP-35 of the Action Plan. The following identifies program income that is available for use that is included in projects to be carried out.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed
77,000
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan.
0 3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan
0 5. The amount of income from float-funded activities 0 Total Program Income: 77,000
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan.
90.00%
Discussion
In Fiscal Year 2024/25 the City received approximately $77,000 in program income. Of this amount, $10,00 has been allocated to Public Services for FY 2025/26. The City does not have a Section 108 project or urban renewal settlements. No funds have been returned as a result of
PROGRAM SPECIFIC REQUIREMENTS
34 ineligible activities, excessive draws, or ineligible expenditures. The City does not have float- funded activities.
The City has not identified any urgent needs as part of the consolidated planning process or for this Action Plan.
The City estimates that CDBG funds will be used to benefit a minimum of 90% low and moderate income persons
35 Note: To be updated following the June 24, 2025, Council meeting.
Attachments
Citizen Participation Comments
Attachment 2
Score
ECHO Housing Fair Housing Services: HUD requires
funding of this program. $11,933 $10,000
1 Bay Area Crisis Nursery Bay Area Crisis Nursery $30,000 94.167 $15,000 9 CASA (Court Appointed
Special Advocates) Serving All Foster Children $20,000 93.833 $10,000 7 Contra Costa Family
Justice Alliance Family Justice Navigation Program $10,000 93.333 $10,000 5 Contra Costa County
Health Services - Health,
Housing, and Homeless
Services
CORE (Coordinated Outreach, Referral,
and Engagement) Countywide $14,560 92.833 $10,000
14 Food Bank of Contra
Costa & Solano Collaborative Food Distribution $12,500 92.667 $10,000 18 Meals on Wheels Diablo
Region Meals on Wheels Program $10,000 92.667 $10,000
20 Monument Crisis Center Critical Safety Net Resources for Families & Individuals $25,000 92.500 $13,000
6 Contra Costa Crisis
Center Crisis/211 Contra Costa $12,500 92.167 $10,000
22 STAND! For Families Free
of Violence Rollie Mullen Center Emergency Shelter $10,000 91.667 $10,000 13 Empowered Aging Ombudsman Services $12,500 91.600 $10,000 4 Community Violence
Solutions CIC Child Sexual Assault Intervention $10,000 91.333 $10,000 26 Winter Nights Family
Shelter, Inc Winter Nights Family Shelter $24,822 91.000 $10,000 3 Choice in Aging The Bedford and Mount Diablo Centers
Adult Day Health Care $10,000 90.167 $10,000
8 Contra Costa Senior Legal
Services Legal Services for Seniors $10,565 89.500 $10,000 16 Lions Center for the
Visually Impaired
Independent Living Skills for Blind and
Visually Impaired Adults $10,000 89.500 $10,000
21 Mt.Diablo Unified School
District CARES After School Program $50,000 88.000 $0
25 Winter Nights Family
Shelter, Inc Antioch Safe Parking Program $24,822 87.833 $0 19 Meals on Wheels Diablo
Region Senior Nutrition - CC Cafes $10,000 87.667 $0
12 ECHO Housing Tenant/Landlord Counseling and Dispute
Resolution Services $11,157 86.833 $0
15 La Clinica de La Raza Community Helath Access $44,019 84.833 $0 23 Trinity Center Walnut
Creek
Trinity Center Walnut Creek Day Shelter
Services $25,000 84.500 $0
10 Dentist on Wheels Dentists on Wheels Service Consistency Plan: 2 Year Staff Dentist (Week-day) $23,000 84.000 $0 17 Loaves and Fishes of
Contra Costa Nourishing Lives $18,000 83.333 $0
2 Centro Legal de La Raza Tenants' Rights $12,000 80.000 $0 Total Request: $452,378
ED -2 Opportuntiy Junction Healthcare Career Pathway $20,000 90.500 $20,000 ED -1 Monument Impact Technology for Success/Emerging
Business Support Program $50,000 88.667 $20,000
ED-3 WeeCare, Inc (DBA
Upwards) BOOST Program $48,000 67.000 $0
Total Request: $118,000
Funding
Amount →
Funding
Balance →
$40,000
$0
App # Agency Program Amount
Requested
Funding
Amount →
Funding
Balance →
$158,000
$0
Amount
Requested
CSC FY 2025/26 CDBG Funding Recommendations.
Public Services
Economic Development
App # Agency Program
Attachment 3
Percent Funding
Funding
Amount $80,000
Balance $0
Court Appointed Special
Advocates (CASA)
Program Inc.
CASA THERAPY
PROJECT $20,000 91.34 $15,000
Monument Crisis Center
K-12 YOUTH
EDUCATION &
EMPOWERMENT
with FAMILY
SUPPORT
$30,000 90.25 $15,000
Contra Costa Family
Justice Alliance
Family Justice Center-
Mental Health for
Youth
$20,000 90.16 $10,000
We Care Services for
Children
Expansion of Mental
Health Services
Project
$15,000 89.32 $10,000
Planned Parenthood
Shasta Diablo, Inc. DBA
Planned Parenthood
Northern California
Planned Parenthood
Northern California
Mental/Behavioral
Health Services
Program
$29,999 89.08 $10,000
Opportunity Junction
Healthcare Career
Pathway (HCP):
Training Concord
Residents for
Rewarding
$25,000 88.32 $10,000
City of Concord -
Recreation Services
Department
Youth Scholarship
Program $10,000 88.07 $10,000
Trinity Center Walnut
Creek
Trinity Center Walnut
Creek Day Shelter
Services
$24,750 84.71 $0
Cancer Support
Community
Comprehensive
Cancer Support
Services
$20,000 82.11 $0
COCOKIDS, INC. Road To Success $20,000 74.53 $0
Monument Impact Day Labor Program $25,000 73.94 $0
Total Requested: $239,749
Agency Program Amount
Requested
CSC FY 2025/26 CCBF Funding Recommendations
Staff Report
Date: June 24, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: William Tarbox, Director of Public Works
Prepared by: Abhishek Parikh, Deputy Director PW - Transportation [email protected]
(925) 671-3139
Subject: Considering approval of a Professional Services Agreement with TJKM Transportation Consultants in the amount of
$447,988.22 including contingency to develop a Safe Street for All Safety Action Plan and Enhanced Collision Dashboard and authorizing the City Manager to execute the agreement in a form acceptable to the City Attorney. (Federal Grant, Measure V, Measure J)
CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061 (b)(3), 15273, 15378, and/or Public Resources Code Section 21065.
Report in Brief
The City of Concord was awarded $400,000 in federal funding through the U.S. DOT Fiscal Year (FY) 2023 Safe Streets and Roads for All (SS4A) grant program. With this award plus an additional $100,000 in local funding, this project will develop a Safety Action Plan and Enhanced Collision Dashboard (Action Plan) that expands on the work completed under the Local Road Safety Plan (LRSP) adopted by the City Council in August 2022The Action Plan will identify projects to be implemented based on prioritized evaluation criteria to enhance safety for all modes and all users on Concord’s Road network.
Staff issued a Request for Proposal (RFP) and received four (4) proposals from interested firms. Based on the proposal and interviews, TJKM Transportation
4.m4.m4.m
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
Consultants was ranked by the panel unanimously as the top firm most qualified to provide services for this project.
Recommended Action
Approve a Professional Service Agreement with TJKM Transportation Consultants in the amount of $447,988.22 to develop Concord’s Safety Action Plan; and authorize the City Manager to execute an agreement in a form acceptable to the City Attorney.
Background
The Federal Safe Streets and Roads for All (SS4A) program was established through the Infrastructure Investment and Jobs Act (IIJA), signed into law on November 15, 2021, authorizing $5 billion over five years for competitive grant funding. Although it was initiated in late 2021, the program’s first grant cycle launched in 2022.
During the 2022 grant cycle, the City’s Transportation Division applied for over $15 million in SS4A funding for the Monument Corridor Complete Streets project, but the application was unsuccessful. In a debrief with SS4A staff, the City learned that having an adopted Safety Action Plan would significantly strengthen future applications.
In response, the City applied in July 2023 for SS4A funding to develop a Safety Action Plan and was awarded $400,000 in federal funding, which was accepted as part of the 2024 CIP budget adoption, with final paperwork completed by the end of 2024. This Safety Action Plan will build upon the City’s Local Roadway Safety Plan (LRSP) and reinforce its commitment to Vision Zero—eliminating traffic fatalities and severe injuries while promoting safe, healthy, and equitable mobility for all road users.
Analysis
The proposed Safety Action Plan builds upon the foundation established through the City’s Local Roadway Safety Plan (LRSP), adopted in 2022. The LRSP provides a structured framework to identify and analyze roadway safety issues and recommend targeted improvements. The SS4A-funded Safety Action Plan will expand on this work by conducting a more comprehensive, data-driven systemic safety analysis, specifically focused on addressing fatal and serious injury crashes.
This next phase will integrate strategic planning, stakeholder engagement, and policy development to produce a robust, actionable strategy aligned with federal funding requirements. While the LRSP and the SS4A Safety Action Plan share similar goals, each serves a distinct purpose—the LRSP offers a local baseline, whereas the SS4A plan delivers the detail, public involvement, and documentation necessary to position the City for future implementation funding under the SS4A program and other federal opportunities. Table 1 below shows the differences between the two documents.
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
Table 1: Local Roadway Safety Plan Vs. SS4A Safety Action Plan Aspect
Local Roadway Safety Plan
(LRSP) SS4A Safety Action Plan
Program Origin State-initiated (Caltrans in
California) Federal initiative by U.S. DOT
Funding Source State or local funds;
occasionally federal (HSIP)
Federal funds from Bipartisan
Infrastructure Law
Primary Goal Identify and prioritize safety
improvements at a local level
Prevent fatalities and serious
injuries on all public roads
Scope of Analysis
Usually limited to reported
crash data and engineering
focus
Broader, includes systemic
and predictive analysis
Equity
Requirements
Not required but can be
included
Required - must assess and
address equity impacts
Community
Engagement Basic stakeholder involvement Robust and inclusive public and stakeholder engagement
Data
Requirements
Focused on police-reported
crash data
Crash, systemic,
demographic, equity, and
perception data
Eligibility for
Federal
Implementation
Funds
Not a prerequisite for SS4A
implementation funding
Required for SS4A
Implementation Grant
eligibility
Typical Output Local safety project list for
grant applications (e.g., HSIP)
Comprehensive Safety Action
Plan with policy/process
changes
Focus on
Emerging
Technologies
Limited or no emphasis Encouraged and supported
Performance
Monitoring
Requirements
Not formally required
Required - must track
progress with Key
Performance Indicators e.g.
Pedestrian and bicyclist crash
rates
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
The goal of the Safety Action Plan is to reduce and eliminate fatal and serious injury crashes for all roadway users. The plan will be built upon robust planning, data collection, monitoring, and policy revisions, and it will include a clear roadmap of implementation actions based on proven, data-driven methods and strong community engagement.
Key elements of the work plan include the following tasks, while the full description of work to be completed is provided in Attachment 2.
• Data-Driven Analysis: Conduct a comprehensive assessment of traffic collision data to identify high-risk intersections and corridors and prevalent factors contributing to accidents. This will include analyzing 10 years of historical collision data
This data-driven analysis will follow a structured approach, including the following key steps:
o Collision Trend Analysis:
Evaluate and summarize collision patterns across various factors such as severity, mode of travel, temporal trends, lighting and weather conditions, time of day, collision types, and violation categories. o Collision Profile Development:
Identify and classify recurring or high-risk collision types by analyzing combinations of contributing factors.
o Assessment of LRSP Overlap:
Determine how current collision trends align with findings from the City’s Local Roadway Safety Plan (LRSP). Identify any collisions trends and factors that were not prevalent in the 2015-2019 dataset analyzed for the LRSP.
• Enhanced Collision Dashboard: Incorporate elements of action plan for implementation and tracking purposes, integrate field assets into one platform, map countermeasures to collisions, automate project identification for grants, provide analytics for enforcement on speeding and red-light running, and develop a ChatGPT style interface to query database to identify trends and correlations among collisions factors including existing assets in the field e.g. rapid flashing beacon, blinking stop signs, radar feedback signs, crosswalks, street lights etc. • Community Engagement: Proposed work plan is focused on ensuring the Safety Action Plan is shaped by diverse voices, technical expertise, and broad community input. A Vision Zero (Technical) Task Force (VZTF) will be formed to guide the process, while a multi-faceted outreach strategy—combining digital tools, in-person engagement, and equity-focused methods—will ensure that underrepresented and impacted communities are represented throughout the planning effort. The key elements for community engagement includes:
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
o Vision Zero Task Force (VZTF):
Serves as the Technical Advisory Committee with representation from City departments, law enforcement, public health, and transportation agencies to guide technical direction and policy alignment.
o Stakeholder & Public Outreach Plan:
Designed to engage the full diversity of Concord’s community, including historically marginalized groups, through a flexible and equitable outreach strategy. The full list of community stakeholders is yet to be developed but is anticipated to invite representatives from Bike Concord, Bike Eastbay, Monument Impact, Monument Crisis Center, First Five Contra Costa, Mount Diablo School District and Downtown Business District. o Equity Analysis – Using EPA’s EJScreen tool, this will evaluate historical barriers to transportation access and analyze the relationship between transportation investments and underserved communities. o Inclusive Engagement Methods:
Tools like CalEnviroScreen, multilingual mailings, neighborhood canvassing, and culturally appropriate engagement will be used to reach disadvantaged populations.
o Phased Engagement Approach:
o Awareness Campaign
o Listening Phase (meetings, surveys, digital tools)
o Feedback Integration into the final plan
o Project Website:
An interactive, centralized platform with GIS mapping, project updates, surveys, event info, and draft documents to support transparent and accessible engagement.
o Online Surveys:
Multilingual digital and print surveys promoted through social media and outreach events, designed for broad accessibility and feedback collection. o Technical Advisory Committee and Stakeholder Meetings:
A total of seven meetings will be held to guide key project milestones, including the kickoff, collision analysis, and development of project recommendations. These include three meetings with the Vision Zero Task Force/Technical Advisory Committee (VZTF/TAC) and four community engagement sessions.
o Public Meetings- There will be four public meetings. Two presentations each to the Bicycle and Pedestrian Advisory Committee (BPAC) and the City Council. The final presentation to BPAC will be to consider and make
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
a recommendation on the Plan to the full Council. The final presentation to the City Council will include consideration and adoption of the Plan. • Strategic Planning and Implementation Framework: Develop actionable strategies and policies aimed at improving road safety in Concord and provide a clear roadmap for executing recommended safety measures, including policy gaps, timelines, responsible parties, and potential funding sources.
The Safety Action Plan, developed in collaboration with residents, stakeholders, VZTF, BPAC and the City Council, will result in:
• A final adopted plan that reflects shared community values. • A safety toolkit with recommended countermeasures with short-, medium- and long-term action items and recommendations for implementation. • An interactive data dashboard to guide future project selection and analysis. • A menu of priority projects to apply for future funding and one completed grant application for SS4A implementation, anticipated to be submitted in June 2026.
Procurement Process
Staff issued a Request for Proposal (RFP) for professional services on April 17, 2025, for the Project. The RFP was advertised on the City’s procurement website. A total of four (4) firms submitted proposals by May 7, 2025, due date. Staff reviewed all the proposals and determined the one firm was disqualified due to not meeting the requirements of the RFP.
Based on analysis of proposals and subsequent interview with all three qualified firms, TJKM was unanimously selected by the selection panel. TJKM has a strong track record of successfully delivering SS4A Safety Action Plans and Vision Zero Action Plans for a diverse range of communities across the country. Completed projects include work for the Cities of Colusa, Cupertino, and South Lake Tahoe in California; Waco MPO and RGVMPO in Texas; and the Village of Wellington in Florida. The firm is also currently leading similar efforts in the Cities of Livermore, Pleasanton, Pomona, and Monrovia; the Counties of Fresno and Calaveras in California. Over the past three years, TJKM has developed over 70 local roadway safety plans, comprehensive safety action plans and systemic safety analysis reports and vision zero plans for various jurisdictions in California and around the country. These projects have been highlighted in a map at the end of the scope of work in Attachment 2. Additionally, TJKM developed the existing collision dashboard for the City of Concord, which serves as an internal tool to evaluate historical collision data and identify appropriate safety counter-measures.
This existing dashboard has been instrumental in the development of successful grant applications. Since 2018, TJKM has played a key role in preparing the majority of the City’s Highway Safety Improvement Program (HSIP) applications, contributing to the
City Council Agenda Report
Agenda Item No. 4.m
June 24, 2025
successful award of over $15 million in grant funding out of approximately $23M received through the HSIP program.
Staff recommend entering into a professional services agreement (currently being negotiated subject to City Attorney approval) with TJKM to develop Concord’s SS4A Safety Action Plan. The scope of work and cost for the services as well as a map showing their experience with similar projects is provided in Attachment 2.
Financial Impact
The total budget for this project is $447,988.22 and is funded by $400,000 in USDOT grant and $100,000 in local match set aside in CIP project number 2782 Environmental Determination
Pursuant to CEQA Guidelines Sections 15060(c), 15061 (b)(3), 15273, 15378, and Public Resources Code Section 21065, awarding a Professional Services Agreement is not subject to environmental review under the California Environmental Quality Act (CEQA) of 1970, as amended, as it does not constitute a “project”, does not commit the City to a definite course of action, does not constitute discretionary approval of a specific project, and will not result in a direct or reasonably foreseeable indirect physical change in the environment, and in the alternative is exempt from CEQA. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 applies. This determination reflects the City’s independent judgement and analysis.
Public Contact
The City Council Agenda was posted.
Attachment
1. Professional Services Agreement with Exhibit A, Scope of Work and Fees
1 10/2022
AGREEMENT FOR PROFESSIONAL SERVICES
1 THIS AGREEMENT ("Agreement") is entered into on June 24, 2025, between the City of 1 Concord, a California municipal corporation, ("CITY") and TJKM Transportation Consultants 2 (hereinafter “CONSULTANT”), whose address is 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588. 2 THE PARTIES ENTER THIS AGREEMENT based upon the following facts, understandings 3 and intentions:
4 The CITY desires to contract with CONSULTANT to provide the professional services 5 described in Section 2 of this Agreement, upon the terms and conditions hereinafter set forth. 6 NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the 7 parties herein contained, the parties hereto agree as follows:
8 1. TERM. This Agreement shall commence on July 1, 2025, and expire on June 30, 2027 11 A. Extension of Term. Upon mutual written agreement by the parties, the term of this 12 Agreement may be extended for 1 additional periods of one (1) year each commencing upon the 13 expiration of the initial or extended term, subject to the same terms and conditions of this Agreement. 14 CONSULTANT shall give written notice of its request for extension of the term of the Agreement to 15 the City’s Authorized Representative, as identified in Section 4 below, at least thirty (30) days prior to 16 expiration of the initial or extended term.
17 The extension(s) of the term of this Agreement shall be subject to a review of 18 CONSULTANT’S performance in accordance with the terms and conditions of this Agreement and 19 shall be subject to City approval. Such extension of time shall be in writing by a duly executed 20 Amendment to this Agreement.
21 2. SCOPE OF SERVICES. Subject to such policy direction and approvals provided by 22 the CITY's Authorized Representative, CONSULTANT shall develop a Safety Action Plan and 23 Enhanced Collision Dashboard (Action Plan) that expand on the work completed under the Local Road 24 Safety Plan (LRSP) adopted by the City Council in 2021 described in detail in Attachment 2, Scope of 25 Services. CITY retains all rights of approval and discretion with respect to the projects and undertakings 26 contemplated by this Agreement.
27 3. PAYMENT. The compensation to be paid to CONSULTANT including payment for 28 professional services and reimbursable expenses, shall be at the rate and schedules in detail in
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1 Attachment 2. However, shall in no event shall the amount CITY pays CONSULTANT exceed 2 3 Four Hundred Forty-Seven Thousand, Nine Hundred Eighty-Eight Dollars and Twenty-Two Cents 4 5 ($447,988.22) for the term of this Agreement. The total includes the sum of the base contract of Four 6 7 Hundred Twenty-Six Thousand, Seven Hundred Twenty-Six Dollars and Eighty-Eight Cents ($426,726.88) 8 and a 5 % contingency of Twenty-One Thousand, Two Hundred Sixty-One Dollars and Thirty- 9 Four Cents ($21,261.34). Any Amendment to this Agreement that includes an increase to this 10 compensation amount shall be made in accordance with Section 5 below. 11 CONSULTANT may submit monthly statements for services rendered; all statements shall 12 include adequate documentation demonstrating work performed during the billing period. It is intended 13 that CITY review such statement and pay CONSULTANT for services rendered within forty-five (45) 14 days of receipt of a statement that meets all requirements of this Agreement. Payment by CITY shall 15 not be deemed a waiver of unsatisfactory work, even if such defects were known to the CITY at the 16 time of payment.
17 4. AUTHORIZED REPRESENTATIVES. Authorized representatives shall represent 18 CITY and CONSULTANT in all matters pertaining to the services to be ordered by CITY or rendered 19 by CONSULTANT under this Agreement except where approval for the CITY is specifically required 20 by the City Council. The CITY’s authorized representative is Abhishek Parikh, Deputy Director PW – 21 Transportation of the Public Works Department. The CONSULTANT’s authorized representative 22 is Nayan Amin, President.
23 5. AMENDMENT TO AGREEMENT. This Agreement may be amended in writing, 24 subject to approval by both parties. If additional services are requested by CITY other than as described 25 in the above Scope of Services, this Agreement may be amended, modified, or changed by the parties 26 subject to mutual consent and in accordance with the CITY’s Municipal Code by execution of an 27 Amendment by authorized representatives of both parties setting forth the additional scope of services 28 to be performed, the performance time schedule, and the compensation for such services. 29 A. Amendment for Additional Compensation. CITY’s Authorized 30 Representative is authorized to execute amendments to the Agreement on behalf of CITY, including 31 amendments providing for additional compensation to CONSULTANT not to exceed the Minimum 32 Threshold, including the base contract amount, throughout the term of this Agreement. “Minimum
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1 Threshold” means the dollar amount over which Council approval is required during each fiscal year as 2 set forth in Concord City Council Resolution 21-43 pursuant to Concord Municipal Code Section 3 3.10.040(a). The Minimum Threshold for Fiscal Year 2021-22 is $75,000 and increases by $5,000 each 4 subsequent fiscal year such that by Fiscal Year 2026-27 the Minimum Threshold is $100,000. Any 5 additional compensation to CONSULTANT that is greater than the Minimum Threshold, including the 6 base contract amount, must be approved by City Council. 7 CONSULTANT’s failure to secure CITY’s written authorization for additional compensation 8 or changes to the Scope of Services shall constitute a waiver of any and all right to adjustment in the 9 price or time due, whether by way of compensation, restitution, quantum meruit, or similar relief. 10 6. INDEPENDENT CONTRACTOR. Both parties understand and acknowledge that 11 CONSULTANT, its officers, agents, employees, volunteers and subcontractors are and shall at all times 12 remain as to the CITY wholly independent contractors. Neither the CITY nor any of its officers, 13 officials, agents, employees or volunteers shall have any control over the manner by which the 14 CONSULTANT performs this Agreement and shall only dictate the results of the performance. 15 CONSULTANT shall not represent that CONSULTANT or its officers, agents, employees, volunteers 16 or subcontractors are agents or employees of the CITY, and CONSULTANT shall have no authority, 17 express or implied, to act on behalf of the CITY in any capacity whatsoever as an agent, and shall have 18 no authority, express or implied, to bind the CITY to any obligation whatsoever, unless otherwise 19 provided in this Agreement.
20 As an independent contractor, CONSULTANT shall not be eligible for any benefits, which the 21 City may provide to its employees and all persons, if any, hired by CONSULTANT shall be employees 22 or subcontractors of CONSULTANT and shall not be construed as employees or agents of the CITY in 23 any respect. CONSULTANT shall receive no premium or enhanced pay for work normally understood 24 as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non- 25 standard business hours, such as in the evenings or on weekends. CONSULTANT shall not receive a 26 premium or enhanced pay for work performed on a recognized holiday. CONSULTANT shall not 27 receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, 28 or for any other form of absence. CONSULTANT shall pay all taxes, assessments and premiums under
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1 the federal Social Security Act, any applicable unemployment insurance contributions, Workers 2 Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or 3 assessments now or hereafter in effect and payable by reason of or in connection with the services to be 4 performed by CONSULTANT.
5 7. STANDARD OF PERFORMANCE. CONSULTANT represents and warrants to 6 CITY that CONSULTANT is skilled and able to provide such services described in the Scope of 7 Services and that such services shall be performed in an expeditious manner, and with the degree of 8 skill and care that is required by current, good, and sound procedures and practices. CONSULTANT 9 further agrees that the services shall be in conformance with generally accepted professional standards 10 prevailing at the time work is performed.
11 8. PERFORMANCE BY CONSULTANT. CONSULTANT shall not employ other 12 consultants, subconsultants, experts, or contractors without the prior written approval of the CITY. 13 Notwithstanding the foregoing, CITY shall not be obligated or liable for payment hereunder to any party 14 other than the CONSULTANT.CONSULTANT hereby designates the CONSULTANT’S 15 representative as the person primarily responsible for the day-to-day performance of CONSULTANT'S 16 work under this Agreement. CONSULTANT shall not change the CONSULTANT’S representative 17 without the prior written consent of the CITY. Unless otherwise expressly agreed by the CITY, 18 CONSULTANT'S representative shall remain responsible for the quality and timeliness of performance 19 of the services, notwithstanding any permitted or approved delegation hereunder. 20 9. OWNERSHIP AND MAINTENANCE OF DOCUMENTS. All documents furnished 21 by CONSULTANT pursuant to this Agreement are instruments of CONSULTANT’s services in respect 22 to this project. They are not intended nor are represented to be suitable for reuse by others except CITY 23 on extensions of this project or on any other project. Any reuse without specific written verification 24 and adoption by CONSULTANT for the specific purposes intended will be at user’s sole risk and 25 without liability or legal exposure and expenses to CONSULTANT, including attorney’s fees arising 26 out of such unauthorized reuse.
27 CONSULTANT’s records, documents, calculations, and all other instruments of service 28 pertaining to actual project shall be given to CITY at the completion of the project. The CITY reserves
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1 the right to specify the file format that electronic document deliverables are presented to the CITY. 2 10. INDEMNIFICATION.
3 A. For Design Professional Services Only. Pursuant to California Civil Code 4 Section 2782.8, CONSULTANT agrees to indemnify the CITY (including its officers, officials, agents, 5 employees and volunteers) against liability for claims against the CITY that arise out of, pertain to, or 6 relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of 7 this Agreement. The CONSULTANT will reimburse the CITY for any expenditures, including 8 reasonable attorney fees, incurred by the CITY in defending against claims ultimately determined to 9 arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the 10 CONSULTANT.
11 B. For All Other Services. CONSULTANT agrees to defend, indemnify and hold 12 harmless the CITY (including its officers, officials, agents, employees and volunteers) from and against 13 all claims, demands, actions, losses, damages, injuries, and liability (including all attorney’s fees and 14 other litigation expenses) arising out of the CONSULTANT’s performance under the terms of this 15 Agreement. This indemnification obligation on CONSULTANT’s part shall not apply to the demands, 16 actions, losses, damages, injuries, and liability arising out of the sole negligence or willful misconduct 17 on the part of the CITY.
18 11. INSURANCE. CONSULTANT agrees to have and maintain the policies set forth in 19 Exhibit B entitled “INSURANCE REQUIREMENTS,” which is attached hereto and incorporated 20 herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City 21 Attorney as to form and content and shall be provided no later than thirty (30) calendar days following 22 the execution of this Agreement by both parties. These requirements are subject to amendment or 23 waiver only if so, approved in writing by the CITY. A lapse in any required insurance coverage during 24 this Agreement shall be a breach of this Agreement. The insurance contemplated under this provision 25 shall remain in full force and effect during the term of this Agreement. 26 12. TIME OF PERFORMANCE. The time of performance of the services under this 27 Agreement is of the essence, and all-time deadlines identified in this Agreement or Scope of Services 28 shall be strictly construed.
6 10/2022
1 13. SUSPENSION OF WORK. CITY may, at any time, by written notice, suspend further 2 performance by CONSULTANT. All suspensions shall extend the time schedule for performance in a 3 mutually satisfactory manner, and CONSULTANT shall be paid for services performed and 4 reimbursable expenses incurred prior to the suspension date. During the period of suspension, 5 CONSULTANT shall not receive any payment for services, or expenses, except for reasonable 6 administration expenses, incurred by CONSULTANT by reason of such suspension. 7 14. TERMINATION. CITY may terminate this Agreement for any reason upon ten (10) 8 days written notice to the other party. CITY may terminate the Agreement upon five (5) days written 9 notice if CONSULTANT breaches this Agreement. In the event of any termination, CONSULTANT 10 shall promptly deliver to the CITY any and all finished and unfinished reports or other written, recorded, 11 photographic, or visual materials, documents, data, and other deliverables (“Work Materials”) prepared 12 for the CITY prior to the effective date of such termination, all of which shall become CITY’s sole 13 property. After receipt of the Work Materials, CITY will pay CONSULTANT for the services 14 satisfactorily performed as of the effective date of the termination. 15 15. COMPLIANCE WITH CIVIL RIGHTS. During the performance of this contract, 16 CONSULTANT agrees as follows:
17 A. Equal Employment Opportunity. In connection with the execution of this 18 Agreement, CONSULTANT shall not discriminate against any employee or applicant for employment 19 on the basis of any protected class pursuant to California law. Such actions shall include, but not be 20 limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or 21 recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection 22 for training including apprenticeship.
23 B. Nondiscrimination Civil Rights Act of 1964. CONSULTANT will comply 24 with all federal regulations relative to nondiscrimination in federally assisted programs. 25 C. Solicitations for Subcontractors including Procurement of Materials and 26 Equipment. In all solicitation, either by competitive bidding or negotiations, made by CONSULTANT 27 for work to be performed under a subcontract including procurement of materials or leases of 28 equipment, each potential subcontractor, supplier or lessor shall be notified by CONSULTANT of
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1 CONSULTANT’S obligation under this Agreement and the regulations relative to nondiscrimination 2 on the basis of any protected class pursuant to California law. 3 16. CONFLICT OF INTEREST.
4 A. CONSULTANT covenants and represents that neither it, nor any officer or 5 principal of its firm, has, or shall acquire any interest, directly or indirectly, which would conflict in any 6 manner with the interests of CITY or which would in any way hinder CONSULTANT’s performance 7 of services under this Agreement. CONSULTANT further covenants that in the performance of the 8 Agreement, no person having any such interest shall be employed by it as an officer, official, agent, 9 employee or subcontractor without the express written consent of the CITY. CONSULTANT agrees 10 to at all times avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests 11 of the CITY in the performance of this Agreement.
12 B. CONSULTANT is not a designated employee within the meaning of the Political 13 Reform Act because CONSULTANT:
14 (1) Will conduct research and arrive at conclusions with respect to its rendition 15 of information, advice, recommendation or counsel independent of the control and direction of the CITY 16 or of any CITY official, other than normal contract monitoring; and 17 (2) Possesses no authority with respect to any CITY decision beyond the 18 rendition of information, advice, recommendation or counsel. (2 Cal. Code Regs. § 18700(a)(2).) 19 17. COMPLIANCE WITH LAWS. CONSULTANT shall comply with all applicable 20 Federal, State of California, and local laws, rules, and regulations and shall obtain all applicable 21 licenses, including a business license with the City of Concord, and permits for the conduct of its 22 business and the performance of the services.
23 18. CHOICE OF LAW. This Agreement shall be construed and interpreted in accordance 24 with the laws of the State of California, excluding any choice of law rules which may direct the 25 application of the laws of another jurisdiction. In the event that suit shall be brought by either party 26 hereunder, the parties agree that trial of such action shall be held exclusively in a state court in the 27 County of Contra Costa, California.
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1 19. NON-WAIVER. The waiver by either party of any breach of any term, covenant, or 2 condition contained in the Agreement, or any default in their performance of any obligations under the 3 Agreement shall not be deemed to be a waiver of any other breach or default of the same or any other 4 term, covenant, condition, or obligation, nor shall any waiver of any incident of breach of default 5 constitute a continuing waiver of same.
6 20. ENFORCEABILITY; INTERPRETATION. In the event that any of the provisions 7 or portions of application of any of the provisions of the Agreement are held to be illegal or invalid by 8 a court of competent jurisdiction, CITY and CONSULTANT shall negotiate an equitable adjustment in 9 the provisions of the Agreement with a view toward affecting the purpose of the Agreement. The 10 illegality or invalidity of any of the provisions or portions of application of any of the provisions of the 11 Agreement shall not affect the legality or enforceability of the remaining provisions or portions of 12 application of any of the provisions of the Agreement. This Agreement shall be interpreted as though 13 it was a product of a joint drafting effort, and no provisions shall be interpreted against a party on the 14 ground that said party was solely or primarily responsible for drafting the language to be interpreted. 15 21. INTEGRATION. All exhibits identified in this Agreement are attached hereto and 16 incorporated herein by reference. The Agreement contains the entire agreement and understanding 17 between the parties as to the subject matter of this Agreement. It merges and supersedes all prior or 18 contemporaneous agreements, commitments, representation, writings, and discussions between 19 CONSULTANT and CITY, whether oral or written.
20 //
21 //
22 22. SUCCESSORS AND ASSIGNS: NO THIRD- P A R T Y BENEFICIARIES; NO
23 JOINT VENTURE. CITY and CONSULTANT respectively, bind themselves, their successors, 24 assigns, and legal representatives to the terms and obligations of this Agreement. CONSULTANT shall 25 not assign or transfer any interest in the Agreement without the CITY's prior written consent, which 26 consent shall be in the CITY’s sole discretion. Any attempted assignment or transfer in breach of this 27 provision shall be void. This Agreement is not intended and shall not be construed to create any third 28 party benefit. This Agreement is not intended and shall not be construed to create a joint venture orPage 15 of 33 9 10/2022
1 partnership between the parties. CONSULTANT, its officers, employees and agents shall not have any 2 power to bind or commit the CITY to any decision.
3 23. FINANCIAL RECORDS. Records of CONSULTANT’s direct labor costs, payroll 4 costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a 5 generally recognized accounting basis and made available to CITY if and when required. 6 24. NOTICES. All notices required hereunder shall be in writing and mailed postage 7 prepaid by certified or registered mail, return receipt requested, or by personal delivery to the CITY's 8 address as shown below, or such other places as CITY or CONSULTANT may, from time to time, 9 respectively, designate in a written notice given to the other. Notice shall be deemed received three (3) 10 days after the date of the mailing thereof or upon personal delivery. 11 To CITY: Abhishek Parikh,
12 Deputy Director PW - Transportation
City of Concord
1455 Gasoline Alley
Concord, CA 94520
14 Phone: (925) 671-3139
Email: [email protected]
15 16
To CONSULTANT : Nayan Amin,
17 President
TJKM Transportation Consultants
18 54305 Hacienda Drive, Suite 550
Pleasanton, CA 94588
19 Phone: (925) 463-0611
Email: [email protected]
20 25. NON-LIABILITY . No member of the CITY and no other officer, official, agent, 21 employee or volunteer of the CITY shall be personally liable to CONSULTANT or otherwise in the 22 event of any default or breach of the CITY, or for any amount which may become due to 23 CONSULTANT or any successor in interest, or for any obligations directly or indirectly incurred under 24 the terms of this Agreement.
25 26. EXECUTION . Each individual or entity executing this Agreement on behalf of 26 Applicant represents and warrants that he or she or it is duly authorized to execute and deliver this 27 Agreement on behalf of Applicant and that such execution is binding upon Applicant. 28
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1 This Agreement may be executed in several counterparts, each of which shall constitute one and 2 the same instrument and shall become binding upon the parties when at least one copy hereof shall have 3 been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce 4 or account for more than one such counterpart.
5 IN WITNESS WHEREOF, the parties have executed this Agreement in one (1) or more copies 6 as of the date and year first written above.
7 8 CONSULTANT CITY OF CONCORD, a Municipal
Corporation
9 10 By: By:
11 Name: Nayan Amin, Name: Valerie J. Barone
Title: President Title City Manager
12 Address: 54305 Hacienda Drive, Suite 550 Address: 1950 Parkside Drive Pleasanton, Ca 9588 Concord, CA 94519
13 Telephone: (925) 463-0611 Telephone: (925) 671-3150
14 Email: [email protected]
15 16
17 APPROVED AS TO FORM: ATTEST:
18 19 Susanne Meyer Brown Joelle Fockler, MMC
City Attorney City Clerk
20 21 FINANCE DIRECTOR'S CERTIFICATION:
22 Concord, California
23 Date: 06/24/2025
24 I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED 25 DURING THE CURRENT FISCAL YEAR (24/25) TO PAY THE ANTICIPATED 26 EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.
27 THE SUM OF $447,988.22
28 Account Code: 4029500C99974200 402278221174200, 4909500C99974200 490278211174200, 29 4859500C99974200 485278211174200
30 27 Finance Director's Signature
11 10/2022
1 EXHIBIT “B”
2 3 CONSULTANT shall procure and maintain for the duration of the contract insurance against 4 claims from injuries to persons or damages to property which may arise from or in connection with the 5 performance of the work hereunder and the results of that work by CONSULTANT, their agents, 6 representatives, employees or subcontractors.
7 MINIMUM SCOPE OF INSURANCE.
8 Coverage shall be at least as broad as:
9 1. Commercial General Liability Policy: CONSULTANT shall maintain during the term of 10 this Agreement a commercial general liability insurance policy providing coverage of at least 11 one million ($1,000,000) combined single limit per occurrence or two million ($2,000,000) aggregate limit for bodily injury, personal injury and property damage. The coverage shall 12 contain no special limitations on the scope or protection afforded to CITY, its officers, officials, agents, employees, or volunteers. CONSULTANT’s insurance coverage shall be 13 primary insurance with respect to CITY, its officers, officials, agents, employees, and volunteers. Any insurance, risk pooling arrangement, or self-insurance maintained by CITY, 14 its officers, officials, agents, employees, or volunteers shall be in excess of CONSULTANT’s 15 insurance and shall not contribute with it.
16 2. Automobile Liability Coverage. CONSULTANT shall maintain automobile liability insurance covering all vehicles used in the performance of this Agreement providing a one 17 million dollar ($1,000,000) combined single limit per occurrence for bodily injury, personal 18 injury, and property damage.
19 3. Professional Liability Coverage (Errors and Omissions). CONSULTANT shall maintain professional liability insurance with coverage for all negligent errors, acts or omissions 20 committed by CONSULTANT, its agents and employees in the performance of this Agreement. The amount of this insurance shall be not less than one million dollars 21 ($1,000,000) on a claims made annual aggregate basis or a combined single limit per 22 occurrence basis.
23 4. Workers Compensation: CONSULTANT covenants that it will insure itself against liability for Workers' Compensation pursuant to the provisions of California Labor Code §3700, et seq. 24 CONSULTANT shall, at all times, upon demand of the CITY, furnish proof that Workers' Compensation Insurance is being maintained by it in force and effect in accordance with the25 California Labor Code. The insurer shall also agree to waive all rights of subrogation against 26 the CITY, its officers, officials, agents, employees and volunteers for losses arising from work performed under this Agreement. This provision shall not apply upon written verification by 27 CONSULTANT that CONSULTANT has no employees.
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1 If CONSULTANT maintains broader coverage and/or higher limits than the minimums shown 2 above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained 3 by CONSULTANT. A lapse in any required insurance coverage during this Agreement shall be a 4 breach of this Agreement.
5 The policies are to contain, or be endorsed to contain the following provisions:
6 1. Additional Insured. CITY, its officers, officials, agents, employees, and volunteers are to be 7 covered as an additional insured as respects: Liability arising out of activities performed by or on behalf of CONSULTANT and operations of CONSULTANT, premises owned, occupied, 8 or used by CONSULTANT. The coverage shall contain no special limitations on the scope or protection afforded to CITY, its officers, officials, agents, employees, or volunteers. Except for worker's compensation and professional liability insurance, the policies mentioned 9 in this subsection shall name CITY as an additional insured and provide for notice of 10 cancellation to CITY. CONSULTANT shall also provide timely and prompt notice to CITY if CONSULTANT receives any notice of cancellation or nonrenewal from its insurer. 12 11 Primary Coverage. CONSULTANT'S insurance coverage shall be primary insurance with 12 respect to CITY, its officers, officials, agents, employees, and volunteers. Any insurance, risk 13 pooling arrangement, or self-insurance maintained by CITY, its officers, officials, agents, employees, or volunteers shall be in excess of CONSULTANT'S insurance and shall not 14 contribute with it.
13 3. Reporting Provisions. Any failure to comply with the reporting provisions of the policy shall not affect the coverage provided to the CITY, its officers, officials, agents, employees, or 14 volunteers.
15 4. Verification of Coverage. CONSULTANT shall furnish CITY with certificates of insurance 16 and the original endorsements effecting coverage required by this Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that 17 insurer to bind coverage on its behalf. The aforementioned policies shall be issued by an insurance carrier having a rating of Best A-7 or better which is satisfactory to the City18 Attorney and shall be delivered to CITY at the time of the execution of this Agreement or 19 before work commences. Such policies and certificates shall be in a form approved by the City Attorney. CITY reserves the right to require complete certified copies of all required 20 insurance policies at any time.
21 5. Inclusion in Subcontracts. To the extent any of the services required of CONSULTANT under this Agreement are subcontracted to a third party, CONSULTANT shall include all of22 the provisions of this Section in all such subcontracts as obligations of the subcontractor. 26 27
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Scope of Work
Task 1 – Project Management
Subtask 1.1 Project Kick-Off Meeting
Within three weeks of Notice-To-Proceed, TJKM will facilitate a kick-off meeting with the City’s Project Manager and staff to discuss:
• Project goals and objectives
• Scope of Work and Schedule
• Timeline and identify key milestones/critical
path items
• Critical data needs and data sharing
protocol
• Internal meeting
schedule/invoicing/progress updates
• Any other relevant information
TJKM will prepare kick -off meeting materials including an agenda, sign -in sheets, and related handouts. After the meeting, we will summarize the meeting notes and action items in a Google doc that can viewed and edited by TJKM and
City staff. The TJKM Team will also initiate development of the project website.
Subtask 1.2 – Project Administration and Coordination
Throughout the duration of the project, TJKM will maintain regular communication with the City’s Project Manager to ensure progress remains aligned with the City’s expectations and the project timeline. We anticipate ongoing coordination through emails and conference calls, supplemented by bi-monthly virtual meetings to monitor progress and budget adherence. These meetings will be conducted via video conferencing platforms such as Zoom and will include screen-sharing capabilities for effective collaboration.
To support transparent and continuous communication, TJKM will maintain a centralized project tracking document using Google Docs. This living document will include meeting agendas, notes, and action items, and will be updated in real-time to serve as an accessible, up-to-date communication and documentation tool for both TJKM and City staff.
This proactive project management approach will help ensure that all aspects of the Safety Action Plan are completed on time, within budget, and to the highest standard of quality.
TJKM will also prepare monthly invoices in compliance with the City’s invoicing and reporting procedures. We will coordinate with City staff to obtain any required templates or reporting protocols.
All reporting will fully comply with FHWA SS4A reporting requirements.
Each coordination meeting is expected to last no more than one hour, ensuring efficient and productive use of staff time
Deliverables:
Bi-weekly Meetings
Monthly Invoices and Progress Reports
Meeting Notes
Kick-Off Meeting
Meeting Agenda and related handouts
Meeting Notes
Exhibit A
Task 2 – Data collection and Safety Analysis
The TJKM Team will collect and analyze existing crash history and historical trends throughout the City.
Subtask 2.1 Collision Data
TJKM will collect and analyze data on severe and fatal crashes that occurred over the past five years within the City of Concord. This data will be sourced from multiple systems, including the Transportation Injury Mapping System (TIMS), the Statewide Integrated Traffic Records System (SWITRS), and Crossroads, ensuring cross-verification and accuracy.
We will supplement these formal data sources with additional information provided by the City, such as collision records, complaint databases, and local enforcement reports. Our team has extensive experience working across various traffic safety databases and understanding the interrelationships among their data attributes.
To provide broader context, TJKM will also review statewide crash statistics and related data. Informal data sources—such as resident and business concerns raised during public meetings, and field insights from traffic patrol, emergency responders, and street maintenance crews—will also be incorporated.
TJKM will enhance all collected data with our own comprehensive field observations to validate, clarify, and expand the analysis. Our experience shows that collision reports often lack complete information, and in some instances, certain crashes may go unreported. Therefore, a thorough review of all records, combined with field data, is essential before beginning the crash analysis.
In support of this effort, we will utilize functionally classified roadway data, along with datasets for transit, bicycle, and pedestrian facilities, as provided by the City. Where available, we will also incorporate roadway volume, speed, and horizontal curvature data to enrich the base mapping and analytical process.
Subtask 2.2 Enhanced Collision Dashboard
TJKM will upgrade the existing Collision Dashboard developed for the City of Concord. This web- based, interactive platform currently supports collision analysis using Geographic Information System (GIS) maps, performance measures, and actionable insights. The enhanced version will be a robust tool aligned with the City’s Vision Zero goals and the Safe Streets and Roads for All (SS4A) Safety Action Plan.
The Enhanced Collision Dashboard will offer comprehensive visibility into collision trends and infrastructure data, serving a wide range of users including the Public Works and Police Departments, City leadership, and community advocates. It will consolidate the City’s historical collision data, existing GIS roadway infrastructure layers and other relevant datasets to support proactive safety strategies using the "3 E's" framework: Engineering, Enforcement, and Education.
Key Features of the Enhanced Dashboard:
• Integrated Data Sources
Consolidate historical collision records, high-injury network data, roadway countermeasure layers, and resident request logs for a unified analysis platform.
• AI-Powered Natural Language Interface (NLI)
Enable users to interact with the dashboard using intuitive, conversational queries.
NLI Example: “Conduct trend analysis for pedestrian and bicycle collisions since 2017.” • Infrastructure and Asset Inventory Integration
Link collision data with infrastructure assets including traffic signals, RRFBs, HAWK signals, pedestrian/bike facilities, streetlights, radar feedback signs, blinking stops signs and speed collection devices.
NLI Example: “Show me pedestrian collisions with no streetlights within 250 feet.” • Collision Analysis Tools
Support dynamic querying, filtering, and visualization of collision data using natural language. Additionally include heatmaps, filters, time sliders, infrastructure overlays for comprehensive analysis of collision data. All existing tools will be maintained with enhanced reporting and query capabilities.
NLI Example: “Show me collisions within 100 feet of red-light running violations.” • High Injury Network and Countermeasure Integration
Update and incorporate countermeasures based on federal and state safety guidelines for high-priority locations.
• Analytics for Law Enforcement
Provide analytics and alerts based on red-light running and citation data (provided by the City) to support proactive enforcement.
• Project Identification for Grant Opportunities
Identify locations and projects eligible for safety funding programs such as HSIP and ATP.
NLI Example: “Identify intersections eligible for HSIP funding.” • Dashboard Profile and Support
Three different profiles will be created to allow the dashboard to be used by various type of users including internal city department and Concord community. Access to the data and viewing capabilities will be configured based on input from the city. Additionally, annual data update will be automated with support for 5 years from day of acceptance by the City.
Subtask 2.3 Existing 10-Year Crash Analysis (Systemic Analysis) The TJKM team will conduct a comprehensive citywide safety analysis, focusing on all reported collisions, with particular emphasis on fatal and serious injury crashes over at least the past 10 years.
At the project’s outset, we will collaborate with City staff to confirm the appropriate timeframe for the analysis based on the City’s goals and priorities.
This data-driven analysis will follow a structured approach, including the following key steps:
• Collision Trend Analysis:
Evaluate and summarize collision patterns across various factors such as severity, mode of travel, temporal trends, lighting and weather conditions, time of day, collision types, and violation categories.
• Collision Profile Development:
Identify and classify recurring or high-risk collision types by analyzing combinations of contributing factors.
• Assessment of LRSP Overlap:
Determine how current collision trends align with findings from the City’s Local Roadway Safety Plan (LRSP). Based on this comparison, we will recommend whether a 5-year or 10- year dataset should be used and propose methods to reconcile differences in the datasets.
To support data-driven decision-making, we will develop GIS-based maps, charts, and visualizations.
All findings, insights, and graphics will be compiled into a clear and concise Technical Memorandum Subtask 2.4 Identify High Injury Network
TJKM will identify High-Injury Networks (HINs) by analyzing and ranking collision rates across the entire roadway network in the City of Concord. HINs represent corridors, intersections, and crash cluster areas that account for a disproportionate number of fatalities and serious injuries (KSI).
This analysis is a critical step in pinpointing collision -prone locations where proactive safety interventions can prevent future crashes. By focusing on these high-risk areas, the City can strategically prioritize resources and improvements to maximize safety outcomes.
TJKM’s methodology will include identifying and mapping the corridors and intersections with the highest collision rates, with an emphasis on locations contributing most significantly to fatal and severe injury crashes.
Subtask 2.5 Community Data
TJKM will gather traffic safety input from the broader community. While some of the feedback may be anecdotal, it offers valuable insights into perceived patterns, historical issues, and areas of concern that may not be reflected in official collision data.
Community feedback plays a crucial role in identifying locations that share characteristics with high- injury areas but have not yet experienced serious collisions. This enables the City to implement countermeasures proactively and systemically shifting from a traditional reactive approach to a more preventive and data-informed strategy.
Deliverables:
Citywide collision data analysis summary for the most recent ten years of available data Technical Memorandum summarizing the findings and analysis Citywide HIN GIS Map
10 High-risk corridors
10 High-risk intersections
Crash cluster areas
Summary of community data
Task 3 – Equity Analysis
Subtask 3.1 Equity and Environmental Justice Analysis
Equity is central to the success of the SS4A and Vision Zero initiatives, ensuring that their benefits reach all demographic groups—especially those historically underserved or disproportionately
affected by traffic safety issues. This includes people with disabilities, low-income communities, Native American populations, people of color, women, LGBTQ individuals, non-English-speaking households, those experiencing homelessness, and other vulnerable groups.
A key component of this effort will be analyzing U.S. Census data to identify these vulnerable populations. Engaging and including these communities in the planning process is essential to achieving safe, healthy, and equitable outcomes citywide.
TJKM will conduct a Disproportionate Impact and Environmental Justice Analysis focused on transportation equity. The objective is to identify barriers to transportation access for specific racial, socioeconomic, and geographic groups. To support this analysis, TJKM will utilize the Environmental Protection Agency’s EJSCREEN tool, which provides a comprehensive set of indicators including:
• 13 environmental indicators
• 7 socioeconomic indicators
• 13 environmental justice indexes
• 13 supplemental indexes
These indicators will be integrated into a comprehensive analytical platform that combines demographic, environmental, and traffic safety data—both natural and built environment factors—to identify areas with the highest need for equitable transportation interventions Deliverables:
Technical Memorandum summarizing Equity Analysis
Task 4 – Stakeholder and Community Engagement
Subtask 4.1 Establish Vision Zero Task Force and Technical Advisory Committee As part of this task, a Vision Zero Task Force (VZTF) will be established to serve as the project’s Technical Advisory Committee (TAC). The VZTF is expected to include representatives from various City departments, law enforcement, public health, and regional transportation agencies. The composition of the Task Force will be determined in close collaboration with City staff to ensure diverse and relevant stakeholder representation
The VZTF will play a central role in guiding the development of the Vision Zero Plan, providing technical input, policy alignment, and strategic direction throughout the planning process.
Subtask 4.2 Stakeholder and Public Outreach Plan
Developing an effective and impactful Safety Action Plan for the City of Concord will require meaningful input from those who live, work, and serve within the community. Local insight is critical to shaping a plan that reflects the unique needs and priorities of Concord’s diverse population. To achieve this, community engagement will be designed to reach both the general public and key stakeholders through a variety of methods, including traditional outreach activities such as community meetings and pop-up events held throughout the City.
TJKM will implement equitable outreach strategies to ensure that all voices are heard—not just the most vocal. Engagement efforts will intentionally focus on representing the full diversity of Concord’s population, with an emphasis on reaching historically underrepresented and marginalized communities.
In collaboration with City staff and guided by discussions during the project kick-off meeting, the TJKM Team will develop a Stakeholder and Public Outreach Plan. This plan will include:
• A schedule of public and stakeholder meetings
• Data collection strategies
• Methods for integrating community input into the Safety Action Plan The Outreach Plan will be designed with flexibility, allowing for adjustments as needed throughout the project timeline. Any significant changes, such as increasing the number of meetings, may require additional compensation.
Inclusive Engagement Approach
The outreach plan will specifically aim to engage residents from historically marginalized groups— including Black, Indigenous, and People of Color (BIPOC), economically disadvantaged individuals, and other underrepresented populations. The plan will detail a comprehensive approach for obtaining authentic, meaningful feedback, as well as communication strategies to empower community members to participate.
To ensure high levels of participation, the TJKM Team will widely promote engagement opportunities through traditional and digital channels. We will also leverage innovative engagement methods to accommodate the public’s growing preference for virtual participation and provide accessible ways to give feedback online.
Phased Engagement Strategy
TJKM typically structures engagement into the following phases:
• Public Notification: Launch a citywide awareness campaign to educate residents about the Safety Action Plan and its importance.
• Listening Phase: Collect input from the community through in -person meetings, online surveys, and digital engagement tools.
• Implement Feedback: Collaborate with the project team to incorporate community input into the final Safety Action Plan.
Equitable Outreach Methods
TJKM will use tools such as CalEnviroScreen to identify communities that are disproportionately impacted and may be classified as disadvantaged. In partnership with City staff who are familiar with local needs, we will ensure that socially and economically vulnerable groups are actively engaged.
Special attention will be given to reaching:
• Residents without internet access
• Non-English-speaking community members
• Seniors and individuals with limited mobility
• Stakeholders unfamiliar with civic processes or who have been historically disengaged Our strategies may include neighborhood canvassing, multilingual mailings, and holding in-person meetings conducted entirely in Spanish or other prevalent community languages
Subtask 4.3 Project Website
As part of this task, TJKM will develop a dedicated Safety Action Plan webpage, either hosted on the City’s official website or as a standalone microsite. This webpage will serve as a central platform for sharing project information, collecting community feedback, and providing interactive tools for public engagement.
A key feature of the webpage will be an interactive GIS mapping tool, allowing users to view crash data, identify areas of concern, and provide location- specific input. The site will also offer a comprehensive overview of the Safety Action Plan, including its purpose, goals, objectives, and clear instructions on how to use the interactive features.
The webpage will include (but not be limited to) the following elements:
• Project overview and background
• Timeline and key milestones
• Updates on meetings, presentations, and reports
• Calendar of upcoming events
• Public comment forms and contact information
• Online surveys
• Draft plan review section
• Interactive GIS mapping and input features
TJKM will work closely with City staff to promote the webpage through the City’s main website, social media platforms, newsletters, and other communication channels. Public feedback collected through this platform will be actively reviewed and integrated into the development of the final Safety Action Plan
Subtask 4.4 Online Surveys
The TJKM Team will collaborate with the project’s technical experts to design and distribute multilingual surveys focused on key topics related to the Safety Action Plan. These surveys will be available both online —hosted through platforms like SurveyMonke y—and in printed form for distribution at outreach events.
To maximize participation, TJKM will work with City staff to promote the survey through the City’s social media channels, including Instagram, Facebook, and Twitter/X. Simple, shareable posts with links to the survey, Virtual Meeting Room (VMR), and project webpage will be created for broad dissemination.
All printed survey materials will include QR codes to provide a convenient option for mobile users to access and complete the survey while attending outreach meetings or events.
Subtask 4.4 In-Person Stakeholder and Public Outreach Meetings The TJKM Team will plan, coordinate, and facilitate seven meetings as part of the Safety Action Plan development process. We propose to hold three (3) meetings with the Vision Zero Task Force (VZTF) and Technical Advisory Committee (TAC) at the following key project milestones Project Kick-Off – To align on goals, scope, and expectations.
1. Post-Collision Analysis – To review findings, identify emphasis areas, and confirm the High- Injury Network (HIN).
2. Project and Program Identification – To present proposed safety improvements and strategies for input and refinement.
In addition, four (4) community meetings are proposed:
• The first round will include two meetings in different geographic areas of the City at the outset of the project. These meetings will focus on listening to community concerns and gathering input on traffic safety challenges.
• The second round will include two follow -up meetings to present proposed projects and programs and to collect community feedback.
Two (2) BPAC and Two (2) City Council Meetings
• Two Bicycle and Pedestrian (BPAC) advisory committee meetings. The first meeting will be held after completion of initial public outreach meetings and collision analysis and the second meeting will be held to present the draft Safety Action Plan • Two City Council meetings will be conducted, first to present the findings of the public outreach and engagement meeting and collision analysis and second meeting to present the draft Safety Action Plan.
These meetings will ensure broad community engagement and align stakeholder input with technical findings throughout the planning process.
Deliverables:
Stakeholder and Public Outreach Plan
Project Website
Online Survey
In-person Stakeholder and Community Meetings (7)
Materials for In-Person Meetings
Task 5 – Policy and Process Recommendations
Subtask 5.1 Review Current Policies and Processes to Address Safety The purpose of this task is to ensure that the Safety Action Plan’s vision, goals, and strategies are aligned with the City’s existing planning efforts and policy framework. The TJKM Team will collect and review current City programs, policies, and initiatives related to transportation safety and provide a summary of existing efforts.
As part of this review, the team will also examine safety strategies from other cities and counties, focusing on programs with demonstrated success and measurable outcomes. This assessment will
highlight effective and efficient approaches that can inform and enhance the City of Concord’s Safety Action Plan.
At a minimum, TJKM will review the following City documents:
• City’s 2030 General Plan – Transportation Element
• Local Road Safety Plan
• Trails Master Plan
• Bicycle and Pedestrian Master Plans
• Engineering Standard Plans
• Capital Improvement Programs
• Safe Routes to Transit Plan
• Design Guidelines
Each document will be summarized in a dedicated section of a Technical Memorandum, highlighting key transportation safety elements and relevant findings. In addition, TJKM will research best practices from other jurisdictions across California and the nation to identify innovative and proven strategies that can be applied locally
Subtask 5.2 Develop Recommended Changes
Based on the comprehensive review of existing plans and practices, along with input from the Vision Zero Task Force (VZTF) and Technical Advisory Committee (TAC), TJKM will develop data -driven recommendations for policy and practice modifications aimed at improving transportation safety.
These recommendations will be specifically tailored to address the key safety concerns identified during the analysis and stakeholder consultation. To support effective adoption, TJKM will also prepare a clear and actionable Implementation Plan, outlining steps for integrating the recommended changes into the City’s existing policies, procedures, and planning processes.
Deliverables:
Technical Memorandum summarizing existing conditions and relevant policies, programs, practices to consider, and an Implementation Plan
Task 6 – Focus Areas and Strategies
Identification of Emphasis Areas and Development of Collision Profiles Drawing upon the findings from earlier tasks and in close coordination with the Vision Zero Task Force (VZTF) and Technical Advisory Committee (TAC), TJKM will identify key Emphasis Areas for targeted safety improvements within the City of Concord. These areas will be selected to reflect the local context and based on patterns observed in the City’s collision data.
Using results from the collision analysis and High-Injury Network (HIN) identification, TJKM will work with City staff to define specific emphasis areas and develop collision profiles for each. These profiles will include:
• A description and goals for each emphasis area
• Primary risk factors and contributing collision types • Associated facility types
• Statistical summaries of related crash data
The emphasis areas will serve as the foundation for identifying countermeasures, policy recommendations, and safety projects in subsequent phases of the Safety Action Plan. All strategies
will be guided by the "5 E’s" of traffic safety: Engineering, Education, Enforcement, Evaluation, and Emergency Response.
Value-Added Service: Countermeasure Selection Toolkit
As a value-added component, TJKM will employ its proprietary Automated Countermeasure Selection Toolkit—a data-driven tool designed to recommend appropriate countermeasures and strategies based on a wide range of attributes. These include roadway characteristics (e.g., number of lanes, pavement condition, traffic control types) and detailed collision data (e.g., crash type, location, and contributing factors).
This toolkit has been successfully used in multiple jurisdictions to streamline and strengthen the countermeasure selection process. For this project, TJKM will integrate the Toolkit directly into the Enhanced Collision Dashboard, allowing City staff and stakeholders to visualize and explore context- specific safety solutions efficiently.
Deliverables:
Emphasis Area
Toolkit for sharing information regarding traffic safety strategies and performing alternatives analysis for applicable safety enhancement strategies
Task 7 – Implementation Plan
Under this task, TJKM will develop a comprehensive Implementation Plan to address transportation safety issues across the City of Concord. The plan will be structured to ensure both immediate impact and long-term sustainability, incorporating the following key principles:
• Ongoing Action: Demonstrate continuous progress with actionable steps that show the City is actively addressing safety concerns.
• Phased Approach: Provide a clear roadmap for the planning, design, and implementation of improvements in manageable phases.
• Budget Forecasting: Include financial planning to minimize impacts on other City-funded programs and projects.
• Quick-Win Solutions: Identify low-cost, easily implementable improvements that can deliver immediate benefits in response to documented community concerns. • Flexible and Opportunistic Strategy: Utilize a tiered approach that can adapt to shifting community needs and capitalize on available funding opportunities.
TJKM will also develop a Staged Improvement Plan, categorizing projects into the following delivery timelines:
• Short-Term: Less than 2 years
• Mid-Term: 2 to 3 years
• Long-Term: 3 to 5 years
• Capital Projects: 5 to 10+ years
This staged plan will align with the project’s overall vision, goals, and community input.
Non-Infrastructure and Behavioral Strategies
In addition to physical improvements, TJKM will identify and recommend non-infrastructure strategies to address behavioral risk factors such as excessive speeding, failure to yield, red-light violations, and contra-flow bicycling. These recommendations will be guided by the comprehensive framework of the E’s of Safety:
• Equity
• Education
• Enforcement
• Encouragement
• Evaluation
• Emergency Response
• Emerging Technologies
As part of this effort, TJKM will review and evaluate emerging safety technologies, assessing their applicability for Concord and recommending options for implementation. Where appropriate, these technologies will be integrated into the Enhanced Collision Dashboard to support real -time monitoring and strategic decision-making.
Deliverables:
Implementation Plan for proposed recommendations, safety improvements and project list Programming Matrix
Task 8 - Performance Monitoring
Subtask 8.1 Develop a Scorecard to Track Status
TJKM will develop a Safety Action Plan Scorecard to monitor and track the status and effectiveness of safety initiatives. The scorecard will:
• Clearly outline the Plan’s safety goals and objectives • Identify Key Performance Indicators (KPIs) to measure progress over time • Allow for regular updates using the latest available data • Enable transparent reporting on project implementation and outcomes This performance-tracking tool will support data -driven decision- making and provide early identification of emerging issues or areas needing adjustment. By continuously monitoring progress, the scorecard will help ensure that the Safety Action Plan remains aligned with its goals and delivers measurable safety improvements.
Subtask 8.2 Develop Website Content to Display Actual versus Targets TJKM understands that upon completion of the project, the City will assume responsibility for maintaining and updating the Safety Action Plan and tracking its progress over time. We recognize that recreating content and conducting ongoing analysis can be t ime-consuming and resource- intensive for City staff, regardless of expertise. To support long-term sustainability and ease of use, TJKM will incorporate tools within the Enhanced Collision Dashboard that allow the City to evaluate performance against established targets.
These built-in tools will streamline progress tracking, simplify data updates, and enable ongoing performance monitoring without the need for recreating complex analyses—empowering the City to manage the Plan effectively for years to come
Deliverables:
Scorecard to Track Status
Dashboard that allows for sharing of collision and injury data in forms that are easily accessible and understandable to the different stakeholders
Task 9 – Draft and Final Safety Action Plan
TJKM will prepare a comprehensive Draft Safety Action Plan, including an Executive Summary, that integrates the full scope of work completed throughout the project. The Draft Plan will include:
• A summary of crash data analysis and key findings
• Documentation of stakeholder involvement and input
• A summary of public outreach efforts and how community feedback shaped the focus areas and strategies
• Descriptions of emphasis areas and proposed strategies to reduce fatal and serious injury crashes
• An explanation of how the strategies align with and support the City’s safety performance targets
• A discussion of equity impacts, including populations and areas disproportionately affected by transportation safety issues
• A list of proposed projects, programs, and strategies that are potentially eligible for funding through the SS4A program and other federal or state safety grants The Draft Safety Action Plan will be submitted to the Vision Zero Task Force (VZTF) and Technical Advisory Committee (TAC) for review and feedback. A revised version will then be prepared and made available for public review on the project website.
Following the public comment period, TJKM will prepare a Draft Final Safety Action Plan, incorporating all feedback received. We will also develop presentation materials and formally present the Plan to the City Council for final review and adoption. All final deliverables will be submitted to City staff with adequate time for review prior to acceptance.
Additionally, as part of this task, TJKM will prepare an SS4A Implementation Grant Application on behalf of the City to support future funding opportunities for plan implementation Deliverables:
Draft and Final Plan,
City Council Presentations
SS4A Implementation Grant Application
City of Concord
SS4A Safety Action Plan
Prepared by T J K M
Ruta
Jariwala Nayan Amin Mark Doty
Pranav
Happa
Andrew
Dickinson
Carlo
Sendaydiego Aldo Fritz Esmaeil Balal
Grishma
Pandya
Anajali
Satheeshkumar
Nagul
Ulaganathan
PIC &
QA/QC
Project
Manager Task Lead Task Lead Task Lead Software
Engineer
Billing Rate $300.02 $300.02 $225.03 $148.78 $192.88 $257.90 $286.55 $241.07 $103.19 $127.72 $205.70 Task 1. Project Management 12 64 0 0 0 0 0 0 0 0 76 22,801.36$ 24 24 4,936.80$ 100 27,738.16$
1.1 Project Kick-Off Meeting 24 6 1,800.11$ 6 1,800.11$
1.2 Project Administration and Coordination 10 60 70 21,001.25$ 24 24 4,936.80$ 94 25,938.05$ Task 2. Data Collection and Safety Analysis 40 72 0 496 0 0 0 40 84 180 912 148,694.69$ 360 360 74,052.00$ 1272 222,746.69$
2.1 Collision Data 8 16 40 60 60 184 28,277.67$ 184 28,277.67$
2.2 Enhanced Collision Dashboard 40 60 200 120 420 75,082.98$ 360 360 74,052.00$ 780 149,134.98$
2.3 Existing Five or 10-Year Crash Analysis 160 160 23,804.28$ 160 23,804.28$
2.4 Identify High Injury Network 120 120 17,853.21$ 120 17,853.21$
2.5 Community Data 4 24 28 3,676.55$ 28 3,676.55$ Task 3. Equity Analysis 42 4 40 68 10,728.20$ 68 10,728.20$ Task 4. Stakeholder and Community Engagement 12 22 56 0 0 20 20 0 136 0 266 47,724.44$ 0 0 0 266 47,724.44$
4.1 Establish Vision Zero Task Force and Technical Advisory Committee 4 8 12 3,600.21$ 12 3,600.21$
4.2 Stakeholder and Public Outreach Plan 41 2 24 40 6,376.88$ 40 6,376.88$
4.3 Project Website 18 16 25 3,751.23$ 25 3,751.23$
4.4 Online Surveys 14 16 21 2,851.12$ 21 2,851.12$
4.5 In-Person Stakeholder and Public Outreach Meetings 8 8 32 20 20 80 168 31,145.00$ 168 31,145.00$ Task 5. Policy and Process Recommendations 0 10 20 0 0 0 0 0 36 0 66 11,215.45$ 0 0 0 66 11,215.45$
5.1 Review Current Policies and Processes to Address Safety 2 8 20 30 4,463.99$ 30 4,463.99$
5.2 Develop Recommended Changes 81 2 16 36 6,751.46$ 36 6,751.46$ Task 6. Focus Areas and Strategies 10 32 40 120 202 41,697.04$ 202 41,697.04$ Task 7. Implementation Plan 81 6 1 6 24 64 11,446.18$ 64 11,446.18$ Task 8. Performance Monitoring 81 0 1 6 24 58 10,096.02$ 58 10,096.02$ Task 9. Draft and Final Safety Action Plan 8 24 40 32 80 80 264 41,834.70$ 264 41,834.70$ Sub-Total 82 244 166 600 120 20 20 40 376 308 1976 346,238.08$ 384 384 78,988.80$ 2360 425,226.88$ Other Direct Costs
Travel Costs 500.00$
Printing and Miscellaneous 1,000.00$
426,726.88$
Contingency (5%) 21,261.34$
447,988.22$
Task Total Cost by
Task
Total
Hours by
Task
Technical Support Staff
TJKM Transportation Consultants Numentica
Hours per Task
for TJKM
Cost per Task
for TJKM
Hours per Task
for Numentica
Cost per Task
for Numentica
Total with Contingency
Total
SS4A SAFETY ACTION PLAN
City of Concord
2 The list below shows all the Safety Action Plans we have helped our clients with:
Staff Report
Date: June 24, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Justine Gee, PE, Associate Civil Engineer
[email protected]
(925) 671-3284
Subject: Considering the following actions for the Clayton Road Pavement Rehabilitation (Project No. 2609) located on Clayton Road, from Babel Lane to the City limits at the City of Clayton:
1. Award of a construction contract in the amount
$5,978,461.82 to Bay Cities Paving & Grading, Inc. and
authorizing staff to utilize the available project contingency for contract change orders up to 15% of the contract amount; and authorize the Mayor to execute the contract in a form
acceptable to the City Attorney;
2. Approval of Task Order No. 1 with MNS Engineers, Inc. in the not-to-exceed amount of $929,094.98; authorizing staff to utilize up to a 10% contingency ($84,463.18) to provide construction management, materials testing, and related services; and authorizing the City Manager to execute the Task Order, in a form acceptable to the City; and
3. Authorizing the City Engineer to accept the improvements upon completion and directing the City Clerk to file a Notice of Completion. (Measure V Fund, State Gas Tax Fund)
CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15302, 15304, and/or Public Resources Code Section 21065.
4.n4.n4.n4.n4.n4.n
City Council Agenda Report
Agenda Item No. 4.n
June 24, 2025
Report in Brief
The Clayton Road Pavement Rehabilitation Project (Project No. 2609) (Project) will involve pavement rehabilitation on Clayton Road, from Babel Lane to the City limits at the City of Clayton. Along with pavement rehabilitation, the Project includes installation of curb ramps to meet accessibility standards, minor sidewalk and curb and gutter repairs, and striping. See attached location map (Attachment 1).
The Project has been designed, competitively bid, and is set for construction contract award. If the award is approved by City Council (Council), construction is expected to begin in July 2025 and be completed by December 2025, weather permitting.
Construction management, inspection, and materials testing services for the Project are necessary to ensure work by the contractor is performed and completed in a manner satisfactory to the Project contract documents and the City of Concord (City).
Recommended Action
1. Award a construction contract in the amount $5,978,461.82 to Bay Cities Paving & Grading, Inc. and authorize staff to utilize the available project contingency for contract change orders up to 15% of the contract amount for the Clayton Road Pavement Rehabilitation Project (Project No. 2609); and authorize the Mayor to execute the contract in a form acceptable to the City Attorney.
2. Approve Task Order No.1 with MNS Engineers, Inc. in the not-to-exceed amount of $929,094.98; authorizing staff to utilize up to a 10% contingency ($84,463.18) to provide construction management, material testing, and related services; authorize the City Manager to execute the agreement in a form acceptable to the City Attorney; and make the CEQA determinations as provided in this staff report.
3. Authorize the City Engineer to accept the improvements upon completion of Clayton Road Pavement Rehabilitation (Project No. 2609); direct the City Clerk to file a Notice of Completion; and make the CEQA determinations as provided in this staff report; and make the CEQA determinations as provided in this staff report.
Background
On June 1, 2021, Council approved the proposed Five-Year Pavement Expenditure Plan, which included the Project.
On June 28, 2022, the Council adopted the Two-year Capital Budget for Fiscal Years 2022-23 and 2023-24, which included appropriation of $10,261,000 to fund the design and construction of the Project.
City Council Agenda Report
Agenda Item No. 4.n
June 24, 2025
On September 11, 2024, the City presented the Project’s proposed layout and striping to the City’s Bicycle and Pedestrian Advisory Committee (BPAC). BPAC was supportive of the design.
On October 24, 2024, the City held an in-person, open house community meeting on the Project. Residents asked about access during construction, if side streets would be included in this Project, and noted that there are many potholes on Clayton Road so the proposed pavement rehabilitation would be beneficial to the community. The community members were supportive of the Project.
Analysis and Procurement Process
The Project will perform pavement rehabilitation on Clayton Road, from Babel Lane to the City limits at the City of Clayton. Construction is anticipated to begin in July of 2025 and be completed in December of 2025, weather permitting.
The Project also includes removing the westbound left turn lane and extending the footprint of the median near the intersection of Clayton Road and Cape Code Way. The footprint of the extended median will match the outline of the existing vertical delineators which have been in place since late 2020. The delineators were originally installed in response to several vehicle accidents damaging the corner house on Cape Cod Way as they were U-turning at the intersection. The delineators have removed the ability for cars to make a U-turn and have proven successful at addressing this problem.
Consequently, with this roadway paving project a median will be installed. The new median will be built, pavement layers and base rock will be removed from within the limits of the new median to properly prepare it for future landscaping, and topsoil and mulch will be placed within the median. The median is not being planted or hardscaped as part of this project but will be addressed through a future project, as costs will be lower if handled independent of this roadway project.
Construction Contract
The Project was advertised for construction bids as required by state law and City policy with the Engineer’s Estimate for the total bid at $8,100,000. Six bids were received and opened on June 3, 2025, in with amounts ranging from $5,978,461.82 to $7,484,868.00.
The bids came in 26% lower than the Engineer’s Estimate. Unit costs for the individual bid items were lower than projected based on the previous year’s pricing. The low bid price per ton of asphalt was 23% lower which is the primary cost driver in this project.
This is likely due to the large scale of the project and the contractor’s ability to leverage lower pricing on materials due to the quantities that will be purchased.
The basis of award for the Project is the total bid and the lowest bid was received from Bay Cities Paving & Grading, Inc. of Concord, CA.
A summary of the three (3) lowest bids is as follows (Attachment 2):
City Council Agenda Report
Agenda Item No. 4.n
June 24, 2025
BID SCHEDULE Engineer’s
Estimate
Bay Cities
Paving &
Grading, Inc.
Goodfellow
Bros.
MCK Services,
Inc.
Total Bid $8,100,000.00 $5,978,461.82 $6,358,247.00 $6,472,959.40 Bay Cities Paving & Grading, Inc. was the lowest bidder and submitted a responsive and responsible bid. Bay Cities Paving & Grading, Inc. has an appropriate and valid contractor’s license and has previously completed the following Concord paving projects, Treat Boulevard Pavement Rehabilitation Project – Phase 1 (Project No. 2559) and Grant Street/East Street Pavement Rehabilitation (Project No. 2525).
City staff completed analysis of Bay Cities Paving & Grading, Inc.’s bid, determining that this contractor along with its subcontractors possess appropriate and valid licenses, are not on any debarred lists, and agreed to be bound by the Citywide Project Stabilization Agreement. Bay Cities Paving & Grading, Inc. is registered with the Department of Industrial Relations as required by Senate Bill (SB) 854.
Staff has determined there are sufficient funds to award the construction contract.
Construction Management
On May 8, 2025, in conformance with the City’s purchasing policies, staff issued a Request for Proposal (RFP) to MNS Engineers, Inc. (MNS) under the Master Service Agreement (MSA) to provide a proposal for construction management, inspection, and materials testing services for the Project. MNS identified AME as a subcontractor to provide material testing during construction.
Staff and MNS negotiated the scope of work and cost for the services and agreed upon a base amount of $844,631.80 as fair and reasonable compensation for the services needed to provide construction management for the Project. As the task order is over $200,000, Council approval is required.
MNS has extensive experience in the design of similar pavement rehabilitation projects in the Bay Area. They provided construction management on the City of Concord’s recently completed project, Treat Boulevard Pavement Rehabilitation (Project No. 2559).
Project Stabilization Agreement
On September 13, 2016, the City Council approved a Citywide Project Stabilization Agreement (PSA) with the Contra Costa Building & Trades Council for City projects with a construction contract valued at over $750,000. The Project will be subject to the requirements of the PSA as the estimated construction costs exceed $750,000. The prospective bidders for the Project were made aware of this requirement as part of the
City Council Agenda Report
Agenda Item No. 4.n
June 24, 2025
construction contract. Bay Cities Paving & Grading, Inc., Bay Cities Paving & Grading, Inc.’s subcontractors, MNS, and AME have submitted the required documentation to comply with the Citywide PSA for construction, inspection, and materials testing services.
Financial Impact
The current total budget for the Project is $10,261,000 and is funded by Measure V Funds (Fund 407) and State Gas Tax Funds (Fund 266). There are sufficient funds to award the Project construction contract. There are also sufficient funds to award the construction management, inspection and materials testing services, staff oversight, and an approximate construction contingency of 15 percent for the Project.
The savings from the project will be reprogrammed to other projects including the treatment of the extended median at Cape Cod.
Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the award of the contract, and execution of the task order do not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15273, 15378, as it has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment and/or the activities consist of creation of government funding mechanisms or other government fiscal activities which do not constitute a “project”. Even if Council action on this item did constitute a project under CEQA, it falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.”
In the alternative, Council action on this item is exempt under CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, and 15304 – Minor Alterations to Land, as it involves pavement rehabilitation, striping, and concrete work. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 applies. Accordingly, no further environmental review is warranted. This determination reflects the City’s independent judgement and analysis. The Notice of Exemption will be filed with the County Clerk’s office following the Council award of the construction contract.
Public Contact
The City Council Agenda was posted.
Attachments
1. Project Location Map
City Council Agenda Report
Agenda Item No. 4.n
June 24, 2025
2. Bid Summary
3. Construction Contract
4. Task Order with MNS with Exhibit A, Fee Proposal
Attachment 1
CLAYTON ROAD PAVEMENT REHABILITATION PROJECT
PROJECT NO. 2609
PROJECT
LOCATION
WESTERN LIMIT AT
BABEL LANE
EASTERN LIMIT AT
WASHINGTON BLVD
NORTHERN LIMIT AT
DENKINGER RD AND
WILSON LANE
CovpaNv Torer- Bro
Bay Cities Paving & Grading Inc
1450 Civic Ct, Suite 400
Concord, CA94520
DIR: 1000005981
$5,978,461.82
Goodfellow Bros.
50 Contractors St
Livermore, CA 94551
DIR: 1000003476
$6,358,257.00
MCK Services, Inc
P.O. Box 5697
Concord, CA94524
DIR: 1000002375
$6,472,959.40
Ghilotti Bros.
525 Jacoby Street
San Rafael,CA94904
DIR: 1000001037
$7,041 ,273.50
DeSilva Gates Construction LLC
I1555 Dublin Blvd
Dublin, CA 94568
DIR: 10008009185
$7,120,000.00
McGuire and Hester
9009 Railroad Avenue
Oakland, C/^94603
DIR: 1000000033
$7,484,868.00
Cify of Concord
Bid Sheet
PROJECT #2609
Clayton Road Pavement Rehabilitation
City Manager Conference Room
Engineer's Estimate: $8,100,000.00
Bid Opening:
Thursday,
June 3,2025
2230 p.m.
To be awarded
Contact: Justine Gee ext. 3284
Clayton Road Pavement Rehabilitation Project Contract
Project No. 2609 Page 23
CONTRACT
This public works contract (“Contract”) is entered into by and between the City of Concord (“City”) and _______________________________________ (“Contractor”), for work on the Clayton Road Pavement Rehabilitation Project (City Project No. 2609) (“Project”).
The parties agree as follows:
1. Award of Contract. In response to the Notice Inviting Bids, Contractor has submitted a bid to perform the Work to construct the Project. On _____________, 20___, City a uthorized award of this Contract to Contractor for the amount set forth in Section 4, below.
2. Contract Documents. The Contract Documents incorporated into this Contract include and are comprised of all of the documents listed below. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, including this Contract.
2.1. Notice Inviting Bids;
2.2. Instructions to Bidders;
2.3. Addenda, if any;
2.4. Bid Form and attachments thereto;
2.5. Contract;
2.6. Payment and Performance Bonds;
2.7. General Conditions;
2.8. Special Conditions;
2.9. Project Plans and Specifications;
2.10. Change Orders, if any;
2.11. Notice of Potential Award;
2.12. Notice to Proceed; and
3. Contractor’s Obligations. Contractor will perform all of the Work required for the Project, as specified in the Contract Documents. Contractor must provide, furnish, and supply all things necessary and incidental for the tim ely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts t o diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents.
4. Payment. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor $___________________ (“Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with the payment provisions in the General Conditions.
5. Time for Completion. The Project must be fully completed within 125 working days (weekends, holidays, an d working days where City events at Senior Center are in conflict with work are excluded) from the start date set forth in the Notice to Proceed.
City anticipates that the Work will begin in June, 2025 but the anticipated start date is provided solely for convenience and is neither certain nor binding. See below:
June 24
25 5,978,461.82
Bay Cities Paving & Grading, Inc.
Clayton Road Pavement Rehabilitation Project Contract
Project No. 2609 Page 24
The Contractor will fully complete the Work for the Project, meeting all requirements for completion of all bid items within 125 working days from the commencement date given in the Notice to Proceed (“Contract Time”). By signing below, Contractor expressly waives any claim for delayed early completion.
6. Liquidated Damages. As further specified in Section 5.4 of the General Conditions and below, if Contractor fails to complete the Work within the Contract Time, City will assess liquidated damages in the amounts described below, and such liquidated damages may be deducted from City’s payments due or to become due to Contractor under this Contract.
6.1. Contractor shall pay to the City of Concord $3,000 per day for each and every calendar day(s) delay in completing the work in excess of the number of working days specified.
6.2. The Contractor shall pay to the City of Concord $400 per hour for each hour that the Contractor:
a. Performs work outside the hours of work without prior approval in writing from the City. b. Performs work in an area without an approved detour or traffic control plan, or significantly deviates from an approved detour or traffic control plan for that area.
7. Labor Code Compliance.
7.1. General. This Contract is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, including requirements pertaining to wages, working hours and workers’ compensation insurance, as further specified in Article 9 of the General Conditions.
7.2. Prevailing Wages. This Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available online at http://www.dir.ca.gov/DLSR.
7.3. DIR Registration. City may not enter into the Contract with a bidder without proof that the bidder and its Subcontractors are registered with the California Department of Industrial Relations to perform public work pursuant to Labor Code § 1725.5, subject to limited legal exceptions.
8. Workers’ Compensation Certification. Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability fo r workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”
9. Conflicts of Interest. Contractor, its employees, Subcontractors and agents, may not have, maintain or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or requirement, or in violation of any California law, including Government Code § 1090 et seq., or the Political Reform Act, as set forth in Government Code § 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract.
10. Independent Contractor. Contractor is an indepen dent contractor under this Contract and will have control of the Work and the means and methods by which it is performed. Contractor and its
Clayton Road Pavement Rehabilitation Project Contract
Project No. 2609 Page 25
Subcontractors are not employees of City and are not entitled to participate in any health, retirement, or any other employee benefits from City.
11. Notice. Any notice, billing, or payment required by or pursuant to the Contract Documents must be made in writing, signed, dated and sent to the other party by personal delivery, U.S. Mail, a reliable overnight delivery ser vice, or by email as a PDF file. Notice is deemed effective upon delivery, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery. Notice for each party must be given as follows:
City:
Clayton Road Pavement Rehabilitation Project
1950 Parkside Drive M/S 40
Concord, CA 94519
Attn: Justine Gee, Associate Civil Engineer
[email protected]
Contractor:
Name:_____________________________________
Address:___________________________________
City/State/Zip:_______________________________
Phone:_____________________________________
Attn:_______________________________________
Email:______________________________________
Copy to:____________________________________
12. General Provisions.
12.1. Assignment and Successors. Contractor may not assign its rights or obligations under this Contract, in part or in whole, without City’s written consent. This Contract is binding on Contractor’s and City’s lawful heirs, successors and permitted assigns.
12.2. Third Party Beneficiaries. There are no intended third party beneficiaries to this Contract.
12.3. Governing Law and Venue. This Contract will be governed by California law and venue will be in the Contra Costa County Superior Court, and no other place. Contractor waives any right it may have pursuant to Code of Civil Procedure § 394, to file a motion to transfer any action arising from or relating to this Contract to a venue outside of Contra Costa County, California.
12.4. Amendment. No amendment or modification of this Contract will be binding unless it is in a writing duly authorized and signed by the parties to this Contract.
12.5. Integration. This Contract and the Contract Documents incorporated herein , including authorized amendments or Change Orders thereto, constitute the final, complete, and exclusive terms of the agreement between City and Contractor.
12.6. Severability. If any provision of the Contract Documents is determined to be illegal, invalid, o r unenforceable, in whole or in part, the remaining provisions of the Contract Documents will remain in full force and effect.
Bay Cities Paving & Grading, Inc.
1450 Civic Ct Bldg. B Suite 400
Concord, CA 94520
925-687-6666
Ben Rodriguez Jr., President
[email protected]
[email protected]
Clayton Road Pavement Rehabilitation Project Contract
Project No. 2609 Page 26
12.7. Iran Contracting Act. If the Contract Price exceeds $1,000,000, Contractor certifies, by signing below, that it is not identified on a list created under the Iran Contracting Act, Public Contract Code § 2200 et seq. (the “Act”), as a person engaging in investment activities in Iran, as defined in the Act, or is otherwise expressly exempt under the Act.
12.8. Authorization. Each individual signing below warrants that he or she is authorized to do so by the party that he or she represents, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code § 313.
The parties agree to this Contract as witnessed by the signatures below:
CITY: Approved as to form:
s/_______________________________ s/__________________________________
________________________________ ___________________________________ Name, Title Name, Title
Date: ___________________________ Date: ______________________________
Attest:
s/_______________________________
_________________________________
Name, Title
Date: ___________________________
CONTRACTOR: ___________________________________________________ Business Name
s/_______________________________ Seal:
_________________________________
Name, Title
Date: ____________________________
Second Signature (See Section 12.8):
s/_______________________________
_________________________________
Name, Title
Valerie J. Barone, City Manager
Susanne Brown, City Attorney
Joelle Fockler, MMC, City Clerk
Bay Cities Paving & Grading, Inc.
Ben Rodriguez Jr., President, [email protected]
Clayton Road Pavement Rehabilitation Project Contract
Project No. 2609 Page 27
Date: ____________________________
___________________________________________________
Contractor’s California License Number(s) and Expiration Date(s) FINANCE DIRECTOR’S CERTIFICATION:
I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 2024-2025 TO PAY THE ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.
THE SUM OF $5,978,461.82
ACCOUNT CODES:
407-9500-C999-74200 / 407-2609-115-74200 - $5,978,461.82 ______________________________
Finance Director’s Signature
END OF CONTRACT
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28 TASK ORDER
TASK ORDER NO: 1
PROJECT NAME: Clayton Road Pavement Rehabilitation, PJ 2609 RELATED TO MASTER AGREEMENT WITH: MNS Engineers, Inc., 6783 This Task Order is made and entered into this June 24, 2025, the City of Concord, hereinafter referred to as CITY, and MNS Engineers, Inc., hereinafter referred to as CONSULTANT.
Whereas, the parties hereto entered into a Master Agreement dated July 1, 2024 for a not-to-exceed total amount of $1,000,000.00 per fiscal year from the effective date of July 1, 2024 through June 30, 2026, to provide professional services as needed for various capital improvement projects; and Whereas, CITY desires CONSULTANT to perform certain tasks as hereinafter described for:
Clayton Road Pavement Rehabilitation, PJ 2609.
Now, therefore, in consideration of the mutual promises, covenants, and conditions set forth herein, the parties agree as follows:
SECTION 1 - SCOPE OF SERVICES
CONSULTANT will provide Construction Management and Inspection Services for Clayton Road Pavement Rehabilitation, PJ 2609 per Exhibit A, a proposal from MNS Engineers, Inc., dated May 13, 2025, attached hereto and made a part hereof.
SECTION 2 – STAFFING AND ORGANIZATION
CONSULTANT will provide staff technically appropriate for this project.
SECTION 3 - COMPENSATION
CONSULTANT shall be compensated on a time-and-materials basis for construction management, inspection, and materials testing services not to exceed $929,094.98. This total includes the sum of the base contract of $844,631.80 and a 10% contingency of $84,463.18 at a later date if needed which would bring the total to $929,094.98. as rendered under Section 1 of this Agreement.
Compensation shall be in accordance with the terms and conditions indicated therein.
CONSULTANT may submit monthly statements for basic and additional services rendered. It is intended that payments to CONSULTANT will be made by CITY within thirty (30) days of receipt of invoice.
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28 SECTION 4 – TASK ORDER SUMMARY
In Witness whereof, the parties have executed this Task Order No. 1 the day and year written above.
CONSULTANT CITY OF CONCORD
By: ____________________________________ By: ____________________________________ Name: Greg Chelini
Title: Vice President
Email: [email protected]
Name: Carlton Thompson
Title: City Engineer
APPROVED AS TO FORM:
____________________________
ATTEST:
_______________________________________
City Attorney City Clerk
Task Order
No.
Date
Approved
Purchase
Order
No.
$ Amount
Fiscal Year
24/25
Account Code
1 6/24/25 TBD 929,094.98 407-9500-C999-74250 407-2609-117-74250 266-9500-C999-74250 266-2609-117-74250
Grand total, all task orders including this task
order #1
$929,094.98
Master Agreement dated 7/1/2024, term
through 6/30/2026.
$1,000,000.00
per fiscal year
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28 FINANCE DIRECTOR'S CERTIFICATION:
Concord, California
Date: _______________________, 2025
I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 24/25 TO PAY ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT TO THE SUM OF UP TO $929,094.98.
ACCOUNT CODE:
407-9500-C999-74250 407-2609-117-74250
266-9500-C999-74250 266-2609-117-74250
_________________________________
FINANCE DIRECTOR'S SIGNATURE