Concord City Council
August 12, 2025

Attachment 1

Location Map
Street Maintenance Project No. 1 (Project No. 2736)

Attachment 1

Laura Alice Way

City of Concord
Bid Sheet
PROJECT #2736 Bid Opening:

Thursday,
June 19,2025
2:00 p.m.

Street Maintenance Project No. L
City Manager Conference Room
Engineer's Estimate: $2,300,000 To be awarded:

CorrapnNv Toru Bro
Contact: Tianjun Cao ext,3243
Goodfellow Bros
50 Contractors St.

Livermore, CA 94551
DIR: 1000003476
$1,372,530.00
MCK Services, Inc
PO Box 5697
Concord, CA 94524
DIR: 1000002375
$1,472,431.00
JV Lucas Paving
PO Box 2887
Martinez, CA 94553
DIR: 1000007669
$1,616,491.75
McGuire Hester
9009 Railroad Avenue
Oakland, CA 94519
DIR: 1000000033
$1,628,410.00
Radius Earthwork Inc
197 E Hamilton Ave, St 204
Campbell, CA 95008
DIR: 1000517452
$1,647,701.32
Roadway Construction Inc
50 California St Suite 1500
San Francisco, CA 94111
DIR: 1000014065
$1,676,767.00
Ghilotti Bros., Inc
525 Jacoby Street
San Rafael, CA 94901
DIR: 1000001037
$1,789,135.35
QA Constructors Inc.
8808 Van Ness Ave, Ste 35
San Francisco, CA 94110
$1,865,908.50
Attachment 2

CONTRACT
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This public works contract (“Contract”) is entered into by and between the City of Concord (“City”) and Goodfellow Bros. California, LLC (“Contractor”), for work on the Street Maintenance Project No. 1 (City Project No. 2736) (“Project”).

The parties agree as follows:

1. Award of Contract. In response to the Notice Inviting Bids, Contractor has submitted a bid to perform the Work to construct the Project. On August 12, 2025, City authorized award of this Contract to Contractor for the amount set forth in Section 4, below.

2. Contract Documents. The Contract Documents incorporated into this Contract include and are comprised of all of the documents listed below. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, including this Contract.

2.1 Notice Inviting Bids;

2.2 Instructions to Bidders;

2.3 Addenda, if any;

2.4 Bid Form and attachments thereto;

2.5 Contract;

2.6 Payment and Performance Bonds;

2.7 General Conditions;

2.8 Special Conditions;

2.9 Project Plans and Specifications;

2.10 Change Orders, if any;

2.11 Notice of Potential Award;

2.12 Notice to Proceed

3. Contractor’s Obligations. Contractor will perform all of the Work required for the Project, as specified in the Contract Documents. Contractor must provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts to diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance Attachment 3

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28 standards required by the Contract Documents.

4. Payment. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor $1,372,530 (“Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with the payment provisions in the General Conditions.

5. Time for Completion. The Project must be fully completed within 40 working days (weekends and holidays are excluded) from the start date set forth in the Notice to Proceed. City anticipates that the Work will begin in September 2025 but the anticipated start date is provided solely for convenience and is neither certain nor binding.

The Contractor will fully complete the Work for the Project, meeting all requirements for completion of all bid items within 40 working days from the commencement date given in the Notice to Proceed (“Contract Time”). By signing below, Contractor expressly waives any claim for delayed early completion.

6. Liquidated Damages. As further specified in Section 5.4 of the General Conditions and below, if Contractor fails to complete the Work within the Contract Time, City will assess liquidated damages in the amounts described below, and such liquidated damages may be deducted from City’s payments due or to become due to Contractor under this Contract. 1) Contractor shall pay to the City of Concord $2,246 per day for each and every calendar day(s) delay in completing the work in excess of the number of working days specified.
2) The Contractor shall pay to the City of Concord $418 per hour for each hour that the Contractor performs work outside the hours of work without prior approval in writing from the City.

7. Labor Code Compliance.

7.1 General. This Contract is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, including requirements pertaining to wages, working hours and workers’ compensation insurance, as further specified in Article 9 of the General Conditions.

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28 7.2 Prevailing Wages. This Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available online at http://www.dir.ca.gov/DLSR.

7.3 DIR Registration. City may not enter into the Contract with a bidder without proof that the bidder and its Subcontractors are registered with the California Department of Industrial Relations to perform public work pursuant to Labor Code § 1725.5, subject to limited legal exceptions.

8. Workers’ Compensation Certification. Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”

9. Conflicts of Interest. Contractor, its employees, Subcontractors and agents, may not have, maintain or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or requirement, or in violation of any California law, including Government Code § 1090 et seq., or the Political Reform Act, as set forth in Government Code § 81000 et seq. and its accompanying regulations.

Any violation of this Section constitutes a material breach of the Contract.

10. Independent Contractor. Contractor is an independent contractor under this Contract and will have control of the Work and the means and methods by which it is performed. Contractor and its Subcontractors are not employees of City and are not entitled to participate in any health, retirement, or any other employee benefits from City.

11. Notice. Any notice, billing, or payment required by or pursuant to the Contract Documents must be made in writing, signed, dated and sent to the other party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF file. Notice is deemed effective upon delivery, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery.

Notice for each party must be given as follows:

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28 City:

Street Maintenance Project No. 1
1950 Parkside Drive M/S 40
Concord, CA 94519
Attn: Tianjun Cao, Associate Civil Engineer
[email protected]
Contractor:

Name: Goodfellow Bros. California, LLC
Address: 50 Contractors Street
City/State/Zip: Livermore, CA 94551
Phone: (925) 525-0139
Attn: Yadwinder Singh
Email: [email protected]
Copy to: [email protected]

12. General Provisions.

12.1 Assignment and Successors. Contractor may not assign its rights or obligations under this Contract, in part or in whole, without City’s written consent. This Contract is binding on Contractor’s and City’s lawful heirs, successors and permitted assigns.

12.2 Third Party Beneficiaries. There are no intended third party beneficiaries to this Contract.

12.3 Governing Law and Venue. This Contract will be governed by California law and venue will be in the Contra Costa County Superior Court, and no other place. Contractor waives any right it may have pursuant to Code of Civil Procedure § 394, to file a motion to transfer any action arising from or relating to this Contract to a venue outside of Contra Costa County, California.

12.4 Amendment. No amendment or modification of this Contract will be binding unless it is in a writing duly authorized and signed by the parties to this Contract.

12.5 Integration. This Contract and the Contract Documents incorporated herein, including authorized amendments or Change Orders thereto, constitute the final, complete, and exclusive terms

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12.6 Severability. If any provision of the Contract Documents is determined to be illegal, invalid, or unenforceable, in whole or in part, the remaining provisions of the Contract Documents will remain in full force and effect.

12.7 Iran Contracting Act. If the Contract Price exceeds $1,000,000, Contractor certifies, by signing below, that it is not identified on a list created under the Iran Contracting Act, Public Contract Code § 2200 et seq. (the “Act”), as a person engaging in investment activities in Iran, as defined in the Act, or is otherwise expressly exempt under the Act.

12.8 Authorization. Each individual signing below warrants that he or she is authorized to do so by the party that he or she represents, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code § 313.

The parties agree to this Contract as witnessed by the signatures below:

CITY: Approved as to form:
_______________________________ __________________________________ Carlyn Obringer, Mayor Susanne Brown, City Attorney
Date: ___________________________ Date: ______________________________ Attest:
_______________________________
Joelle Fockler, City Clerk
Date: ___________________________

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28 CONTRACTOR: Goodfellow Bros. California, LLC
_______________________________
Darren Whilhoit, Regional Vice President
Date: ____________________________
Second Signature (See Section 12.8):
_______________________________
_________________________________
Name, Title
Date: ____________________________
977506, 10/31/2026 .

Contractor’s California License Number(s) and Expiration Date(s) FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date:

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 24/25 TO PAY THE ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT.

THE SUM OF $1,372,530. Account Code 4079500C999-74200 / 4072736115-74200 Finance Director's Signature

1 AGREEMENT FOR ROADWAY TREATMENT OF BAILEY ROAD
This AGREEMENT is entered into on the ____day of ________, 2025, between the City of Concord, a municipal corporation of the State of California, hereinafter called “Concord” and the City of Pittsburg, a municipal corporation of the State of California, hereinafter “Pittsburg.”

RECITALS
A. A portion of Bailey Road is located in Pittsburg’s jurisdiction and continues into Concord’s jurisdiction. Pittsburg’s portion of the roadway extends approximately 1.07 miles north of Concord’s City limit.

B. Pittsburg desires that Concord apply a roadway treatment on Pittsburg’s portion of Bailey Road via Concord’s Street Maintenance Project No. 1 (Project 2736) and to pay Concord therefore.

AGREEMENT

1. Roadway Treatment Work to be Performed. For the portion of Bailey Road that is located in Pittsburg’s jurisdiction, Concord shall apply 4” AC digouts, shoulder backing, and striping at Pittsburg’s discretion. Pittsburg shall make the determinations on the repair locations. Concord staff shall be providing traffic control, via a full road closure, for this work.

2. Modification for Additional Work. Should Pittsburg determine that work beyond the scope of work set forth in Section 1 of this agreement is required, Pittsburg shall request in writing such modifications. If additional work is requested that City determines is within the scope of Work under the City’s construction contract for Concord’s Street Maintenance Project No. 1 (Project 2736), Pittsburg and Concord shall execute an amendment to this Agreement and will discuss the appropriate payment for the additional work.

3. Payments.
a. Pittsburg will reimburse Concord one hundred percent (100%) of Concord’s costs of performing the roadway treatment work pursuant to this Agreement, which include Concord administrative costs, labor costs, material costs, and equipment costs from an accounting of actual charges for work on Bailey Road (“Costs”). Administrative costs for Concord include staff time to administer the project, consultant costs for construction management, and staff time to perform traffic control. Pittsburg will not reimburse Concord for costs in excess of $135,000, subject to amendments executed pursuant to Section 2, above.
b. Billing. At the completion of the roadway treatment work, Concord shall bill Pittsburg one hundred percent (100%) for costs incurred performing the roadway surface work set forth in Section 1 of this Agreement. Concord’s billings shall list all roadway treatment work performed and the costs therefor. Pittsburg shall pay Concord within sixty (60) days after receipt of the billing from Concord.

4. Pittsburg shall allow Concord staff access to the Pittsburg portion of the Project site, at all Attachment 4

2 reasonable times and upon advance notice, to perform observation and construction inspection of any Project improvements within Pittsburg. Pittsburg shall provide Concord with an approved encroachment permit once Concord submits the permit request to Pittsburg.

5. Legal Relations and Responsibilities. Nothing in this Agreement is intended to create duties or obligations to or rights in third parties who are not parties to this Agreement or affect the legal liability of either party to this Agreement by imposing any standard of care respecting the maintenance of state highways different from the standard of care imposed by law.

6. Indemnification. Each Party shall indemnify, defend and hold the other Party, its officials, officers, employees, agents, consultants and contractors free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts or omissions or willful misconduct of the indemnifying Party, its officials, officers, employees, agents, consultants or contractors in the performance of the indemnifying Party’s obligations under this Agreement, including the payment of all reasonable attorneys’ fees.

Concord shall require any contractor performing work pursuant to this Agreement to name as additional insured the City of Pittsburg, its City Council, officers, employees, and agents.

7. Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address or at such other address as the respective parties may provide in writing for this purpose:

PITTSBURG: CONCORD:

City of Pittsburg City of Concord
65 Civic Drive 1950 Parkside Drive, MS/08
Pittsburg, CA 94565 Concord, CA 94519
Attn: John Samuelson, City Engineer Attn: Carlton Thompson, City Engineer Such notice shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

8. Effective Date; Termination. This Agreement is effective as of the date first set forth above. This Agreement may be terminated at anytime for no or any reason by either party upon giving the other party sixty (60) days prior written notice, provided, that Pittsburg will pay Concord for all costs incurred in performing the roadway treatment work through the date of termination.

9. Modification. This Cooperative Agreement may be amended at any time by the mutual consent of the Parties by an instrument in writing.

10. Accountability. Concord shall maintain and make available to Pittsburg complete records of its receipts and disbursement under this Agreement.

11. Governing Law and Venue. This Agreement shall be construed and enforced in

3 accordance with the laws of the State of California. Venue shall lie in the Contra Costa County. [SIGNATURES ON FOLLOWING PAGE]

4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first herein above written.

CITY OF CONCORD CITY OF PITTSBURG
By: By:

Valerie J Barone, City Manager Garrett Evans, City Manager ATTEST: ATTEST:

By:

Joelle Fockler, City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:

By: By:

City Attorney City Attorney
City of Concord Finance Director’s Certification
Date: ________________________
Account Code 4079500C999-74200/4072736115-74200
Amount: $135,000 .

I hereby certify that adequate funds exist or will be received during the current fiscal year 2025/26 to pay the anticipated expenses to be incurred pursuant to this contract.

Finance Director

Staff Report
Date: August 12, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Margaret L. O'Brien, Director of Finance
Prepared by: Kylie Hicks-Carrera, Budget Analyst
[email protected]
(925) 671-3046
Subject: Considering adoption of a Resolution authorizing the transfer and appropriation of $100,000 from the La Clinica Grant (Project No. 2672) to implement the Mobile Resource Strategy within the City’s Homeless Strategic Plan (Project No. 2594). (General Fund)
CEQA: Not a project/exempt pursuant to CEQA Guidelines
Sections 15060(c), 15061(b), 15273, 15378, and/or Public Resources Code Section 21065.

Report in Brief
At its March 7, 2023, meeting, the City Council allocated $7 million in American Rescue Plan Act (ARPA) funding to support local nonprofit organizations as part of a broader pandemic recovery strategy. As part of this initiative, La Clinica was awarded $58,000 for its Monument Medical Project and $500,000 for the Monument Optometry Program.

Of the $500,000 optometry grant, $400,000 (80%) was disbursed. To date, La Clinica has expended $254,000 and retains a balance of $146,000. The remaining $100,000 is still held by the City in Project No. 2672.

On June 4, 2024, Council approved reallocating ARPA funds by replacing them with General Fund dollars to meet the December 2024 federal spending deadline. At its June 24, 2025, meeting, Council directed staff to redirect the remaining $100,000 in undisbursed La Clinica grant funds to the Homeless Strategic Plan. This report implements that direction; La Clinica will retain and spend the remaining $146,000 in accordance with its amended agreement (Exhibit A to Attachment 1).

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City Council Agenda Report
Agenda Item No. 4.h
August 12, 2025
Recommended Action
Adopt a Resolution authorizing the transfer and appropriation of $100,000 from the La Clinica Grant (Project No. 2672) to implement the mobile resource strategy within the City’s Homeless Strategic Plan (Project No. 2594).

Background
At its March 7, 2023, meeting, the City Council allocated $7 million of American Rescue Plan Act (ARPA) funding to support local nonprofit organizations. This was part of a larger strategy aimed at pandemic recovery and community support. La Clinica was one of the successful grantees, receiving funding for two key projects:
• $58,000 for the La Clinica Monument Medical Project to expand medical services in the Monument corridor
• $500,000 for Monument Optometry to enhance optometry care in the Monument corridor
Per the City’s established protocol for distribution of these ARPA dollars, 80% of the funds were distributed initially, with the remaining 20% to be distributed after the City verified that funds were spent in accordance with each organization’s approved funding plan. The City required documentation and follow-up to ensure the funds were spent as intended.

At its June 4, 2024, meeting, Council approved the reallocation of ARPA funds by replacing these funds with General Fund dollars. This reallocation included unspent ARPA funds from several projects, such as the nonprofit grant program. The ARPA funds were then redirected to projects with prioritized timelines to ensure the ARPA funds would be fully expended by the December 2024 deadline.

La Clinica completed the Monument Medical Project and expended the funds according to the funding agreement. In regard to La Clinica’s Monument Optometry Program grant, La Clinica has spent $254,000 of the disbursed $400,000 of funds and retains an unspent balance of $146,000. The remaining $100,000, representing the final 20% of the grant award, is still held by the City in Project No. 2672. La Clinica’s remaining funds are General Fund dollars.

La Clinica has attributed the underspending to unanticipated changes in Medi-Cal eligibility, which expanded after the grant was awarded. This reduced the number of uninsured patients eligible for financial assistance, affecting one of the program’s key spending areas.

At the meeting of June 24, 2025, Council considered a request from La Clinica to retain all of the funding previously granted for their optometry program and to grant them an extension for its expenditure. At this meeting, Council determined that the $100,000 of unspent, undispersed grant funding from La Clinica be redirected to implement the

City Council Agenda Report
Agenda Item No. 4.h
August 12, 2025
Mobile Resource Strategy contained within the City’s Homeless Strategic Plan and directed staff to give La Clinica an extension on the expenditure of the funds already in their possession for this grant. This staff report carries out Council’s reallocation direction. La Clinica will retain the $146,000 already in its possession and will expend the funds in accordance with the terms outlined in Exhibit A to Attachment 1.

Financial Impact
This action is budget neutral to the General Fund. The recommended action consists of transferring and appropriating $100,000 of funding from the La Clinica grant (held in Project No. 2672) to the Homeless Strategic Plan Implementation grant (Project No. 2594) for the mobile resource unit project.

Environmental Determination
Pursuant to the California Environmental Quality Act of 1970, Public Resources Code §21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the allocation of American Rescue Plan Act funds to support community nonprofits does not constitute a “project,” within the meaning of Public Resources Code Section 21065 and CEQA Guidelines Sections 15060(c), 15061(b), and/or 15378 because there is no potential that the activity will result in a direct or reasonably foreseeable indirect physical change in the environment, 15273 because it involves government funding/fiscal activities. Even if this activity were determined to be a “project” for CEQA analysis, this activity falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Public Contact
The City Council Agenda was posted. La Clinica was contacted and informed of this agenda item and staff’s recommendation.

Attachment

1. Resolution transferring and appropriating $100,000 from the La Clinica Grant to implement the Mobile Resource Strategy within the City’s Homeless Strategic Plan
Exhibit A: Amended Nonprofit Grant Agreement between La Clinica de la Raza and the City of Concord

Res. No. xx-xx 1

BEFORE THE CITY COUNCIL OF THE CITY OF CONCORD

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
A Resolution Authorizing the Transfer and
Appropriation of $100,000 from the La Clinica Grant
(Project No. 2672) to Implement the Mobile Resource
Strategy within the City’s Homeless Strategic Plan
(Project No. 2594)
Resolution No. 25-XX
/
WHEREAS, on March 7, 2023, the City Council of the City of Concord allocated $7 million in American Rescue Plan Act (ARPA) funds to support local nonprofit organizations as part of the City’s COVID-19 pandemic recovery strategy; and
WHEREAS, La Clinica de La Raza (“La Clinica”) was awarded a total of $558,000 in ARPA grant funding for two projects: 1) $58,000 for the Monument Medical Project and 2) $500,000 for the Monument Optometry Program; and
WHEREAS, La Clinica received an initial disbursement of $400,000 (80% of the grant award) for the Monument Optometry Program, of which $254,000 has been spent to date, and $146,000 remains unspent but retained by the organization; and WHEREAS, the remaining $100,000 (20% of the grant award) of the Monument Optometry Program grant award is currently held by the City; and.

WHEREAS, on June 4, 2024, the City Council approved the reallocation of ARPA funds by substituting them with General Fund dollars in order to meet the federal expenditure deadline of December 2024, including unspent ARPA funds from nonprofit grant projects; and WHEREAS, on June 24, 2025, the City Council directed staff to reallocate the $100,000 in the undisbursed La Clinica grant funds to the City’s Homeless Strategic Plan, specifically for implementation of the Mobile Resource Strategy; and
WHEREAS, La Clinica will retain the $146,000 in its possession and will expend the remaining grant funds in accordance with the terms of its agreement with the City, attached hereto as Exhibit A.
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Attachment 1

Res. No. xx-xx 2

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CONCORD DOES RESOLVE AS FOLLOWS:

Section 1. Pursuant to the California Environmental Quality Act of 1970, Public Resources Code §21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the allocation of American Rescue Plan Act funds to support community nonprofits does not constitute a “project,” within the meaning of Public Resources Code Section 21065 and CEQA Guidelines Sections 15060(c), 15061(b), and/or 15378 because there is no potential that the activity will result in a direct or reasonably foreseeable indirect physical change in the environment, 15273 because it involves government funding/fiscal activities. Even if this activity were determined to be a “project” for CEQA analysis, this activity falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. This determination reflects the City’s independent judgment and analysis.

Section 2. The City Council hereby authorizes the transfer of $100,000 previously allocated to La Clinica to support the implementation of the Mobile Resource Strategy as part of the City’s Homeless Strategic Plan.

Section 3. The City Council hereby appropriates $100,000 to the Homeless Strategic Plan project to support the Mobile Resource Strategy.

Section 4. This resolution shall become effective immediately upon its passage and adoption. //
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Res. No. xx-xx 3
PASSED AND ADOPTED by the City Council of the City of Concord on August 12, 2025, by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
I HEREBY CERTIFY that the foregoing Resolution No. 23-XX was duly and regularly adopted at a regular meeting of the City Council of the City of Concord on August 12, 2025.

Joelle Fockler, MMC
City Clerk
APPROVED AS TO FORM:

Susanne Meyer Brown
City Attorney
Attachment: Exhibit A – Amended Funding Agreement between La Clinica de la Raza and the City of Concord

Exhibit A to Attachment 1

Staff Report
Date: August 12, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Kevin Wheat, PE, Associate Civil Engineer
[email protected]
(925) 671-3422
Subject: Considering approval of Task Order #4 with Diablo Engineering in the not-to-exceed amount of $499,802.00 to provide design services and construction support for the Farm Bureau Road Pavement Rehabilitation Project – Phase 3
(Project No. 2726); and authorizing the City Manager to execute the task order, in a form acceptable to the City Attorney. (Measure J Funds)
CEQA: Not a project/exempt per Public Resources Code
21065, CEQA Guidelines Sections 15060(c), 15061(b)(3), and/or 15378.

Report in Brief
The Farm Bureau Pavement Rehabilitation – Phase 3 Project (Project No. 2726) is a continuation of the Farm Bureau Road Complete Streets – Phase 2 Project (Project No. 2354) from Wren Avenue to Walnut Avenue, which was completed in 2019. Phase 3 will complete the final segment of Farm Bureau Road from Walnut Avenue to Clayton Road.

The project will involve pavement rehabilitation from Walnut Avenue to Clayton Road, as well as “complete streets” elements, such as new concrete curb and gutter, sidewalk gap closures, driveways, street lighting, green infrastructure for stormwater treatment, bike lanes, and other striping improvements.

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City Council Agenda Report
Agenda Item No. 4.i
August 12, 2025
Although there are no construction funds in the project currently, staff is pursuing a federal grant - Safe Streets For All (SS4A) - that would fund construction of the project, and completion of this proposed design work when combined with acquisition of the grant and identification of any local match funding would allow the City to advertise the project for bids in late 2026 with construction starting in spring 2027. The total construction costs for this project are unknown but are estimated to be approximately six million dollars.

A Task Order with Diablo Engineering is required to commence design of the project, which is being funded by Measure J, the Contra Costa Transportation Authority local transportation tax, rather than City of Concord General Fund monies. In addition to design services, the Task Order scope proactively includes support with the federal grant process should the City be awarded the SS4A grant for this project. If unsuccessful, the City will continue to pursue grant opportunities for construction.

Recommended Action
Approve Task Order #4 with Diablo Engineering in the not-to-exceed amount of $499,802.00 to provide design services and construction support for the Farm Bureau Road Pavement Rehabilitation – Phase 3 Project (Project No. 2726); and authorize the City Manager to execute the task order, in a form acceptable to the City Attorney (Measure J Funds), and make the CEQA determinations as provided in this staff report.

Background
In early 2012, the Farm Bureau Road Pavement Reconstruction Project (Project No. 2252) identified Farm Bureau Road’s pavement from Willow Pass Road to Clayton Road as in need of full repair, however funding had not yet been identified for construction.

On December 11, 2012, City Council approved and appropriated funding for Project No. 2251 (Farm Bureau Road Safe Route to School Improvements) for which the City was awarded a Safe Routes to School (SR2S) grant to fund construction of new sidewalk and bike routes from Willow Pass Road to Wren Avenue. With the help of grant funding, the project was also able to include pavement reconstruction identified from Willow Pass Road to Wren Avenue (a portion of Project No. 2252’s scope), thus becoming the first phase of the complete streets projects on Farm Bureau Road. City Council accepted completion of the Phase 1 project in May 2016.

In 2016 through 2018, City Staff worked with PG&E and other utility companies to relocate utility poles to accommodate the roadway widening and new sidewalk and bike lanes that were planned for Farm Bureau Road Complete Streets Phase 2 (City Project No. 2354 - from Wren Avenue to Walnut Avenue). the project started construction in April 2018 and was completed later that year.

City Council Agenda Report
Agenda Item No. 4.i
August 12, 2025
On February 26, 2019, the City Council accepted the Farm Bureau Road Complete Streets – Phase 2 Project from Wren Avenue to Walnut Avenue (Project No. 2354).

In early 2024, staff recommended coordination with PG&E on the remaining pole relocations required for the planned Phase 3 Complete Streets Project on Farm Bureau Road (from Walnut Avenue to Clayton Road). The City has approved the design of the pole relocations and the City is in the construction queue, with the work expected to be completed by PG&E by the end of this year.

On June 25, 2024, the City Council approved the Two-Year Capital Budget and Five- Year Capital Improvement Plan for FY 2025-2029, which included funding for design- only of the Farm Bureau Road Pavement Rehabilitation (Complete Streets) - Phase 3 Project (Project No. 2726). Construction was planned for FY 2026-2027 with no funding source identified at the time.

In April 2025, staff was notified of an upcoming grant opportunity provided by the US Department of Transportation (USDOT) known as the Safe Streets for All (SS4A).

Applicants pursuing planning or projects promoting roadway safety for all users are eligible for the grant. A SS4A grant application for this project was submitted in June with a determination being made by USDOT later this year.

Analysis/Procurement Process
Design Services
On April 8, 2025, in conformance with the City’s purchasing policies, staff contacted and issued an informal Request for Proposal (RFP) to Diablo Engineering, under the Master Service Agreement (MSA) for design services to provide bid documents and support, as needed for the SS4A grant funding for the project. A proposal from Diablo Engineering was received and reviewed by staff.

Staff and Diablo Engineering subsequently negotiated the scope of work and cost for the services and agreed upon $499,802.00 as fair and reasonable compensation for design and related services for the project. As the Task Order is over $200,000, Council approval is required.

Diablo Engineering has experience designing numerous projects for the City, and has already developed conceptual layouts for this segment of Farm Bureau Road as a part of PG&E’s current pole relocations project (Project No. 2522 - Farm Bureau Road Pole Relocations). The pole relocations will alleviate space constraints in the public right-of- way and make room for this future complete streets project. The conceptual plans prepared by Diablo Engineering show new sidewalk, bike lanes, etc. which were used as part of the SS4A grant application.

City Council Agenda Report
Agenda Item No. 4.i
August 12, 2025
Financial Impact
The current total funding budgeted for the Farm Bureau Road Pavement Rehabilitation – Phase 3 Project (Project No. 2726) is $1,000,000, funded by Measure J (Fund 475).

There are sufficient funds to approve the Task Order with Diablo Engineering, which provides design and related services for the project.

While the project is currently funded at $1,000,000, the amount is insufficient for construction, which estimated to be $6 million. Staff will continue to pursue other funding opportunities should the SS4A grant not be awarded to the City.

Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), approval of this task order does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Section 15060(c)(2) or 15378 because it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Even if approval of the task order did constitute a project under CEQA, the approval falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment….” Therefore, the approval of the task order does not warrant further environmental review. This determination reflects the City’s independent judgement and analysis.

Public Contact
The City Council Agenda was posted.

Attachments

1. Project Location Map

2. Task Order #4 (Diablo Engineering) with Exhibit A, Fee Proposal

Attachment 1

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28 TASK ORDER
TASK ORDER NO: 4
PROJECT NAME: Farm Bureau Road Pavement Rehabilitation, PJ 2726 RELATED TO MASTER AGREEMENT WITH: Diablo Engineering, 6771 This Task Order is made and entered into this August 12, 2025, the City of Concord, hereinafter referred to as CITY, and Diablo Engineering, hereinafter referred to as CONSULTANT.

Whereas, the parties hereto entered into a Master Agreement dated July 1, 2024 for a not-to-exceed total amount of $1,000,000.00 per fiscal year from the effective date of July 1, 2024 through June 30, 2026, to provide professional services as needed for various capital improvement projects; and Whereas, CITY desires CONSULTANT to perform certain tasks as hereinafter described for: Farm Bureau Road Pavement Rehabilitation, PJ 2726.

Now, therefore, in consideration of the mutual promises, covenants, and conditions set forth herein, the parties agree as follows:

SECTION 1 - SCOPE OF SERVICES
CONSULTANT will provide Design Services for Farm Bureau Pavement Rehabilitation, PJ 2726 per Exhibit A, a proposal from Diablo Engineering, dated April 25, 2025, attached hereto and made a part hereof.

SECTION 2 – STAFFING AND ORGANIZATION
CONSULTANT will provide staff technically appropriate for this project.

SECTION 3 - COMPENSATION
CONSULTANT shall be compensated on a time-and-materials basis for construction management, inspection, and materials testing services not to exceed $499,802.00 as rendered under Section 1 of this Agreement. Compensation shall be in accordance with the terms and conditions indicated therein.

CONSULTANT may submit monthly statements for basic and additional services rendered. It is intended that payments to CONSULTANT will be made by CITY within thirty (30) days of receipt of invoice.

Attachment 2

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28 SECTION 4 – TASK ORDER SUMMARY
In Witness whereof, the parties have executed this Task Order No. 4 the day and year written above.

CONSULTANT CITY OF CONCORD
By: ____________________________________ By: ____________________________________ Name: Jennifer Harmon
Title: President / CEO
Email: [email protected]
Name: Carlton Thompson
Title: City Engineer
APPROVED AS TO FORM:
____________________________
ATTEST:
_______________________________________
City Attorney City Clerk
Task Order
No.

Date
Approved
Purchase
Order
No.
$ Amount
Fiscal Year
2024/25
$ Amount
Fiscal Year
2025/26
Account Code
1 7/17/2024 20785 $42,430.00 2549500C999-74500
2542725213-74500 - $36,430.00
4759500C999-74500
4752725113-74500 - $6,000.00
2 12/20/2024 21102 $24,150.00 4029500C999-74500
4022717217-74500
3 6/19/2025 TBD $49,984.00 2549500C999-74500 /
2542728213-74500 ($43,252)
4759500C999-74500 /
4752728113-74500 ($6,732)
4 8/12/2025 TBD $499,802.00 4759500C999-74500
4752726113-74500
Grand total, all task orders including this task
order #4
$116,564.00 $499,802.00
Master Agreement dated 7/1/2024, term through
6/30/2026.
$1,000,000.00
per fiscal year

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28 FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date: _______________________, 2025

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 25/26 TO PAY ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT TO THE SUM OF UP TO $499,802.00.

ACCOUNT CODE:
4759500C999-74500
4752726113-74500
_________________________________

FINANCE DIRECTOR'S SIGNATURE

Prepared for: City of Concord
Prepared by: Diablo Engineering Group

CITY OF CONCORD FARM BUREAU ROAD
COMPLETE STREETS – PHASE 3 (WALNUT AVE. TO CLAYTON RD)
Proposed Compensation
EXHIBIT "B"
4/25/2025

TASK DESCRIPTION
QA/QC
Manager
Hours
Project
Manager
Hours
Senior
Designer
Hours
Design
Engineer
Hours
McArdle
Fee*
Fehr &
Peers Fee*
WR Survey
Fee ICF Fee*
Final
Hours
Total
Final Fee
Total
01 Public Outreach/ Project Meeting Attendance 32 20 $3,230 66 $14,654 02 Project and File Management 40 40 $11,280
03 Utility Coordination and Potholing 40 40 80 $18,480
04 Lighting Analysis and Memo 4 $10,180 52 $11,308
05 Supplemental Survey and Exhibits $13,000 66 $13,000
06 60% Drawings 8 56 96 96 $7,320 $34,875 449 $88,963
07 90% Drawings 4 32 64 64 $5,920 $24,090 303 $59,322
08 Bid Drawings 24 32 32 $1,720 $11,710 151 $29,798
09 Quantities & Cost Estimates 2 32 48 48 130 $23,968
10 Specifications (90% and Bid) 6 40 40 86 $17,712
11 Bid Support Services 8 8 8 $1,700 24 $6,356
12 Design Services during Construction 24 24 32 $6,390 $10,880 80 $32,198 Subtotal (Hours or Subconsultant Fee) 20 332 312 340 $21,350 $96,665 $13,000 $0 1527 $327,039 Diablo Reimbursable Expense Budget (reproduction, Potholing budget) $32,460 McArdle Reimbursable Expense (irrigation, reproduction) $450 Fehr & Peers Reimbursable Expense (reproduction) $300
WR Reimbursable Expense (travel, mileage) $200
Total Expense Budget $33,410
TOTAL FEE $360,449
Optional Task Budget
13 NEPA Clearance and R/W Certification 8 40 24 40 $1,500 $115,277 779 $139,353 GRAND TOTAL FEE $499,802
Hourly Rate $272.00 $282.00 $180.00 $120.00
* See attached hours assumptions for subconsultant fees.

DIABLO ENGINEERING GROUP
Exhibit A to Attachment 2

Staff Report
Date: August 12, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Aldrich Bautista, PE, Associate Civil Engineer [email protected]
(925) 671-3028
Subject: Considering the following for the Contra Costa Improvement Project (Project No. 2637):

1. Approving an increase of $140,000 to the Cooperative Agreement Amendment between the City of Concord and
the City of Pleasant Hill to pave Sunvalley Boulevard (new not-to-exceed amount of $580,000); and authorizing the City Manager to execute the Cooperative Agreement
Amendment, in a form acceptable to the City Attorney
(Measure V and Measure J Funds); and

2. Approving a budget transfer from the Monument Boulevard Pavement Rehabilitation Project (Project No. 2581) in the amount of $530,000 from Measure V (Fund 407) to the
project, replacing Measure J funding which will be
reallocated by Council at a later date, fully funding
Concord’s share of this project.

CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15301 15378, and/or Public Resources Code Section 21065. The City of Pleasant Hill is the “lead agency” pursuant to CEQA Guidelines Section 15051(a) and (d).

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City Council Agenda Report
Agenda Item No. 4.j
August 12, 2025
Report in Brief
Amendment No.1 to the Cooperative Agreement with the City of Pleasant Hill is required to construct the Contra Costa Improvement Project (City of Pleasant Hill Project No. 02-23 and City of Concord Project No. 2637) (Project) in the amount of $140,000. The complete streets project is predominantly located on Contra Costa Boulevard from Viking Drive to Harriet Drive. A portion of the Project is located in the City of Concord on Sunvalley Boulevard (Contra Costa Boulevard to Santa Monica Drive).

On August 13, 2024, the City Council approved the Cooperative Agreement for $440,000, which reflected Concord’s fair share for all expected work within Concord city limits on Sunvalley Boulevard. This included concrete, conform asphalt, signage, and striping, and 25% of the cost of the traffic signal modification at the intersection of Contra Costa Boulevard and Sunvalley Boulevard. An amendment in the amount of $140,000 is required for street paving that was not previously anticipated within Concord city limits on Sunvalley Boulevard for a revised total Concord fair-share funding amount of $580,000.

Additionally, staff recommends replacing the previously identified funding source to support this project to rely solely on Measure V (Fund 407) to facilitate compliance with investment deadlines for that fund. The previously allocated $550,000 of Measure J (Fund 475) will be returned to their source funds and reallocated by Council to other CIP projects at a later date.

The City of Pleasant Hill is the lead agency responsible for design, CEQA review, construction, construction management, and overall project administration.

Recommended Action

1. Approve an increase of $140,000 to the Cooperative Agreement Amendment between the City of Concord and the City of Pleasant Hill to pave Sunvalley Boulevard to pave Sunvalley Boulevard (new not-to-exceed amount of $580,000)(Project No. 2637); and authorizing the City Manager to execute the Cooperative Agreement Amendment in a form acceptable to the City Attorney. (Measure V, Measure J Funds)

2. Approve a budget transfer from the Monument Boulevard Pavement Rehabilitation Project (Project No. 2581) in the amount of $530,000 from Measure V (Fund 407) to the project, replacing Measure J funding which will be reallocated by Council at a later date, fully funding Concord’s share of this project.

3. Make the CEQA determinations as identified in this staff report.

City Council Agenda Report
Agenda Item No. 4.j
August 12, 2025
Background
The Project was included as part of the Two-Year Capital Budget for Fiscal Years 2022- 23 and 2023-24 adopted by the City Council (Council) on June 28, 2022.

The complete streets project is being performed by the City of Pleasant Hill (Pleasant Hill) and is predominantly located on Contra Costa Boulevard from Viking Drive to Harriet Drive. A portion of the Project is located in the City of Concord (Concord) on Sunvalley Boulevard (Contra Costa Boulevard to Santa Monica Drive). See Location Map (Attachment 1).

The Project includes pavement rehabilitation, upgrading traffic signals, and improving pedestrian and bicycle safety with Class II buffered bike lanes. Work will also include curb ramp improvements, concrete repairs, conform asphalt, adjustment of utilities, lighting, bioretention facilities, restriping, and new signage.

On April 15, 2024, Pleasant Hill awarded a contract to Redgwick Construction Co. for the Project, and construction began on June 3, 2024.

On June 25, 2024, the Council approved $500,000 of Measure J funds for the Project in the Capital Budget to cover Concord’s share of the Project.

On August 13, 2024, the Council approved the Cooperative Agreement in the amount of $440,000, which reflects Concord’s fair share for all work within Concord city limits on Sunvalley Boulevard, including concrete, conform asphalt, signage, and striping, and 25% of the cost of the traffic signal modification at Contra Costa Boulevard and Sunvalley Boulevard.

In October 2024, Pleasant Hill considered asking the contractor to perform a two-inch mill and fill on their portion of the roadway, which would result in a change order with the contractor. Pleasant Hill staff met with Concord’s City Engineer in the field to discuss including the portion of Sunvalley Boulevard to the change order and performing the same two-inch mill and fill on Concord’s portion of the roadway. Due to the roadway having a similar deteriorated condition, the City Engineer determined a two-inch mill and fill would be the appropriate paving method.

Analysis
The Project includes upgrading traffic signals and improving pedestrian and bicycle safety at the intersection of Contra Costa Boulevard and Sunvalley Boulevard. An amendment to the Cooperative Agreement is required for the additional $140,000 required for the street paving improvements within Concord city limits on Sunvalley Boulevard for a revised total agreement of $580,000.

On January 29, 2025, staff from both Concord and Pleasant Hill met to discuss amending the agreement adding the two-inch mill and fill on Sunvalley Boulevard. On February 3, 2025, a Commitment Letter (Attachment 2, Exhibit B) was sent to Pleasant

City Council Agenda Report
Agenda Item No. 4.j
August 12, 2025
Hill affirming the results of the meeting. This contribution reflects our shared dedication to enhancing the infrastructure and amenities for the benefit of our communities.

Construction for the Project is nearly complete with Pleasant Hill expected to accept the project in October.

Financial Impact
The City of Concord’s share of the Project’s current funding consists of $50,000 of Measure V Debt Issuance Fund (Fund 407) and $500,000 of Measure J (Fund 475) funds, which are not sufficient to fully fund the cost of this amendment.

A budget transfer of residual funds from the completed Monument Boulevard Pavement Rehabilitation Project (Project No. 2581) to the Project in the amount of $530,000 from Measure V Debt Issuance Fund (Fund 407) is proposed to fully utilize and prioritize the use of Fund 407.1 The proposed $530,000 transfer with $50,000 of existing Fund 407 funds will fund the total construction cost of $580,000. This supports the City in meeting its investment deadlines for Fund 407.

Amendment No. 1 to the Cooperative Agreement and budget transfer for the Project will allow Concord to reimburse Pleasant Hill $140,000 for the additional paving work to be completed, for a revised total of $580,000.

Residual funds primarily composed of unused $500,000 of Measure J (Fund 475) will be transferred to appropriate projects and brought to City Council for approval at a later date.

Environmental Determination
Pursuant to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively, “CEQA”) these activities do not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15273 and/or 15378, because they have no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and/or the activities consist of the creation of government funding mechanisms or other governmental fiscal activities which do not constitute a “project”. Even if the activities did constitute a project under CEQA, they fall within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3) excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment” and they activities are categorically exempt pursuant to 14 Cal. Code Regs. Section 15301 (Existing Facilities). No unusual 1 The Measure J funds that have been appropriated for this Project will be brought back to the Council at a future date to be reallocated.

City Council Agenda Report
Agenda Item No. 4.j
August 12, 2025
circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply. Accordingly, no further environmental review is necessary. This determination reflects the City’s independent judgment and analysis.

Pleasant Hill is the “lead agency” in connection with the construction of the Contra Costa Improvement Project (Project No. 2637) because Pleasant Hill is responsible for the design and construction of the Project. Moreover, the Cooperative Agreement specifies that Pleasant Hill would be responsible for any environmental review of the Project. Accordingly, Concord is not responsible for conducting any further environmental review of the Project (CEQA Guidelines Section 15051(a) and (d)).

Pleasant Hill determined the Project is categorically exempt from environmental review under the California Environmental Quality Act, pursuant to California Code of Regulations Title 14, Chapter 3, Section 15301 as a Class 1 categorical exemption (operation, repair, maintenance, or minor alteration of existing public facilities involving negligible or no expansion of use occurring within the City public right-of-way) in compliance with the Complete Streets Act of 2008.

On May 24, 2023, Pleasant Hill filed the Notice of Exemption with the County Clerk of Contra Costa County.

Public Contact
The City Council Agenda was posted.

Attachments

1. Project Location Map

2. Amendment No. 1 to the Cooperative Agreement between the City of Concord and City of Pleasant Hill for the Contra Costa Improvement Project (Project No. 2637) with Exhibit B, February 3, 2025, Commitment Letter

Attachment 1
Project Location Map
Contra Costa Blvd Improvement Project
City of Pleasant Hill Project No. 02-23
City of Concord Project No. 2637
City of Concord
(Sunvalley Blvd)
City of
Pleasant Hill

AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT

BETWEEN THE CITY OF PLEASANT HILL AND THE CITY OF

CONCORD FOR THE CONTRA COSTA BOULEVARD

IMPROVEMENT PROJECT
This Amendment No. 1 to the Cooperative Agreement (this “Amendment”), is dated as of ________, 2025, and is between the City of Pleasant Hill, a municipal corporation of the State of California, hereinafter called “Pleasant Hill” and the City of Concord, a municipal corporation of the State of California, hereinafter “Concord.” Pleasant Hill and Concord are sometimes referred to herein individually as “Party” and collectively as “Parties.”
A. WHEREAS, the Parties have entered into a Cooperative Agreement for the Contra Costa Boulevard Improvement Project, dated August 13, 2024 (the “Agreement”); B. WHEREAS, Section 10 of the Agreement provides the Agreement may be amended in writing by mutual consent of the Parties; and C. WHEREAS, the Parties hereto desire to amend the Agreement to add the $140,000 cost of street paving improvements within Concord City Limits on Sunvalley Blvd for a revised total agreement of $580,000, on the terms and subject to the conditions set forth herein.

NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows.

Section 4.1 is hereby amended in its entirety to read as follows:
“4.1 Concord shall reimburse Pleasant Hill for the construction of improvements within the Concord portion of the Project in the amount of Five Hundred Eighty Thousand Dollars ($580,000) (“Concord Portion of Project Cost”), including a contingency, as set forth in the April 2, 2024, Commitment letter attached as Exhibit A and amended in a Commitment Letter dated February 3, 2025, attached as Exhibit B. In the event the actual cost of the Concord portion of the Project is expected to exceed the Concord Portion of Project Cost, Pleasant Hill shall notify Concord before authorizing additional work. Pleasant Hill and Concord staff will work cooperatively to amend this Cooperative Agreement to reflect the actual cost of the Concord portion of the Project.” Date of Effectiveness. This Amendment No 1 is effective as of the date listed above. Except as expressly provided in this Amendment, all remaining terms and provisions of the Agreement are and will remain in full force and effect.
[SIGNATURES OF FOLLOWING PAGE]
Attachment 2

SIGNATURE PAGE
TO
COOPERATIVE AGREEMENT AMENDMENT No. 1

BETWEEN

THE CITY OF PLEASANT HILL
AND

THE CITY OF CONCORD

FOR THE CONTRA COSTA BOULEVARD IMPROVEMENT PROJECT
(VIKING DRIVE TO HARRIET DRIVE)
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment on the date first herein above written.

CITY OF PLEASANT HILL CITY OF CONCORD
By: By:

Ethan Bindernagel, City Manager Valerie J Barone, City Manager ATTEST: ATTEST:

By: By:

Lyone Conner, City Clerk Joelle Fockler, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM:

By: By:

City Attorney Susanne Meyer Brown, City Attorney
Attachment
Exhibit B: Commitment Letter for Paving Amendment Commitment for the Contra Costa Blvd Improvement Project
City of Concord Finance Director’s Certification
Date: ________________________
Account Code 475-9500-C999-74200 / 475-2637-115-74200 = $330,000.00 407-9500-C999-74200 / 407-2637-115-74200 = $250,000.00
I hereby certify that adequate funds exist or will be received during the current fiscal year 2024/25 to pay the anticipated expenses to be incurred pursuant to this contract.

Margaret O’Brien, Finance Director

February 3, 2025
Ryan McClain, PE
Transportation Manager
City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
SUBJECT: Paving Amendment Commitment for th e Contra Costa Blvd Improvement Project (City of Pleasant Hill Project No. 02-23 and City of Concord Project No. 2637) Dear Mr. McClain:

This letter confirms the City of Concord's commitment to provide additional funds for the cost of paving improvements within Concord’s city limits for the Contra Costa Blvd Improvement Project (City of Pleasant Hill Project No. 02-23 and City of Concord Project No. 2637). The project is being performed by the City of Pleasant Hill and is predominantly located on Contra Costa Blvd from Viking Dr to Harriet Dr. This commitment reflects our shared dedication to enhancing the infrastructure and amenities for the benefit of our communities.

The base project includes upgrading traffic signals and improving pedestrian and bicycle safety at the intersection of Contra Costa Blvd and Sunvalley Bl
vd. The Concord City Council on August 13, 2024 approved the Cooperative Agreement of $440,000 which reflects Concord’s fair share fo r all work within Concord City Limits on Sunvalley Blvd, including concrete, conform asphalt, signage, and st riping, and 25% of the cost of the traffic signal modification at Contra Costa Blvd and Sunvalley Blvd. An amendment is required for the $140,000 cost of street paving improvements within Concord City Limits on Sunvalley Blvd for a revised total agreement of $580,000.

The amendment will go before the Concord City Council in May 2025 for adoption and allocation of additional funds. After the City Council adopts the amendment, the City of Concord and the City of Pleasant Hill will amend the formal agreement for the reimbursement of the City of Pleasant Hill for the improvements described above.

We look forward to the continued progress and succe ssful outcome of the Contra Costa Blvd Improvement Project. Thank you.

Sincerely,
Carlton Thompson, PE
City Engineer
Exhibit B to Attachment 2

Staff Report
Date: August 12, 2025
To: City Council
From: Valerie J. Barone, City Manager
Reviewed by: Mindy Gentry, Director of Community Development Carlton Thompson, PE, City Engineer
Bruce Davis, PE, CIP Manager
Prepared by: Aldrich Bautista, PE, Associate Civil Engineer [email protected]
(925) 671-3028
Subject: Considering approval of Task Order #4 with Nichols Consulting Engineers (NCE) in the amount of $231,747 for a new total not-to-exceed amount of $448,247 to provide design engineering and related services for the Civic Center Greening Project (Project No. 2518) and authorizing the City Manager to execute the Task Order in a form acceptable to the City Attorney. (Storm Water Management, Capital Projects General Fund)
CEQA: Not a project/exempt per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, and/or Public Resources Code Section 21065.

Report in Brief
The Civic Center Greening Project (Project No. 2518) consists of stormwater green infrastructure reconstruction throughout the City of Concord (City) Civic Center campus, including two parking lots (Salvio Street and Parkside Drive), the central courtyard, and adjacent landscaping areas (Project). The goal of the Project is to address flooding issues and support the City’s compliance with State clean water requirements.

On November 28, 2023, the City Council approved a Task Order with Nichols Consulting Engineers, Inc. (NCE) in the amount of $216,500 to provide design and related services for the Project, which began in December 2023.

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City Council Agenda Report
Agenda Item No. 4.k
August 12, 2025
During the course of design development, field survey, utility location, hydraulic and drainage studies were done, and various enhancements and alternatives, such as, additional outdoor lighting, landscaping, irrigation, parking lot layouts, pedestrian facilities, furniture, novel materials, modifications to the central courtyard, and coordination with other projects were considered. The process of refining the design changed the project scope. As a result, NCE expended the original budgeted amount.

To complete the design of the refined project scope, staff solicited a proposal from NCE to include additional design work. With the approval of the proposed Task Order No. 4, the contract total will be $448,247.

If the Task Order is approved by the City Council (Council), construction is expected to begin in February 2026 and be completed by September 2026.

Recommended Action
Approve Task Order #4 with Nichols Consulting Engineers (NCE) in the amount of $231,747 for a new total not-to-exceed amount of $448,247 to provide design engineering and related services for the Civic Center Greening Project (Project No. 2518); authorize the City Manager to execute the Task Order in a form acceptable to the City Attorney; and make the CEQA determinations as provided in this staff report.

Background
The Project consists of stormwater green infrastructure reconstruction throughout the City of Concord (City) Civic Center campus, including two parking lots (Salvio Street and Parkside Drive), the central courtyard, and adjacent landscaping areas. The Project will address current flooding issues, comply with Municipal Regional Stormwater Permit (MRP) 3.0 Provision C.3 requirements, reduce impervious pavements, and renovate outdoor amenity areas.

The project will provide the City stormwater treatment credits to use on future capital improvement projects requiring storm treatment such as pavement rehabilitation projects.

On June 28, 2022, the Council adopted the Two-Year Capital Budget for Fiscal Years 2022-23 and 2023-24, which included appropriation of $200,000 of Storm Water Management Funds (Fund 270) to fund the design of the Project.

On February 21, 2023, the Council added $1.5 million of American Rescue Plan Act (ARPA) funds to the Project, to complete the design and construction.

NCE is on the City’s Master Service Agreement (MSA) as a consultant for design engineering and related services. On November 28, 2023, the Council approved a Task Order with NCE under the 2021 MSA in the not-to-exceed amount of $216,500 for the preliminary design.

City Council Agenda Report
Agenda Item No. 4.k
August 12, 2025
Design for the Project began in December 2023 with an accelerated schedule to meet the City’s ARPA funding deadline and construction timeline goal.

During design development, field survey, utility location, hydraulic and drainage studies were done and various alternatives were considered. Construction design documents advanced concurrently with planning tasks such as the Drainage Composite Plan (DCP), conceptual design alternatives, and determining the location for bio-retention facilities and related infrastructure and amenities. The design was reviewed and revised based on field survey, stakeholder input, and subsequent analysis. Changes were incorporated into the design including outdoor lighting, lighting for the fountain around the Chamber, landscaping, irrigation, parking lot layout changes, pedestrian enhancements including addition of courtyard furniture, and design modifications to the central courtyard.

The extended project duration, added amenities, and the process of refining the design resulted in NCE expending the original budgeted amount. The design is currently on hold pending Task Order approval by the Council.

Analysis
To complete the design of the refined project scope, staff solicited a proposal from NCE to include additional design work in their contract to include added lighting, site amenities, and novel design elements. See Attachment 2 with NCE’s Budget Amendment Request for more details. With the approval of the proposed Task Order No. 4 for $231,747, the new total not-to-exceed amount will be $448,247.

As the 2021 MSA expired on June 30, 2024, Task Order #4 will be issued under the renewed 2024 MSA.

If the Task Order is approved by the Council, design is expected to be complete in November 2026, the project would be bid in December 2025, and construction is expected to begin in February 2026 and be completed by the end of September 2026.

Environmental review for Project construction will be completed during design and the Council will make the final CEQA environmental determination when the construction contract is awarded.

Financial Impact
Due to the extended project duration, a fund swap of $171,459 in ARPA Funds (Fund 274) with Capital Projects General Fund (Fund 400) was done in June 2024.

The current project budget for design and construction of $1,719,900 is composed of the following funds:

City Council Agenda Report
Agenda Item No. 4.k
August 12, 2025
• Storm Water Management Fund (Fund 270) $ 219,900
• ARPA Funds (Fund 274) used prior to the fund swap $ 171,459 • Capital Projects General Fund (Fund 400) $ 1,328,541
There are sufficient funds to award Task Order #4 for design engineering and related services.

Staff anticipates that additional funds will be required to fully fund the construction. Staff will bring funding recommendations forward to Council at the time of construction contract award.

Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”), the approval of the Task Order does not constitute a “project” within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c), 15273, 15378, as it has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment and/or the activities consist of creation of government funding mechanisms or other government fiscal activities which do not constitute a “project”. Even if the award of the Task Order did not constitute a project under CEQA, it falls within the “common sense” exemption set forth in 14 Cal. Code Regs. Section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Accordingly, no further environmental review is necessary. This determination reflects the City’s independent judgement and analysis.

Public Contact
The City Council Agenda was posted.

Attachments

1. Location Map

2. Task Order #4 for NCE with Exhibit A, Fee Proposal

Attachment 1
Project Location Map
Civic Center Greening Project
1950 Parkside Drive, Concord, CA 94519
City Project No. 2518
Project Site

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28 TASK ORDER
TASK ORDER NO: 4
PROJECT NAME: Civic Center Greening, PJ 2518
RELATED TO MASTER AGREEMENT WITH: Nichols Consulting Engineers, MSA # 6785 This Task Order is made and entered into this August 12, 2025, the City of Concord, hereinafter referred to as CITY, and Nichols Consulting Engineers, hereinafter referred to as CONSULTANT.

Whereas, the parties hereto entered into a Master Agreement dated July 1, 2024 for a not-to-exceed total amount of $1,000,000.00 per fiscal year from the effective date of July 1, 2024 through June 30, 2026, to provide professional services as needed for various capital improvement projects; and Whereas, CITY desires CONSULTANT to perform certain tasks as hereinafter described for: Civic Center Greening, PJ 2518.

Now, therefore, in consideration of the mutual promises, covenants, and conditions set forth herein, the parties agree as follows:

SECTION 1 - SCOPE OF SERVICES
CONSULTANT will provide Design Services for Civic Center Greening, PJ 2518 per Exhibit A, a proposal from Nichols Consulting Engineers, dated May 16, 2025, attached hereto and made a part hereof.

SECTION 2 – STAFFING AND ORGANIZATION
CONSULTANT will provide staff technically appropriate for this project.

SECTION 3 - COMPENSATION
CONSULTANT shall be compensated on a time-and-materials basis for construction management, inspection, and materials testing services not to exceed $231,747.00 as rendered under Section 1 of this Agreement. Compensation shall be in accordance with the terms and conditions indicated therein.

CONSULTANT may submit monthly statements for basic and additional services rendered. It is intended that payments to CONSULTANT will be made by CITY within thirty (30) days of receipt of invoice.

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28 SECTION 4 – TASK ORDER SUMMARY
In Witness whereof, the parties have executed this Task Order No. 4 the day and year written above.

CONSULTANT CITY OF CONCORD
By: ____________________________________ By: ____________________________________ Name: Michael Leacox
Title: Principal
Email: [email protected]
Name: Valarie Barone
Title: City Manager
APPROVED AS TO FORM:
____________________________
ATTEST:
_______________________________________
City Attorney City Clerk
Task Order
No.

Date
Approved
Purchase
Order
No.
$ Amount
Fiscal Year
24/25
$ Amount
Fiscal Year
25/26
Account Code
1 7/10/24 21006 $26,007.00 6309500C999-63800
6302648113-63800
2 2/12/2025 21165 $175,836.42 4709500C999-74500
4702714213-74500
3 5/23/25 TBD $10,000.00 4079500C999-74500
4072559113-74500
4 8/12/25 TBD $231,747.00 400-9500-C999-74500
400-2518-113-74500
Grand total, all task orders including this
task order #4
$211,843.42 $231,747.00
Master Agreement dated 7/1/2024, term
through 6/30/2026.
$1,000,000.00
per fiscal year

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28 FINANCE DIRECTOR'S CERTIFICATION:

Concord, California
Date: _______________________, 2025

I HEREBY CERTIFY THAT ADEQUATE FUNDS EXIST OR WILL BE RECEIVED DURING THE CURRENT FISCAL YEAR 25/26 TO PAY ANTICIPATED EXPENSES TO BE INCURRED PURSUANT TO THIS CONTRACT TO THE SUM OF UP TO $231,747.00.

ACCOUNT CODE:
400-9500-C999-74500
400-2518-113-74500
_________________________________

FINANCE DIRECTOR'S SIGNATURE

1003 W. Cutting Blvd., Suite 110
Point Richmond, CA 94804
(510) 215-3620
NCE Project No. 663.28.55
May 16, 2025
Mr. Aldrich Bautista
Associate Civil Engineer
City of Concord – Engineering Services
1950 Parkside Drive, M/S 40
Concord, CA 94519
RE: Civic Center Greening Project Budget Amendment No. 1 (Revised) Dear Mr. Bautista,
This letter provides formal documentation of NCE’s discussions with the City of Concord (City) regarding the requested Budget Amendment No. 1 for the Civic Center Greening Project. The budget amendment reflects the various additional scope requested by the City and work items that exceeded the level of effort expected.

When scoping the project with the City, NCE understood that the project would 1) evaluate existing drainage patterns within and upstream of the City’s Civic Center, 2) document site-wide Drainage Management Areas (DMAs) and Integrated Management Practices (IMPs), 3) develop a site-wide concept design to address major ponding and maximize stormwater treatment, 4) identify improvements to include in the City’s 2024 Greening Project, and 5) prepare construction documents for the selected sites.

The scope was developed with an accelerated schedule to meet the City’s funding deadline and construction timeline goal for completion in late summer 2024. To meet the City’s deadlines, the project conceptual design was to be completed in January 2024 to allow for construction design development to be completed by March 2024.

As was realized with the City during regular project check-ins, while there is an advantage of doing project planning and conceptual design concurrently with construction design to meet the proposed schedule, there is a loss in efficiency which generates additional costs. Project site and design elements were being selected and changed concurrently with development of construction documents requiring an iterative approach and revision of designs as the project progressed. As a result, construction design advanced in parallel with planning tasks such as the Drainage Composite Plan (DCP), conceptual design alternatives, and determining project locations. This led to additional efforts by NCE to revisit and revise drainage management assumptions, design alternatives, and conceptual and construction drawings.

Finalized City comments received in March 2025 and discussed in the subsequent design review meeting on March 13, 2025, include comments that are within the original scope of work as well as those which go beyond.

The additional requested items and efforts are outlined below and include additional plan sheets, significant design changes, and coordination.

Exhibit A to Attachment 2

P a g e | 2 Presidio Trust Paving Rehabilitation Plus Project Budget Amendment No. 5 April 19, 2024
Additional Scope
During the stormwater planning, and conceptual and construction design phases the NCE team made more than anticipated iterations to each site design and submittal. The City requested further changes to the design in March 2025 following submittal of the 100% design in summer 2024. The additional anticipated scope is described below.

Drainage Composite Plan Iterations
The DCP evaluated site drainage patterns and existing DMAs and identified potential drainage and stormwater treatment improvements to be included in a phased series of stormwater and landscape design related improvements to the City’s Civic Center. NCE prepared 5 iterations to the DCP between December 2023 and March 2024 based on discussions with and commentary from the City. The quantity and duration of iterations was beyond our initial assumed level of effort. Iterations were made to on-site and additional off-site DMA and IMP assumptions, locations, types, sizes, and re-evaluating assumptions for IMP capacities and categories with City direction. Per City direction, the DCP added runoff from Salvio Street, outside of the Civic Center property, to be included in DCP analysis and IMP design.

The DCP was intended to inform the concept and construction designs. Because revisions to the DCP occurred concurrently with the development and submittals of the concept and 65% designs, additional effort was required to catch up the design to these site planning assumptions. For example, re-assigning DMA boundaries or the type of DMA impacts the IMP sizing needs and layout design.

After identifying 111 DMAs on the Civic Center campus in the DCP, additional effort is required to complete the scoped Stormwater Control Plan documentation.

Conceptual Design Iterations
During the concept design development, design assumptions were still in progress and alternative designs were being considered with the City. Therefore, the effort required to prepare and revise City-requested conceptual design alternatives for the Council Chamber Courtyard (Courtyard) and various sites around the Civic Center (i.e., Parking Lot 1, Parkside Parking Lot lawn, and the Library), between December 2023 and January 2024, exceeded the original scope assumptions. Additionally, the City initially prioritized IMP improvements at Parking Lot 1, storm drain connection between Parking Lot 2 and Parkside Parking Lot 3, and redevelopment of the Courtyard for potential construction in 2024. Subsequently, NCE prepared two iterations of three design alternatives for City review.

Due to scheduling limitations, storm drain facility CCTV mapping results were not available until after the preliminary design was submitted to the City in late January 2024. This required revisions to design and DCP assumptions. Considering the City’s schedule needs, the design advanced while some design decisions and site information were still being confirmed.

Construction Design Iterations and Conflict Resolution
The 65% design was submitted in mid-April 2024 and included design advancements to the Courtyard and new designs for the Parkside Parking Lot and IMP east of the Library (Gateway IMP). The IMP inside the Parkside Parking Lot was originally included in another City project, though in late January 2024, the City directed NCE to redesign the IMP and the surrounding parking lot facilities, including civil and landscape design and parking lot circulation. Design development for the Parkside Parking Lot and Gateway IMP required additional effort as they were either not included or substantially redesigned since the Preliminary Design submitted in January 2024.

P a g e | 3 Presidio Trust Paving Rehabilitation Plus Project Budget Amendment No. 5 April 19, 2024
In late January, at the time of the Preliminary Design submittal, the 65% design submittal was anticipated to be submitted in late February to meet the City’s proposed construction schedule. It was instead delivered in mid- April to accommodate City-directed design changes since the Preliminary Design and the DCP assumptions which evolved through March.

To maintain the City’s revised 100% design deadline for early May 2024 (previously March 2024), NCE submitted a 90% design check set for City review in late April 2024. In early May, after the City shared with NCE its latest changes to the construction schedule, NCE submitted a second 90% design check set to the City in mid-May.

The 90% design addressed adjustments to stormwater treatment basin sizing based on revised DMA assumptions, which resulted in additional changes to the site civil and landscaping layout, grading, and design. The proposed storm drain connectivity for the Courtyard and Gateway IMPs required careful review of the hydraulic needs, utility conflicts, adjacent improvements, and stormwater conveyance options from the Courtyard, to the Salvio Parking Lot, to the Gateway IMP, to Salvio Street, and finally to the existing system at the corner of Salvio Street and Parkside Avenue. The proposed storm drain system was sensitive to other proposed improvements, IMP sizing assumptions, utility conflicts, and unknown existing storm drain elevations. The 90% design also integrated an abandoned storm drain inlet adjacent to Parkside Parking Lot, as directed by the City.

The 100% design was submitted in mid-June 2024 and addressed the following changes to the design:
• Further investigation of potential utility conflicts with proposed storm drain facilities connected to the Courtyard and Gateway IMPs to finalize storm drain and hydraulic analysis and assumptions as the site elevations were sensitive to ponding, infiltration, backwater conditions, and grading. • Additional construction design detail required for storm drain layout, profile, and facilities, site grading, and basin underdrain.
• Revised Parkside Parking Lot circulation, planter shape, and IMP layout based on multiple iterations of City comment.
• Revisions to each site and plan (demolition, civil, landscape, and irrigation) required additional and revised annotation.
• Modifications to the plans cascaded changes in the construction quantities, estimate, and specifications. • Finalize construction details.
• Update and add references to the new City front end specifications.

Construction Design Alterations Requested After 100% Design At the design review meeting with the City and NCE on March 13, 2025, the City requested the following additional work outside of the original scope which impact the design, and revisions to the plans, specifications, and estimate.
• Remove drawings G3 and G4 depicting the pre- and post-project drainage management areas (DMAs) and repackage as a separate exhibit for City use, originally requested to be drawn as shown and included in the plan set.
• Add stormwater management plan and construction laydown area plan sheets. The City will provide direction on laydown areas within the site vicinity.
• Prepare separate lighting plan(s) to show additional lighting design requested by the City throughout the project site (per City email on April 21, 2025 and comments received in March 2025) and include landscape lighting design previously prepared for the Courtyard to be extracted from the Landscape drawings.

P a g e | 4 Presidio Trust Paving Rehabilitation Plus Project Budget Amendment No. 5 April 19, 2024
o NCE will engage its electrical engineer subconsultant, YEI Engineers, to prepare the plans, specifications, and estimate to be incorporated into NCE’s PS&E documents. o Electrical and lighting design efforts by YEI Engineers will include site visit, completed photometric analysis of City’s proposed lighting features and locations, lighting control and power distribution design, project coordination, preparation of draft and final PS&E, and design support during construction.
• Show proposed construction fencing surrounding the Gateway, Parkside Parking lot, and Courtyard project areas.
• Remove cobble and drain lines from library downspouts into Gateway basin and replace with bubble ups. • Further revise the layout of the Parkside Parking Lot including replacing the concrete curbs surrounding the existing light poles, revise the medians designed on the east side of the parking lot, tree placement, pavement rehabilitation design, and changes to striping and signage. • Revise the Courtyard design to show City revised locations of roof leaders, revise wooden bench detail to match City renovated benches, and provide approximately 2 cross sections of proposed improvements.

It is assumed that design efforts to incorporate the Council Chambers fountain repair with the Civic Center Greening Project PS&E is included in a separate scope of work shared with the City.

Additional Project Coordination and Management
Additional design coordination was required as the project design phase was extended beyond the originally planned schedule. Design coordination meetings required more staff members than originally assumed to review the civil and landscaping designs and required additional site and remote meetings to review changes to design and scope. This time also included efforts to coordinate and plan to address the City’s request to add site lighting improvements and repairs to the Council Chambers fountain, which impact the Courtyard design.

Given the above listed design additions and changes, NCE anticipates the need for an additional design coordination meeting between NCE and the City to review the final design and any remaining comments.

Design Services During Construction
NCE anticipates the need for additional staff hours to assist the City with this task, which was underfunded by the City during initial contracting in 2023 to meet on-call contract limits and is anticipated to require additional time with the proposed design.

Fee Estimate
In summary, to accommodate the additional work described above we are requesting our budget be amended on a time and materials basis by $231,747 based on the attached estimated hours and fees.

We trust that this provides the information required at this time. If you have any questions or would like to discuss this request, please contact the undersigned at (510) 215-3620.

Sincerely,
Jennifer Van Dyke
PE, Associate

P a g e | 5 Presidio Trust Paving Rehabilitation Plus Project Budget Amendment No. 5 April 19, 2024
NCE
1003 W. Cutting Blvd., Suite 110
Point Richmond, CA 94804
(510) 215-3620

Fee Estimate

Task Description
Project
Manager
Principal
QA/QC
Principal
Landscape
Architect
Associate
Engineer
Senior
Engineer/
Scientist
Project
Engineer
Staff
Engineer
Landscape
Designer
CAD
Designer Clerical
Labor
Expenses
Lighting
Design (YEI) Total Cost
Rate $215 $270 $245 $215 $185 $165 $145 $145 $135 $90

1. Project Management & Coordination

1.1 Project Management 18 2 4 4 2 5,780$ $ 5,780

1.2 Project Coordination 16 16 16 16 12,320$ $ 12,320 Sub-Total 34 0 18 0 0 20 0 20 0 2 18,100$ -$ 18,100$

3. Drainage Composite Plan and Courtyard Concept
Visualizations

3.1 Drainage Composite Plan and Stormwater Control Plan 32 12 16 11,620$ $ 11,620

3.2 Courtyard Conceptual Landscape Plans and Campus
Stormwater Treatment Basin Plan 16 24 7,400$ $ 7,400 Sub-Total 32 0 16 12 0 0 0 24 16 0 19,020$ -$ 19,020$

4. Preliminary Phased Construction Plan and Estimate 16 2 6 24 20 14 14,200$ $ 14,200 Sub-Total 16 2 6 0 0 24 0 20 14 0 14,200$ -$ 14,200$

5. Phase 1 Construction Design (PS&E)

5.2 90% PS&E 32 2 20 80 24 60 38 42,830$ $ 42,830

5.3 100% (Final) PS&E 70 8 39 12 200 153 140 103,070$ 21,487$ $ 124,557 Sub-Total 102 10 59 0 12 280 24 213 178 0 145,900$ 21,487$ 167,387$

7. Design Services During Construction 12 2 10 12 16 2 9,810$ 3,230$ $ 13,040 Sub-Total 12 2 10 0 0 0 12 16 0 2 9,810$ 3,230$ 13,040$ Total 196 14 109 12 12 324 36 293 208 4 207,030$ 24,717$ 231,747$ City of Concord
Civic Center Greening Project - Civil and Landscape Design Services Budget Amendment No. 1 Fee Estimate (Revised)
May 16, 2025
Labor Hours

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July 10, 2025

Melanie Koslow
Executive Director, Maintenance, Operations and Facilities Mt. Diablo Unified School District
1936 Carlotta Dr
Concord, CA 94519

Re: Letter of Support for Energiize Charging Infrastructure Grant

Dear Ms. Koslow:

We are writing in support of Mt. Diablo Unified School District’s (MDUSD) grant application for the Energiize charging infrastructure grant program. MDUSD has demonstrated community leadership in reducing its fleet air-emissions by introducing nineteen (19) electric school buses to replace diesel school buses from 2020-2023.

MDUSD’s current plans to introduce an additional twenty-four (24) electric school buses over the next four years, from 2025-2029, underscores its unwavering commitment to reducing community air-emissions. In order to accomplish this, it needs the Energiize program’s support to round out its Level-3 charging infrastructure depot, putting in place adequate vehicle charging resources, including charge- and fleet management software and automated reporting, to meet its current and future needs.

We urge the Energiize program to support MDUSD, and the community it serves.

Sincerely,

Carlyn Obringer, Mayor

cc: Concord City Council
City Manager Valerie Barone
Assistant City Manager Justin Ezell
Concord City Clerk Joelle Fockler

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City of Concord 1950 Par·kside Drive, Concord, California 94519 cityofconcord.org [email protected] 925-671-3158 July 14, 2025
The Honorable Monique Limon
1 021 0 Street, Room 761 0
Sacramento, CA 95814
The Honorable Jacqui Irwin
1 021 0 Street, Room 6220
Sacramento, CA 95814
City Council
Carlyn S. Obringer, Mayor
Laura M. Nal<arnura, Vice Mayor
Dominic Aliano
Pablo Benavente
Laura M. Hoffmeister
Patti Barsotti, City Treasur·er
Valerie J. Bamne, City Manager
RE: Support Cap & Trade Reauthorization By Prioritizing Investments in Climate Safe Infrastructure
Dear Senator Limon and Assemblymember Irwin,
On behalf of the City of Concord, we write to you today to encourage legislators to prioritize climate safe infrastructure improvements as you reauthorize and improve the Cap-and-Trade program.

We support investments in physical and natural infrastructure proven to reduce the greatest amount of greenhouse gas emissions, make California safer and more resilient to the impacts of climate change, while supporting good paying middle-class jobs. We also encourage you to keep affordability in mind and ensure that reauthorization does not increase taxes or fees that are ultimately paid by consumers in the form of higher cost of living.

Climate change and extreme weather are here already. We need an improved Cap-and-Trade program that prioritizes effectiveness and accountability while preserving affordability.

While there are many programs that the current program funds that are deserving of consideration, we believe that continuous investments in the following priorities will deliver the most benefits to California achieving its greenhouse gas reduction goals while also delivering tangible benefits to Californians that improve their day-to-day lives.

State and Regional Clean Transit Infrastructure
• Fund capital projects of regional significance with funds to be used to support the buildout of an integrated rail network
• Invest in local and regional transit agencies to support the recovery, stabilization, and growth of transit and rail service statewide, including capital expansions, ZEV transition, and operations and maintenance
Clean Local Transportation Infrastructure
• Prioritize new funding for local governments to safely implement green transportation infrastructure, including:
o Hydrogen and EV charging infrastructure
o Support for local Active Transportation Infrastructure o Funding for local government and transit clean fleet compliance o Develop network of regional VMT mitigation banks to offset local transportation project costs

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State Wildfire Resilience Infrastructure
• Dedicate funding for high wildfire risk counties, including:
o Firefighting capital infrastructure, fire engine procurement and training for local fire agencies, and mobile equipment management
o Statewide wildfire fuel mitigation projects, including landscape-scale reforestation, fuels reduction, pest management, prescribed fire, and forest biomass utilization
o Public safety emergency water supply infrastructure
o Wood Products and Bioenergy grants and workforce development, including using GGRF funds to cover above-market cost of producing bioenergy o Expansion of local fire evacuation routes including community fire planning and preparedness and wildfire response and readiness
Local Land Use Infrastructure to Support High Density and Infill Development • Invest in local, rural and regional governments to support projects consistent with a sustainable communities strategy, including:
o Funding for local infrastructure around Transit Oriented Development o Conversion of underutilized urban office and commercial into housing o Continued funding for state and regional affordable housing, sustainable communities programs and transformative climate communities efforts and programs like Local and Regional Early Action Planning Grants (LEAP & REAP) o Funding for financial assistance programs for energy efficiency upgrades for lower­ income households through local home rehabilitation programs as well as rebate programs for water and energy upgrades for multifamily buildings, prioritizing affordable housing.

Climate Adaptation for Sea Level Rise Infrastructure
• Fund annually projects related to climate adaptation, including:
o Levee improvements and catastrophic flooding prevention o Relocate or replace existing transportation, coastal airports, and other critical infrastructure threatened by sea level rise
o Municipal waste and recycling infrastructure and local assistance for organic waste collection and processing including facility sitting and permitting Funding Access and Capacity Building
• Prioritize funding for integrated regional climate action and resiliency strategies to increase cross agency collaboration and ensure that climate action strategies are mutually supportive across the region.
• Ensure funding includes a percentage dedicated to promoting outreach and community engagement surrounding climate action and reducing greenhouse gas emissions. • Provide regional block grant funding that addresses the full cost of electric vehicle charging infrastructure, green building standards, and climate adaptation projects from the planning to implementation stages and gives local agencies more flexibility in distributing funds effectively.
• Funding opportunities to help local governments have dedicated staff or effective technical assistance devoted to assisting jurisdictions to meet their sustainability goals, and implement strategies outlined in climate action plans.

Clean Energy Infrastructure
• Invest in regional clean energy projects and expand battery storage capacity to decrease costs and barriers to deployment.
• Fund projects related to streamlining permit processes for renewable energy infrastructure, including battery storage.
• Invest in local and regional clean energy providers such as community choice aggregations to support new energy efficiency initiatives, and programs that reduce energy costs to low-income communities.
• Continue funding demand response programs to combat rising energy costs and supply shortages.
• Provide increased clean energy rebates to reduce upfront costs to transition local agencies and community members to energy efficient technologies.

Climate Adaptation for Heat Resiliency Infrastructure
• Provide continued funding for local projects related to climate adaptation, including:
o Urban Forestry Programs that increase canopy coverage and reduce urban heat island effects.
o Emergency response infrastructure and programs such as cooling centers and climate hazard response plans.
o Projects that prioritize ecosystem restoration and conservation of native areas. o Infrastructure for recycled water systems in new developments and efforts to streamline permitting and resolve funding barriers.

With the dual crisis of affordability and climate change knocking at our door, the City of Concord respectfully asks that you prioritize the above investments as you reauthorize the Cap & Trade Program.

Sincerely,
Ca�,J-�
City of Concord Mayor
cc: Senator Timothy S. Grayson
Assemblymember Avila Farfas
Concord City Council
City Manager Valerie Barone
Assistant City Manager Justin Ezell
Concord City Clerk Joelle Fockler
League of CA Cities, East Bay Division Sam Caygill
Townsend Vice President, Niccolo De Luca
Meg Desmond, League of California Cities, [email protected]

August 1, 2025

The Honorable María Elena Durazo
California State Senate
1021 O Street, Suite 7530
Sacramento, CA 95814

Re: Senate Bill 707 — Open meetings: meeting and teleconference requirements — Notice of Opposition (As Amended July 17, 2025)

Dear Senator Durazo:

On behalf of the City of Concord I write in respectful opposition to Senate Bill (SB) 707.

While we share and appreciate the intent to expand transparency and encourage public participation in local government, we have concerns that several provisions in the bill may result in unintended operational and fiscal challenges for local agencies. We respectfully offer the following input based on the real-world impacts we anticipate and our direct, on- the-ground experience administering public meetings.

Remote Participation Requirements
SB 707 mandates real-time remote public comment via two-way telephonic or audiovisual platforms for all meetings of “eligible legislative bodies.” While we recognize the importance of expanding access, this requirement may significantly increase staffing demands, overtime, technology infrastructure, and security needs. Managing virtual participation can also present challenges such as inappropriate content and meeting disruption, which require additional oversight and planning. Moreover, if a technological disruption occurs that is within the agency’s control, the bill currently requires the meeting to pause until the issue is resolved. This could halt critical and time-sensitive work unnecessarily, even if a quorum is physically present and ready to proceed. Special meetings held at alternative locations, often organized to better serve community needs, could be especially challenging to support due to these technological requirements. This may discourage local agencies from holding such beneficial meetings. As a result, agencies may be forced to reduce the number of meetings they can hold, which results in limiting public engagement rather than enhancing it.

Agenda Translation Requirements
The bill’s language translation requirements also present implementation questions. SB 707 requires agendas to be translated into all “applicable languages,” defined as those

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spoken by 20% or more of the local population with limited English proficiency. This could require the translation of materials that may never be requested or used, resulting in significant costs and administrative burden, and diverting resources from other critical needs within the agency. A request-based model, like public records and accessibility accommodations, would more effectively balance accessibility with feasibility.

Additionally, Section 54953.4 would require agencies to create and maintain translated versions of a public-facing webpage, with prominent links on the homepage for each applicable language. While we support greater language access, this could pose practical challenges, especially for agencies with limited homepage space already used for mandated notices and critical community updates. Managing multiple translated webpages also requires technical capacity that smaller agencies may not have.

Users already rely on browser-based translation tools to navigate agency websites effectively. As an alternative, we respectfully suggest allowing for a centralized translation landing page, enhanced compatibility with translation tools, or a request-based approach to help balance accessibility goals with feasibility.

Public-Submitted Translations
We also seek clarification on the provision allowing the public to post their own translations of agendas. While we understand that agencies would not be held liable for inaccurate postings, this could lead to potential confusion or dissemination of inaccurate information. Despite the language in the bill to technically alleviate liability by local agencies, these mandated posting locations will be viewed by the general public as officially sanctioned postings. This will lead to significant unfounded criticisms of local agencies and erosion of public trust if any problems arise from third-party translations. In addition, agencies may lack the physical posting space to accommodate multiple versions, and building new infrastructure would carry additional costs.

Advisory Body Recommendations
The bill’s requirements concerning advisory body recommendations may be interpreted broadly and could interfere with existing legislative workflows. For example, requiring the governing body to discuss all advisory recommendations—regardless of relevance or scope—could reduce flexibility, create procedural inefficiencies, and raise questions about the proper scope of advisory bodies’ authority. In practice, advisory bodies make recommendations in real time and within a timeframe that aligns with the issue at hand; waiting for an annual report or other delayed mechanism would not be practical and could undermine the purpose of the recommendation.

Implementation Timeline
Finally, SB 707 is scheduled to take effect on January 1, 2026, providing agencies with only 5 months to implement significant operational changes. This may not be feasible for all jurisdictions, especially smaller or under-resourced ones. If the bill proceeds, we respectfully request that the implementation date be delayed to January 1, 2027, to allow adequate time for thoughtful planning, budgeting, and compliance.

Closing
We remain committed to the goals of transparency and public engagement and hope to continue working collaboratively toward practical, effective improvements to public meeting processes. However, for the reasons outlined above, the City of Concord must respectfully oppose SB 707 in its current form. We would welcome the opportunity to provide further input or offer suggestions that balance the real-world impacts on local agencies while supporting the bill’s intent.

Sincerely,

Carlyn S. Obringer
City of Concord Mayor

cc: Members and Staff of the Assembly Appropriations Committee Brady Borcherding, Deputy Legislative Secretary, Office of Governor Gavin Newsom Senator Timothy S. Grayson
Assemblymember Ávila Farías
Concord City Council
City Manager Valerie Barone
Assistant City Manager Justin Ezell
Concord City Clerk Joelle Fockler
League of CA Cities, East Bay Division Sam Caygill
Meg Desmond, League of California Cities, [email protected]

August 5, 2025

Igbo Union of Northern California
2120 Railroad Avenue, Suite 103-214
Pittsburg, CA 94565 USA
Sent via email: [email protected]

RE: Welcoming the Second Annual Igbo Cultural Heritage Festival to Todos Santos Plaza

Dear Members of the Igbo Union of Northern California,

On behalf of the City of Concord, I am delighted to welcome the Igbo Cultural Festival back to Downtown Concord at Todos Santos Plaza. I have had the pleasure of attending several Igbo Union events, including the 2024 inaugural festival, and was delighted to discover that your membership includes Concord residents and small business owners, as well as accomplished citizens from across the Bay Area. I thoroughly enjoyed the beautiful traditional costumes and dances that were on display at the 2024 Igbo Cultural Festival and am thrilled that you will be returning to "Concord's Living Room," again this year.

Here in the City of Concord we pride ourselves on inclusivity and diversity and on learning about other cultures. We look forward to building a closer partnership with the Igbo Union in the years to come and wish you a wonderful 2025 Igbo Cultural Heritage Festival!

Sincerely,

Carlyn S. Obringer
City of Concord Mayor

cc: Concord City Council
City Manager Valerie Barone
Assistant City Manager Justin Ezell
Concord City Clerk Joelle Fockler

6.g

2771 Clayton Road, Concord, CA - parcel is zoned DMX (Downtown Mixed-Use). U-HAUL RENTAL BUSINESS
Business owner is deprived of his ability to make a living, continue his business, and take care of his family. He has been operating the facility for a year or more, and the City issued him a business license which allowed him to reasonably rely on the business license to operate his business.

The business has operated smoothly and consistently. The business does not cause a nuisance, does not block any traffic, does not impede any vehicle or pedestrian traffic. It is in a secluded parking lot and out of view from the front of the shopping center. The location is an ideal use for this type of business, which is evident by its year-long consistent operation, before it was shut down by the City.

We support Concord's downtown goals and are prepared to re-structure and design the U-HAUL to be compatible with the mixed downtown zoning (DMX) objectives.

At the same time, the City's abrupt shutdown, after issuing a business license and without clear prior notice or an opportunity to be heard, raises serious due process and fairness concerns. Granting an expedited review and allowing temporary, conditional operation is a measured option that protects the public interest while respecting procedural fairness.

He is helping the community by providing this business. He has been in operation for a year or more. He maintains substantial business which means the U-HAUL business is good for the community and is an economically viable business for the City of Concord.

When addressing application by landowner: Procedural requirements

1. must provide NOTICE to interested parties;

2. Must hold a public hearing at which interested parties invited to attend;

3. Must provide written findings of facts and conclusions when making decisions;

4. Written record needs to be preserved (in case of appeal);

5. Board must be IMPARTIAL. Members of board who make decisions can't be related to, friends with, or partial in ANY way to parties in the case.

Variance cannot be denied if it puts substantial burden on landowner.

Correspondence received at meeting
Agenda Item No. 6.h

6.h