TASK ORDER #13
SCOPE OF WORK
5TH STREET REHABILITATION PROJECT
Services Provided
NorthStar has prepared the following scope of services to develop the project design and subsequent construction bid documents that best support the successful implementation of this project. This scope is based on our understanding of the project at the time of this proposal, a recent site visit, and the Design Team’s collective experience with similar improvement projects.
We appreciate the opportunity to discuss the scope of this project and the respective level of effort during the proposal process.
Project Description
The scope of work for the 5th Street Rehabilitation Project consists of pavement maintenance, rehabilitation, and striping for the stretch of 5th Street, from South Street to Fig Lane, see Exhibit A.
The existing roadway conditions will be evaluated and determination of what methods of rehabilitation will be required. Depending on available funding this project may include improvements or repairs to the existing curb, gutter, valley gutter and sidewalk or provide additional ADA infrastructure improvements.
Task 13.A Project Management
NorthStar will perform the various services and activities associated with management of the contract. Diligent contract management is a critical component in successfully managing public funds.
PROJECT ADMINISTRATION AND OVERHEAD
Project Administration and Overhead includes front office and project administration including but not limited to, contract management, managing insurance policies, packaging, mailing and deliveries, billing, Ajera billing software setup, certified payroll invoicing, etc.
PROJECT COORDINATION
Explicit and thorough communication with the City is vital to the success of any project, and as such the NorthStar design team segregates this as a separate scope and budget component to acknowledge and account for this element during the life of the project development. To effectively manage the project NorthStar anticipates regular meetings for the duration of the project with the City to review project progress and activities.
QUALITY ASSURANCE / QUALITY CONTROL
NorthStar’s approach to quality assurance and control program has been developed over the course of performing engineering consulting services for a variety of clients and complex projects over the past 40 years. Two primary methods for consistently delivering a quality product on-time and within budget; internal communications that established a clear level of expectations, and peer review for clarity and accuracy for salient deliverables.
Task 13.B Topographic Survey
NorthStar will conduct a topographic survey utilizing a SLAM based mobile laser scanner and prepare a topographic map suitable for use as the base map for the design of the proposed improvements. The topographic survey area will be as shown on the attached Exhibit “A”. The topographic survey shall include: all existing site improvements, hardscape features, topographic features, trees larger than 5” in diameters a breast height, surface utilities, fence lines, and roadway improvements.
Utilities will be plotted on the topographic map based upon the utility system maps, as-built drawings and surface locations of utility facilities. Storm drain and sewer inverts will be obtained at the inlets and manholes fronting the site.
DELIVERABLES:
• Topographic base map in an AutoCAD Civil 3D 2018 drawing file format • Signed PDF copy of the topographic survey
Task 13.C Design
Civil Design: 60% Plans
The 60% design package serves multiple functions is the design process such as identifying and resolving site specific prospective challenges. Utilizing this phase of development for problem solving and iterative design prevents unnecessary expenditure of resources on an errant design trajectory.
This task is intended to perform the bulk of the design effort, and will include developing the bid item list, quantities, engineers estimate, and special (technical) specifications. The project plans will include label detailing, notes, and design refinements to support implementation of the project by any contractor.
DELIVERABLES:
• 60% Complete Civil Design
• Engineers Estimate
• Technical specifications
Final Design and Contract Documents
After receiving comments from City of Corning on the 60% level of design, the Contract and Construction Documents will be refined to address applicable comments and best support constructability of the project.
DELIVERABLES:
• One digital copy set of the project Technical Specifications, Bid Quantity List and Engineers Estimate.
• One set of 100% hard copy and digital copy of (24x36) construction documents
Task 13.D Bidding
NorthStar will aid the City during the construction bidding and awarding process. Specifically, NorthStar will attend a pre-bid meeting with the prospective contractors and provide technical support to the City by answering and documenting questions from potential bidders and staff.
NorthStar will also provide written responses to contractor requests for information (RFI’s) during the bidding process and draft addendums as applicable.
NorthStar will coordinate and assist the Client with the following:
• Pre-bid Meeting
• Answer any questions from contractors and/or bidders
• Responses to questions will be provided via phone and/or email to the city. A formal response to any questions asked will be done with and addendum that will be released to all bidders
Task 13.E Construction Support
The City of Corning will be providing their own construction management and NorthStar anticipates playing a supporting role to the City. This means being available for the following tasks including but not limited to:
• Project Meetings on an as-needed basis
• Change orders and revisions
• Requests for information and submittal support
• Final inspection
• Document management support
• Punch list and project closeout
Tasks that can be provided at an additional cost:
• Inspection
• Material Testing
Task 13.F Record Drawings
NorthStar will develop complete As-Built drawings for the City of Corning following the conclusion of the project. As-Built drawings shall include any changes to the plans during construction and shall be signed by the engineer of record prior to submittal to the city.
PROJECT EXCLUSIONS
• Environmental Review: Including preparation of a Notice of Exemption (NOE) for the proposed project pursuant to CEQA Guidelines Section 15062 and Appendix E • Boundary Survey
• Soils Report/ Investigation
• Construction Staking can be provided for an additional cost • Utility Improvements
• Construction administration
• Construction inspection
EXHIBIT “B”
COST PROPOSAL
CONSULTANT FEE: The estimated fee to complete the Scope of Services is: $ 54,000.00 Task 13.A: Project Management $ 5,000
Task 13.B: Topographic Survey $ 20,300
Task 13.C: Design $ 21,100
Task 13.D: Bidding $ 3,300
Task 13.E: Construction Support $3,100
Task 13.F: Record Drawings $1,200
IN WITNESS WHEREOF, the parties hereby execute this Agreement upon the terms and conditions stated above and on the date first above written.
CLIENT:CLIENT:
BY: BY:
TITLE: TITLE:
SIGNED: SIGNED:
DATE: DATE:
CONSULTANT: CONSULTANT:
BY: Robin Kampmann BY: Mekena K. Galka
TITLE: Department Manager TITLE: Associate Engineer
LICENSE NO. RCE 73943 LICENSE NO. RCE 94638
SIGNED: SIGNED:
DATE: DATE:
Brant Mesker
City Manager
EXHIBIT B
STANDARD HOURLY RATES
Effective July 1, 2026 through June 30, 2027*
Engineering Hourly Rate
Principal Engineer $268
Senior Managing Engineer $242
Senior Engineer $216
Associate Engineer $190
Assistant Engineer $164
Junior Engineer $138
Senior Technician $160
Associate Technician $134
Assistant Technician/Intern $108
Surveying
Principal Surveyor $268
Senior Managing Surveyor $242
Senior Surveyor $216
Associate Surveyor $190
Assistant Surveyor $164
Senior Survey Technician $160
Associate Survey Technician $134
Assistant Survey Technician $108
One Person Survey $200
Two Person Survey Crew $300
One Person Survey (Prevailing Wage) $250
Two Person Survey Crew (Prevailing Wage) $390
One Person with Scanner $750
One Person with Scanner (Prevailing Wage) $800
Planning Hourly Rate
Principal Planner $210
Administrative Hourly Rate
Project Management $185
Administrative $100
Other Rate
Litigation Support – Expert Witness Testimony $600 per hour Mileage Current Federal
Reproduction, Materials, Fees, Special Mail, etc. Cost + 15% Rate Subcontractors Cost + 15%
*Rates typically increase 4-5% per year
Exhibit A: Project Extents