Cajalco CCO#6.1 11/4/2021
1 of 5
2600 Michelson Drive
Suite 500
Irvine, CA 92612 USA
1.949.224.7500 Fax 1.949.224.7501
September 27th, 2021
Peter Ramey
Project Manager
City of Corona
400 S. Vicentia Ave., Suite 320
Corona, Ca 92882
RE: Cajalco/I-15 Interchange Improvements Change Order Request Consultant Contract No. 5-JACOBS 10-01 MP 03-10
Dear Mr. Ramey,
Jacobs Engineering Group requests for the City of Corona to amend our contract for budget to allow us to perform closeout Right of Way (ROW) services as required by Caltrans for Construction Contract Acceptance (See Scope of Services). As this is a new request and not contained within our original scope of work, we request your kind consideration for additional compensation to address these items.
An updated Scope of Work is provided and summarized by firm below for your reference. The total change order request is $165,163.00.
We appreciate your consideration of our revised request. Please feel free to contact me should you have any questions.
Sincerely,
Nick Polichetti, PE
Project Manager
(714) 496-5193
Michael Boraks, PE
Designated Project Executive
(949) 566-3481
Disciple Firm Total
Project Management and Roadway Jacobs 26,714.00 $
Survey/Right of Way Engineering DEA 68,080.00 $
Right of Way (Real Estate) Services OPC 52,242.00 $
Project Total Labor 147,036.00 $
Project Total ODCs 12,110.00 $
Sub-Markup 6,017.00 $
Project Total 165,163.00 $
Cajalco CCO#6.1 11/4/2021
2 of 5
2600 Michelson Drive
Suite 500
Irvine, CA 92612 USA
1.949.224.7500 Fax 1.949.224.7501
Scope of Services:
Task 1 – Requested Additional Scope (Work not yet performed) The following out of scope tasks have been requested by Caltrans and will require additional funding to complete. Work on these tasks has not yet been initiated.
Task 1a. Property Ties
Caltrans ROW engineering has requested additional survey monuments/property ties at all angle points and begin/end curves along State ROW. The Jacobs Design Team will set up to 22 survey monuments. Property fences and walls will also be validated as pertains to the ROW shown on the ROW Appraisal Maps. When no monuments can be set at the exact property/right of way corner, an offset monument will be set. The monuments will be marked with a tag stamped “LS 7300”.
Deliverables: Monuments Placed & PDF plot of monuments set in the field.
Task 1b. Post-Construction Record of Survey
The Jacobs Design Team will prepare a Record of Survey Map including the new monuments/property ties set along the right of way lines. This map, when completed, will be submitted to the County of Riverside Surveyor’s Office for review and final recordation of the map.
At the time of this proposal, the County has a 4-6 week turnaround on map reviews. Once the map has been accepted by the County, a mylar version of the map will be submitted for recordation with the County Recorder. Plan check/Recording fees are included in the cost estimate as an ODC.
At the time of first submittal of the map to the county for review, a map will also be sent to Caltrans for review. Any requested revisions from Caltrans will be incorporated into the final map to be recorded. A copy of the recorded map will be provided to the client.
Deliverable: PDF plot Record of Survey map submitted to the County and Caltrans for review(s) and final recordation.
Task 1c. ROW Record Maps
The City of Corona Advertised, Awarded and Administered (AAA) the construction contract for the project, requiring the title for all needed parcels to be transferred to the City to allow for construction. The final right of way (ROW) recording occurs after construction is completed to facilitate the transfer of parcels to the State. The ROW appraisal maps will be updated prior to the State accepting the transfers of property. The Jacobs Design Team will revise the previously prepared ROW appraisal maps with new parcel numbers provided by Caltrans. Final ROW maps will be provided in PDF and DGN formats to Caltrans for review and approval.
Deliverable: PDF plot of the Right of Way map submitted to Caltrans for review and approval.
Task 1d. Transfer Deeds
The Jacobs Design Team will prepare deed jackets for up to 9 parcels for the conveyance of property from the City to Caltrans. Deed processing and jacket contents will be coordinated with Caltrans ROW engineers, Caltrans attorneys and City attorneys. Preliminary Title Reports (PTR), if needed, for each parcel will be secured, this is included in the cost estimate as an ODC. The City will provide deeds and relevant information for the property acquired from the Castle and Cooke Corona Crossings property development (NE quadrant of project).
Deliverable: Transfer the 9 parcels from the City of Corona to Caltrans
Cajalco CCO#6.1 11/4/2021
3 of 5
2600 Michelson Drive
Suite 500
Irvine, CA 92612 USA
1.949.224.7500 Fax 1.949.224.7501
Task 1e. Right of Way Certificate Update
A Special Certification No. 3 with a Work-Around (3W) was prepared for the project. A ROW Certification No. 3W does not need to be raised to a Certification No. 1 or 2, but must be updated to capture progress pertaining to the work-around parcels. The ROW Certification update requires the Jacobs Design Team to coordinate with Crown Castle and AT&T to verify completion of relocation work. The Jacobs Design Team will update the Right of Way Certificate No. 3W and will submit to Caltrans for review and acceptance.
Deliverable: Updated Right of Way Certificate updated with a timeline of the progress of the project.
Assumptions:
• ROW requirements have not changed during construction; previous legal descriptions remain valid and can be re-used to transfer the property from the City to Caltrans • All elements of the project were constructed within the acquired ROW • The City will provide property transfer information for Parcel 23310 Castle & Cook Corona Crossings II Inc.
• There are no parcel encumbrances that the State believes to be detrimental to its use, resulting in a rejection of the parcel transfer by Caltrans. • All documents requiring Caltrans, County or City review, includes two rounds of comment review/response and document updates.
• A sample schedule is provided as reference. Task 1a will start approximately 2 weeks after NTP to allow for mobilization of the survey crew.
Cajalco CCO#6.1 11/4/2021
4 of 5
2600 Michelson Drive Suite 500 Irvine, CA 92612 USA 1.949.224.7500 Fax 1.949.224.7501 Scope of Services Schedule:
ID Task Name Duration Start Finish
1 Change Order 7 - ROW Closeout Services 182 days Mon 11/22/21 Tue 8/2/22 2 1a. Property Ties 40 days Mon 11/22/21 Fri 1/14/223 1b. Post Construction Record of Survey (County Submittal) 40 days Mon 1/17/22 Fri 3/11/224 1b.1 Record of Survey Approval 0 days Tue 4/12/22 Tue 4/12/225 1c. R/W Record Maps 80 days Wed 4/13/22 Tue 8/2/226 1d. Transfer Deeds 55 days Wed 4/13/22 Tue 6/28/227 1e. R/W Certicificate (3W) Update 45 days Mon 11/22/21 Fri 1/21/22 4/12
Nov Dec Jan Feb Mar Apr May Jun Jul Aug
Qtr 1, 2022 Qtr 2, 2022 Qtr 3, 2022
Cajalco CCO#6.1 11/4/2021
5 of 5
2600 Michelson Drive Suite 500 Irvine, CA 92612 USA 1.949.224.7500 Fax 1.949.224.7501 Cost Proposal:
Lin
Project Manager
Roadway Design Lead
Roadway Engineer
Survey Task Manager
2-Man Crew
Survey CAD
Project Surveyor
Project Assistant
Program Manager
Senior R/W Eng. Analyst
Agent/Analyst
Projecdt Support
$ 224.00 291.00 $ 160.00 $ 240.00 $ 320.00 $ 145.00 $ 190.00 $ 110.00 $ 262.86 $ 116.94 $ 80.48 $ 73.76 $ Task 1 ROW Services 8/23/2021 5/16/2022 30 26 76 26,714 $ 40 28 80 188 20 68,080 $ 20 382 15 15 52,242 $ 920 147,036 $ 1a. Property Ties 8/30/2021 10/22/2021 4 8 2,444 $ 12 28 28 4 17,600 $ $ 84 20,044 - $ 1b. Post-Construction Record of Survey 10/25/2021 12/17/2021 4 8 16 5,516 $ 6 80 72 8 27,600 $ $ 194 33,116 - $ 1c. Record Maps 1/19/2022 5/10/2022 6 8 24 7,378 $ 22 88 8 22,880 $ $ 156 30,258 - $ 1d. Transfer Deeds 1/19/2022 4/5/2022 10 8 24 8,542 $ $ 12 382 10 48,563 - $ 446 57,105 $ 1e. Right of Way Certification Update 8/23/2021 5/16/2022 6 2 4 2,834 $ $ 8 15 5 3,679 - $ 40 6,513 $ 30 26 76 132 40 28 80 188 20 356 20 382 15 15 432 920
$ 5,824 8,730 $ 12,160 $ 26,714 $ 9,600 $ 8,960 $ 11,600 $ 35,720 $ 2,200 $ 68,080 $ 5,257 $ 44,671 $ 1,207 $ 1,106 $ 52,242 $ $ 147,036 $ 6,017
$ 12,110
$ 165,163
Total Labor Hours
Total Hours
Total Labor Cost
OPC
OPC
(Subtotal)
DEA
DEA
Task (Subtotal)
Markup on Subs (5%)
ODC's
Total Cost
Beg Date End Date
Jacobs
(Subtotal)
Total Labor
Cost
Jacobs