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City of Corona Dedicated Beds at POLM Community Shelter (First Amended Partner Agency Agreement)
This First Amended Partner Agency Agreement (“Amended Agreement”) is entered into as of October 6, 2021, by and between the City of Corona, a municipal organization organized under the laws of California (“Corona”), and Path of Life Ministries, a 501(c)(3) non-profit organization (“POLM”). Corona and POLM are sometimes individually referred to as “Party” and collectively as Parties throughout this Agreement.
WHEREAS, the Parties entered into that Partner Agency Agreement on or about June 6, 2019, whereby Corona contracted for five (5) beds per calendar day (“Original Agreement”); and WHEREAS, the Parties now desire to amend and replace the Original Agreement for the first time, whereby Corona will contract for ten (10) beds per calendar day and the Parties will make additional clarifying revisions.
NOW, THEREFORE, the Parties agree as follows:
1. Number of dedicated beds: Ten (10) total beds; compensation & payment; request for additional dedicated beds; bed utilization reports Ten (10) beds will be made available for shelter guests referred directly from Corona, totaling up to approximately 3,550 bed nights during the Term of this Amended Agreement (“Corona Dedicated Beds”).
The Corona Dedicated Beds may be utilized only upon an authorized referral from City Net, the City of Corona Homeless Solutions Manager, or the Corona Police Department, including, but not limited to, from the Corona Police Department HOPE Team (“Corona PD Representatives”). Corona is obligated to pay POLM for ten (10) bed nights each calendar day during the Term of this Amended Agreement. Cost per bed night totals $50 per day. Accordingly, Corona is obligated to pay POLM Five Hundred Dollars ($500) per calendar day during the Term of this Amended Agreement (“Daily Rate”).
Following execution of this Amended Agreement, POLM shall invoice Corona for its Daily Rate as follows:
1) Original Agreement – October: Pursuant to the Original Agreement, POLM shall invoice Corona $30 per bed for five (5) beds (totaling $150 per calendar day) from October 1st through October 5th, 2021.
2) Amended Agreement – October: Pursuant to this Amended Agreement, POLM shall invoice Corona for its Daily Rate from October 6, 2021 through October 31, 2021.
3) Amended Agreement – Remaining Term: Thereafter, on or near the 1st of each month throughout the Term, POLM shall invoice Corona for its Daily Rate for the number of days in that upcoming month.
4) Unavailability of Beds - COVID. If any of Corona’s ten (10) contracted beds are not available due to COVID-19 or other extenuating circumstances, POLM will provide immediate, advance written notice to City Net, the City of Corona Homeless Solutions Manager, and the Corona Police Department. POLM shall not invoice Corona for any such unavailable beds.
Corona shall pay all approved invoices within thirty (30) calendar days of its receipt.
DocuSign Envelope ID: 9D9FC89E-5830-46CA-95C1-5474F687D640 DocuSign Envelope ID: 72692C25-0978-43A6-9EA2-7F69013B78D9 CA\DD\01200.10106\10256314.4
Corona shall have the right to request additional dedicated beds, in increments of at least five (5) beds, at any time during the Term of this Amended Agreement. POLM will advise Corona in writing within three (3) calendar days as to whether additional beds are available for purchase. POLM will provide daily bed utilization reports to City Net, the City of Corona Homeless Solutions Manager and the Corona Police Department as follows:
1) Monday through Friday: POLM will send daily bed utilization reports by email. 2) Saturday and Sunday: POLM will provide daily bed utilization reports to City Net by phone. Corona will require City Net to promptly notify the City of Corona Homeless Solutions Manager and the Corona Police Department of the POLM weekend bed utilization rates by email.
Once the Corona POLM bed utilization reaches seven (7) beds (thus, three (3) available contracted beds), Corona will require City Net to activate the Corona Motel Emergency Shelter Program for Corona Police Department referrals. Notwithstanding the foregoing, Corona reserves the right to require City Net to activate the Corona Motel Emergency Shelter Program at a different threshold if Corona determines it necessary to meet shelter needs.
2. Criteria for filling the beds:
All guests that have been referred by an authorized representative of Corona (discussed in Paragraph 1 above) will be annotated on the sign in sheet to track total bed usage. Referrals shall be made from City Net staff, the City of Corona Homeless Solutions Manager, and Corona PD Representatives using the approved Partner Agency Referral Form or similar form authorized by POLM to be used for such purpose.
POLM will accept 100% of the Corona referrals up to ten (10) persons per day, and then based on availability of program beds.
All guests will be expected to follow POLM shelter agreement. All referrals will be given priority and placed in open Year Round (YR) program beds. Notwithstanding anything stated in the Partner Agency Referral Form or elsewhere, Corona referrals may be made and shall be accepted twenty-four (24) hours per day and seven (7) days per week.
3. Case management and supportive services
All guests enrolled in YR program will be case managed/navigated by POLM staff. City Net staff Corona or other partner agencies may also provide supportive services (if applicable) and should submit copies of case notes documenting activity to be included in the guest’s POLM guest file.
4. Exit from the program
All guests are eligible for up to 60 days enrollment in POLM YR program. Extensions past 60 days in the program must be approved by shelter management and be for good and documentable cause of efforts and opportunities in place that will result in housing at the conclusion of the guest’s stay.
City Net staff and/or Corona Representatives will be notified in writing of all involuntary exits by Corona referred guests and Corona referred guests that have not checked into the shelter for two or more consecutive days. Whenever possible, POLM management will confer with City Net staff and/or Corona Representatives prior to exiting a Corona referred guest.
5. Miscellaneous
The term of this Amended Agreement shall be from October 6, 2021 through June 30, 2022 (“Term”), unless earlier terminated by either Party as provided herein. During the Term, either Party may terminate this Agreement at any time and for no reason by providing written notice to the other Party at least thirty (30) calendar days prior to its DocuSign Envelope ID: 9D9FC89E-5830-46CA-95C1-5474F687D640 DocuSign Envelope ID: 72692C25-0978-43A6-9EA2-7F69013B78D9 CA\DD\01200.10106\10256314.4
desired termination date.
At the end of the Term, this Amended Agreement shall automatically extend for additional onemonth periods (each a “Renewal Term”) unless and until either Party provides written notice to the other Party of its desire not to extend this Amended Agreement at least thirty (30) calendar days prior to the end of a Renewal Term.
The Initial Term and Renewal Terms may be collectively referred to as “Term” throughout this Agreement.
To the fullest extent permitted by law, each Party shall defend, indemnify and hold the other Party and their directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of the indemnifying Party or their directors, officials, officers, employees, volunteers and agents in connection with this Agreement. Each Party’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds.
PATH OF LIFE MINISTRIES
Approved:
____________________________________________
Casey Jackson
Interim CEO
CITY OF CORONA
Approved:
____________________________________________
Jacob Ellis
City Manager
Attest:
____________________________________________
Sylvia Edwards
City Clerk
DocuSign Envelope ID: 9D9FC89E-5830-46CA-95C1-5474F687D640 DocuSign Envelope ID: 72692C25-0978-43A6-9EA2-7F69013B78D9