City of Corona
Staff Report
400 S. Vicentia Ave.
Corona, CA 92882
File #: 22-0516
REQUEST FOR CITY COUNCIL ACTION
DATE: 6/15/2022
TO: Honorable Mayor and City Council Members
FROM: Police Department
SUBJECT:
Purchase of an Armored Rescue Vehicle from Lenco Armored Vehicles.
EXECUTIVE SUMMARY:
Council consideration of the purchase of a second Armored Rescue Vehicle and needed outfitting in the amount of $399,299. City Council approved an additional Armored Rescue Vehicle on November 3, 2021, with the appropriation of the American Rescue Plan Acts Funds. The American Rescue Act Plan of 2021 allocates funds for pandemic relief to states, territories, tribal areas, cities, and counties.
RECOMMENDED ACTION:
That the City Council
a. Authorize the Purchasing Manager to issue a purchase order to Lenco Armored Vehicles of Pittsfield, Massachusetts in the amount of $379,299 to purchase a Lenco BearCat Armored Rescue Vehicle.
b. Make a determination under Corona Municipal Code Section 3.08.140(C), that competitive bidding has been satisfied based upon the reasons provided in “Basis for Determination of Competitive Bidding” section of this report.
c. Authorize a budget transfer of $29,299 from the PPE/Vaccine Programs Project (76750) to the Armored Rescue Vehicle Project (76780) within the American Rescue Plan Act Fund 413. d. Authorize the City Manager, or his designee, to negotiate and execute non-substantive extensions, amendments, and change orders up to 10%, or $37,929 of the original contract amount as provided by Corona Municipal Code Section 3.08.060(J).
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File #: 22-0516
BACKGROUND & HISTORY:
The Police Department currently has one armored rescue vehicle purchased in 2014 and one 1993 retrofitted armored vehicle that is on retention. The retained armored vehicle that the Department is requesting to be replaced was never designed to be a law enforcement rescue vehicle. In 1993, the Department lacked an armored vehicle for rescue situations. A retired money carrier vehicle was obtained and retrofitted, but it is not conducive to the Department’s needs.
The current money carrier vehicle is cumbersome and cannot be driven on many surfaces to avoid becoming stuck and causing property damage. The vehicle lacks armor to the entire front end; it is slow and unable to maneuver in urban environments. Furthermore, the vehicle has limitations and does not have the capabilities to breach doors or windows, nor can it deploy less-lethal gas options.
ANALYSIS:
The purchase of a second armored rescue vehicle is needed due to the City’s current retrofitted vehicle’s age (1993) and overall ineffectiveness. The best practice on critical, high-risk tactical calls in today’s environment is to have two armored vehicles. One is used to evacuate victims and neighbors or move essential assets and equipment to and from the command post. The other is utilized to protect Special Response Team (SRT) operators, tactical medics, and negotiator personnel near the primary location for immediate response. In addition, an armored rescue vehicle can be utilized as a regional asset to assist neighboring agencies when needed.
The decision to use Lenco as the provider was based on the ballistic performance of their lighterweight vehicles, and Lenco is a law enforcement industry standard. Lenco will build this BearCat’s roof hatch system with a Police Cupola (protective dome) consisting of glass and barn doors, enhancing operator safety and security. The vehicle will offer a turning radius of 17’ 8”, which is shorter than the length of the vehicle, thereby providing enhanced tactical maneuverability, and can carry ten fully equipped officers. Lenco offers the armored rescue vehicle through the Houston-Galveston Area Council of Government’s Cooperative Purchasing Program known as HGACBuy (Exhibit 6).
BASIS FOR DETERMINATION OF COMPETITIVE BIDDING
This method of procurement is permitted per the Corona Municipal Code (CMC) section 3.08.140(c), which states that competitive bidding has been satisfied under the following condition:
“Completive Biding already completed. When the Purchasing Manager and the authorized contracting party, with the approval of the City Manager, determines that:
(1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S.
Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and
(2) The price to the City is equal to or better than the price to that public agency.” On February 13, 2020, a Notice Inviting Bids (“NIB”) AM10-20 (Exhibit 3), was published (Exhibit 4) by the Cooperative Purchasing Program (HGACBuy) of the Houston-Galveston Area Council of City of Corona Page 2 of 4 Printed on 6/9/2022
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File #: 22-0516
Government’s (HGAC) website inviting interested parties to submit bids for ambulances, EMS and other special service vehicles. HGACBuy received and opened twenty-four bids for Ambulances, EMS, and Other Special Service Vehicles on May 7, 2020 (Exhibit 5).
All bid responses were evaluated by HGAC staff. Twenty-four bids (consisting of eighty-three vendors) were recommended for award.
The Purchasing Division seeks out cooperative purchasing agreements because they allow the City to save time, cut administrative costs, improve agency efficiency and maximize city budgets by securing collective competitive pricing. By utilizing cooperative purchasing, the City will be leveraging a previous purchasing solicitation that another government agency performed.
Based on this previously conducted bid process by HGACBuy, the Corona Police Department requests approval to purchase the Armored Rescue Vehicle from Lenco Armored Vehicles in the amount of $379,299 (Exhibit 1).
In addition, the staff requests a budget transfer of $29,299 from the PPE/Vaccine Programs Project (76750) for the Armored Rescue Vehicle purchase and equipment needed to outfit the vehicle.
Vehicle equipment needs are graphics, a portable radio, a mobile data computer, and noise-canceling headsets.
There is an estimated 12-month lead time for the completion of this vehicle. Once the vehicle is complete, it will be delivered to the City of Corona.
FINANCIAL IMPACT:
On November 3, 2021, funding in the amount of $370,000 was appropriated in the American Rescue Plan Act (ARPA) Fund 413 for the Armored Rescue Vehicle and set up as a Capital Improvement Project, CIP No. 76780 (Exhibit 2). Approval of the recommended actions will result in a transfer of $29,299 from the PPE/Vaccine Programs Project (76750) to the Armored Rescue Vehicle Project (76780) within the American Rescue Plan Act Fund 413.
Estimated One-time Vehicle Cost:
Lenco Bear Cat Armored Rescue Vehicle $349,947
Sales Tax (paid directly to the State of California) $29,352 Graphics, portable radio, mobile data computer, and headsets $20,000 Total $399,299
Budgetary / Funding:
Armored Rescue Vehicle (Fund 413) $370,000
Transfer from PPE/Vaccine Program to Armored Rescue Vehicle (Fund 413) __$29,299 Total Funding $399,299
The vehicle is being purchased with ARPA Funding; any future costs will be addressed during the budget process.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is City of Corona Page 3 of 4 Printed on 6/9/2022
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File #: 22-0516
no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely approves the purchase of a vehicle, and there is no possibility that this project will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: JASON PEREZ, LIEUTENANT
REVIEWED BY: ROBERT NEWMAN, CHIEF OF POLICE
Attachments:
1. Exhibit 1 - Lenco Armored Vehicles Quote 22400
2. Exhibit 2 - ARPA Funding Staff Report November 3, 2021
3. Exhibit 3 - HGAC Invitation to Bid
4. Exhibit 4 - HGAC Legal Ad
5. Exhibit 5 - HGAC Vendor List
6. Exhibit 6 - HGAC Lenco Industries Cooperative Agreement City of Corona Page 4 of 4 Printed on 6/9/2022
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