City of Corona
Staff Report
400 S. Vicentia Ave.
Corona, CA 92882
File #: 22-0623
REQUEST FOR CITY COUNCIL ACTION
DATE: 07/06/2022
TO: Honorable Mayor and City Council Members
FROM: Community Services Department
SUBJECT:
Professional Services Agreement with RJM Design Group, Inc. for the City Park Master Plan Project.
EXECUTIVE SUMMARY:
City Park is important to Corona residents as it is the oldest and most centrally located park in the City. A new masterplan for City Park is needed for a number of reasons. The current design and layout of the park is outdated, lacks a fitness element, and does not have a gathering space for community events. There are several other deficits in this park that need to be addressed and updated, including an overall vision of what the park should look like in the future. After a competitive bidding process staff is recommending the City of Corona enter into a professional service agreement with RJM Design Group, Inc. to complete a Master Plan to create a plan and vision for the future of City Park.
RECOMMENDED ACTION:
That the City Council
a. Award Request for Proposal 22-059RH for the City Park Master Plan Project to RJM Design Group of San Juan Capistrano, CA for a total amount of $200,000. b. Authorize the City Manager, or his designee, to execute a Professional Services Agreement with RJM Design Group, Inc. for a term of July 6, 2022 through June 30, 2023 in the amount of $200,000.
c. Authorize the City Manager, or his designee, to negotiate and execute non-substantive extensions, amendments, and change orders up to 10% or $20,000 if the original contract amount as authorized in the Corona Municipal Code Section 3.08.07(I). d. Authorize the Purchasing Manager to issue a Purchase Order to RJM Design Group, Inc. of San City of Corona Page 1 of 4 Printed on 6/30/2022
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File #: 22-0623
d. Authorize the Purchasing Manager to issue a Purchase Order to RJM Design Group, Inc. of San Juan Capistrano, CA in the amount of $200,000.
e. Approve an appropriation in the amount of $70,000 to the Capital Improvement Project titled Master Plan for City Park, Senior Center, and Aquatic Center, Project No. 76390, from the General Fund, Measure X Funds.
BACKGROUND & HISTORY:
Goal 3 of the City’s Strategic Plan is Sound Infrastructure, which includes the development and enhancements of parks, trails, and recreation facilities to better serve the City’s residents. In particular, the Strategic Plan identifies the development and implementation of a master plan for City Park.
City Park is important to Corona residents as it is the oldest and most centrally located park in the City, dating back to 1913. City celebrations have taken place in the park for over 90 years and span over 4 generations of memories. In recent years, due to safety concerns of residents and the declining nature of the park, fewer members of the community use this historical “diamond in the rough.” The proposed project will help reconceptualize and redesign City Park as a safe, reinvigorated, active space for families and residents.
In 2009, a City Park Revitalization plan was completed for City Park by Baxter Miller Landscape Architect (BMLA). The concept plan identified new programming and amenities at the park, including construction and maintenance cost estimates. The design concept involved reconfiguring the park to include the construction of a new gymnasium, expansion of the aquatic center, relocation of the parking lot, construction of a garden with a water feature, an interactive playground, and the creation of a great lawn open space for a variety of activities such as picnicking and outdoor performances. Due to the financial state of the City at the time, no funds were available to move forward with the construction of the park, and the project was shelved. The work done in 2009 will be reviewed and assessed as a part of the proposed City Park Master Plan. However, the current state of the park, community input, and other City needs will be updated and considered in the new master plan. Rather than looking at just park revitalization, the masterplan will consider community needs and priorities as well as the overall layout, design, and vision for the park, allowing the City to plan more holistically for the future.
A new masterplan for City Park is needed for a number of reasons. The current design and layout of the park is outdated, lacks a fitness element, and does not have a gathering space for community events. The City Park Pool has been closed since 2021 due to structural failures. The shower and locker rooms are also in need of repair. The bandshell, a stage area for community events, and picnic shelters are great amenities within the park. However, those amenities are occupied by the homeless, which discourages community use of those spaces. Many homeless individuals congregate at the park, thus further deterring residents from utilizing the park. Developing a master plan for the park will improve the design and layout of the park and transform the park into a more inviting space for the community to enjoy.
ANALYSIS:
The City Park Master Plan Project is a document that will reshape the layout and amenities within the City of Corona Page 2 of 4 Printed on 6/30/2022
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File #: 22-0623
The City Park Master Plan Project is a document that will reshape the layout and amenities within the park. The City of Corona issued a Request for Proposal (RFP) for the City Park Master Plan. The RPF was posted on the City’s “PlanetBids” bidding website and advertised in the Sentinel Weekly on March 30, 2022. RJM Design Group, Inc. was the only bid received. The proposal was evaluated by Community Services staff based upon the completeness of response, qualification of the firm, qualifications of personnel, work plan/project understanding and approach, and value of the proposal for reasonable costs.
Based upon the results of the RFP evaluation process, City staff recommends awarding the contract for the City Park Master Plan Project to RJM Design Group, Inc., in the amount of $200,000. RJM Design Group’s proposal demonstrates a thorough understanding of the scope of work and the vision for the City’s desired outcomes for this project. Below is a listing of milestones and outcomes for the project:
· Review existing documents and City policies and standards including the 1989 Corona Parks Master Plan, the 2009 City Park Revitalization, 2021-2026 Strategic Plan, General Plan, ADA assessments for City Park, Mase maps, aerial topographic surveys, utility infrastructure, facility inventory and condition assessment reports, past planning efforts, current planning park CIP budgets, current park programming, progress work in the Park and Reaction Master Plan, demographics, park usage reports, arborist reports, and previous and planned community input summaries.
· Development of a base map to include 20 scale Auto CAD aerial topographic plans, field survey of existing trees, utility availability, and existing facilities. · Conduct visual site analysis.
· Preliminary Program Summary to include a recreation center, aquatic center, senior center, Park Ranger station, Teen Center, performance space for music festivals, upgrade to restrooms, install shade structures, skate park options, botanical gardens, DG walking trails, pickleball courts, tennis courts, new inclusive play structure, and courtyard plaza space with water feature.
· Review existing conditions of the park and develop a preliminary design of the park to include a new aquatic center, construction of a senior center, and construction of an outdoor stage space for community events.
· Develop the City Park Master Plan to include construction and maintenance cost estimates and conduct a program development workshop.
· Prepare building program development to include schematic building floor plans and connectivity to vehicular and pedestrian access
· Conduct a park site tour of the parks in Corona.
· Conduct stakeholder interviews, prepare preliminary design, traffic engineering, and City Park City of Corona Page 3 of 4 Printed on 6/30/2022
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File #: 22-0623
· Conduct stakeholder interviews, prepare preliminary design, traffic engineering, and City Park Master Plan Cost Estimate
· Create a Final Report with an Executive Summary and Implementation Plan.
COMMITTEE ACTION:
The Parks and Recreation Commission have been informed that in Fiscal Year 2022, a Capital Improvement Project was approved for the City Park Master Plan.
FINANCIAL IMPACT:
The Capital Improvement Project titled Master Plan for City Park, Senior Center and Aquatic Center, CIP No. 76390 received an appropriation of $150,000 from Measure X Funds in FY 22. The total amount of the contract to be awarded is $200,000. Corona Municipal Code Section 3.08.070(I) provides for City Manager approval of up to 10% change order, in the among of $20,000. This brings the total potential amount of the project of $220,000. Staff are requesting an additional appropriation of $70,000 ($50,000 to for the contract consultant and $20,000 for contingencies) from the Measure X Funds to the Master Plan for City Park, Senior Center and Aquatic Center, CIP No. 76390. Any unused funds will be returned to the fund balance at the conclusion of the project.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061 (b) (3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEAQ applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effort on the environment, the activity is not subject to CEQA. This action simply approves the contract for the City Park Master Plan planning project, and there is no possibility that this action will have a significant effect on the environment. Any future projects that may be developed as a result of this plan will go through the CEQA process individually. Therefore, no environmental analysis is required.
PREPARED BY: CRISTINA GAVETT, MANAGEMENT ANALYST AND
MOSES CORTEZ, FACILITIES, PARKS, AND TRAILS MANAGER
REVIEWED BY: ANNE K. TURNER, COMMUNITY SERVICES DIRECTOR Attachments:
1. Exhibit 1- Professional Services Agreement with RJM Design Group, Inc.
City of Corona Page 4 of 4 Printed on 6/30/2022
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